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Home My Public Portal About04-05-2004THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, APRIL 5, 2007 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, April 5, 2007, in the Community Room at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Mary Jo Flood. Also attending were Assistant City Attorney Kenyatta Cox, City Planner Scott Zimmerman, Community Development Specialist Sharon Palmer, Bruce Faulkenberg, Marvin Pardo and Dave Hunter. The following business was conducted: CALL TO ORDER Robinson called the meeting to order and noted for the minutes that all board members and legal counsel were present APPROVAL OF MINUTES Robinson made a request to the board to approve the minutes for the March 29, 2007 meeting. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. CLAIMS FOR PAYMENT Robinson made a request to the board to approve the claims for payment in the amount of $162,087.66. Some of the larger items were $14,921.00 to Allied Services for a new HVAC system for Fire Station No. 6, $53,051.00 to Clayton Group Services for the Carpenter Remediation including groundwater sampling, analysis professional fees and expenses from May 20, 2006 through February 9, 2007, and an Intergovernmental agreement with the City of Richmond for administrative services payable from various City funds to the General Fund in the amount of $29,378.44. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. REQUEST A. The request for a street closure was taken off the agenda by request of the person that submitted it. B. Robinson made a request that was submitted by Fire Chief Mike Crawley to approve the hire date for Jerry Ray Benjamin to the Fire Department for Wednesday, March 28, 2007. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. Board of Works Minutes April 5, 2007 Page 2 of 5 C. Robinson brought to the board a request that was presented by Community Development Specialist Sharon Palmer for the approval of Change Order No. 3 to Contract No. 43 -2006 for the Achieva Expansion Project in the increased amount of $2,771.00. She explained that the City is a pass through agent for this project. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. D. Robinson made a request to the board to approve two curb cuts. They are as follows: 1) 3722 Sandbridge Drive — Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. 2) 3715 Sandbridge Drive — Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. BID AWARDS A. Robinson brought to the board a request that was presented by City Planner Scott Zimmerman to award the bid for the City's website and give approval for the contract to be signed by the president of the board once it has been prepared to PAM (Programming and Micros). Lawson had some concerns about liability issues having the Palladium — Item's association with the City's website. Flood made a motion to approve with a second by Robinson. The motion was passed two to one. BID OPENINGS A. Robinson brought to the board bid openings for a dump truck for the Street Department. Those bids were as follows: 1) Studebaker International in the amount of $83,815.00. 2) Weirs International Trucks in the amount of $84,275.00. B. Robinson brought to the board bid openings for City mowing. Those bids are as follows: 1) GRF & Sons in the amount of $48.50 an hour 2) Rinehart's Lawn Care in the amount of $40.00 an hour. 3) Pro Lawn in the amount of $43.00 an hour. 4) Greenleaf Lawn care in the amount of $40.00 an hour. C. Robinson brought to the board bid openings for three different towing contracts. They are as follows: 1) Towing Rotation 1. Christopher's Auto Repair 2. Bailey's Towing 3. Country Side Auto 4. Stamper's Wrecker 5. H &H Wrecker Service 6. Pardo's Towing and Recovery 2) Towing of City owned vehicles 1. Stamper's Wrecker Service a. Automobiles - $60.00 day - $80.00 night b. Pick up trucks - $60.00 day - $80.00 night Board of Works Minutes April 5, 2007 Page 3 of 5 c. Small Buses - $60.00 day - $80.00 night d. Side Loaders - $125.00 day - $150.00 night e. 3 cubic yard trash trucks - $125.00 day - $150.00 night f. Axle pulls - $45.00 each g. Drive line disengagements - $45.00 each h. Recovery with large wrecker including operator - $300.00 per hour - each additional operator - $150.00 per hour i. Compressed air - $45.00 per hour j. Per mile charge outside City limits - $3.00 large wrecker City owned heavy vehicles k. Single axle trucks and large buses - $105.00 day - $13 5.00 night 1. Tandem axle trucks - $125.00 day - $160.00 night m. Fire Trucks - axle lift only - $150.00 day - $200.00 night n. Street Sweepers - $105.00 day - $135.00 night o. Combination Sewer Cleaning machines - $250.00 day - $275.00 night p. Axle pulls - $45.00 each q. Drive line disengagements - $45.00 each r. Recovery with large wrecker including operator - $300.00 per hour - each additional operator - $150.00 an hour s. Compressed air - $45.00 per hour t. Per mile charge outside City limits - $3.00 large wrecker 2. H &H Wrecker Service a. Automobiles, pick up trucks and small buses - $50.00 day - $60.00 night. b. Miles outside city limits - $1.25 per mile c. Side loaders and 3 cubic yard trash trucks - $125.00 per hour per truck a day - $135.00 per hour per truck at night d. Axle pulls, drive line disengagements recovery with large wrecker including operator, each additional operator and compressed air - all included in hourly charge add per mile charge outside the city limits - $2.50 per mile round trip City owned heavy vehicles e. Single axle trucks, large buses, tandem axle trucks, Fire Trucks, street sweepers and combination sewer cleaning machines - $125.00 per hour day - $135.00 per hour night Board of Works Minutes April 5, 2007 Page 4 of 5 f. Axle pulls, drive line disengagements, recovery with large wrecker including operator and compressed air are included in the price per hour - for each additional operator $80.00 per hour g. Per mile an hour outside city limits $2.50 round trip 3. Bailey's Towing a. No Bid 4. Pardo's Towing & Recovery a. Automobiles - $45.00 day - $65.00 night b. Pick up trucks - $45.00 day - $65.00 night c. Small buses - $75.00 day - $95.00 night d. Side loaders - $150.00 day - $175.00 night e. 3 cubic yard trash trucks - $150.00 day - $175.00 night f. Axle pull, drive line disengagements and compressed air - no charge g. Recovery with large wrecker including operator - $150.00 per hour - each additional operator $60.00 per hour h. Per mile an hour outside city limits - $3.00 for large wrecker City owned heavy vehicles i. Single axle trucks and large buses - $150.00 day - $175.00 night j. Tandem axle truck - $150.00 day - 175.00 night k. Fire Truck - $250.00 day - $250.00 night 1. Street Sweepers - $150.00 day - $150.00 night m. Combination sewer cleaning machines - $250.00 day - $250.00 night n. No charge on axle pulls, drive line disengagement, compressed air or per mile charge outside city limits on this contract. o. Recovery with large wrecker including operator - $150.00 per hour - each additional operator $60.00 per hour. 3) Impound Lot 1. Bailey's Wrecker Service a. No bid 2. Stamper's Wrecker Service a. 1st payment beginning approximately April 16, 2007 until December 31, 2007 - $19,251.82 b. 2nd payment to be made December 31, 2008 - $27,179.00 3. H &H Wrecker Service a. 1st payment - $12,451.89 on December 31, 2007 b. 2nd payment - $17,500.00 on December 31, 2008 Board of Works Minutes April 5, 2007 Page 5 of 5 4. Pardo's Towing & Recovery a. $30.00 per car all dispatched calls ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk