HomeMy Public PortalAbout12) 7H Adoption of the Resolution No. 14-5036 Authorizing Facsimile Signatures for the Drawing of City Warrants and Check sADMINISTRATIVE SERVICES DEPARTMENT
DATE: October 7. 2014
TO: The Honorable City Council
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FROM: Bryan Cook, City Manager
By: Tracey L. Hause, Administrative Services Director
AGENDA
ITEM 7.H
SUBJECT: ADOPTION OF RESOLUTION NO. 14-5036 AUTHORIZING FACSIMILE
SIGNATURES FOR THE DRAWING OF CITY WARRANTS AND CHECKS
RECOMMENDATION:
The City Council is requested to adopt Resolution No. 14-5036 (Attachment "A"),
approving a change in the authorized signers for City warrants and checks.
BACKGROUND:
1. On November 3, 2009, the City Council adopted Resolution No. 09-4640
authorizing facsimile signatures for City warrants and checks.
2. On April 3, the City Council adopted Resolution No. 12-4808, appointing Tracey
Hause, Administrative Services Director as the City Treasurer.
3. On March 4, 2014, the City Council approved an employment agreement with
Donald E. Penman as Interim City Manager.
4. On March 18, 2014, the City Council adopted Resolution No. 14-4978, adding Mr.
Penman as a signer on all City warrants and checks.
5. On August 19, 2014, the City Council approved an employment agreement with
Bryan Cook as City Manager.
ANALYSIS:
Pursuant to Government Code Section 37203, the mayor shall draw a warrant or
warrants upon the city treasurer specifying the purpose for which drawn and the fund
from which payment is to be made. The city clerk shall countersign the warrant. The
City Council
October 7, 2014
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legislative body, by ordinance or resolution, may prescribe an alternative method of
drawing warrants and checks.
The City in recent years had prescribed an alternative method for drawing (i.e.
"signing") the City's warrants and checks. The City Council by Resolution No. 14-4978,
authorized all warrants and checks have joint signatures (2) from the following
authorized signatures:
• Interim City Manager
• Administrative Services Director;
• Parks and Recreation Director; and
• City Clerk
Now that a permanent City Manager has been hired and to ensure the City can draw
warrants and checks in a timely manner if other signers are unavailable, it is
recommended the City Manager also be an authorized signer.
CONCLUSION:
In order to ensure the City is in accordance with Government Code Section 37203,
adoption of the attached Resolution No. 14-5036 is recommended; requiring joint (2)
signatures on all warrants and checks of the following officers:
• City Manager, Bryan Cook;
• Administrative Services Director/City Treasurer, Tracey L. Hause;
• Parks and Recreation Director, Catherine Burroughs; and
• City Clerk, Peggy Kuo
FISCAL IMPACT:
There is not fiscal impact of this action to the Fiscal Year (FY) 2014--15 City Budget.
ATTACHMENTS:
A. Resolution No. 14-5036
Attachment A
RESOLUTION NO. 145036
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMPLE
CITY AUTHORIZING FACSIMILE SIGNATURE FOR THE DRAWING OF
WARRANTS AND CHECKS
THE CITY COUNCIL OF THE CITY OF TEMPLE CITY DOES HEREBY RESOLVE, DETERMINE
AND ORDER:
SECTION 1. Pursuant to Government Code Section 37203 the following method is prescribed for
the drawing of all warrants and checks:
All warrants and checks shall be drawn upon the joint signatures of two of the following officers:
• City Manager
• Administrative Services Director/City Treasurer;
• Parks and Recreation Director; and
• City Clerk
SECTION 2. Donald E. Penman as Interim City Manager, is hereby removed as an authorized
signer
SECTION 3. The City Council of the City of Temple City does hereby authorize the City Treasurer
to utilize Facsimile Signatures for the following personnel pursuant to Section 37203 of the Government
Code,
Bryan Cook, City Manager Tracey L. Hause, Administrative Services
Director/City Treasurer
Cathy Burroughs, Director of Parks and Peggy Kuo, City Clerk
Recreation Director
SECTION 4. These signatures are hereby approved for the drawing of warrants and checks.
SECTION 5. The City Clerk shall certify to the passage and adoption of this resolution.
APPROVED AND ADOPTED this 7th day of October, 2014.
MAYOR
Resolution No. 14-5036
Page 2
ATTEST:
City Clerk
I, City Clerk of the City of Temple City, hereby certify that the foregoing resolution, Resolution No. 14-
5036, was adopted by the City Council of the City of Temple City at a regular meeting held on the 7th day of
October, 2014, by the following vote:
AYES:
Councilmember-
NOES:
Councilmember-
ABSENT:
Councilmember-
ABSTAIN:
Councilmember-
City Clerk