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Home My Public Portal About11) 7G Official Re-Launch of City WebsiteDATE: TO: MANAGEMENT SERVICES DEPARTMENT MEMORANDUM October 7, 2014 Honorable Mayor and City Council AGENDA ITEM ?.G FROM: Bryan Cook, C ity Manager , A Via: Brian Haworth, As st. to the City Man ag er/Econ. Develo pment Manager VI"' By: Wendy Chung , Management Analyst \.AICI SUBJECT: OFFICIAL RE-LAUNCH OF CITY WEBSITE RECOMMENDATION: The Ci t y Cou ncil is re quested to fi le and receive this report regarding recent re-launch of the City's website . BAC KGR O UND: 1. In October 20 12 , the Coun cil approved a contract with CivicPius to redesign and implement a new City website , originally scheduled to launch June 2013. 2 . In June 2013, Civ icPius provided a website design sketc h to the C ity wh ich was clearly incongruent with t he City's then -e merging brand id e nt ity be ing deve loped w ith FUEL Creative Group (FUEL). The C ity rejected CivicPius ' proposa l and solicited FUEL to provide a more modern , streamlined and distinctive government website design, that also matched the existing brand aesthetic of the ne w City logo , Con ne ct Maga zin e and other outre ac h collateral. 3. On August 29 , 2014 , the City's new website was live to the public . ANALYS IS: In an increasingly digital world , government websites have become primary portals for citizens to access public information and servi ces . The C it y's recently re-la unched website is part of a larger i nitiative to modernize and elevate serv ices to the com m unity. City Council October 7 , 2014 Page 2 of 3 New tools and capabilities such as mobile applications, online registrations , subscription services and a unified City calendar allow the public to engage with ease in civic affairs. With the recent re-launch , staff is committed to the website 's sustained maintenance, both in terms of constantly adding timely information , and exploring new interna l and external tools for efficiency, transparency and engagement. Toward this goal , the comprehensive Website Manual (Attachment "A ") outlines internal department and staff responsibilities for updating and creating content. The manual also includes a Style Guide to preserve the website's professional design through new quality control processes and aesthetic standards. As with the website itself, the Website Manual will be constantly updated to reflect new best practices, changes in interna l policy or organizational structure, etc . Moving forward, staff will continually be editing and restructuring information as needed, and adding potential enhancements. Following is a summary of highlights for the current website , as well as opportunities being explored: New Online Functionalities • Personalized accounts and dashboards . • Comprehensive "City Calendar ." • "Notify Me" subscription lists. • Online application submissions. • Online service requests . • Integration with various third-party applications for expanded e-services (e .g ., ActiveNet allows online registration of recreation programs ; NeoGov manages external and internal personnel recruitments and processes ; Laserfiche provides a public records database; etc .). In Exploration • Citizen Request Tracker allowing residents to submit neighborhood service requests online and through mobile apps. • Intranet for City Hall staff to access personnel information , news, etc . • Best practices for integrating Google Translate . • E-payments for select licenses and permits . • Blog allowing subscriptions for City news and updates. As the Website Manual specifies, department heads will be responsible for working closely with the Communications Office in sustaining the new website as a current , updated and user-friendly tool for citizens to engage in City Hall affairs. CONCLUSION: The City's website re-design is part of a larger initiative to modernize and elevate serv ices to the community. In an increasingly digital world , adopting new online City Council October 7, 2014 Page 3 of 3 functions and capabilities makes civic engagement more user-friendly, transparent, convenient and accessible. Furthermore, sustaining the new website's design quality and streamlined organization of public information will support the City's ongoing rebranding effort by project ing a positive image professionalism and progress . FISCAL IMPACT: The recommended action presents no fiscal impact to the FY 2014-15 City Budget. ATTACHMENT: A. Website Manual (September 2014) City of Temple City Website Manual Sep t ember 20 14 City of Temple City Commun ications Office Management Services Department nm (626) 285-2171 , ext. 2324 ~ pio@templecity .us ATTACHMENT A 2 Table of Contents Using this Man ua l 3 S ite Administrati on 4 Produ ct i on Site SU[2[20r t Use r s S ite La;tout A[2[2rovals Housekeeping U[2dati ng Website Ed it i ng 11 Lo in Pa es Page Co ntent Toolbar Access ibilit ~ Html Desi n M enu s Mod ul es Pa es Savi ng and Submitting Pages Widget s Style Guide 22 Fo rmatt ing Gramma r and Wr it i ng Phot o Edi ting H~[2 e rlink s Modu les S lideshow PDF Definitions 28 Helpful Resources 30 Creating Content Tutorial 31 Cr eati ng Pa g es Fo rms Co mmission s: Uploadi n g Agendas News Re leases an d Ca l enda r Items Using this Manual We l come t o t he Te m p le City Website Manua l! This guide wil l hopef u l ly he l p you understand t h e new website, take yo u t hrough the steps of wo r k i ng with the webs ite, and hopefully try to answer any questions you may have. T hi s man u al is o rgan ized in a way th at f i rst provides an overview of the webs ite orga ni za t ion and st r ucture, and t h en t ake you deeper into ed iti ng individua l pages . Her e's what you ca n expect from thi s guide: Site Administration Basic software requirements and website proc e sses and resources . Website Editing Introduces the system tools and convention s for creating and editing website content. Style Guide Rules to sti ck to when actually editing the website in order to uphold the website's professio nal appeara nce and content quality. Definitio ns Evolving list of key website lingo. Refer to 4 this section if you encounter an unfamiliar word. Also fee l free to contact the Communicat ions Office for assistance. Helpful Resourc es Web resources with information and tools on editing websites. Creating Content T uto r ia l Learn how to use diffe rent widgets and build a new webpage. Site Administration PRODUCTION SITE Public : Admin: SUPPORT http:/ /ca-temp lec i ty .civicpl u s .co m / http:/ /ca -temp lec ity .c ivic pl u s.com / Admin RECOMMENDED SOFTWARE /BROWSER S • Lates t vers i on of Internet Explorer/Moz il la/Safar i • Latest vers i on of Microsoft Si lverlight to upload ph otos. • Audacity if you need t o ed it audio f i les. Download here . • Photo ed iting softwa re capab l e of c ropping and resizing photos. See Style Guide for photo editing standard s . If you a r e hav in g tro ub l e w it h this task , please contac t the Communi ca tions Offi ce o r do a Goog le se a r ch , e .g., "how to crop photos on Windows ," et c . GENERAL QUES TI ONS For any r eference questions r elating to website de si gn and produ ct ion, co ntact t he Communi ca tions Off i c e. For questions o n how to u se the website, you m ay a lso find tutori a l s o n Civ ic Plu s Un iv e rsity. Repo rt a ll website p r o b l ems t o th e Comm uni c ation s Office. CIVI C P LU S U NI VERSIT Y ONLINE TUTOR IALS AND MANUALS Web s ite : Logi n NO T E http:/ /www.civicplusu ni vers i ty.com ORG: Civi c Ci ty, KS USER : a ccessc pu PW: ac cessc pu Wh en on Civic P l u s Univer sity, n av igate to the TRAINING tab> Wo rking w ith Pages > Aurora . You may al so nav iga t e to SUPP ORT > Auro r a s ite su ppo rt. CIVI C P LUS SUPPO RT Accoun t Manage r: Kel se y Th o ma s 1-888 -228-2233 x386 5 Ge n eral : Res pon sible for takin g c are of any qu es tions, requ es ts or c on ce rn s th at yo u may have. 1-888 -228-2233 x307 2 4 /7 f o r Em ergen c i es: M -F, 5 a .m. to 5 p.m . suppo r t@c iv icp lu s.com USERS There are two d ifferent types of u sers: f ront-e n d and back-end . Front -end users a r e m em bers of the p ub l i c viewing t he w ebs i te . Back-end users are staff mem be r s who a r e produc in g and editi ng website conte nt. BACK-E N D Amo ng bac k-e nd u sers, the r e a r e fo ur d iffe r e nt r igh t s levels f o r ed i ting the website . Fo r qu a lity cont r o l p urposes, Com mu n i ca ti ons Off i ce wi ll serve as system ad mini strat o r i n c ha r ge of t r o u bles ho ot i ng website issues and (unless ot he r w i se designa t ed) approving al l w eb site content. Definitions, Rights and Responsibilities RIGHTS LEVEL RESPONSIBILITIES System • T r oubleshooting for website i ss u es . Contact for Administrator Civic Plus suppo rt. Communications Office Owner/Pub l isher • Establishes style guide and r eta in s creative co nt ro l Communications of a II web content . Office • Con tro l s webs ite stru ctu r e and orga ni zation . • Con t r ols Homepa g e and New s Releases . • Cr eate, ed it an d mod ify webpage co ntent . 6 • Publish and unp ubl i sh pages from p ub l i c view. May a l so delete old pages. • Approves and publ i shes final web co ntent . Author Depa rtment he ad • Responsible for vision and qualit y control of all co nten t in depa r t men t section. • Work s with Comm uni cations Office t o resolve we b site issues, id entify website needs. • Assigns webmaster to manage /produce all sectio n co n t ent. • Reviews and su bmits fin al content t o Co mmunicati ons Off i ce fo r q u a l ity contro l and publication. Webmaster • Under di r ection of dep artm e nt head, oversees produ cti on of assi gn ed webs i t e co ntent. Updates i nformation as needed. Assigns st aff writers as n eeded. • Manages subsc ription notificati o n s . Staff writer • Und er direction of w eb master, prod uces website co ntent for review. LOGIN Each user ha s a un ique log in a nd password associa t ed with rights to edit spec ifi c website areas. If you have recomme nd ati o n s to improve the website, or wou ld like to become a webmaste r to edit t he website, please talk to you r department head. 7 8 SITE LAYOUT The webs ite is o rganized hierarchically by sec ti ons and subpages. If you need to rea rrange pages with in y o u r sectio n, ple ase contact the Communica tion s Off ice to do so. Author·level users do not have r ights to rearrange the site structure. APPROVALS All website conte nt is reviewed f or quality co nt rol. The Communications Office (C/0) acts as pub li sher, approving and pub l ishing con t ent. Department heads are respo nsib le f or iden tifyin g website needs, assigning webmaste rs t o produce co ntent per standa rds , and reviewing al l content prior to sub mission to C/0. See USERS f o r ro les and responsibilit ies. CONT ENT BASIC APPROVA LS TURNAROUND TY PE PROCESS FOR WEBSITE Homepage Depar t ment h eads consu lt C/0 to identify needs for homepage item s and assign webma sters t o submit agreed content-info, images, forms , news releases, et c. Webmasters should discuss any suggestions with department heads. 2 days (includes r evision t i me) News Department h eads co n su lt th e C/0 t o i de n tif y 1 week Releases/ needs for news r e l eases and ass ign we b master s (includes Homepage su bmit d r afts fo r C/0 a p prova l . See Style Guide r evision time) news flash fo r tips on writ i ng n ews releases . Please pla n a h ead for ti m e-sensi t ive eve nts. Gene r a l page Under directio n of department hea d s, 2 days informati on webmasters ar e r esponsib l e fo r u p d at i ng (includes website i nfo re gu larly. E.g., f ee sc h ed u l es , st aff r evision time) contact s, app l ica t ion forms, etc . Web masters make d r aft ed its on the website t o be r eviewed by d epa r tmen t head a n d published by C/0. Cale n dar Under d i r ect io n of department hea d s, 2 days webmasters add and u p d at e ca l en d ar items (includes with a ll required i nf ormat ion (see Website r evision time) Editing-Modules ). Fi na l conte nt is rev i ewed by d e pa r tmen t h eads and pub l ished by C/0. Commission Under d irectio n of department hea d s, Direct pub l ish agendas, Commission sec r eta r ies update m ee t ing files, minutes a n d manage Ca l en d ar and not ifica tions . Notificat ions Under d irec t io n of department hea d s, Direct publ ish webmasters ma nage su b script io n s and send re m inders as appropriate. Alerts T h e website a l so h as the ab i lity to disp lay Pub l ish pre- emer gency info r ma t ion as a band across the approved webs ite-su ch as notice of field c los ures. messages Department heads w i ll ass ign we b master s to draf t a set of st and ard messages fo r C/0 a p proval, a n d i den t ify co n ditions fo r d ep loyment. Webmaste r s may ac t ivate p r e- a p proved a le rt s as needed . HOUSEKEEPING It i s ve ry i mpo rta nt t o kee p t he bac k -end of t he website orga ni zed an d f r ee of j un k. Old f il es not be i ng u se d ca n take u p va lu ab le s p ac e t hat negat ive ly impact s web s ite p erfo r mance. I n order t o he lp w ith o rganiza ti on, p lease r efer t o th e f o ll ow i ng proced ures and tips: 9 ,--------------------------------- 1 0 DOCUMENT S IZING M a k e sure your photos and PDF s are resized and "optim ize d," so as not t o t ake up excessive s p ace. It makes a huge d iffe rence to have 100 phot os at 1.5MB v s 100 hoto s a t 300 KB . That's 150MB vs . 30MB. I nfo Advan ced I nfo Advanc ed Fea ture News Flash 243 p ixels x 162 pixe l s 243 pixels x 162 pixe l s 250 i xels x149 ixe l s SCA NNING DOCUMENT S All PD Fs s hou ld be made OCR researchable to a ll ow u sers to find the information they are looking for. If you scan a document, o p en it in PDF . If you are not ab l e t o searc h or highl igh t text, you wil l need to convert it i nto an OCR-rea dabl e document. For in structi o n s, you sho u ld Google "make PDF OCR r ea d ab l e" and find a tutorial online. NAMING CO NVENTI ONS In addition to organizing files into t h e appro priate folders, pay atten ti on to how f iles are nam ed. Naming Photos For s ing l e photos, it i s a good idea t o inclu de the year, department, subject of photo, and s ize fo r easy ide ntifi cat i o n . For p h oto gal leries o r slideshows, name the fo lder with the year and even t. E.g. YEAR _DEPT _S U BJE CT _S IZE 2014_P&R_HALLOWEEN_750x350 2 014_P&R_HALLOWEEN _525X295 Na ming Files Fi les sh ould be n amed by year and sub ject. E.g ., YE AR_SUBJ ECT 2 014 -15_CITYBUDGET UPLO AD ING FI LE S ON T O WEBS ITE When uploading files, be sure to upload into t he correct fo lder so you can easily find i t again when needed. If a file is not being used anymore , r emember to d elete it. EXPIRA TI ON DA T ES If you ca n , try to have photos a nd documents exp i re . But aga i n, always r emembe r to keep a copy in th e N Drive Webs ite archive j us t in case. D ESIGN CO NS IST EN CY 11 As you bui l d p ages, be cog ni za nt of upho ldi ng design standards. See Style Guide fo r i nfo r ma t ion on photo editing, photo qual ity and font formatting guidelines. ORGANIZ IN G B ACKUP FILES INTO N DRIVE Since website content should be set to exp i re, a space has been set up in the N Drive >Website to st ore backups of yo ur files. Make sure to organize i t i n the co rrect year, and ap p ropriate folder. Before uploading, make sure your conte nt i s in the correct s i ze and format. UPDATING It i s very i mpo rtant t o mai nta in an u pdated w ebs ite at a ll t i mes so that the l atest info rm ati o n wi ll a lways be avai lable to t he p u blic. Webm asters are expected t o update the webs ite on a minimum quarterly bas i s to add new Calendar dates, newsf lash item s, etc . These are suggested updating schedules . It i s highly enco u raged that webmasters update the website throughout t he year on a time ly basi s (e.g., adding photos, del eting outdated age ndas and minut es). Biweekly Coinciding w ith new informat i o n i n the City M anager's Repo r t, webmasters are expected to update any sc heduled meeti ng cancelations, add photos to the photo ga ll ery, pub l ish event recaps (as b l og posts i n Phase II), and any other pert in e nt u pdates . Quarterly Coinciding wi th Conn ec t Magazine, webmasters are expected to update any quarterly eve nt i nformation, add f lyer graphics/magazine ads, thematic content (e.g., When Connect i s themed "drought," the respon sib le department sh ould assign webma sters to feature any resources on the Homepage). Summer Annually 12 Coincid i ng wit h the budget year, webmasters shou ld add a ny confirmed event da t es and go through the webs ite for any outdated i nfo r mat ion (l ike very old agendas and minutes), et c. SITE TOOLS The top bar of the admin s ite i s a set of site t oo l s . Under MODULES is a complete set of tools for you to navigate and hel p bui ld the website. T her e are a lot and it can be hard to f ind what you'r e look i ng for, so if you wou l d l ike to stream l i ne your experience, you may c li ck the STAR o n the page you frequent, a nd it will become a Favorite page. o Document Canter •Biog o Form Center • News Flash Home . IlL~·· . . K·r . "l .,· , ... :r . ' . .,~ ..,, .-.: -·~ ( • Ouic:J<Unks • I nfo A dvanced • Us01Adm ln • Pages An:hlve • SiteMap Home I DRAFT I • WebsheA Lastmod<redon Nov 16.2010 111laAM Homo Homo Page I DRAFT I • Websho A Last mod. red on Feb J , 2006 5:30PM Home Page 13 Website Editing As a content p roducer, you are res pon s i b le for design i ng and updating webpages to effect ively con vey i nform ation to th e public. It is extreme ly impo r tant to build a n effective website because effective websites help users hel p th emse lv es . Th ey he l p people find what they need qu ickly , easily, and on th eir own without having to call City Ha l l. Inform at ion a rchi tect ure refers to the way of "b u il di ng content" so that it is eas ily co mprehended and navigable . Fo l l ow these guidel i nes to stream l ine information. LO G I N To edit pages, you must be l ogged into the admin site . Based on yo ur permissio ns leve l , you may pub li sh co nten t , or mu st su bmit your conte nt to be approve d for publ i s hin g . See Si te Administration to lea rn m ore. c ;a CIVIC PLUS .... Pl ease Log In Usemame Password Login forpot your oauWO!d? Q!ck Hm PAGES Th ere are two types of pages. Module pages that have a se t temp late and very specific f unctions, and Content pages that yo u ca n design with fu ll con t rol. Fo r m ore information on ed iting pages, visit Civi c Pl us Uni ve r sity. Logi n information is fo u nd o n t he first p age of th is manu a l. M OD U LE PAGES See MOD ULE S be low . CO NTEN T PAGES Th ere a re two types of content page s-the Ho m epage an d in t eri o r pages. Foll owing are ba s ic instructions f or ed it i ng pages . Please refe r to Style Gu ide to ens ure that your pages meet d es ig n standa rd s. 14 • Homepage Th i s page i s the first page that users see an d i s prime rea l estate used f o r hi ghlight ing m ajo r events, news, programs and p opula r i nformati o n (e.g., rec c lass sig n-ups , se nior lu nc h men u , etc.). Co ntent i s co ntrolled by the Commun icat io ns Of f ice. If y o u have an ite m th at y ou t hink sho uld be f eat ured on the h o m epage, please talk t o yo ur depart me nt head. Three ele ment s of the Homepage a r e: the slider, th e newsflas h mod ul e a nd the cale nd a r . Homepage slider Link ed ph ot os that h ig hli gh t upcoming events , news and programs. To cha nge the Ho mepage slider: 1. Ente r Live Editing Mode . Cl ick the s l ider to ope n up the editor. 2. Cli c k 'Add I mages .' Upl oa d the i mage yo u wo u ld li ke to use . M ake sure the image i s 1780 p ixe ls x 600 pixe ls. In sert. 3. Once yo u r image is i n t h e s l ides how, ope n the ADVANCED o pt ion a nd co mp let e th e fi elds. 1. Title an d Ca ption : Crea t e a b ri ef ca ption u sin g ac t ion word s. A lwa ys e nd the se ntence w ith More > [More+Space +Sing le Fo rw a rd Arrow] 11. Alt te xt: Cr ea t e a one o r two word title for the i mage 111. Link : Lin k the im age to t he webpage or document item for m ore infor mat io n or furt her ac ti o n . 4 . Set exp i rat i on date. Newsflash pods Und e r the hom epage s li der, used to high li ght important i nformation, news o r mi scel la neo us programs. 1. Open the Newsf lash modu le (th is is no t on the actual ho m epage). 2 . Selec t catego ry 'Hom e.' 3 . Click 'Ad d Ite m .' 4. Se t exp i rat io n d ate. 5. Create 'Title' and a 15-20 word 'Lead i n.' Add 'Fu l l Text' if more i nfo rmati o n is availab le. Ca lendar 1. Revise "Read on ... " text to say More> [More+Space+S i ngle Forward Arrow] 11. Up l oad im age at s ize 250 p ixe ls x 149 pixe l s The ca lendar populates a utomat ical ly from Calenda r m od ul e . See Module pages fo r more inf ormation. When editi ng Ca lend ar events, p lease m a ke sure that th e tit le will take up tw o lines of text on t he home p age, in order to ac h ieve alignme nt. • In terior webpages 15 In te ri o r p ages are where u sers go to fi nd i nfo r mation about a speci f ic prog r a m or division. It i s key t hat i nfo r mation i s we ll o r ganized, and t he site is easy t o naviga t e (click from page to page t o find wha t they a r e l oo ki ng for). The inter ior page has fo ur major areas: b r ea d c ru mbs, left-ha nd m enu li nks, r ight-hand fea t u re co lumn and co n te nt a r ea. ~ CITY OF TEMPLE CITY • CO MMU NITY CITY HALL RESIDENTS BUSINESS H ELP CENTER ...,., EXPLORE ... PROGRAMS&ACTMnES .,. COMMUNITY EVENTS • PARKS .,. FACILITY RENTALS • URBAN FORESTitV VOLUNT£ER .. OPPORTVNIT1ES .._ REQUEST A SERVJCE .,. PHO TO GAllERY Parks & Recreation The P ~• Jnd ReerNUon o.p.tmtnt ~IOet programs~ c:onvnunity ...... e " fOt youth, actun.s, s.nlcn .nd famiBes to pnmote healthy lifestyie!l and Improve QuaJ,tyotld'e. Contact FAO 1 CONTACT I RESERVATIONS I ALERT CENTER I RECREATION GUIDE I TWmER I FACEBOOK Cfty of Te,.,....Ciy8701 L.U T1.1na.tDnvo TomploCr.y,CA81710 p#'oOM (82t)23S 217 1 1u(626)28S-I1&2 C20'"C!)>ofTetT11)18CtyAII nghll reMfVtd Breadc ru mbs are rig ht under the g loba l navigation and left-hand men u l i n ks are on the left edge of the page. Both enab le the user t o naviga t e th e website effi ciently. T he way pages are li nked together is impo rta nt to help users help themselves, and cl ick through the webs ite to f ind what they're looking for. You have most co ntro l over th e ce nter co n tent area and right -hand feature column. The ce nter content a r ea is where yo u get to use w idget s t o add photos, t ext, tables an d l inks to share i nformation. T he ri g ht-hand feature column i s for ge nera l i nformation, like staff co ntact s or callouts f or special related eve nts /programs. 16 Wh en you design a we bpage , pl ease keep the fol lowing in mind to make sure you are supporting th e Website's mi ssio n of b eing a user- friendly to o l : o Information: How you l ay o ut p h otos and text is important to he lp u se r s find th e i nfo rmation th ey need eas il y. Thi s g uid e wil l help yo u build decent webpages. o Hyperlink s: Alw ays add hy perl i nk s when it makes sense. The goal is to guide peop le to the informa tion they a re loo king for. When using hype r l inks, be sure t o fol low guidelines in Style Guide. (E.g ., L inks to interna l pages should open in th e sa m e window. Link s t o modu les, docume nts or ex ternal pages s hould open in a new window .) o Related link s: You may add a ny re l ated pages or helpful l inks in its own sec tion at the end of your information. Hard-en ter a nd cre ate the s ubhe ad "Re lated" t o add li n ks underneath. o Des ign: To project a profe ssional im age, pages s h o uld fol l ow gu idel in es re l ated to font s and photo s izi ng. See Style Guide. o Ri g ht -hand feat ure co lum n: Th is is typi ca ll y t he area to place contact info rmation, ca ll outs, ca l end ar items, o r eve n FA Q. If you have idea s for other u ses, please first consu lt t h e Communications Offi ce . Be sure yo u a r e st yli ng your widgets an d modules correct ly. See Style Guide . Creating a new page (See Creating Content Tutorial) When creating a new page, the first thing to think about is where the page need s to be h oused . You will need to nav i gate to the section you want y our page to b e und er, and c li ck ADD PAGE from the l eft- hand menu. Make sure to name the page . You ca n a lso link the page to an ex is ting page (so that it lives in different sec tion s). Always c h oose to display the fe ature co l umn . Once you ha ve created the page, st art bui lding by addi ng w id gets and information. NO TE : If you placed your page in t he wrong section, you may contact the Commun ica t ions Off i ce to h el p r eorganize the site layout. OR you may also u se an ex i st in g page as a t emplate for you r new page. If yo u c h oose th i s option, you will only nee d to update photos and text. See Creating Content Tutorial f or more info. You s houl d also fam il ia ri ze your se lf wit h the PAGE CONTENT TOOLBAR. 17 PAGECONTENTTOOLBAR Page Con t en t toolbar is h ow you wi l l be edit ing the webpage . Its different tabs al low you t o change page properti es a nd layou t, ad d note s, as we l l as add widgets. Versions View diffe rent ver s io n s of t he pa ge . Wh en you make changes , m ake su r e you create a new versio n by cl icking "Save as copy" on the upper right co rner . Once you hav e saved th at copy, you should only work on that copy and keep sa v in g when yo u make new changes . When you are r eady t o subm it for approval, save it, then copy the l ink and send it to your d epa rtment head f or approva l. When you are ready t o sub m it, go to t he ve r sion s tab a nd click the gear for "Act io ns ." In the dropdown menu , hit Submit. It will n ow be rout ed for approval. Fr om this tab, the administrator can modify the page t it le. If you want t o m odi fy the page t it le after it has been submitted, please c onta ct th e Co mmunicati on s Office. Widgets Widgets are too ls used to de s ign pages and lay o ut i nfo rmation. See Widgets for be st practices. Notes This area a ll ows you to sha re i nterna l notes on eac h page. E.g., t he folder in which a picture is sto r ed, s ugges t ed capt ion s, ideas for th e page , etc . Properti es Propert ies a ll ows you to cha nge th e URL of th e page. Mak e sure that arc hi ved vers ions a r e NOT avai la bl e to the pub l ic . Otherw i se, d iffer ent versions of the same page wi ll be fl oati ng abo ut i n th e internet and ca use a lot of confus ion. Layout Thi s t ab allows you to d isp lay th e right -hand f ea ture colu mn . Alw ays display th e r ight-hand feature column . ACCESS IBI LITY To ens ure th e website is access ib le to people with disabi lities, make the webs it e sc re en -readable-that me ans adding tags to identify photos by text (whi ch ca n be r ead a loud for th e v isua ll y impa ired, a nd a l so tra n slated for HTML 18 non-English speakers), and a l so en sure that PD Fs are OCR-r eadable: ALT TAGS Wh en uploading a photo, a d i a logue box w ill come u p where you can give a t itle to t h e i m age and a l so crea t e an "Ait t ag." M ake sure this "Ait t ag" makes sense and accurate ly describes the photo, and is not ju st t he f i l e name. E.g ., 2 01 2 Citizen 's Academy vs . 2 0 12_MSD_Ci ti ze n sACademy_525x295 .jpg OCR READ A B ILITY When yo u sca n PDFs and oth e r document s, m ake s ure they are OCR · readable, so th at u se r s can sea r c h a nd fi nd text, and screen read ers can read t h e text. For he l p, do a quick Google sea r c h for tuto r ia l s-e.g., "how to ma ke document OCR readab le." HT ML is the code behind the website . Ge n er a ll y, you do not need to use HTML, beca u se "l ive editi ng " al lows you to ed it the co nte nt exactly as it wi ll appear on th e web site. However, somet i m es, mod ul es do not have s pe c i a l fo r ma t t in g options . If you wa n t to ad d hyperl i nks or special formatt in g (like bold o r italicized tex t), HTM L w ill come in handy. NOTE: The hi g hl ighted is the text you c u sto m i ze. Al l othe r text must be fo l lowed exac t ly as sta nd a rd code. Line break: Paragra ph: Bo ld: Italics : Bul l et Points: Hyperlinks: ADD TEXT ADD TEXT <ul ><l i>ADD TEXT </l i><li >ADD TEXT </li ><ul > NOTE: Every bul l et must be "bookended" by <l i ></l i > <a href=ADD URL > ADD DISPLAY TEXT </a> NOTE ON HYPERLINKS Internal li nk s (withi n the web site) s h ou ld be linked by their "hand le" and open i n th e same page . Ext erna l li nk s (to o uts id e pages) sho uld be linked by t heir fu ll uri, starting w ith http :/ I and open i n a new page. 19 http:/ /www.website.com /home iFrames : HANDLE ("P age 10 ") Some th ird -pa r ty websites l ike Google M aps w i ll allow you to embed el ements from the i r websi t e. You can add these ele m e nts through th e ED IT OR widget. See WIDG ET S section. Typ ica ll y, yo u can j ust copy the embed l i n k from the website an d paste it onto yo u r page wh i le editing in HTML. Yo u can a l so customize the height and w i dth of you r if rame to t h e appropriate size. FU L L WID TH WEBPAGE WEBPAGE WI T H FEA T URE COLUM N 750 px w i de 525 px w i de <i frame width ="iframe width in p i xe l s" h eig ht =" iframe h e ight i n pixels" frameborder="O" scroll i ng="no" margi nhe i g ht="O " marginw i dth="O" s r c="if rame source code unique to the embe d l ink"></iframe> For more ass istance on htm l , vis i t www .w3sc h oo l s.com. DESIGN Pl ease see Style Guide to f i nd webpage design standards a n d guidelines. MENU S Menus popu late from the Si t e Map . T he website i s hi e rarch ica l ly organized by sect i ons that ho ld d ifferent p ages. There are three main ways a u ser can navigate t he site. 1. Global n aviga ti on : The top links t hat appear u nd er the City of Temp le City nameplate i s ca ll ed the globa l navigat io n because it ap pears s i te-w i de. 2. Breadcru mbs : The breadcrum bs a r e located ri ght und e r the ma i n/globa l navigation . Th ey are automati ca ll y generated from the site map hierarchy and help u se r s t rack where t h ey are in the website. Use rs can cl ick a breadcrumb lin k to go back to a h i gher page . 3. Left-hand me nu header and link s: T he purpose of th e m en u head er i s to orient peop le t o where they a re on the website. Th e links allow u se r s t o cl i ck t o rela t ed part s of the sect i on. a. Adding th e head e r The header is c reated by adding an I MAGE widget above the menu . Headers are st o red i n t he fo lder, TOOL-Menu-headings . Find yo ur approp ri ate sect i o n an d i ns ert im age. 20 b. Loading the m enu You can choose the menu to load o n your page . E.g., on the volunteers page, yo u can use the menus associated with the Parks & Recr ea tion home page. Make sure that the menu l inks m ake sense. NOTE: If yo u pla ce d your page in the wrong sec ti on, you may con t ac t the Com munication s Off ice to help r eorganize th e site layout. MODULE Modules are spec ia l -purpose a nd spec ia lly d es igned p ages that contai n a specific type of information and e-se r v ice. E.g ., Faci liti es a llows you to display in form ati on about a fa c il ity (hou rs, re se rv at ions, etc.); Cale ndar allows you to display calendar dates, et c. Frequently used modul es are li sted below. For a full se t of des c ripti ons a nd in stru cti ons, vi sit Civi c Plus Univers ity . (See Site Administration.) MODULE DESCRIPTION Agenda Ce nter Designed for c r eat i ng a nd st o rin g agendas. As of May 2014, th e City Clerk's Offi ce is not utilizing the agenda center. I nstead agendas , min u tes, staff r eports and other meeting materials sh o uld be made be avai l able as l inks on a table, li nked f ro m Laserfic h e document imagi ng system. Commissions will be using t h e Arc hi ve Cen ter t o upload agendas an d minutes . Ea c h Comm i ssion i s r esponsible for up dating their own Commission pages . All postings for the new we b si te begin effective Se Qt ember 1. Alerts Alert s can be sent to u se r s to n oti f y of im portant u pdates , su ch as fie l d closures or emergency si tuations . Webmasters wi ll be respo n s i ble fo r identif ying and pre-draft i ng standa rd a le rt tex t that can be dep loyed at a m oment's notice. Sub m it all drafts t o th e Communicat io ns Off ice for approval. Archive Ce nter Allows you t o sort and sto r e date sensitive docum en t s s uch as agendas, minutes and p u b li c notices . You ca n l ink the publ i c to a fu ll list of archived doc um ents by ca t egory , or by individ ual PD F. Sup ports most document types, including .doc, .pdf, .jpg, .mp3. Always l abel file n ames acc o rding to the naming co nventi on. Items sh o uld be a r c hived after one yea r since the d ate th ey were up loaded onto the website . For stati c a n d perman en t documents, u se the Docume nt Center. Cale ndar Disp lays i m p o r tant dates under spec ific catego ri es . All dea dlines, ho li days (office c losures), events and meetings s hou ld be added to the Ca l en d ar. When c reat in g calendar d ates, p lease b e su r e the following fie l ds a re co mp leted: Event Date and t ime Docu m ent Center FA Qs For m s Info Ad va n ce d Desc ript ion (keep it b r ief and l i nk whe n possible) Location L ink Con ta ct inf ormation 21 You have the o ption to c r ea t e a single event o r r ecurring eve n t set u p da i ly, weekly, or mont hl y (e.g., fi r st Tues d ay and third T uesday). Cale n da r d ates a r e found on th e h omepage, o n i ts own mod ul e page, and m ay also be featured i n th e d ep a r tment pages. Yo u m ay add th e ca le ndar i n to the ri gh t -hand feature colum n of yo ur w ebpage a nd filter the page t o only import a ce r tain category of events (e.g., Parks an d Rec r ea t ion Comm iss io n an d Co m mun ity Ev en t s). Please be s ure to make Calenda r item descriptions s h o rt a n d wi th i n two l ines on th e Homepage so th at l i nk s are a l ig ned on th e sa m e line . Ho us es static P DFs, fo r ms a nd ot he r file s f o r p ubl ic access . Folders a n d fil es should fo ll ow the sa me, if n ot si mi lar, o r ganizatio n as th e website navi gati o n . On ly link t o specific documents in th e ce nter, a nd not th e e nt i r e document ce nter module. La b e l file names with ye a r s they we r e published and make sure t o a r ch i ve PDF s if th ey become o u tdat ed. Fr eque ntly as ked q ue sti ons t hat may b e feat ured in the right- h and fea ture co lu mn of any main depa r t m en t webpage . Never use one -wo rd a n swe r s, and always l ink to the a p p r o priate r esource. Crea t e fo rm s and allow u se r s to s ubmit a p p l icati ons onli ne. Info Advanc ed is a multipurpose module, typ i ca lly displayed on the right-hand feature co lumn. Yo u m ay cust o mize th e Info Ad va n ce d f ea ture with photos, links and t ex t, and pl ace it o nto a ny page . Th e Temple City website uses In fo Advanced i n two ways: Callout f or o ngo ing specia l -interest programs and events (e.g., Farmer's Ma rket ) Staff con ta c t inf o To c r eate a new I nf o Advanced item : 1. Ente r th e modu le a nd c rea t e a new ca t egory . Th e ca t ego r y mu st be named by Departm ent a n d subject. 2. Clic k o n the new category and add a n item . 3. Add a ti t le for you r item an d crea t e. 4. On the webpage you a r e c r eat i ng, add the I nfo Adva nced module into th e r ight -ha nd feature column. Select t h e skin as "Feature info advanced" and check the item you want to lo ad . 22 Notify Me Crea t e l is t s f or th e public to "subscribe" and r eceive updat es . Once a l ist i s created , you ca n manage su bsc ri pt ions an d se n d notifications via emai l and social m edi a by us ing the Civ ic Send m odule. Civic Send Civic Sen d i s t h e module you w il l use t o ma n age Notify Me subscriptio n l i sts . SAVING AND SUBMITTING PAGES To edit co nte nt, y o u w i l l h ave to "Save page as" t o c r eate a n ew ve r s i o n . Once yo u c r eat e a vers i o n, y o u ca n conti n ue w o rk i n g off of your ve r s ion u nt il yo u a r e re ady t o sub mit f o r app r ova l. Wh en yo u a r e r ea dy to su b m it f or a pp rova l , sa ve t he page . Th en go down to the Versio n s t a b a n d f i nd t h e vers i o n yo u we r e ed iti ng . T h en c li ck t he l itt l e gea r at th e r ig ht-ha nd s id e. Th e Acti o n s m e n u a p pea r s. Cl i c k su bm it. WIDGETS Wi d gets a r e too ls t ha t h el p y o u d es ig n yo ur we bpage . T h e Wi d get t oo l bar is l ocated in t he Page Co nte nt t oo l bar (o n th e l eft o r bo tto m edge of t he web p age i n LIVE EDIT m od e). Th e r e a r e t wo k i nds o f widget s: Con t en t w i dgets h elp you design i nf o rm ati on f o r that sp ec if ic p age, w hi le mod u l e wid gets a l low y ou t o impo rt i nfo r mati o n sto r ed in the m od ul es (e.g., ad d a ca lenda r o r staff informati on). CONT ENT WI DGE TS Custo m ize a nd design eac h p age according t o you r needs. Editor Use t o add text , images and tab l es. Th e m e nu a l so has sepa r at e IMAGE , T EXT a n d TAB LE w i d gets, but EDITOR is a n a ll -purpose too l t hat i s ea sy to use. Wh en u sing EDITOR , b e sure to ex p a nd t he t oo l ba r t o s ee a ll the functi o n s (a d ding i mage , f i les , hyp e rl i n ks, changi ng f on t s, et c .). See Style Guid e f or ed it i n g ph ot os . Slides h ow If yo u w an t to use m u lti p l e p h otos, yo u ca n inse rt a s l i des h ow to yo ur p age . S l i deshow phot os m ay a lso be l inked and u sed to r ed i rect users t o a rela t ed page , p rogram o r se rvi ce. See Style Guide f or t i ps o n modu les and photo e d iting. Tabbe d Use th i s t oo l t o he lp o r gan i ze desc ri pt ive in forma t ion w ith i n o n e page . CAUT I ON TABBED widget does not support hyper l inks . Only use for t ext tha t do not i nvolve hyper l ink s. Tab le 23 TABLE i s a pow erfu l way to organ ize l is t s or informati on when minima l text is in vo lved . It visua ll y o r ga ni zes your page as you ca n choo se t o a lternate r ow color. The u se of col umn s an d r ows also l e nd it self t o creat ing i ndexes-l ike archives of publ i c meeti ng agendas, co ntact information, etc . M ODULE WIDGET S You ca n s how i nform at io n from other modules o n a spec ific p age. E.g ., adding co mmunity event dates to the Parks a nd Recrea ti o n pa ge. The advan t age i s that you o n ly h ave t o en t er in fo rm ation o nce, a nd h ave them appea r in mu lti pl e places, as necessary. Ca l endar When c r eating cale nd a r events, yo u ca n ta g them un der spec ific ca t ego ri es . Wh en c r ea tin g a page, you can c h oose to filte r what catego ry of eve nts to a ppea r on yo u r page. Info Advan ced T h e Info Adva n ced modul e is all-p urpose . Genera l ly, we use it like an "a d " to ca l l out eve nts o r programs (l ike f a rm er's market o r th e f ac;ade im provement p ro gram) o r staff co ntact in f or mati on. When creating I nfo Adva n ce d co l umns, you w ill be u sing a t oo l ju st l ike t he ED ITOR widget, and may add photos, t ext, et c. CAUTI ON Whe n adding an In fo Advan ced widget o nto you r page, be sure you set it to the corr ect s kin (Feature Info Adv anced), a nd check the appro pri at e catego ry t o make your co ntent appea r . Newsflash New sflash "pods" are tho se th at appear un der the s lid es h ow on the Homepa ge. They ca n a l so be added to specific pages, but it is not reco mmen ded, as most pa ges wil l use t he Info Advanced widget. Agai n , thi s i s t o maintain a balanced a nd co n siste nt des ign aesthetic . FA Qs Allows you to s hare frequ en t ly asked q uestions and loa d them onto pages. 24 Style Guide F' ormatti ng BULL ET POIN TS Use bullet po in ts when listing t h ree or more items. PARAGRAP HS Use left justify (not full just ify) and break up paragraphs into small chunks of 2·3 se nte n ces each. Co nte nt should not exceed 500 words. If so , you may need ano t her page. The goa l is to avo id maki ng the reader scroll down through a lot of t ext. FONTS Th e page title a nd body text a re both in Aria I. The subhead i ngs within a page are in Ra leway fo nt u nder th e style h 1. Subheads = h 1 (Se lec t f rom CSS Cl ass menu) Body Paragraphs = 10 pt font Hyperlinks = l ight b l ue, u nderl i ned (Se lect from CSS Class m enu) ... INFANTS & TODDLERS ... YOUTH PROGRAMS ... TEEN PROGRAMS .,. ADULT PROGRAMS .,. SENIO RS ILINKI ONLINE "' REG ISTRATION ... A NANCIALASSISTANCE ... ADDPAGE HOME · CITY HALL • P ARKS & RECREA rtON • PROGRAMS & ACTIVITI ES • FINANCIAL ASSISTANCE Financial Assistance The Parks and Recreation Department believes in prov iding City-sponsored programs and services lor res idents who wish to part icipate in recreation act ivities or outside civic organizations regardless ol financ ial status . Dependent upon available funding, we orrer underpriv ileged/disadvantaged youth (ages 18 and younger) the fol lowing opportunities lor financ ial assistance: CameWa Trust Fund In the mid-1980s, Gerald Fitzgerald willed his ent ire estate to the City, which was made into a trust lund to allow underprivileged children to partici pate in c iv ic oriented activities and programs. The interest on the princ ipal is used to lund expenses thai improve a child's quality or life. Tem ple City's Camellia Trus t Fund is available to provide funding lor underprivileged/disadvantaged youth to partic ipate in non-Ci ty sponsored organizations. Applications will only be considered to meet an immediate need. Funding is limited to the calendar year applied in. Youth Schola rsh ip Fund The City of Temple City 's' You th Scholarship is funded by the Community Development Block Grant Program to provide financial assist ance to children from low-income f amilies who wish to part icipate i n City -sponsored recreational activities. To qual ify lor the program , families must complete an application, prove residency, and provide documentation of financial hardship. Grammar and Writing TIPS 25 An effecti ve website i s w ritten for its readers. Here a r e some tips. For more information a nd tips on how t o wr ite for the pub l ic, vis it www.pla inl a ng ua ge .gov. 1) When wri t i ng for pub l ic info r mat ion p urposes, think as a r eader . What information a r e they l ook i ng for? Always incl u de the WHO, WHA T, WHE RE , WHEN, WH Y (and sometimes HOW). Also , what in f or m ati o n are you trying t o disseminate? (I s t here a call to action?) 2) If yo u a r e trying to market your event, a l so t hink of what incentives wi ll en ti ce or motivate people to attend. What's the ca ll to action? (FRE E dinner, food tru c k s, etc.). 3) Use "act ive " vo i ce, w her e th e subject of the sentence performs th e verb. Act iv e vo i ce is more d i rect, less wo r dy, and exp r esses ent hu s i asm. 4) Be as brief as possib l e a nd write clearly and concise l y . 5) Avoid t echnical jargon . Al ways use words that can be easily t r a n s l atab l e into ot her l anguages. 6) Link t ext t o PDFs, and app r opriate externa l websites wh enever appropr i at e (i.e., whe n you t h ink t he u ser w i ll want or need to cl ic k t hro ug h ). STYLE RULE S Please sti ck w it h the fo l lowing conventio n s . Th ese guidelines are inspired by Associated Press Sty l e a n d ref l ect a reader·fr i endly way of com municating i nformat i o n. Co mmas · Do n ot use o xford com ma s-i .e., the o nes before "a nd" in a se ri al. (The on ly exception is w hen it c larifies a state m en t.) E.g. Flowe r s, birds and bees. YES Flowe rs, b i rds, and bees . NO E.g. Plann ing, Tra nsport ation and Public Safety , and Parks and Recreati on Ci ty v. city· Th e wo rd "city" is ca p ita l ize d only when r efe rring to th e City organi zation, a nd not th e geograp hi c lo c a tion. E.g. The city is in Ca l ifornia. Th e City i s adopting a new Gen er a l Plan. Websi t e · Th e word "website" should be low er case, one word . Time· Tim es are rende r ed without the ":00 ." Go lowe r case, with periods f o r "a.m." an d th e "p.m." E.g . 9 a.m. to 5:30 p.m. YES 9:00 PM to 5:30 PM. NO 26 Dates · May 24, not May 24t h . When th e eve nt occurs w ith in t he last or upcom i ng imm edia t e timeframe, yo u don't nee d t o i nclude the year . Menu Links E.g . City Co un ci l app r oved the mea sure March 18. YE S City Co un ci l app r oved the measure March 18, 2014. NO Pe rc ent · Al ways write ou t "pe rcent" and u se numerals . E.g. 1 pe r cen t, 50 percent, 17 percent. Mo ney· With m oney, we do n 't need to inc lude ".00" if n o c h ange is involved. E.g. A pet license is $60. YES A pet license is $60.00. NO Numbers · Use words to r epre sent numbe r s and ordinals up t o the numbe r 10, th en use numera l s. Wh en you start talking mi ll ions, billions or tr i ll ions, u se a numera l with the wo rd million , billion o r tri ll i o n. E.g. 6 mi ll ion YES 6,000,000 NO Three t imes YES 3 ti m es NO See Website Edit i ng for spec i f i cs on how to c hange men u link s. For the purposes of st y l e and d esig n, make sure you add a h eade r above every menu . The head er will be a dd ed as an image widget above th e left -hand menu l inks. Fi nd the a ppropri ate sec ti on header und er TOO LS-Menu head i ngs f o l d er. Al so be sure to l ink t he heade r to t h e main page sec tion . E.g ., Parks and Recrea ti on h eader shou ld l ink b ac k t o th e ma in Par k s and Recreatio n page. Hyper links All hype rlinks mu st be identifi ed with a destination so peop le know where th e link i s c li c kin g to. Do not u se "Click h ere ." E.g ., Programs and Eve nts YES Cl i c k h er e NO Link Behavior 27 Interna l l i nk s (wi t hin t he webs ite) shou ld be link ed by their "h andle" (i.e ., un iq ue page ID after the main URL , starting with the fo rwa rd slash. E.g., /12 3 /Examp le). Internal l i nks sho uld ope n in the same page. Documen t s and modu l es (like Cale nd ar, form s or Ph oto Gallery) s hould open in a n ew page . Exter n a l link s to outside pages sh ould be l in ked by t h eir full uri , sta rting with http:/ I and open i n a new page. Modules on interior pages Yo u may ad d special widget s and modules onto an i nt erio r page to disp l ay certain in fo rm ati o n . When you d o so, please m ake sure that th e prese ntation matc hes the ove r a ll website des ig n . Calendar Must h ave date, t im e and locati o n . Must set an expiration date . Must have full desc ripti o n w ith necessa ry informat io n: e .g., contact info r mation, cost, special requ irem en t s or accomm odat i ons, links to ad diti o n a l f orms o r information, etc. Skin : "FEA T U RE INF O ADVANCED " Info Advance d Can be u sed f o r contact info rm ati on or ca ll out. B e sure tha t photos meet photo s i zi ng r equirements . Ski n: "FEATURE IN FO ADVANCED" Sl ideshow Select t he defau lt skin for a ll s lid eshows. For s li des ho ws w ith cl i ckable li nk s and captions, be sure to ac tivat e adva nced option s to l in k text and show "dots" to a llow users to cl ick b et ween the different i mages. Skin: "DEFAULT" 28 Photo Editing Make sure yo ur photos and PDFs are resized and "opti mized," so as not to take up excessive space . It makes a huge d ifference to have 100 photos at 1.5 MB vs 100 photos at 3 00 KB. Th at's 150MB vs. 30MB. NOTE ON PH OTOS When a dding images, b e su r e you have fir st resized t h em accord in g t o hou se keeping r ul es. Al so, open th e Ad va n ced option t o comp l ete the tit le a n d Alt text fie lds. Wh en using im ages as l inks, you wil l need to add cap t ions. Select 'Advan ced ' and write an act ive caption of abo ut 10 words. The end of each captio n should a lways read More> [More+Space+Single Forward Arrow]. To get the caption to show on your p h oto, select the Options tab and check "Disp l ay caption on each side" and "Disp lay the title and/o r caption in an overlay on eac h sl id e ." As wel l as "Display pagina ti on to navigate s l ides " with "Dots ." Be sure the sk in is set to "Defa u lt." See Style Guide for more in formation on photo ed iting. Related Links If you have r e lat ed l i nks that you want to sh owcase, do so at t h e end of t h e text. Create a n ew sectio n with th e subhead "Re l ated," and s im ply l ist lin k s that yo u think will be helpful for th e user. Slideshow You may use a s l ideshow for v i sual purposes, o r to link to another page. When using a slideshow to l ink to another page, you must add captions and dots (so users can click back to the image they want to view .) The skin u sed for slideshow shou ld be "DE FAULT ." PDF 29 PDFs a nd oth e r doc u me nts will l ink fro m t he Doc u me n t Ce nte r o r Arc h ive Center . Yo u m ay l ink to a s i ng l e d oc u ment in the Docume nt Ce nte r , o r a folde r i n th e Ar c hi ve Cen t er. Ma k e sure to se t th em to open in a n ew page . Make sure PDF s ar e r edu ce d s ize-neve r mo r e than 2 0MB to a l low f ast d ow n loa d s. Also make sure th at PDFs a r e OC R ("Opti ca l Character Recog n iti o n ") r esea r cha bl e. That m eans t hat u sers can eas ily co nd u ct a text -base d sea r c h and f i nd f o r key t er m s. For tutor i a l s, Goog le "d ownsize P DF" or "m a ke P DF OCR r ea d a b l e ." 30 Definitions Al ternate Text Requ ired captions fo r every p hoto u ploaded onto the website. Required for ADA co mp l i a ncy . Bac k -end Th e adm i nistr ato r sid e of the we b site . On ly a d mins, publ i sh ers, owners and auth o r s can view t he back-end of th e webs i te. Categories Eac h module h as categories that organize co ntents by subject/department. System admins ca n grant permiss i o n s to users/staff to publish, author, or just view content i n spec ific categories. Categories a r e similar to folders that hold re l ated fi les . Co ntent Th e wo r ds/i nfor m at i on/document typed i nto eac h page or modu l e . Fea tu re Col u mns Feat u red items th at are viewab l e o n the right co lu mn of the website. Featured co lu mns must be act i vated by the system admin . On ly certain modules can be feat u red, includ i ng ca l endars, FAQs, I nfo Advanced and News Flas h. Front·end The public view of t he website. Anyone can access . Hand le See Page ID Hidden pages/form s Pages/forms on ly accessib le by li nk on a page . Vi ewers canno t access hidden pages/forms f rom th e navigation me nu . iFrame A "window" in w h ic h the user can view an external website from the webpage. Inheritance Pe r missions are inherited to sub-pages under the specified navigation. Example : A pub l isher gra nted access to the Pub li c Safety main webpage, would be granted the same perm issions to Public Safety sub -pages. OCR 31 Searchable keyword s in PDF documents. Every PDF document should contain OCR keywords for ADA compl iancy. PDFs convert ed in Adobe Acrobat wi ll a utomatical ly have OCR. Page ID Every webpage has its own identif i cation number, only visible o n the URL and on the back-end of t he website. Page ID s designate where the UR L is link s to. Pag in ation Describes the tran s iti on t im i ng be tween photos in a sl i deshow. Piw ik A robust third-pa rty w ebs ite ana lytics too l access i b l e through the website . Only adm i ns have per miss ion t o use th i s to ol. RSS Feed Each module/page can be viewed in an RSS Fee d , a simp l i f ied online reader , s imilar to a b l og format. Users ca n subsc ri be to any of the City's RSS Feeds for instant updates on their own third-part y RSS reader. RSS Feeds a utomatically update every t i me a page/module is updat ed. Subsc rib ers Citizens can subsc rib e th eir ema il s to receive notifications/alerts/updates on spec i fic topics. Su bscriber notificat i ons ca n be i nt egrated with every module. Sta rt/En d Display The ran ge of da t es th e content wi ll be pub l ished for publ ic v i ew. If agendas are t o be dated at t he t im e of the meet i ng, and not the sta rt date, make sure to specify . Ski n s Some widgets have d ifferent looks or "styles" based on the "skin" that was se l ected. Unpublished Co ntent that is draft ed by authors a nd awaiting publ i s h er approva l. Unpublished co ntent is not accessible to th e p ubli c. All publis hed content can be unpublished at a ny time for a utom at ic archival. Content can o nly be pe rm anent l y deleted if it is fir st unpublished. Workflow Describes the page/agenda approva l process be f ore content can be pub l ished f or pub l ic view. If a page/agenda is ass igned a workfl ow, al l partic ipating publishers must approve the co ntent before it can be pub li sh ed. Helpful Resources GOOGLE Has an answer for eve r ything . Try it o ut. ACCESSIBILITY TOOLS www .u sabi I ity.gov Website access i b i I ity standards www.u se it.com Website accessib ility help www .p l a inlanguage.gov Wr iting for gene ral comp r ehension EDITING TOOLS www.pa int.net Free Im age Editor www.p hoto sh op .c om Free I mage Editor www .w3sch ools .co m He lp with html code USER TOOLS www .new s b l u r .c om Free RSS Reader ww w.w eblin kva l i dator.c om Fai led l i nks reported by u sers 32 Creating Content Tutorials In th i s section, find i nformation on h ow to create different webpages, from informat ion pages , t o form s and submission conf i rmation pages . Web pages Before you start, be sure to familiarize yourself with the Pa ge Conten t Toolbar , found in the Website Editing section . 33 To create a new page, t he first thing to think about i s where you want the page to l ive. What section sh o u ld it be unde r ? Once y ou figu r e out where the page shou ld be l ocated , you m ay c r eate a page in two ways: Sta r t from sc r atc h or u se an exis t i ng page as a temp l ate. START FROM SCRATCH 1. Navigate to the section that you want to create a related subpage for. On the left-hand menu click "ADD A PAGE." . WWwJy C LMIIIIOC.Md 0t1 AUo I. 201 4 8.54 ,. ""'- M.n~Wtl~ [DRAW • Wlf"'YC LaafiiiiOCl.ttGOtiJ.A 1.10145 18 ... ""'- ~s.Mas [._DitML • .,.._,.cu......-.on .•• n_2014 12te ... ""'- c • .,.._ L""&D . 'Witab:A Lnt~..a0t1Af;l10,20 1315 14 ... ""'..._. CITY OF TEMPLE CITY COMMUNITY CITY HALL RESIDENTS BUSINESS HELP CENTER ..., • a.JNJ<JOTYATTOAHEY • tllh'KJ CfTY CLEAI< tuh10 £CONOMJC .. D£Vn.OPM£NT • lUNIQ COMMVHICAllONS • [U NKJ SPEClAL PAOJECTS ruNKJ AAT IN PUOLIC • PI..AC£5 .. IUNKlSTRATEGICPt.AH • ADOPAGE Management Services The~~ DlpWMnl~~...:htt.Otyc.o...-.cj to ........ __ ... ___ .... __ thll~lht(JJIIilyolll•fOJ T.,...Cify,...._ TN ~-.o ~ttw~~rJOtyHII~.-dto.•ttwalf.c.rJ .. Ory-.CilyAI-... Cilyo.t<. Welcome! ...... L -.. -""'-.,., .... 1701 laf~Dr T~Cify.CAI 17to Ttlf621)28S·2171 Fu ~1 215 ... 112: FAO 1 CONTACT I RF >ERVATICNS 1 ALERT CENTER 1 RECilEAT'I<lN GUIDE 1 TWmtR 1 FACE BOOt< 2. A dialogue box wi l l o~en. Comp lete the fields: e+W •i! CITY OF TEMPLE CITY • CO MM UNITY CITY HA1.L RESIDENTS BU SI NESS HELPCENTER ....., .._ (l iNKICITYMAHACU • (LINKJCilYAnORHlY New Page • ILI NK)CITYCURK (LI NKJ ECONOMIC .,_ O£VELOPM[HJ That II hllnk•xslhMdtlola)'lln fMI &.lt'l rnenvs. 1.-0tMfl .. tMI ~) URL lnd lhOUtd bt at ~ .. potllltllle • ... tliNICJCOMMUNICAnONS .,. IUNKJ SPECIAL ~OJECTS IUNKI AAT IN PUBUC "' PLACU • IUNKJ smATtatC "-AAli J -· U.-ID~-•M~t,..,ll&.e.f.Wmelt*Oftlillf'l fMI OOf!llfll S.~ MC:hWOtdOf otv ... •f'II CII:ItiWM. '"'• ce.---.. ~lnhlftav-~wtw!CICIIRigl.ndb~· FAO I CO"ffACT I RESERVATIOt6 I ,\LERT CENTER I RECREATIOI\ GUIDE I TWITTER I FACfROOK a. Men u Text/Tit le sho ul d be t he same b. Linked Page: Are yo u l inking to an exist i ng page? If not, leave this box u nc hecked . If it is, you do not have t o comp lete parts c -g. You just need to link the page properly . See St yle Guide for hyperlink rules. c. Desc ri pt ion : What is the page about? d. Keywo r ds : What will users type to find this page? e . Image: You may leave t hi s blank or add an image. 34 f. Hidden : You can hide t he page from d i sp laying on the menu-it can just be l in k ed on a page. g. Feat ure Co l umn: Always check this b utto n . h. Cl ick "Create Page." 3 . Once you c r ea t e you r p age, st a rt u si ng t he Page Con t en t t oo l bar to add widgets a nd c ha nge the pro perti es and layo ut . Use the Page Content Toolbar . NOT E: Yo ur permi ssions leve l m ay not a l lo w yo u to c ha nge p age layou t. If you have a ny qu es ti o n s, please contact t he Com m unicatio n s Office. r=J-u - iii--Q =... "' Ill-:··~ "*"" - o·-:=~1 T .... -..- <--~ uaroca [gr.-< ):;::.""' ~A =:. .J -. CITY OF TEMPLE CITY COMMUN ITY CITY HALL RESIDENTS BUSINESS HELP CENTER ....., • fUNKJ CllY MANAGER '"' lUNKl CITY A n ORNEY • lUNKl CITY CLERK lUNJCJ ECONOMIC "' O€Vt.l0PMENT "' [UNI(] COMMUNICAnONS "' lUNKJ SPECIAL PA OJ£CTS IUNKI ART IN PUBUC • PLACES • lU NKJ STRAT'EGtCPLAN • (DRAF'Tl TESTlNO • ADDPAG.£ r()Wt Of'fi'W..l """""""'Gtt.t:HT stJMCl.S• ~ $VMC:l_$MUfJ lP"Af'fl !Y.SfltCJ TE STING Drag·and-drop a widget here from the Wodgets tab to get started. FAO 1 COI'ITACT 1 RESERVATIOI>.S 1 ALERT CEI'ITER 1 RECREATlON GUIDE 1 TWITTER 1 FACEBOOK 35 Using Editor When using editor, you wil l want to expand the to o l bar by c l icking the button on the right end. Once you expand the tool bar, you can start designing your page with a myriad of t oo l s. Many of these tool s you may r ecogn ize as standa rd formatt in g tools from M icrosoft Word. Numbering: Bulleting: i .@J.i.fi When you wan t to l ist ou t i nstructions or steps. When you want to display a serial with three or more items. Image: Cl ick the im age icon . A dialogue box will open. Se lect image from folder, or add an image from you r computer. If you are adding an image from you r computer , make sure it is s ized correctly . See St le Gui de for com lete size r e u irements. Also remember to set Alt t ags. 37 tJ ~ooU ...l .)~~ ~·"· JJ @ 0 • l .ffl¥. i.fi ~. 'II • ~~ i p! [!) I !.! ao X x ' A • ~ • Apply CSS (I..~ R.:!loway ~ Il l Coolant Images Management Services 1 A dd Folde r] I Modify Foldei) I Add lmage(s) ] • tJ Co ntent U About Us U Ad mi n Services 1..] Award s b.:.! Buttons U Camellia Fcstivol IJ CERT City Clerk U Commu nity Events U Counci l U Development Projects U Focade Improvement Fac ilities U Farmers Marlcet lJ Histo ric Photos U Homepag e Sl idcr •10 J Manogcmcnt Scrviccs ) Iii!! Slidcshow·CommOfficc U Ncig hborhood Programs U Parks & Rcc 1.:6 Pu blic Art U Public Safety U Publ ic Services • Ust !:=Thumbnails Thumbnail r ID T Display Name I Last Modificd 1016 Eco nomic Development Strategy lui 21.. 2014 l Insert] ~ 1014 Market Da ta Jul2l 20 14 1004 Strategic Plan Jul16. 2014 1003 Economic Dcvclopmcn t Jul 16. 2014 900 End of Y car Rcport Ju l 7, 2014 869 Don Penmo n Ju n 23, 2014 Actions Documents: Adding document is very simi lar to adding photos . Click the f i le icon to open a dialogue b ox to the Document Ce nter . Find y o ur docum e nt a nd select "Copy lin k ." Do c uments open i n a new page . NOTE: If y o u wa nt to l ink to an archive fold er, go into the Ar c hive modu le to copy the lin k. Paragrap h styling: Applying text styles: Hy per l ink: Always use left ju sti fy, not ful l ju st ify. For b ody text, use c lear formatting (A rial) ~o~ su bheads, us_~ _$L:J _bhead 1 J._Ra lew ay) A • e. · ·~ (J • Apply css a .. , Ra leway • ~.r., Q lext body text Body text body text Body text body text Body text body Body text body text ./ Qaig,n () l:llMl. Cli c k the g l o b e ico n . Add yo ur l i nk . Per Styl e Guide , r em e mbe r that i nternal links open in t he sa me page and ex t erna l links and _ [lQ.du l e~fdo~m er;U,s 9P~_n.Jn ~~w page. B I 11 .M X x A • ct • ., ~ • ApplyCSSO. • s.ms ~I • ~al · ,7,. ----------~----~ ClfVOF TE PLE CITY: BUSINESS HELP CENTER Tyl"' URL Link T<oct Hollo Targrt I Sam• Window ____ :) Title CSS Clm Hyper! in k OK I I Canc<l HTML : ~ Tem ple Ci t y c~ Open onglnal map z: . 1 F='["' 9 2' ~ 39 If you need to ad d a n if rame or embed a link from a n oth e r website, c hange from DESIGN mode to HTML m ode at t he b ot tom of the Editor box . St ep 1 of embedd in g HTML: Grab embed link fro m o ri gi nal so urc e. E.g., Goog le Maps : ,-,;..nyLI Rosem o1rJtbr ~ ... eo nnoctwltht _ gmail.eq,Ql..r, Dr :!1 l X ~~ .. ~.,. i l..OOAhosA~ )o % ~ ~ ~ woo<~<ull"'.. I!J w W-®drulf ,we \ f <D " Tm>pleCity~ ~ " ~ ")/ Animal Control \;IS l\lnas Or Las Tunas Or z -1 Boo Lots '• I? \ ~ .. !l ~ \ ·~!"!T''UOr 3 ~ Om Ave 'i' ® ~~ Las1u(\0so< .< Kln.r. "' t \~ ® \ TempleC1ty C· .. .. ~ ldS ru(\11~ ~ Kmltrt • i r ~ )o ~ ~ "9- \flo"" ... .. ~ WLI'i eoald'"" Q . 'IIO'"~~..c .:;. ~ Share and embed map \ ! ~ ~ I l,..,..o~,.....e. o./.IY My Places 1. " ~ :z • li! ~ -- oj History o..,...,ll< + ...\ " Search Settings f I I 3 "9- ~ &<ooa-<>1 .. li! o. ~ado""SI ~ z ~ Coogle ~ 0 f • ~~ s \)WflfS Or lr-'IIP data C20 t 4 GOOQit ... -.. f;J s 0 l! ---11. Ute mode Ttnnl PriVIC\' AtOORtPfOblem 1000 n connectwtthtc@gmall.com. ,. ' .. Sh are l ink Embed ma p X ll! T sOt Short URL Learn more https://www .google.com/maps/@34.1053553.-118.0615872.15z/data •!4m2!E You can also copy I he link from your browser's address ba r iDo li ::> • v• + Pnvacy R~p~rtl);ll:ltl: tn'l IO):Ih'-----' 40 Step 2 of embedd i ng HTML: Enter HTML mode in Editor and paste the l ink . Once you are in HTML, you can paste your embed code. Click out of Ed itor to view changes. If it did not work , do not save changes and consult the Communications Office for further assistance. Table : @~Ltl~.'t)~~ ~· =-· ~)i:'1)i! 4 1 Th e t a bl e tool allow you to add a tab le and se lect the num be r of rows and columns. You may a l so fo rm at the table t o have a visua l ly disti nct header ro w . T o add or de lete r ows or col u mns, simple r igh t-cl ick (or Co ntrol-c li ck on Mac). o a~ n · rn ~ '.l ~ t~ 1:: ::: ~Cl · @,ffiJ.i.fi 42 Bey ond Ed ito r Besides Editor, y o u can a lso add modu le widgets and slideshow s . See Style Gui de for best practi ces . Remember t o make sure you as sociate the w i dget t o the approp r iate "sk in ." If not, the m o dul e wil l appear out of styl e . ,. !LINK I CITY MANAGER ,. ILINKI CITY ATTORNEY ,. ILINKI CITY CLERK ILINKI ECONO MI C ,. DEVELOPMENT ,. ILINKI COMMUNICATIONS ,. ILINKI SPECIAL PROJECTS IL INKI ART IN PUBLIC .. PLACES .. IL INKISTRATEGICPLAN ,. !DRAm TESTING ,. ADDPAGE HOL'.f • CUY HALL • JMNAGfMfHT SfRVICf.S • MANAGE'-'.eNT SERVICES t.ENJ • IDfWlJ !~STING TESTING Heading Body text body text Body tex t body lexl Body lex ! body text Body lex! body tex t Body tex t body text E. P•nman lnte~m C ity Manager C iTy H all 9701 Las Tunas Dr. Temple City, CA 91780 ~., (626) 285-2 171 IF ax (6261 285-819 2 1 Hours o l Operation Monday -Friday 7:30 a£m.-6 p.m. For I nfo Advanc ed a nd Ca l e nd a r, a lways cho o se FEATURE INFO ADVA NC ED. • cc ,. ILINKI CITY MANA ,. ILINKI CITY A TTOI 1> ll iNKI CITY CLER~ ILINKI ECONOMIC ... DEVELOPMENT 1> ll iNKI COMMUNIC ,. ll iNKI SPECIAL PA ll iNKI ART IN PUB ,. PLACES ,. ILINKI STRATEGIC ,. !DRAm TESTING ,. ADDPAGE ·--· -------· nfo Advanced j c.ttendar t-lome Dtf11ult Skin Header Text Option SoT Olspl•y Numbe r of Columns Cate gory .( Fu1ure Info Advanced ruturts rooter Me:gil Me nu News Home 51ide show [ 1 : J J C allo ut-COD-Dog License ( Callout- U Callout-COD-Housing Re source s C allout-COO-Ya rd SO le Penn lts ( Callou t-Parl<s&Reo- Slgnu pRec 1-. Callou t-Tra nsit Info L Dept-Admin istrati ve Servlces-OeptHead U Oepl·Admln istratlve Commissio n Vaca ncies U Callout-Farmefs Marl<&t LJ Callout-Parl<s&Reo- Anandal Assista nce Available S Dep t-City Manager- DeptHead C Oepl-Ctty Mana ger- Economic Develop ment G Dept-City Mana ger-Public tnrorma~on omcer SO rvlces-DeptlD L.. Dept-Pa rtts & Recte atlon- U Dept-Camellia Festival-Dept Head Directo r U Oept-Par1<.s & Reueation- U Dept-COO-Animal Control D e pliO l 1 n ... nr...r.n n..Ai tllrtlnn !J Oept-Parn&.Reo- CITY oN TER 1 [ seiltdl Info Advanced Donakt E. Penman Interim C1ty Manager C1tyHall 9701 Las Tunas Or. Temple C1ty , C A 9 t 780 Tel (62 61 285-2 t 71 Fax (626) 285-8192 Hours o l Operation Monday -Friday 7:30 a.m.-6 p .m. 11!!!1 111m ll!!ir£Ei55J!!B oNS I ALERT CENTER 1 RECR EATION GU IDE 1 TWITIER 1 FACEBOOK 43 For Slides h ow, be su re to c lick Ad vanced to complete the inform ation fields for eac h image . Add Alt t ags . If yo u are linking the i mages, add a capt ion. End eac h ca ptio n wi th MORE> to enco urage peop le to cl ick th e link. Then go o nto the Option tab . .. ILI NKl CITY MANAGER t<l"/!.. CCI Y tiALL • ~WIA(.Jl lwl.N I SUiV 1CL.~ Slides how )( .. [LINK) CITY ATTOR NEY ILINKI CITY CLERK [LIN KI EC ON OMIC DEVE LOPMENT [LINKI CO MMUNI CATI ONS [LINKI SPECIA L PROJECTS [LINK) ART IN PUBLI C .., PLACES [LINK! STRATEGIC PLAN IDRAFTI TESTING ADD PA GE ===List l Tl:llt • J AI'Ua • L "" ... ' Images OptiOns --f:) """"" CoeoPr Soott h Sllon> I IM!1ffit5 T1tJe !Awards • A dvanced Caption I This Is an award !0< aj slideshow. Morn > Altttxt !Awards Unk? ~ Thi s Ima go Is a lonk UnkAddress 1/123/0tyHall ---0 Ope n in new windOW' Dis play From I Ll To [ _____J Ll Remove T1tJe !Awa rd s • Advanced (Remove J T1tJe rAwards • Adv anced :Remova l T1tJe i_APA CalifC<nla4 2 • Advanced Remove Addlm ogoo In Opti o n s, c heck "Di sp la y the caption o n eac h sl ide." Check "Display the title and /or caption in an ove r lay on each s l ide." Chec k "Disp lay pag i na tion to naviga t e s l id es," and choose th e style "Dot s." ILINKI CITY MA NAGER ILINKI CITY ATTORNEY ILINKI CITY CLERK ILINK I ECONO MIC DEVELOP MENT ILINK I CO MMU NICATION S ILINKI SPECIAL PROJEC TS [U NKI ART IN PUBLI C PLACES [LINK I STRATEG IC PLA N IDRAFTI TE STIN G ADD PAGE HOV-l Cl!Y 11All MNU.<.illr.ILNI SLI-NlU.!> S lldeshOW Images Options TESTI NG SlldoTimlng 5 seconds Transition Transition l1mlng j_1 _ seconds Slide TltJe 0 Display lhe tide on each slid e Slide Caption ~ Display lha caplon on each slide Slide OVerlay ~ Display lha •de a nd/or capdon In an ove rlay on ead\ slide Noxt/Pre vlou• L) Display arrows on lheleft [previous) and right [next) 10 navigate Arrows slides Pagination ~ Display paginati on 10 navigate sl ides Pagination Style Usa ~.:1 Dots= _ _:_,: , fo r lho pegonadon linkS Heading lf#iM$5 Add lmoges )( • 44 When you've c li cked o ut of the slideshow, click Widget options to verify that the sk in is DEFAULT m • r·--. -----·-· -CITY \. SUdeshOw -Widget Option• --------~--)( : Skin cc H eader Text ._ ILINKI CITY MANAt>tK ._ ILINKI CITY ATTORNEY ._ ILINKJ CITY CLERK ILINKI ECONOM IC ._ DEVELOPMENT ._ ILINKI COMMUNICATIONS ._ ILINKJ SPECIAL PROJECTS ILINKI ART IN PUBLIC ._ PLACES ._ !LINK! STRATEGIC PLAN ._ IDRAFTl TESTING ._ AOOPAGE Menu Links ( Dtl•ult :J oN TER !DAArll Tf.STlNO Heading Info Advanced Ct!yHal 9701 Las Tunas Dr. Temple c.ry. CA 91780 Ttl($2!) 285-2171 Fax (8 28) 285-8192 Hours ol Operal!On Monday· Fnd ay 7:30a.m .• 8 p.m. Fin a lly , c heck to see that t he m e nu l inks m atch what you want them to be . By def ault, the page links wi ll be associated wi th the c urrent page's "sibling links." But you can also assoc iat e it t o th e m enu of another page. NOTE : There i s a n option to c r eate yo u r own set of CUSTOM LINKS. Please consult t he Communicat io n s Offi ce if you see a need for Custom Links. u..~-...... "' ,.........,. D "'""'Y ...... LHt~od·'ied .. _, -*'""' ~ (Ur-.KJ CITY SUOGET .-.. .uds ~ ~ I ,,_. 1166 ART f.l PUIUC: P\.AW Au9l 2014 ......... . (U,..KI CITY F1NANCES Camdl&afestiv.! (LJ"'KI ACCOU NTS CLOT PAYABLE Qya.-t ,_. 1162 atYMANAGlR A.~6.2014 I {Llf\.KIJOB ~b·ents OPPOATVhiTIES eau~• --..P<or«u .:::::::1:11 1161 HUMAN R£SOUOCI5 A~6.2014 ILlhKl ClAIM FOR raMk~t ,_. • OAMAC£5 ........ • :LlhKJ fEE SCHEDUlE FMOMnMM\tt "' A.ODPAGE Hl'ltonc.PhotOI ,_. ~ ""' POMITS AHO lJCIH5[S ""9~ 2014 • --....................... ~Progll!mf = il PwaR<c ,_. 1127 PlANNtNG AND -.aNG A11f4l01A II PvbkM Pvbks.fdy ................. ,_. ES!II 1101 CClMMUt«TV PAlSONATION ""9 ~ 201A Si.wO... Sptc..UCUtttont Pf'Ot«b I Too'-t.~~.w HNd11'19' Toot-Si«bM Calout ,_. ::c:.-1099 PUIUCW£TV Auv .c. 2014 USING AN EXISTING PAGE AS A TEMPLATE You do not always need to create a page from sc ratch. You may use an existing page as a template to build your new page off of. If you choose t h is option, the same layout w ill stay in place ; yo u w ill only need to u pdate photos a nd text. 1. To start, navigate to the page with a layout you l i ke. Select t he 'Versions' tab in Liv e Edi t ing menu. Cl ic k 'A ctions' and select 'Create Page from Ve r sion.' 45 2 . Yo u will be p r ompted to se lec t a "parent page ." Th is basically asks, what section is yo ur new page under? Th is dete rmin es the hi era r chy of the site. E.g., "Came lli a Festival" is und er "Commu nity" and "Vo ting" is under "C ity Clerk ." Aga in , if you placed your page in th e wrong section, you may contact the Communications Office to help reorganize the site layout. 3. Start updating page con tent u sing the Page Content Tool bar. See WIDGETS f o r m ore informati on on best practices . Forms Whe n you want to c r eate a form, go t o the Form Ce nter. Enter the folder i n which yo u want to creat e yo u r form. Click Add form and c ustom ize your fields. To build, a l l yo u need to do is d rag the field type into the form area. NO T E: Yo u w i l l a lso wa nt to c r eate a sepa r ate thank you page associated with the form. In t he M ain t ab of th e form modu le, th e f ifth opt io n i s "Confirmatio n page." Afte r user su bmits fo r m , be su r e t o dr ive them to t he ind iv idua l confirma t ion page that yo u c r ea t ed . Form Center • ~ Services • Add Form 1m ""'"'"'"" Homo • Dooufp Uon You have 1000 chatacton left . Typo ( R<g ulor : I Submit OpUon ( Subm~ : I ConftrmoUon Q After user submll1l form. go to category's confhmallon page. Pogo 0 After user submits form. go to tNs pogo: Submi t To Save •nd Publl•h Save and Preview Spell Check ~ Commission Uploading Agendas Co mmi ssion sec retaries are respons ibl e f o r updating Commission pages with age nd as and m i nutes. 1. CREATE THE AGEN DA AND STAFF REPOR TS. You wi ll be c re ating the age nd a and staff reports on Word. ('1 YC·!4-:ol-27-ogond.l.doc (Compatib ility Mode) • • Tab&u ....... ~ • AaBI>Cd) A>BbC<I)I -loe<Odl -.!) fW • 47 :§-l . t<> ~ Nottl..-11 "...,.., Kt:...,l ra =~~~9 '. •· ·• •·· .. ·•·· '.. . ~--=~ 3. ROLL CA~ Membe~: ·Lee. Un. MOlt. ~. ve!&zq.,.z, Wei5Z, Yong 4. APPROVAL OF MINUTES· Youth Commltleo Meeting ol Fei>Naty 27,20 14 5. UNFINISHED B USINESS A. Progress 1o dote on W<rt Plan llems: • Rosemead BouleVord GO scavenger hunt • Youth Engage mlnk:onf.....,.,. • General Plan yoUih cutroac:h B. NEW BUSINESS A. LOCAL YOUTH OUTREACH W1t h Youth CotTvnrtlee imtiating mont outntacll projects 1o engoge local youth. It Is crucial to have ~~otma to convnunlcate with the target audience. Rooommendatlon: a] open discussion on the ~t stele ol ciYle engagemen t and pubtk: lnforma lion for Tltlr4llo C.ty Ynl f1h· Am1 2 . UPLOAD TO THE WEBSITE. Upload th e staff r eports fir st into t he Doc um ent Center. Yo u d o not wan t to upl oad the agenda yet beca u se you st ill nee d t o add hyperli nks. Make sure you have c li c ked into th e co rre c t mee ti ng folde r for uploading. 09/03/2014 • U Home u 00000000~.000000000000 lJ Administt.ati\oe SeMen U C•,.,llio F«tivoo U City Clcfk's Office U City Coun<ol J City MoJrwgcr's Office • U Commissions U Ovon ig ht iloo<d Pl.lnning (omm.<Js.ion "' ld Public AtU Conv•·usDOn l 091f)l/2014 u 10/l)l/2014 • l!JOS/2014 [DAAnJ lJ Ol/2212014 [DAAnJ I Pvb6c S.f<ty Cctnmnsion U St.nding CommttCft _.. Youth (orr""tuoe ..J ConvnuN!y o...lopnwnt 1., G<opt.;cs U P.arts & RcKrNtion 1.!1 Residen t> lu I] I) 10 llli llLl llli llli. 0...0'-YN•me UnModiMd St.tus Q!!!JJ14·'!m~S~ f).2QJl~·U£da Pvb6shod ~ll~·UI:!IIZ! S.p 2. 201' Pvblofohod !222ll~·aMmdi S.p 2. 2014 Pvbro<hed 3 . LINK THE DOCUMENTS. After you upload the staff reports, you can now copy their links and embed them into th e agenda to create an interactive, clickable agenda. When you hype rl in k t h e Wo r d document, you wil l need to use the full URL (including www.templec ity.us), since yo u a r e "outside of the website" (Remember that when you a r e working within the website, you only need to copy the l i nk I D after ".com" r ather than the f u ll URL) H1ldoc l. mp.1tb ':'f"' t rll 11 611 .. I • ... • • I I • • .e-....&io.--:~------.,· 'Lee, l;,, MO.c, sOga1110, Velazquez. Weisz, Yong 4. APPROVAL OF M INliTES ·Youth Conmil1ee Meet<1g ciFebnlaty 27, 2014 5. UN FIN ISHED BUSI NESS A. Prog ..... IO date on Wcc1t Plan Items: • Rooemud-GO~hunl • Youth Eng.ge rnori-a>nferenc:e • Getw8l Plan~~ B. NEW BUSINESS A. LOCAL YOliTH OUTREACH Wllh Yoolh Cornmit!M lnilloting )'OUih, ~ Is crucill "' -pia lJnlclO" l hnp /,.....l~~WS/~'K-10 Dt1play. LOCAL YOVTH OUT'UACH 10 Recommendallon: ( Scrttnnp:::] 7. REPORTS FROM COU NCIL AND C 0 . PLANNING COMMI SSION -UN, ECJ2!II Oocumtn1 [~ lfl lhe Un1t to box, ttlter 11M addrtn (UlL) ol \tit Wtb ~ d\M \IOU WMa co lWc to. If you wut lO lrllt to a ~ loudott ~I wfldwl 1h Wdt p-et. crQf d'>t fWM ol ct. MChar ....... ckk louta ., ... ~ 4. SAVE THE HYPERLINKED AGENDA AND UPLOAD IT INTO DOCUMENT CE NTER. 5 . ADD FINAL AGENDA HYPERLINK ON COMMISSION PAGE. Now that you have uploaded i t into the website, you can copy the link to the agenda, and post it on your Commission webpage . ..-v v .. · -· • • -· • -• •• ---• • • • COMMl.»frTY QlY HALL RUIO£NTS ausrNESS HELP CENTt:R • s·r AHOfrC COMMnTUS • OYVISICHT- Public Aru Comm sslon 1'ht P.olc.V.Coowftt.tott.OV.SN CcW'c:;....,.a ~·----W~" ,_M~MI...-... .... ~~~ _.. . "'""'- ~·-~,....,...,..,.,........._c .~~ - .,.. --,,_, """"""'- ___ ,. __ -----... (UIIa-ltt1 49 News Re leases and Calendar Items Pl ease p l an news r e l eases to a l lo w a b o ut 5 business days for t he ed iting. 1. CRE ATE T HE N EW S RE LEA SE ON WORD . T emp l ate is a vai l able i n t h e N D ri ve Webs ite fo ld er . 2. ROUTE TH E DR AFT FOR AP PR OVAL . 3. COPY AND PAST E T EXT IN T O N EW S FLASH MODU LE. Once you r press release is ap p roved, open t he N ews Fl ash M o d ule. Open t h e fo l de r fo r t h e catego r y "N ew s," and add a n ew it e m . Yo u w i ll copy and p aste th e ne w s re l ease t ex t in t o t he "Fu l l t ex t" bo x. NOT E: If you need t o attach any add itiona l docume nts, p lease add t hem into the document cen t er, and copy t h e l i nk. To add t h ese links to th e body text, ou wil l have t o do some si mp l e codin . See p a e 18. Modify Ite m !!!!! On """""""On 1 ~14 CJ 0910212015 Cl ntlo T-CllyW-IorB<N&Ierc..-~-------~---~ E.g., Load In - Fuii Tut ~ .. 3p.m. - •Rt ed on ... • Mar.,. Teal <a h r ef=/ Archive .aspx?A DI D=57 -TUI _...,_ <a h r ef=/Archive.aspx?ADID=58 /a> Ye ll ow is LINK /0, b lu e is DI SP LAY TEXT. Gree n adds a line b rea k (so tha t two links are on different lines of t ex t) 4 . SEND TO PR ESS AND SUBSCR IPTION LISTS. 5. CREATE A CAL ENDAR ITEM If applicab l e, create a calenda r event by visiti ng the Ca l enda r Module. Link to the news r elease when ap p l icable.