HomeMy Public PortalAbout13) 7I Petty Cash ReportsAGENDA
ITEM 7.1
ADMINISTRATIVE SERVICES DEPARTMENT
MEMORANDUM
DATE: October 7, 2014
TO: The Honorable City Council
FROM: Bryan Cook , City Manager
Via: Tracey L. Hause, Administrative Services Director
By: Lee Ma , Accountant
SUBJECT: PETTY CASH REPORT
RECOMMENDATION:
The City Council is requested to review, receive and file the Petty Cash Report .
BACKGROUND:
On August 6 , 1991 , staff began submitting the Petty Cash Report to the City Co u ncil on
a regular bas is .
ANALYSIS:
In the interest of full transparency, the City Counci l is being requested to review the Petty
Cash Report from August 20 , 2014 to Septembe r 16 , 2014 . The total of petty cash
expenditures were $296 .68 (Attachment "A"). The petty cash fund will be reimbursed after
the C ity Council approves the October 7 , 2014 , Wa rrant Reg ister.
CONCLUSION:
As has been our past practi ce , the attached Petty Cash Report is being presented for
Council review and for staff to answer any questions that they may have with regards to
these expenditures . This practice seeks to avo id any potential misuse of publ ic funds .
FISCAL IMPACT:
This item does not have an impact on the Fiscal Year (FY) 2014-15 City Budget.
City Counci l
October 7 , 2014
Page 2 of 2
ATTACHMENT:
A. Petty Cash Details
Attachment "A"
Account No . Description
01-940 -57-4690 $ 50 .88 Supplies for Senior B unko
R15-06 $ 50 .00 Suppl ies for Senior Bunko
$ 48 .1 6 Suppl ies for Senior Bingo
$ 20 .00 Suppl ies for Senior Bingo
$ 11.74 Supplies for Senior B unko
$ 180 .78
01-940-57-4630 $ 19.62 Propane
R15-07 $ 19.62
01 -920-49-4450 $ 12.35 Postage for mailing Mini Code book to State Library
$ 12 .35
01-910-45-449 0 $ 15.00 Parking
$ 15 .00
01-910-45-4405 $ 38 .24 Milage Reimbursement
$ 38 .24
01 -91 0 -41-4640 $ 30 .69 Water for Council and Commissioners BBQ
$ 30 .69
$ 296 .68 Grand Total
Receipts# 15-0027 -15-0037
V oid #15-00 36