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Home My Public Portal About19911015 - REGULAR MEETING MINUTES - 1991-13 TOWN OF AULT BOARD OF TRUSTEES REGULAR MEETING 91-13 OCTOBER 15, 1991 REGULAR MEETING MINUTES OF THE REGULAR MEETING OF COUNCIL HELD THIS EVENING AT 7:00 P. M. PRESENT: TRUSTEE HOOVER TRUSTEE HOFF, ARRIVED AT 7 :48 P. M. TRUSTEE SHEETS TRUSTEE MARSH MAYOR PROTEM HOVEL CLERK LESH ABSENT: TRUSTEE RAU MAYOR R. EDGAR GIECK Seven audience members were present MAYOR PROTEM ROGER HOVEL PRESIDED CONFIRMATION The minutes of the September 17, 1991 09/17/91 MINUTES meeting were reviewed by the Board. 91-12 MOTION WAS MADE BY TRUSTEE MARSH, to approve the minutes as written. All members voting YES, MOTION CARRIED APPROVAL Accounts payable 1991. October were ACCOUNTS PAYABLE reviewed. Trustee Hovel stated that he OCTOBER 91 had talked with Bartels and Noe concerning insurance premium payment. Starting with the 1992-93 insurance renewal premium, which comes due September 1, 1992 payment will be made quarterly, rather than on a annual basis. Trustee Hovel also explained that three checks has been written to G and G Paving. October 10, 1991 the contractor was paid partial payment of $2492. 00. The balance of the original proposal amounts of $3848. 96 was paid 10-25-91. The additional measurements amounting to $874. 40 was also paid 10-25-91. Reimbursement in the amount of $1208. 96 will become due from Howard Newman for his driveway. MOTION WAS MADE BY TRUSTEE HOOVER, to approve the Accounts Payable as Page - 1 presented. All member's present voting YES, MOTION CARRIED CONF"IRMATION OF AGENDA AMENDMENT Trustee Hovel made an amendment to the AGENDA Agenda, adding to Regular Business D. TRASH SERVICE BID Trash Service Bid. There being no other Agenda modifications or additions the Agenda stands as modified. CHRISTIAN CHURCH Clara Farmer and Dutchie Chapin were WATER METERS present representing the First Christian Church with their request for individual water meters for the Church and parsonage. Trustee Hovel stated that the Town Maintenance Men verified that there are two water taps, one going into the parsonage, one into the Church. He has contacted Ledall 's to install a meter pit and meter so both locations are individual metered. In the event the parsonage is sold, verification of individual sewer taps will be necessary. The expense involved in installation of the meter and meter pit will be payable by the landowner. HORSESHOE CLUB Trustee Sheets stated the Horseshoe Club STORAGE SHED wanted to postpone this item until the next regular meeting. LIQUOR LICENSE AULT DISCOUNT LIQUOR INC. LICENSE RENEWAL AND _RENEWAL:TRANSFER OWNERSHIP Police Chief, Dale Hinz, stated their had been no reports of trouble from Discount Liquors. MOTION WAS MADE BY TRUSTEE HOOVER, to approve the renewal of the liquor license for Ault Discount_ Liquors Inc. All members present voting YES, MOTION CARRIED IKERRYGO ROUND, DANIEL MORNAN: Police Chief, Dale Hinz, stated six incidents are on record. MOTION WAS MADE BY TRUSTEE MARSH, to approve the renewal of the liquor license for the Merry Go Round, Daniel Morman. All members present voting YES, MOTION CARRIED Page - 2 V F W CLUB: Police Chief, Dale Hinz, stated no incidents are on record. MOTION WAS MADE BY TRUSTEE HOOVER, to approve the renewal of the liquor license for the V F W Club. All members present. voting YES, MOTION CARRIED DICKS TAVERN, TRANSFER OF OWNERSHIP: MOTION WAS MADE BY TRUSTEE SHEETS, to approve the transfer of ownership for Dicks Tavern from Gec►rge Simpson to Carol Petrie, and the temporary license to be issued by the Town. All members present voting YES, MOTION CARRIED PUBLIC COMMENTS No audience members addressed the Board. WELD CARES The request from Weld Cares for a proposed resolution which would urge Ault 's citizens to vote no on both ballot issues in a special election concerning amending the County Charter to require all County offices to be located within one-half mile of the Courthouse in Greeley and on a one-half cent sales tax for a period of two years to pay for the downtown offices. MOTION WAS MADE BY TRUSTEE HOOVER, to take no action on this request. All members present voting YES, MOTION CARRIED PRESENTATION Budget officer, Pat Lesh presented the 1992 PROPOSED Board with the 1992 proposed budget. BUDGET The preliminary certification of valuation read and are as follows: 1990 Total Assessed Value: 03, 982, 060 1991 Assessed Valuation: 3, 889, 290 Net New Construction: 14, 730 Taxes collected in 1990 on omitted property 75. 77 Abatements and Refunds: 560. 70 A Budget Workshop meeting was set for October 28, 1991 at 7:00 p. m. Page - 3 ANIMAL CONTROL The animal control ordinance was ORDINANCE approved for publication at the last regular meeting. Clerk, Lesh, after research and conference with the Town Attorney, noted that this ordinance can be adopted without publishing the ordinance in its entirety in a newspaper, by code adoption by reference. The public hearing shall be published twice in the newspaper, once at least 15 dayc prior to the hear a..nq, a.iXain 8 days prior to Hp- hearing. Upon adoption, the adoption notice stating changes made to the Evans Animal control ordinance shall be published. MOTION WAS MADE BY TRUSTEE HOOVER, to hold a Public Hearing for the purpose of considering the adoption by reference of Chapter 4, Title 6, Animals, of the Evans Municipal Code, 1984. All members present voting YES, MOTION CARRIED rRASI1 SERVICE The agreement with Browning-Ferris Industries of Colorado, Inc. , will conclude on March 31, 1992. The consensus is that it is necessary to have the proposals in before the finalizing of the 1992 Budget. MOTION WAS MADE BY TRUSTEE MARSH, to advertise for bids for rubbish removal for April 1, 1992 through December 31, 1994. All members present voting YES, MOTION CARRIED RECESS 8:00 p. m. The meeting resumed at 8: 10 p. m. COMMITTEE REPORTS: A. POLICE: Police Chief, Dale Hinz presented the Board with a proposal far a new police car. He proposed a 1992 Crown Victoria 4-Door Sedan for a price of $15, 413. The installation of the light bar would be $650. 00. He stated that if the car was ordered now it could be delivered February 1992. A letter of purchase Page - 4 order would be required. Invoicing would be in 1992. MOTION WAS MADE BY TRUSTEE HOFF, to place the order for the 1992 Crown Victoria now to take delivery and invoicing in 1992. The price is not to exceed $15, 413. All members present voting YES, NOTION CARRIED R. PARKS AND CEMETERY Trustee Hoff will consult with local citizens concerning winterizing the rose bushes in Wayside Park, and pass the instructions on to the Maintenance Man. C. LIBRARY Trustee Hoff reported that the Library Board met, but did not have a quorum. A work session has been scheduled for October 24, 1991, to work on their budget. The Library will pay for Audit Services, the Account ma Service is to be included in the yearly bookkeeping services. The Library is seeking estimates for book shelves. Removing, replacing sod and a sprinkler system is being considered. D. WATER AHD SEWER: Trustee Hovel instructed the Maintenance Man to pull all the manhole covers. All were in good shape except one line was three-fourths full of sand. This was next to Whites Car Wash. Six hours total at $90. 00 was charged. Four hours of the six total hours were spent getting the sand and grease out of the lines from the Car Wash. Royal T advised that a double trap is needed at the car wash. Royal-T sent a letter regarding this as follows : "On October 10 & 11, 1991, I recently cleaned the sewer lines for the Town of Ault. Everything went fairly well. There were no lines that I hung up in or were too rough to clean. Page - 5 However, the lines up and around the Bank and the Car Wash took more time than I anticipated because of the large amounts of sand in the line. I had to run through these lines twice to clear them and also had to follow it down to the end of the main line to keep it from flooding. This resulted in about two thirds of my time chasing the sand on down the line. If I wouldn 't have followed it down, it would have ended up plugging the main trunk line. " Discussion followed. This matter is to be on the November 19, 1991 Agenda. E. STREET AND ALLEY: Trustee Hovel reported that the concrete and paving have been completed. Trustee Hoff pointed out paving the alley behind the Car Wash should be considered during Budget preparation. F. FINANCE AND BUDGET The balance of cash end c. d. 's was presented. The next budget workshop is October 28, 1991 at 7:00 p. m. The $50, 817. 27 from matured General Fund C. D. 's has been moved to ColoTrust. The S20ry, 95►7. 09 for the Cemetery Fund, and ES, 2►5c . 19 for the DreAn9ac, Fund have b 'e"n moved to ColoTrust until. January I , 1 r4 1 . At that th -'se two funds will be c.to;se•.d. Library C. D. has also been transferred to ColoTrust. G. TREE BOARD Trustee Hoff reported that there is still a dead limb in the Australian Pine in Liberty Park. All other town trees have been trimmed. The trees at the pump house are full of bores. Trustee Hoff will communicate with the State Forester concerning this matter. Trustee Hoff will meet with the Ault Business Association concerning replacement of the street trees that were wind destroyed. Page - 6 A yearly estimate is to be obtained for tree spraying for 1992. Public Service is to leave the wood chips from tree trimming for the Towns use. Trustee Hoff will look into a probe to measure water content at the base of the street trees. H. AULT PLANNING COMMISSION: Ho activity was reported. I. AULT WATER PLANNING AUTHORITY: Trustee Hoover reported that the Authority will meet before the 10-28-91 work session. Trustee Hovel suggested the Authority should look into the School 's use of the Town's well water and the agreement governing this. BUDGET WORKSHOP-OCTOBER 28, 1991, 7:00 P. M. WORK SESSION-NOVEMBER 4, 1991, 7:00 P. M. POLICE COMMITTEE MEETING-NOVEMBER 4, 1991, 7:00 P. M. DRAINAGE 2ND AVENUE Peter Thompson addressed the Board concerning a drainage problem at the South end of 2nd Avenue. Trustee Hovel stated that he would meet with Mr. Thompson to look at this problem. EXECUTIVE SESSION MOTION WAS MADE BY TRUSTEE HOOVER, to go into executive session concerning a contract. All members present voting YES, MOTION CARRIED The meeting adjourned at 9:05 p. m. ATTEST: PATRICIA J. LESH, CLERK MAYOR R. ED AR GIECK Page - 7 I I I ACCOUNTS PAYABLE OCTOBER III American Fundware (Yearly support) $ 1 ,470.00 Bartels & Noe/Crossroads (Yearly insurance) 9,737.00 BF&I (September) 1 , 108.80 Robert Burroughs 42.50 Continental Supply (Linseed oil , brooms) 89.40 Clary' s Service 202.24 Cole & Croiser (Presentation of summary) 70.00 Classic Electric (Cemetery sprinkler clock) 410.00 Greeley Gas 37.27 G&G Paving 2,440.00 II HSI 353.76 GaryHeinz e 90.00 Donald Hoff 150.00 Johnson' s Market (Coffee) 20.52 Jordan Tree Service (Pruning trees in cemetery) 4,140.00 Ken's Self Service 87.46 Ledall Bros. (Repair at 1st & Fry) 1507.60 M&A Construction ' 7,946.00 Dan Martinez (Concrete & steel posts) 31 .97 North Weld County Water District 8,095.55 Nelson' s Office Supply (Typewriter) 499.00 North West Supply (Slow Children signs) 55.50 Public Service 1 ,909.88 Ray's Office Equipment (Legal pads, printer ribbons) 177.69 Sparkling Glass 10.00 Sunrise Lumber (Concrete) 16. 10 Schwaab, Inc. S( tamps) 67.75 Tom 's s Conoco 223.80 Tree Care Unlimited (Tree Spraying) 425.00 U.S. West Comm. 200.08 U.S. West Cellular 53.20 Union Pacific (Annual pipeline encroachment) 5.00 Weld County Building Inspection Department 882.50 Weld County Government ( Installation of radio) 642.68 G&G Paving (To be reimbursed by Howard Newman) 1 ,408.96 $44,607.21 LIBRARY Johnson's Market (T.P. & P.T. ) $ 50.08 Perry's Vacuum ( New vacuum) 119.95 Town of Ault (WTS) 32.45 Greeley Gas 22.48 Public Service 43.18 U.S. West Comm. 76.42 Town of Ault (September Bookkeeping/Maintenance) 216.66 Weld Library District (Books) 314.03 Econo-Clad Book Company (Books) 350.06 Walden Book Company (Book) 2.51 III High Plains (Kirkus Service) 95.00 Brattons' (Copier toner) 30.00 TOTAL $ 1 ,352.82 ACCOUNTS PAYABLE OCTOBER American Fundware (Yearly support) $ 1 ,470.00 III Bartels & Noe/Crossroads (Yearly insurance) 9,737.00 BF&I (September) 1 , 108.80 Robert Burroughs 42.50 Continental Supply (Linseed oil , brooms) 89.40 Clary' s Service 202.24 Cole & Croiser (Presentation of summary) 70.00 Classic Electric (Cemetery sprinkler clock) 410.00 Greeley Gas 37.27 G&G Paving 2,440.00 IlS I 353.76 Gary Heinze 90.00 Donald Hoff 150.00 Johnson' s Market (Coffee) 20.52 Jordan Tree Service (Pruning trees in cemetery) 4,140.00 Ken's Self Service 87.46 Ledall Bros. (Repair at 1st & Fry,) 1507.60 M&A Construction ' 7,946.00 Dan Martinez (Concrete & steel posts) 31 .97 North Weld County Water District 8,095.55 Nelson' s Office Supply (Typewriter) 499.00 North West Supply (Slow Children signs) 55.50 Public Service 1 ,909.88 Ray' s Office Equipment (Legal pads, printer ribbons) 177.69 Sparkling Glass 10.00 Sunrise Lumber (Concrete) 16. 10 Schwaab, Inc. (Stamps) 67.75 Tom' s Conoco 223.80 Tree Care Unlimited (Tree Spraying) 425.00 U.S. West Comm. 200.08 U.S. West Cellular 53.20 Union Pacific (Annual pipeline encroachment) 5.00 Weld County Building Inspection Department 882.50 Weld County Government ( Installation of radio) 642.68 G&G Paving (To be reimbursed by Howard Newman) 1 ,408.96 $44,607.21 LIBRARY Johnson's Market (T.P. & P.T. ) $ 50.08 Perry' s Vacuum ( New vacuum) 119.95 Town of Ault (WTS) 32.45 Greeley Gas 22.48 Public Service 43. 18 U.S. West Comm. 76.42 Town of Ault (September Bookkeeping/Maintenance) 216.66 Weld Library District (Books) 314.03 Econo-Clad Book Company (Books) 350.06 Walden Book Company (Book) 2.51 High Plains (Kirkus Service) 95.00 Brattons' (Copier toner) 30.00III TOTAL $ 1 ,352.82