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Home My Public Portal About100_050_Intergovernm.pdfSTATE OF GEORGIA COUNTY OF CHATHAM INTERGOVERNMENTAL AGREEMENT BETWEEN CHATHAM COUNTY, CEMA AND THE CITY OF TYBEE ISLAND This Intergovernmental Agreement is entered this day of by and among CHATHAM COUNTY, a political subdivision of the State of Georgia, ("Chatham County" or the "County"), Chatham Emergency Management Agency ("CEMA") and the City of Tybee Island, a municipal corporation organized and existing under the laws of the State of Georgia ("municipality") all of which will be referred collectively to as parties. WHEREAS, the County entered into a contract for services with Hagerty Consulting to provide Emergency Management Program Augmentation for CEMA and the County as a result of a contract issue pursuant to a competitive bid process on October 21, 2011 identified as annual contract no. 11-006-3 and subsequently extended said contract for an additional 180 days from October 21, 2016 through April 19, 2017; and WHEREAS, as CEMA pursuant to the Georgia Emergency Management Act has been designated to serve in a leadership role in disaster responses and recovery operations within Chatham County; and WHEREAS, in order to take advantage of the economies of scale and program administration to augment the disaster recovery capabilities for the entire county a decision was made that other municipalities and non -profits may access and use Hagerty Consulting services contract with the county made available to support the governmental entities and private non- profits (collectively referred herein to as the eligible sub -recipients) so as to include ;and WHEREAS, this access and use will allow the eligible sub -recipients the benefits of the competitive bid procurement process of the county in entering its original contract with Hagerty Consulting. NOW THEREFORE, the county, CEMA and City of Tybee Island in consideration of the foregoing and the representations, covenants and agreements herein flowing from each to the other do hereby into this Intergovernmental Agreement as follows: 1. The recitals contained above are incorporated by reference and made a part of this intergovernmental agreement. 2. The scope of services provided in this agreement are the services outlined in the solicitation of service for county contract No. 11-006-005 or may be amended by mutual agreement by the parties. 3. The municipality and non-profit shall be referred to collectively as eligible sub -recipients and shall have the right of access and use to obtain the benefits of services described and to be rendered in the contract pricing for services by Chatham County with Hagerty Consulting to the extent such services and needs are provided within the jurisdiction of the municipality or nonprofit qualified as an eligible sub -recipient. 4. The services to be provided by Hagerty Consulting are to be provided on a time and expense basis in accordance with Exhibit A and shall be consistent with the time and expense rates of the county contract with Hagerty Consulting. 5. Hagerty Consulting will bill on monthly basis the county and eligible sub -recipients with a detailed time and expense charge, related subject matter identifying the services provided within the jurisdiction of the county or participating eligible sub -recipient. The manner of billing shall be detailed so as to allow the identification of expense and cost associated with services for each individual jurisdiction. The intent and purpose of this billing process is that each participating party shall pay its cost based on the proportionality of services rendered to each individual participant. Invoices for reimbursement by FEMA, FHA, HUD or other sources of grant funding as a result of Hagerty Consulting's services will be identified as part of the billing process. 6. The county shall promptly and without delay pay the county portion of the associated Hagerty Consulting service bill directly to Hagerty Consulting and shall immediately forward the bill for such services rendered to each eligible sub -participant which said eligible sub -participant without delay shall make payment directly to Hagerty Consulting. 7. Should there be any indirect cost allocation than such will be identified and shared among the county and eligible sub -recipients on a fair and equitable basis proportionate to the overall amount of services rendered to each eligible sub -recipient. 8. Each eligible sub -recipient shall designate a person or persons as a point of contact for Hagerty Consulting to work with and such person shall be authorized by the eligible sub - recipient to request services to be provided by Hagerty Consulting. 9. Prior to the initial work to the support eligible sub recipient under this agreement a notice to procced (NTP) to provide services shall be issued by CEMA acknowledging receipt and execution of this intergovernmental agreement. Thereafter each eligible sub -recipient shall issue a written NTP directly to Hagerty Consulting to provide specified services. 10. The eligible sub -recipient will directly consult with Hagerty Consulting to set forth the designated rendered services requested and shall be responsible for the monitoring of Hagerty Consulting to ensure that the services requested have been properly provided. 11. The eligible sub -recipients shall be responsible for payment directly to Hagerty Consulting for services provided and agrees to indemnify and hold harmless the county as to any claim made pursuant to work performed or payment required under the terms and conditions of this intergovernmental agreement. 12. During the 180 day extension of the Hagerty Consulting contract the county on behalf of the county and eligible sub -recipients shall re -bid the emergency management program augmentation services to ensure that there is a competitive selection process in accordance with FEMA guidelines. CHATHAM COUNTY, GEORGIA By: Chairman, Albert J. Scott Attest: Clerk Reviewed and approved by the County Attorney: R. Jonathan Hart (Seal) CITY OF TYBEE ISLAND, GEORGIA By: Mayor, Jason Buelterman Consented to terms by Hagerty Consulting: Revised Attachment C Part V Cost Information Chatham County, Georgia No. 11-0006-3 EMERGENCY MANAGEMENT PROGRAM AUGMENTATION FOR CHATHAM COUNTY EMERGENCY MANAGEMENT AGENCY (CEMA) Services will be provided in accordance with the following Labor Category Hourly Rates. Hourly rates are fully burdened labor costs (direct labor, overhead and profit). All non -labor related other direct costs will be billed to Chatham County at cost without mark-up. Reimbursements for travel and per -diem will be based on the rates established by the US General Services Administration. In instances where lodging is unavailable at GSA rates, CEMA and Hagerty will work together to approve a waiver to allow for lodging reimbursement based on market rates. CEMA Labor Category Hourly Rates Hourly Labor Category Labor Category Description Rate Experience of twelve or more years with an advanced degree or Project Executive fifteen or more years with a Bachelor's degree. Demonstrates $220.00 senior experience in management consulting. Experience of fifteen or more years in a specific subject or Subject Matter Expert industry, or ten years' experience and more than one specialized $200.00 advanced degree. Project Manager . Experience of eight or more years with an advanced degree, or ten $160.00 or more years with a Bachelor's degree Project Accountant Experience of four or more years plus at minimum a college $140.00 degree in a relevant field (e.g. accounting, management, finance). Senior Closeout Specialist Experience of five or more years plus at minimum a college $145.00 degree in a relevant field (e.g. accounting, management, finance). Closeout Specialist Experience of two or more years plus at minimum a college $125.00 degree in a relevant field (e.g. accounting, management, finance). Experience of fifteen or more years plus at minimum a college Senior Engineer / Scientist degree in a relevant field (e.g. engineering, biology, ecology, $215.00 construction management). Experience of eight or more years plus at minimum a college Engineer / Scientist 111 degree in a relevant field (e.g. engineering, biology, ecology, $185.00 construction management). Experience of six or more years plus at minimum a college degree Engineer / Scientist 11 in a relevant field (e.g. engineering, biology, ecology, construction $165.00 management). Experience of four or more years plus at minimum a college Engineer / Scientist 1 degree in a relevant field (e.g. engineering, biology, ecology, $145.00 constriction management). Senior Field Representative Experience of two or more years plus at minimum a college / Technical Associate degree in a relevant field (e.g. engineering, biology, ecology, $115.00 construction management). Labor Category Field Representative / Technical Associate Senior Financial (Grant) Information Management Expert Financial (Grant) Information Management Expert Senior Grant Manager Grant Manager Analyst Administrator Senior Planner Hourly Labor Category Description Rate Minimum college degree Experience of five or more years plus at minimum a college degree in a relevant field (e.g. accounting, management, finance, information technology). Experience of three or more years plus at minimum a college degree in a relevant field (e.g. accounting, management, finance, information technology). Experience of five or more years plus at minimum a college degree in a relevant field (e.g. accounting, management, finance). Experience of three or more years plus at minimum a college degree in a relevant field (e.g. accounting, management, finance). Minimum college degree $105.00 Minimum college degree $75.00 Minimum college degree and ten years experience $145.00 $95.00 $150.00 $130.00 $150.00 $130.00