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HomeMy Public PortalAbout2020-02-20 - PERSONNEL BOARD SPECIAL MTG AGENDA 44LYNWO ()DCtyof 4 11330 Bullis Road T . Lynwood, CA 90262 California (310) 603-0220 PERSONNEL BOARD AMENDED SPECIAL MEETING Thursday, February 20,2020—5:00 P.M. CITY HALL COUNCIL CHAMBERS LYNWOOD, CA 90262 PERSONNEL BOARD MEMBERS Barbara Battle, Chairperson Jannette Flores, Vice-Chairperson Liliana Sanchez Paulette Bradley Gary Hardie AGENDA In Compliance with the Americans with Disabilities Act (ADA), if you are a disabled person and need a disability related modification or accommodation to participate in this meeting, please contact the City Clerk's Department at(310) 603-0220 ext. 214. Requests must be made as early as possible,and at least one full business day before the start of the meeting. Staff reports,writing, or other materials related to an item on this Agenda which are distributed to the Personnel Board less than 72 hours before this scheduled meeting shall be available for public inspection in the Human Resources Department located at 11330 Bullis Road, Lynwood, CA 90262, during normal business hours. 1. CALL TO ORDER 2. CERTIFICATION OF AGENDA 3. ROLL CALL 07/66//° 2gUa6 Barbara Battle, Chair RECEIVED Jannette Flores, Vice-Chair Liliana Sanchez FEB 18 2020 Paulette Bradley Gary Hardie CITY OF LYNWOOD CITY CLERKS OFFICE- 4. PLEDGE OF ALLEGIANCE L�c� ach ojeiA 5. INVOCATION 6. APPROVAL OF MINUTES 1 Special Personnel Board Agenda February 20,2020 Page 2 of 5 A. Request to Approve Minutes of the January 16, 2020 Regular Personnel Board Meeting. 7. PUBLIC ORAL COMMUNICATIONS (Regarding Agenda Items Only) 8. NON-AGENDA PUBLIC ORAL COMMUNICATION (This time is reserved for members of the public to address the Personnel Board relative to matters that are not on the agenda. No action may be taken on non- agenda items unless authorized by law.) 9. PERSONNEL BOARD ORAL AND WRITTEN COMMUNICATIONS PAULETTE BRADLEY, BOARD MEMBER GARY HARDIE, BOARD MEMBER LILIANA SANCHEZ, BOARD MEMBER JANNETTE FLORES, VICE-CHAIR BARBARA BATTLE, CHAIR 10. NEW/OLD BUSINESS A. Review and approve job specification/classification 1. Public Safety Officer(revised) 2. Public Works Operations Supervisor(revised) 3. Human Resources Specialist(new) B. Closed/Open Recruitment 1. Principal Accountant 2. Public Safety Officer 3. Public Works Operations Supervisor 4. Human Resources Specialist 5. Senior Accountant 6. Accountant C. Eligibility List Certification(to be distribute at the meeting) 1. Maintenance Worker D. Presentation 1. City Attorney Noel Tapia will make a presentation on the Brown Act. 11. MANAGER'S REPORT 12. ITEMS TO BE AGENDIZED (This section is set aside to discuss any future agenda items that the Board would like staff to place on a future agenda) 13. ADJOURNMENT Next Regular Meeting scheduled for March 19, 2020. 2 Special Personnel Board Agenda February 20,2020 Page 3 of 5 CITY OF LYNWOOD REGULAR MEETING OF THE PERSONNEL BOARD January 16, 2020 The regular meeting of the Personnel Board of the City of Lynwood was held on Thursday,January 16, 2020 at 5:00 p.m. in the City of Lynwood Council Chambers, 11330 Bullis Road, Lynwood, California. The agenda was duly posted as prescribed by the Brown Act. CALL TO ORDER Chairperson Battle called the meeting to order at 5:06p.m. Cynthia Stafford, Director of Human Resources took roll call. Commissioner Attendance: Present—Battle, Flores, Sanchez, Bradley Absent—Hardie Staff: Present—Cynthia Stafford, Yolanda Delgadillo, Maria Salas Absent—None PLEDGE OF ALLEGIANCE Led by Vice Chairperson Flores. INVOCATION Led by Chairperson Battle. APPROVAL OF MINUTES Board Member Bradley made the motion and Vice-Chair Flores seconded to review the minutes of the October 17, 2019 and the November 21,2019 Regular Board Meeting.All in favor. Motion carried. Vote 4/0. PUBLIC ORAL COMMUNICATIONS -None NON-AGENDA PUBLIC ORAL COMMUNCIATION -None PERSONNEL BOARD ORAL AND WRITTEN COMMUNICATIONS Chairperson Battle stated she wanted to know when she would get information about the Brown Act. 3 Special Personnel Board Agenda February 20,2020 Page 4 of 5 NEW/OLD BUSINESS Board Member Bradley made the motion and Vice-Chair Flores seconded to approve the revised job classification for the position of Office Assistant I-II with the noted grammar changes under distinguishing characteristics. Board Member Sanchez asked if the benchmark for the position of Office Assistant I-II was done. Mrs. Stafford distributed a copy of the benchmark results for the position of Office Assistant I-II and reviewed the findings with the board. All in favor. Motion carried. Vote 4/0 Board Member Bradley made the motion and Vice-Chair Flores seconded to approve the new job classification for the position of Assistant Administrative Analyst with the noted grammar change under definition. Chairperson Battle asked where this position would be placed. Mrs. Stafford advised that this position would underfill a budgeted position in Public Works and Recreation. All in favor. Motion carried. Vote 4/0 Board Member Bradley made the motion and Vice-Chair Flores seconded to approve the revised job classification for the position of Administrative Analyst II-III. All in favor. Motion carried. Vote 4/0 Board Member Bradley made the motion and Vice-Chair Flores seconded to approve the closed and open recruitment request for the position of Office Assistant I-II.All in favor. Motion carried. Vote 4/0 Board Member Bradley made the motion and Vice-Chair Flores seconded to approve the closed and open recruitment request for the position of Assistant Administrative Analyst. All in favor. Motion carried. Vote 4/0 Board Member Bradley made the motion and Vice-Chair Flores seconded to approve the closed and open recruitment request for the position of Administrative Analyst II-III.All in favor. Motion carried. Vote 4/0 Board Member Bradley made the motion and Vice-Chair Flores seconded to discuss the Eligibility List for the position of Account Clerk. Mrs. Stafford provided the Board with an overview of the recruitment. The Eligibility List for the position of Account Clerk was approved. All in favor. Motion carried. Vote 4/0 MANAGER'S REPORT Mrs. Stafford extended an invitation to the Board to attend the Maintenance Worker part-time and full-time recruitment assessment taking place on January 31, 2020 and February 7, 2020. Mrs. 4 Special Personnel Board Agenda February 20,2020 Page 5 of 5 Stafford stated that this new approach that is being done for the recruitment process is innovative and would allow more individuals to be tested on performance rather than just a sit in interview. Mrs. Stafford gave the Board an update on the construction/remodeling that is taking place at City Hall. Mrs. Stafford also mentioned to the Board that Ms. Salas would be the new minutes clerk for the Personnel Board and Mrs. Delgadillo would attend some meetings and sit in on behalf of the Human Resources Director when absent. ITEMS TO BE AGENDIZED Mrs. Stafford will have the presentation on the Brown Act ready for the next Board meeting. ADJOURNMENT Board Member Bradley made the motion to adjourn and Board Member Sanchez seconded. The meeting adjourned at 5:38 p.m. All in favor. Motion carried. Vote 4/0. 5 0,411.}.%h f1i $ CITY OF LYNWOOD HUMAN RESOURCES SPECIALIST DEFINITION Under general supervision, performs general and moderately complex and routine technical and administrative staff support of the City's human resources and risk management programs. DISTINGUISHING CHARACTERISTICS The Human Resources Specialist is distinguished from the Human Resources & Risk Technician by the breadth of the Human Resources responsibilities that are performed and more specialized knowledge of employment practices and procedures. ESSENTIAL DUTIES AND RESPONSIBILITIES (include but are not limited to the following) The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude it from the position if the work is similar, related or a logical assignment to this class. • Plans and initiates recruitment selection activities including, composes job announcements and advertisements; reviews job applications; schedules, administers, and proctors written, performance and oral examinations; reviews test results; prepares and maintains Eligibility Lists; issues offers of employment to candidates and processes new hires consistent to procedures. • Receives, reviews, and prepares Personnel Action Forms for approval and submittal in a timely manner for payroll processing. • Coordinates activities of the Human Resources Department with other City departments and external support contacts or contracted vendors. • Participates in, and conducts, surveys on compensation, employee benefits, and other related areas in support of labor negotiations. • Performs customer service duties on the phone and over the counter involving employment opportunities and employee benefit inquiries. HUMAN RESOURCES & RISK SPECIALIST PAGE 2 • Researches and gathers information for various confidential Human Resources issues; compiles and evaluates data and makes recommendation. • Drafts and prepares class specifications, council agenda items, resolutions and letters as assigned. • Proofreads outgoing department correspondence and communication for completeness, spelling, grammatical, or punctuation accuracy. • Reads and interprets Memoranda of Understanding (MOU), Personnel Rules and Procedures, Administrative and other City policies. • Assists the Senior Human Resources Analyst in completing special projects; may provide technical guidance to staff, as needed. • Conducts administrative investigations, gathers and analyzes evidence and writes related reports. • Ensures the confidentiality of personnel information. • Coordinates new employee orientation and explains personnel requirements and benefit plans; ensures that employment records have been verified and that personnel files have been properly completed. • Maintains liaison between employees, the City, and benefit providers. • Maintains and updates personnel files and records. • Performs related duties ad required. GENERAL QUALIFICATIONS Knowledge of: • Principles and practices of human resources and personnel policies, procedures and practices related to the administration of recruitment, selection, benefit programs and related functions. • Uses and operations of a computer and standard business software applications including word processing and spreadsheet applications. • Standard office management practices and procedures. • Correct English usage, including spelling, punctuation and grammar. • Sound customer service practices and etiquette. • Employee relations. • Human resources information management and records systems. • Research and analytical methodologies. HUMAN RESOURCES & RISK SPECIALIST PAGE 3 • City organization operations, policies and objectives. • Letter and report writing. Ability to: • Organize and prioritize work. • Determine appropriate and effective recruitment standards. • Maintain accurate records and prepare clear concise reports. • Maintain confidentiality. • Operate a computer using word processing and other business software and other standard office equipment. • Understand, interpret and explain the application of policies, procedures and plan provisions pertaining to assigned areas of responsibility. • Prepare and maintain accurate and complete records. • Perform specialized data entry rapidly and with a high degree of accuracy. • Communicate effectively orally and in writing. • Understand and follow written and oral instructions. • Deal tactfully and courteously with difficult and sensitive people and situations. • Establish and maintain effective working relationships with managers, employees, union representatives, applicants and others encountered in the course of work. EDUCATION AND EXPERIENCE Education: Two years of some college level courses in personnel, business, public administration or a closely related field. Experience: Four years of increasingly responsible technical administrative support experience to include at least one year in a human resources office performing duties specific to benefits administration and/or recruitment and selection. Municipal work experience preferred. One additional year of college maybe substituted for up to one year of experience. HUMAN RESOURCES & RISK SPECIALIST PAGE 4 SPECIAL REQUIREMENTS Possession of a valid California Class C driver's license issued by the State of California and a good driving record. PHYSICIAL TASKS AND ENVIRONMENTAL CONDITIONS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate computers and other standard office equipment; and reach with hands or arms. The employee frequently is required to walk and stand. Employees work under typical office conditions and the noise level is usually quiet. Incumbent must be able to safely lift and carry books, files and reports weighing up to 25 pounds. Must be able to lift files and reports from counter tops or file drawers and withstand exposure to vibration, pitch and glare from a computer. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job specification should not be interpreted as all-inclusive. It is intended to identify essential functions and requirements of the job. Not all incumbents may perform all duties at all times. However, incumbents must be able to perform essential duties, with or without accommodation for disability at any time while holding this position. Effective Date: 2/20/2020