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HomeMy Public PortalAbout19911226 - SPECIAL MEETING MINUTES - 1991-20 TOWN OF AULT BOARD OF TRUSTEES SPECIAL MEETING 91-20 DECEMBER 2G, 1991 SPECIAL MEETING MINUTES OF THE SPECIAL MEETING OF COUNCIL HELD THIS EVENING AT 7:00 P. M. PRESENT: TRUSTEE HOOVER TRUSTEE HOFF TRUSTEE HOVEL TRUSTEE SHEETS TRUSTEE LUCERO KAYOR GIECK CLERK LESH ABSENT: TRUSTEE RAU MAYOR GIECK PRESIDED TRACTOR PURCHASE Trustee Hoff reported that he had looked at a 60 N. P. tractor at Larimer County Equipment with the three point hitch and loader. Trustee Hoff projected the following questions to the Board: "What are our plans for a new tractor? What do we need it to do? What kind of work do we have in mind for it? Do we need a tractor this big? This is the smallest industrial tractor they make. If we think we are going to get a lot of work out of it, then it 's probably a good deal. If it is just going to be used to mow weeds and move dirt, then we should consider a used, smaller, less expensive tractor. " Trustee Hovel stated the reason he had obtained bide for around 60 H. P. was because that was the recommendation for the eight foot blade. Personally, he believes we need a eight foot boss scraper of around that size for the Cemetery, alleys, and places that you can not get a maintainer in, and therefore around 60 H. P. will be required. Trustee Sheets stated that the loader can be used in the wintertime for snow removal. This is one reason to buy a tractor with a cab. Several Board members expressed the difficulty and time involved in finding a good used tractor. Page - 1 Trustee Hoff reported the cost of the new John Deere tractor from Larimer Equipment Company is $33, 391. 00 until December 31, 1991, then it goes up 3%. The original bid for the Case tractor with cab, front wheel assist, 62 H. P. , with 82 hours, full warranty was $37, 598. 00. The second bid price was $28, 558. 00 for the 685 tractor and loader. Van Why and Sons bid was $35, 431 . 00 for a 375, 4WD, Cab tractor with loader. Bi--State Machinery Co. , Inc. bid cash price of $29, 258. 00 for a JD 2355 MFWD tractor with loader. Discussion and consideration of the above bide and specifications was held. MOTION WAS MADE BY TRUSTEE HOFF, to accept the bid from Bi-State Machinery Co. , Inc. , for a John Deere model 2755 as proposed (John Deere 2755 MFWD Tractor, sound-gard body, 16/8 1 SS Transmission rear independent, 540 PTO, Hydrostatic steering, rockshift, Category I & II Hitch with telescoping draft links, dual poppet scv with iso push pull couplers, 21 gpm hydraulic pump, 16. 9 x 30 6 ply 8 position steel wheels and tires, 11. 2x24 8 ply front wheels and tires, mechanical front wheel drive, vertical exhaust am fm radio. John Deere 245 loader, 2 function single lever control valve, mtg brkts for 2755 73" bucket, hood guard and bucket level indicator for cash price of $29, 2 58. 00. ) Add ons-backup alarm, slow moving vehicle emblem, and beacon, and shuttle transmission providing it would not increase the cost by more than $1000. 00. The total is not to exceed $30, 600. 00. All members present voting YES, MOTION CARRIED BATHROOM REMODELING Trustee Hovel submitted the invoice for Page - 2 bathroom remodeling with the following explanation. The original estimate was for $1000. 00 for a new stool, vanity, paint, some minor taping and texturing. He installed new stool, new vanity sink and faucet, painted walls, ceiling, wood work, new medicine cabinet, a new light. bar. Added to original bid was hallway to bathroom, painted walls, ceiling, wood work, replaced base shoe where needed, new coat hangers, door bumpers, toilet paper holders. The miner taping and texturing of one room became major taping of cracks and holes in two rooms. Because of a previous roof leak there was more damage to the plaster on the ceiling and walls than anticipated. Almost all of the old paint was removed by scraping, which revealed more cracks, which had to be taped. All of these things added to the labor and material cost. This total came to $3, 200. 00. The estimate for the police bathroom and outside entrance door is as follows: new stool, sink with faucet, medicine cabinet, light bar, toilet paper holder, painting walls, ceiling and wood work, taping and texturing of walls and ceiling considering same problems as restroom one, new door bumper, and new coat hook. New weather stripping on the police door, painting police door with two coats of oil base enamel. Total labor and material costs of $2, 243. 06. Total for all work $5443. 06. Amount previously paid $1500. 00. Balance remaining $3, 943. 06. MOTION WAS MADE BY TRUSTEE HOVEL, to make final payment. to Dean's Remodeling for $3, 943. 06. All member present voting YES, MOTION CARRIED CLERK OVERTIME After discussion it was decided to pay the Clerk at time and half for overtime hours at the discretion of the Mayor. RESERVE OFFICER MOTION WAS MADE BY TRUSTEE HOVEL, to pay HOLIDAY PAY Russell Zeller for Thanksgiving and Christmas at the rate of $50. 00 per shift plus $50. 00 Holiday pay. All members present voting YES, MOTION CARRIED SHELF CONSTRUCTION Dale Hinz requested that he be allowed $150. 00 to build shelves in the Police Page - 3 Department. MOTION WAS MADE BY TRUSTEE HOVEL, to grant permission to spend up to S300. 00 to build shelves in the Police Department, and shelves in the storage closet for computer read outs. The total for both should not exceed S300. 00. All members present voting YES, MOTION CARRIED LULAC Discussion was held on the letter that Jorge Amaya submitted. Trustee Hovel stated that he had received a call from the Justice Department wanting to meet with him and Chief Hinz. Trustee Hovel told him that if he wanted to meet with anyone, it would have to be the entire Board. Trustee Sheets suggested that a letter be sent to LULAC stating that the board opened the Town Hall two evenings, with Board member present to hear any complaints. No one appeared at either time with any complaints. Mayor Gieck will send a letter containing this information. There being no further business to come before Council, the meeting adjourned. A OR R. EDGAR GIECK ATTEST: PATRICIA J. LESH, CLERK Page - 4