HomeMy Public PortalAbout14) 7K Petty Cash and Visa Card ReportAGENDA
ITE,M 7.K
ADMINISTRATIVE SERVICES DEPARTMENT
DATE:
TO:
FROM:
MEMORANDUM
August 19 , 2014
The Honorable City Council
Donald E. Penman , Interim City Manager
Via : Tracey L. Hause, Administrative Services Director
By: Lee Ma , Accountant
SUBJECT: PETTY CASH AND VISA CARD REPORT
RECOMMENDATION:
The City Council is requested to review, receive and file the Petty Cash and Visa Card
Report.
BACKGROUND:
1. On August 6 , 1991 , staff began submitting the Petty Cash Report to the City Council
on a regular basis.
2 . On June 3, 1997, staff began submitting the Visa Card Report to the City Council on
an as needed basis.
ANALYSIS:
In the interest of full transparency , the City Council is being requested to review the Petty
Cash Report from July 3 , 2014 to July 25, 2014 . The total of petty cash expenditures were
$366 .20 (Attachment "A "). The petty cash fund will be reimbursed after the City Council
approves the August 19, 2014 Warrant Register. Further, the City Council is being
requested to review the Visa Card Report from June 5 , 2014 to July 1 , 2014. The total of
the Visa card expenditures were $4 ,327 .98 (Attachment "B") and were paid on the August
19 , 2014 Warrant Register.
City Council
August 19 , 2014
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CONCLUSION:
As has been our past practice , the attached Petty Cash and Visa Card Reports are be i ng
presented for Council review and for staff to answer any questions that they may have
with regards to these expenditures . This practice seeks to avoid any potential misuse of
public funds .
FISCAL IMPACT:
This item does not have an impact on the Fiscal Year (FY) 2013-14 City Budget.
ATTACHMENTS:
A. Petty Cash Detail
B. Visa Card Charge
Attachment "A"
Account No. Description
01-940-59-4465 $ 38 .50 Duplicate Keys
$ 38.50
01-940-59-4455 $ 37.60 Parks and Recreation Maintenance Un iform
$ 37.60
01 -940 -57-4690 $ 43.65 Supplies for Seniors
R15 -06 $ 15.25 Supplies for Seniors
$ 8.70 Supplies for Se niors
$ 67.60
01-940-57-4690 $ 32.00 Excursions for Teens Summer
R15 -04 $ 32.00
01 -940-57-4630 $ 4.69 Supplies for Special Event
R15 -07 $ 4.69
01-930 -53-4410 $ 5.39 Water for Planni ng Comm ission
$ 5.39
01-920-49-4465 $ 20 .37 Supplies for Lunch Room
$ 20 .37
01-920-48-4465 $ 28.34 Toaster for Lunch Room
$ 28 .34
01 -920-48-4410 $ 40 .00 Lunch for CSMFO-Tracey H.
$ 40 .00 Lunch for CSMFO -Vanessa T .
$ 80 .00
01 -9 1 0-46-441 0 $ 18.62 Refreshment for MOU m eeting with TCEA
$ 18.62
01-910-41-4410 $ 33 .09 Breakfast for Closed Session
$ 33 .09
$ 366 .20 Grand Total
Receipts# 15-0001 -15-00 14
~ -~ ---------------
VISA CARD CHARG E S Attachment "B "
6 /5 /14 -7/1/14
6/5/14 DRIFTWOOD DAIRY 23.38
Popsicles for the Min i-Sports P rogram
6/10/14 OFFICE DEPOT 449.10
Hangi ng folders, tapes, pens , label maker, writing pads, paper clips , rubber bands, la bels,
penc1l s , batteries , heavy-duty trimmer, kleen , d ry screen cleaner wipes, and b1nder clips
6/11 /14 TACOS EL CHAPARRITO 400.00
Food for the Neighborhood Watch Meeting
6/11 /14 RALPHS 91 57
Beverages for the Neig hborhood Watch Meeting
6/13/14 NATIONAL STUDENT CLEARNIGHOUSE 19 95
E ducation degree verification
6 /13/14 RED CROSS STORE 165 60
Purchase of medium workplace F1rst A id Cabi nets
6/13/14 V ERIZO N WIRE LESS 81 73
Cell phone c ases
6 /17/14 GODADDY COM 190 50
Public Art-Temple City Routes Collaboration Project w 1th th e Homestead Museum
6 /17/14 RED CROSS STORE 220 24
Pu rch ase of First A i d Kit PLUS
6 /18/14 I MAGIC 350 09
Summer concert p osters for bus shelters
6/19/14 SAFE N READY LLC 61 07
E mergency and medical supplies
6 /19/14 H ARBOR FREIG HT TOOLS 49.43
Emergency supplies
6 /19/14 STAPLES 206 85
Tapes, phone, multi-purpose sprays, envelopes , staplers and highlig hters
6/19/14 MUNICIPAL MANAGEMENT ASSOCIATION OF SOUTHERN CALIFORNIA 80 00
Registration for MMASC S ummer Session -Executive Ass1stant to the City Manager
Corella
6/19/14 STAPLES DIRECT 98 09
Suppl1es for STARS C l ub Program
6/19/14 JERSEY MIKE'S SUBS 132 25
Lunch for CPR and First A1d Tra~ning Class
6/21 /14 CINTAS 6 4 0 .7 4
Tree crew uniforms
6 /24/14 STAPLES 103.72
Post-it notes and foam board
6/24/14 OFFICEMAX 34 86
Pens
6/24/14 PAYPAL 115 00
Reg i stration for Street Tree Seminar-Lead T ree T nmme r Cruse
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VISA C ARD CHARGES A ttachment "B "
6/5/14. 7/1/14
6/24/14 W INDY CITY NOVEL TIES 327 .65
Summer concert give-aways
6/25/14 AS URION W IRELESS 99.00
Deductible amount to re place damaged ce ll phone
6/25/14 CI NTAS ( 13 84 )
Credit for uniform
6/25/14 AMAZON.COM 61 .94
Supplies for the Volu nteer Program
6 /27/14 CHUCK E. C HEESE 66.70
Little Stars Party
6 /30/14 TH E HOME DEPOT 200.85
Step stools, key coil, and five-shelf un it
7/1/14 THE POST 7 1.51
Lunch for Fi rst Aid T ra in i ng Class
I I TOTAL I 4 ,327.98 I
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