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Home My Public Portal About2020-02-20 - PERSONNEL BOARD MTG. AGENDA � " City of °+�' °' 11330 Bullis Road t44. LYNW4 OD Lynwood, CA 90262 +roa California (310) 603-0220 PERSONNEL BOARD REGULAR MEETING Thursday,February 20,2020—5:00 P.M. CITY HALL COUNCIL CHAMBERS LYNWOOD, CA 90262 PERSONNEL BOARD MEMBERS Barbara Battle, Chairperson Jannette Flores, Vice-Chairperson Liliana Sanchez Paulette Bradley Gary Hardie AGENDA In Compliance with the Americans with Disabilities Act(ADA), if you are a disabled person and need a disability related modification or accommodation to participate in this meeting, please contact the City Clerk's Department at(310) 603-0220 ext. 214. Requests must be made as early as possible,and at least one full business day before the start of the meeting. Staff reports,writing, or other materials related to an item on this Agenda which are distributed to the Personnel Board less than 72 hours before this scheduled meeting shall be available for public inspection in the Human Resources Department located at 11330 Bullis Road, Lynwood, CA 90262, during normal business hours. 1. CALL TO ORDER 2. CERTIFICATION OF AGENDA 3. ROLL CALL Barbara Battle, Chair s2r>1� Jannette Flores, Vice-Chair RECEIVED Liliana Sanchez Paulette Bradley FEB 13 2020 Gary Hardie CITY OF LYNWOOD 4. PLEDGE OF ALLEGIANCE CITY CLERKS OFFICE 5. INVOCATION • Regular Personnel Board Agenda February 20,2020 Page 2 of 5 6. APPROVAL OF MINUTES A. Request to Approve Minutes of the January 16, 2020 Regular Personnel Board Meeting. 7. PUBLIC ORAL COMMUNICATIONS (Regarding Agenda Items Only) 8. NON-AGENDA PUBLIC ORAL COMMUNICATION (This time is reserved for members of the public to address the Personnel Board relative to matters that are not on the agenda. No action may be taken on non- agenda items'unless authorized by law.) 9. PERSONNEL BOARD ORAL AND WRITTEN COMMUNICATIONS PAULETTE BRADLEY, BOARD MEMBER GARY HARDIE, BOARD MEMBER LILIANA SANCHEZ, BOARD MEMBER JANNETTE FLORES, VICE-CHAIR BARBARA BATTLE, CHAIR 10. NEW/OLD BUSINESS A. Review and approve job specification/classification 1. Public Safety Officer(revised) 2. Public Works Operations Supervisor(revised) B. Closed/Open Recruitment 1. Principal Accountant 2. Public Safety Officer 3. Public Works Operations Supervisor C. Eligibility List Certification(to be distribute at the meeting) 1. Maintenance Worker D. Presentation 1. City Attorney Noel Tapia will make a presentation on the Brown Act. 11. MANAGER'S REPORT 12. ITEMS TO BE AGENDIZED (This section is set aside to discuss any future agenda items that the Board would like staff to place on a future agenda) 13. ADJOURNMENT Next Regular Meeting scheduled for March 19, 2020. 2 Regular Personnel Board Agenda February 20,2020 Page 3 of 5 CITY OF LYNWOOD REGULAR MEETING OF THE PERSONNEL BOARD January 16, 2020 The regular meeting of the Personnel Board of the City of Lynwood was held on Thursday,January 16, 2020 at 5:00 p.m. in the City of Lynwood Council Chambers, 11330 Bullis Road, Lynwood, California. The agenda was duly posted as prescribed by the Brown Act. CALL TO ORDER Chairperson Battle called the meeting to order at 5:06p.m. Cynthia Stafford, Director of Human Resources took roll call. Commissioner Attendance: Present—Battle, Flores, Sanchez, Bradley Absent—Hardie Staff: Present—Cynthia Stafford, Yolanda Delgadillo, Maria Salas Absent—None PLEDGE OF ALLEGIANCE Led by Vice Chairperson Flores. INVOCATION Led by Chairperson Battle. APPROVAL OF MINUTES Board Member Bradley made the motion and Vice-Chair Flores seconded to review the minutes of the October 17, 2019 and the November 21,2019 Regular Board Meeting. All in favor. Motion carried. Vote 4/0. PUBLIC ORAL COMMUNICATIONS -None NON-AGENDA PUBLIC ORAL COMMUNCIATION -None PERSONNEL BOARD ORAL AND WRITTEN COMMUNICATIONS Chairperson Battle stated she wanted to know when she would get information about the Brown Act. 3 Regular Personnel Board Agenda February 20,2020 Page 4 of 5 NEW/OLD BUSINESS Board Member Bradley made the motion and Vice-Chair Flores seconded to approve the revised job classification for the position of Office Assistant I-II with the noted grammar changes under distinguishing characteristics. Board Member Sanchez asked if the benchmark for the position of Office Assistant I-II was done. Mrs. Stafford distributed a copy of the benchmark results for the position of Office Assistant I-II and reviewed the findings with the board. All in favor. Motion carried. Vote 4/0 Board Member Bradley made the motion and Vice-Chair Flores seconded to approve the new job classification for the position of Assistant Administrative Analyst with the noted grammar change under definition. Chairperson Battle asked where this position would be placed. Mrs. Stafford advised that this position would underfill a budgeted position in Public Works and Recreation. All in favor. Motion carried. Vote 4/0 Board Member Bradley made the motion and Vice-Chair Flores seconded to approve the revised job classification for the position of Administrative Analyst II-III. All in favor. Motion carried. Vote 4/0 Board Member Bradley made the motion and Vice-Chair Flores seconded to approve the closed and open recruitment request for the position of Office Assistant I-II. All in favor. Motion carried. Vote 4/0 Board Member Bradley made the motion and Vice-Chair Flores seconded to approve the closed and open recruitment request for the position of Assistant Administrative Analyst. All in favor. Motion carried. Vote 4/0 Board Member Bradley made the motion and Vice-Chair Flores seconded to approve the closed and open recruitment request for the position of Administrative Analyst II-III.All in favor. Motion carried. Vote 4/0 Board Member Bradley made the motion and Vice-Chair Flores seconded to discuss the Eligibility List for the position of Account Clerk. Mrs. Stafford provided the Board with an overview of the recruitment. The Eligibility List for the position of Account Clerk was approved. All in favor. Motion carried. Vote 4/0 MANAGER'S REPORT 4 Regular Personnel Board Agenda February 20,2020 Page 5 of 5 Mrs. Stafford extended an invitation to the Board to attend the Maintenance Worker part-time and full-time recruitment assessment taking place on January 31, 2020 and February 7, 2020. Mrs. Stafford stated that this new approach that is being done for the recruitment process is innovative and would allow more individuals to be tested on performance rather than just a sit in interview. Mrs. Stafford gave the Board an update on the construction/remodeling that is taking place at City Hall. Mrs. Stafford also mentioned to the Board that Ms. Salas would be the new minutes clerk for the Personnel Board and Mrs. Delgadillo would attend some meetings and sit in on behalf of the Human Resources Director when absent. ITEMS TO BE AGENDIZED Mrs. Stafford will have the presentation on the Brown Act ready for the next Board meeting. ADJOURNMENT Board Member Bradley made the motion to adjourn and Board Member Sanchez seconded. The meeting adjourned at 5:38 p.m. All in favor. Motion carried. Vote 4/0. 5 ) 4 VY .ry CITY OF LYNWOOD Public Safety Officer DEFINITION Under general supervision of the - _•• •• - -. . ! - . - e e ••- - ! -_ e Public Safety Manager, as assigned, performs a variety of duties, as defined below in the divisions of Code Enforcement, Parking Enforcement and Animal Control. Incumbents are assigned to all functions and may be required to work evening and weekends and be on call. CODE ENFORCEMENT: Definition Under general supervision, of the Development Services Director, performs a broad variety of field and support service duties in the community; serves as field services liaison in assisting residents and businesses in developing and establishing public safety and anti-crime programs; assists in code enforcement efforts; provides information on home and business security; identifyies appropriate resource services; ensures timely resolution of complaints from the public; and attends community meetings as directed; and to perform other job relates required. Examples of Duties Promotes and encourages the involvement of residents and businesses in establishing public safety programs in the community designed to provide a safer environment; patrols assigned areas to observe and protect City and public property against vandalism, reporting criminal activity and other offenses; recognizes potential problems and makes recommendations for their correction; prepares reports, maintain complaint ledgers, files and other records of investigation; conducts community surveys; works cooperatively with City departments to expedite and resolve problems; assists in code enforcement activities by observing and reporting suspected or obvious violations of zoning and other planning ordinances and taking appropriate action, ranging from issuing notices of violation and citations for non-compliance and counseling individuals regarding abatement, nuisance, vandalism or other infractions; verify local businesses for proper licensing; attends neighborhood block watch meetings to develop and increase their efficiency by engaging in dialogue that produces ideas and/or recommendations that result in security from threat or danger; serves as field services liaison to the community, PUBLIC SAFETY OFFICER PAGE 2 establishing and maintaining an open communication between the City, community, resource organizations and law enforcement activities in the City; participates in required staff meetings, community meetings and in- service training. PARKING CONTROL ENFORCEMENT Definition Under general supervision, patrols areas of the City, enforces parking regulations and issues citations; arranges for the removal of abandoned vehicles from City streets; maintains a variety of records; and performs other job-related work as required. Examples of Duties Patrols the City in a motor vehicle or on foot, enforces parking regulations and issues citations as appropriate including (but not limited to) parking on lawns, in restricted time zones, in handicapped stalls without appropriate permit, blocking driveways, double parking, during street sweeping hours; answers questions and provides information concerning parking regulations; responds to citizen complaints concerning public nuisance or abandoned vehicles; identifies registered or legal owners for necessary follow-up actions; notes and reports problems with parking meters; maintains activity and citation logs; identifies and assists in the removal of abandoned vehicles on City streets; operates a computer terminal to prepare and maintain records, files and reports; appears in court and presents evidence for disputed citations; responds to requests for assistance with traffic control problems; keeps vehicles supplied for work shift; - - •• - - - • - - - - -- - -- • - - ; _ - other City staff of major repairs which are required. Write at the level required for successful job performance; write or print details and incidents accurately; maintain good public relations with people contacted during work assignments; establish and maintain ANIMAL CONTROL Definition Under general supervision of t, the-Deg Amens^ es Director, enforces city/state ordinances governing citizen ownership of animals within the PUBLIC SAFETY OFFICER PAGE 3 City of Lynwood; enforces regulations regarding stray, nuisance and dangerous animals; investigates reports of animal cruelty, abandonment and patrols assigned areas; collects and transports animals to contracted shelters; and performs related work as required. . . Animal Control Public Safety Officers are responsible for performing and wild animals. Incumbents have frequent interactions with the public to and may issue citations and/or-notices in connection with violations. Work or minimize personal-risk. - • '- I - - - - 22 ' - ' - Example of Duties types of work that may be performed. The omission of specific statements related or a logical assignment to this class. a- Patrols assigned areas in City vehicles; captures stray and-unlicensed animals for impounding; transports, injured, sick and deceased animals; assists other agencies such as sheriff department, CHP, Fish and Game, and school districts with issues involving domestic and wild animalsi- 2. Investigates complaints -•• • - _ _ _ . _ • _ _ . - _ _ - - - regarding animal nuisances; stray, uncontrolled, dangerous, wild or diseased animals; investigates animal bites, arranging for proper identification and quarantine; approves and monitors home quarantine of biting animals in accordance with regulations; traps, sn_ and captures animals; to the contracted animal shelters.j[Jwl] Investigates complaints regarding animal cruelty and neglect; inspects _ _ • _ _ - - _ -_ _ _ -; enforces City/State ordinances governing the keeping of animalsi-- /1. jExplains to the public laws and regulations relating to the care and control of animals, filing of complaints and the operations and authorities of the animal shelter; investigates complaints of stolen animalsuw2ii- Prepares and submits investigative reports and daily activity reports; collects evidence on animal-related cases and appears in court when PUBLIC SAFETY OFFICER PAGE 4 required; issues citations for violations of laws and regulations; testifies in court regarding citations and disposition of complaintsi- 6—_Conducts inspections of animal facilities, including pet stores, circuses and petting zoos and swap meets permits -- - - - •- • e e e• - - • - • - - to ensure that all state, county, and city requirements have been meet. Knowledge and Qualifications The ability to read, interpret and enforce municipal code regulations. Knowledge of functions, operation and objectives of municipal - _ -.•- • _ _ • - _ e- -e . et. _ •• ; laws, ordinances, rules and regulations affecting zoning, housing and land--use, regulations property owners and the general public; observe and record findings quickly and objectively; establish and maintain a cooperative working relationship with all segments of a diverse community; express id as make effective recommendations for their correction; prepare written Knowledge of basic laws, rules, ordinances, and regulations governing parking enforcement function,! ; basic vehicle maintenance and and records; techniques and practices of effective public -_ _ _ _ • _ and ordinances; safely operate a motor vehicle; _ _- _ - _ . _ - . - e.*; _ without direct supervision; perform basic _ _ -_ _ . ; understand and carry out written good public relations with people contacted during work assignments; PUBLIC SAFETY OFFICER PAGE 5 Knowledge of basic species and breed identification for a variety of domestic and wild animals and reptiles; symptoms and behavior& associated with rabies and other common animal diseases; animal e - - - - - - - ; appropriate 1. Handle, capture and control animals humanely and effectively under stressful or emergency conditions. '1. Utilize and maintain a variety of animal control tools and equipment. 5. Safely operate assigned vehicles. 6. Learn the street layout and topography of the City of Lynwood. 7. Understand and follow oral and written instructions. 8. (Estimate-necessary materials and equipment to complete assignments.P 9. Exercise independent judgment and initiative without close supervision. 10. Prepare basic records and reports. 111. Read and interpret laws, regulations, manuals and d othe r materials.{JWl1} 12. Employ safe work methods and safety regulations in field operations. 13. Establish and maintain effective working relationships with animal 4 - _ • • _ - - - • - - 7 - - • - - , - -e • . -.[JW12] Requirements PUBLIC SAFETY OFFICER PAGE 6 One year of responsible work experience in a position feel-Liking-extensive --contact enforcing municipal code regulations. This experience should demonstrate the ability to deal with a variety of persons often in stressful situations. Previous experience in parking mol enforcement, code enforcement or animal control preferably in a public agency setting is highly desirable. e •- . -_ _ - _- •- • - - - - __ - . .e . . .e _ _ animals.. Possession of a valid California Class C Driver's License issued by the State Department of Motor Vehicles and good driving record. Possession of P.O.S.T. certificate for PC 832. Education High school diploma or G.E.D. equivalent. Special Requirements - ■_ .. - Possession of P.O.S.T. certificate for PC 832. Bilingual in English and Spanish is desirable. Additional certifications may be required to be obtained after employment at the City of Lynwood expense. Physical Tasks and Environmental Conditions must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individual- with disabilities to perform the essentiactions on a case by case basis. This position requires intermittent to frequent walking and operating an assigned vehicle on city streets, including, sitting in and getting out of assigned vehicle for several hours during a shift. Walking is performed on moderate, uneven terrain, hard surfaces, and up and down curbs. At times, the position will require standing in a stationary location for long periods of time to direct traffic. An incumbent must be able to see and hear in normal range with or without corrective devices, must be able to communicate effectively verbally and in writing and safely stoop, twist, PUBLIC SAFETY OFFICER PAGE 7 reach, bend and lift up to 50 pounds in weight and occasionally up to 100 pounds with assistance. The operation of a hand held computerized device requires finger, wrist, and hand strength and dexterity. Work is performed in a variety of environmental conditions with exposure to outdoor temperature variations noise and vehicle exhaust. Tasks may be performed in inclement weather and at times will include working late evening hours. The employee frequently works in extreme outside weather conditions and on slippery and uneven surfaces. The employee can be is often exposed to dangerous, injured or diseased animals, toxic or caustic chemicals, zoonotic and other communicable diseases. The employee is frequently exposed to wet or humid conditions, fumes or airborne articles, toxic or caustic chemicals, zoonotic and other communicable diseases. The noise level in the work environment is frequently loud within confined areas. Effective Date: Revised Date: OF LY,y+r O s..9ZIF0R4 .... CITY OF LYNWOOD PUBLIC WORKS OPERATIONS SUPERVISOR DEFINITION Under the direction of the Assistant DirectorPublic Works Operations Manager or Director of Public Works, the Public Works Operations Supervisor is expected to plan, organize and supervise the work of crews engaged in the maintenance, construction and repair of City streets, traffic signals, and other related facilities and structures;l and to dothe maintenance, construction and repair of City buildings, building systems, and other related work as requiredstructures and facilities. DISTINGUISHING CHARACTERISTICS The Public Works Operations Supervisor is a management level class in the Public Works Operations series, which oversees the day-to-day operations of staff in an assigned divisionsections. Incumbents may perform complex street maintenance or operation activities, as well as building/building systems and facility maintenance or operations while providing on-going support to management of the Public Works Operations division. SUPERVISION RECEIVED/EXERCISED Receives administrative direction from the Senior Public Works Operations Manager. Exercises direct and indirect supervision over professionalskilled craft, technical and office support personnel. ESSENTIAL FUNCTIONS (can include but are not limited to the following) • Plans, organizes, coordinates and reviews the work of construction and maintenance work crews in street, sewer and storm drain maintenance, street sweeping, striping and sign painting and repair activities to include cleaning, repairing and maintaining streets, curbs and gutters, sidewalks, driveway approaches, traffic signs and painting, traffic signals and associated equipment, street lighting, public parking lots, sewer mains, manholes and appurtenances, storm drains, drainage channels in public streets, alleys and easements; PUBLIC WORKS OPERATIONS SUPERVISOR PAGE 2 • Plans, organizes, coordinates and reviews the work of construction and maintenance work crews in various City buildings, building systems, structures, and other related facilities: • Schedules street sweeping and pick-up of debris; receives; • Receives, investigates and takes remedial action on complaints regarding activities of work crews; • Conducts inspections to evaluate work progress, methods and quality; collects data to prepare estimates, determine work load, personnel and equipment requirements for projects and to forecast future operational needs; • Supervises, trains and evaluates the work of subordinate personnel; instructs personnel in work methods and safety practices; • Assures the adherence to safety standards and the proper use of safety equipment; • Supervises and participates in the completion of time, material and equipment use records; • Explains policy to the general public; • Checks streets, sidewalks, curbs and gutters, driveway approaches, traffic signs and painting, public parking lots, sewer mains, manholes and appurtenances, storm drains, drainage channels for needed maintenance and repairs; • Checks City buildings, building systems, structures, and other related facilities for needed maintenance and repairs; • Assists in preparing reports and annual budget estimates; prepares sketches outlining work needed for minor street maintenance and repair work. QUALIFICATIONS Knowledge of: • Methods, materials and equipment used in street, traffic signal and related systems, sewer and storm drain construction, maintenance and repair; PUBLIC WORKS OPERATIONS SUPERVISOR PAGE 3 • Methods, materials and equipment used in buildings construction, maintenance and repair; • Traffic and sign painting methods and procedures; • Principles and techniques of supervision and employee training; • Occupational hazards and standard safety precautions; • Basic principles and practices of public works engineering as they relate to street, traffic systems, sewer and storm drain maintenance and repair; • Recordkeeping procedures; • Safe work practices; • Ability to plan, assign and direct the activities of subordinate employees; • Direct and inspect the technical details of street, traffic systems, sewer and storm drain maintenance work Ability to: • Analyze situations accurately and adopt an effective course of action; • Read and interpret construction plans and specifications; • Interpret and work from sketches, penciled layouts and working plans and specifications; • Prepare required reports and maintain records; follow oral and written directions; • Keep accurate records and prepare clear and concise reports; • Establish and maintain cooperative working relationships with subordinate employees and members of the general public. Training and Experience: Experience: At least four years of experience in public works construction and/or maintenance work, including at least two years in a supervisory or administrative capacity; _ - - - _ - _ _ , - - -- - • - - _ - - .18 months as Lead Worker for the City of Lynwood. PUBLIC WORKS OPERATIONS SUPERVISOR PAGE 4 and Education: High School Diploma or GED required. Special Requirements: Possession of a valid California Class C driver's license issued by the California State Department of Motor Vehicles and good driving record. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions on a case-by-case basis. Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily duties. The position also requires grasping, repetitive hand movement, and fine coordination in preparing reports using a computer keyboard. Additionally, the position requires near and far vision in reading written reports, plans, drawings, and work-_related documents. Acute hearing is required when providing phone and personal service. The need to lift, drag -and—push files, paper, and .. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations. This job specification should not be interpreted as all-inclusive. It is intended to identify essential functions and requirements of the job. Not all incumbents may perform all duties at all times. However, incumbents must be able to perform essential duties, with or without accommodation for disability at any time while holding this position. Revised: February 20, 2020