HomeMy Public PortalAbout10-25-2007THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND, INDIANA, OCTOBER 25, 2007
The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M.,
Thursday, October 25, 2007, in the Community Room at the Municipal Building, 50 North 5th
Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson
and Mary Jo Flood. Also attending were Mayor Sally Hutton, Assistant City Attorney Kenyatta
Cox, Captain Terry Hopkins, Director of Public Works and Engineering Greg Stiens and
Director of Metropolitan Development Tony Foster.
The following business was conducted:
CALL TO ORDER
Robinson called the meeting to order and noted for the minutes that all board members and legal
counsel were present. She also took this time to thank Assistant City Attorney Kenyatta Cox for
being in attendance and welcomed her back.
APPROVAL OF MINUTES
Robinson made a request to the board to approve the minutes for the October 25, 2007 meeting.
Lawson made a motion to approve with a second by Flood. The motion was unanimously
passed.
CLAIMS FOR PAYMENT
Robinson made a request to the board to approve the claims for payment in the amount of
$627,035.41. Of that amount $512,498.61 was paid to Public Employees Retirement Fund for
the City's employees' share, $21,359.35 was paid to Harvest Land for gasoline, a payment of
$14,801.00 to WCTV that was a pass through grant from Insight for equipment and a payment to
Pro Lawn Care in the amount of $17,354.00 for ramp replacement at Fire Station No. 1 and 4.
Flood made a motion to approve with a second by Lawson. The motion was unanimously
passed.
REQUEST
A. Robinson brought to the board a request that was presented by Captain Terry Hopkins
for the approval of street closures for the 18th Annual Holiday Parade to be held
December 7, 2007. The closures are the 1st block of North 6th Street from 5:30 PM to
8:30 PM, 500 to 900 block of East Main Street from 6:45 to 8:00 PM with cross
intersections open until the parade arrives at those intersections and opening after the
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October 25.2007
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last unit clears the intersection. Lawson made a motion to approve with a second by
Flood. The motion was unanimously passed.
CHANGE ORDERS
A. Robinson brought to the board a request that was presented by Director of Public
Works and Engineering Greg Stiens for the approval of Change Order No. 1 to
Contract No. 91 -2007 with Rose City Construction for the Paved Side Ditch Project
in the increased amount of $1,581.00. Flood made a motion to approve with a second
by Lawson. The motion was unanimously passed.
B. Robinson brought to the board a request that was presented by Mayor Sally Hutton
for the approval of Change Order No. 1 to Contract No. 69 -2007 with Pro Lawn Care
for the South 18th, South "I" and South "Y Streets Sidewalk Project in the increased
amount of $23,676.00. She explained that after looking over the project with the
engineers, contractors, other City employees and talking with the people in the
neighborhoods it was decided instead of doing portions of the sidewalk and then
finishing them next year it would be better to go ahead and fix them all right at the
same time. Lawson made a motion to approve with a second by Flood. The motion
was unanimously passed.
C. Robinson brought to the board a request that was presented by Director of Public
Works and Engineering Greg Stiens for the approval of Change Order No. 5 with
INDOT for the Hodgin Road Proj ect in the increased amount of $21,301.88 with
INDOT's portion being $17,041.50 and the City's match to be $4,260.38. Flood
made a motion to approve with a second by Lawson. The motion was unanimously
passed.
AMENDMENTS
A. Robinson brought to the board a request that was presented by Director of
Metropolitan Development Tony Foster for the approval of Amendment No. 1 to
Contract No. 79 -2007 with Daniel D. Stamper d /b /a Thor Construction Co. and the
Economic Development Corporation of Wayne County for the purchase of real estate
that is a portion of Lot 9 at the Midwest Industrial Parkway. 1.5 acres additional is
need for purchase. Lawson made a motion to approve with a second by Flood. The
motion was unanimously passed.
BID AWARDS
A. Robinson brought to the board a request that was presented by Director of
Metropolitan Development Tony Foster to award the bid for the structure demolition
at 2222 North "D" Street. Foster explained that there were two lower bids that were
exactly the same and those were from Mike Delucio and Sons and Pro Lawn in the
amount of $8,500.00. In order to be fair about the award Robinson wrote the names
of the companies on two separate pieces of paper and put them in a cup. She then
asked Assistant City Attorney Kenyatta Cox to draw one of the slips of paper. She
drew the one for Mike Delucio and Sons. Lawson made a motion to award the bid to
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October 25.2007
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Mike Delucio and Sons in the amount of $8,500.00 and give the authority for the
president if the board to sign the contact once it has been prepared with a second by
Flood. The motion was unanimously passed
BID OPENINGS
A. Robinson brought to the board bid openings for seamless gutters at Fire Station No. 4.
Those bids are as follows:
1) Aluminum Brothers - $1,098.00
2) H & R - $945.00
3) Joe's Gutter Service - $1,100.00
ADJOURNMENT
There being no further business, on a motion duly made, seconded and passed unanimously. The
meeting was adjourned.
S/S Vicki Robinson
Vicki Robinson, President
ATTEST: Monica Burns
Monica Burns, Deputy Clerk