HomeMy Public PortalAbout11-29-2007THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND, INDIANA, NOVEMBER 29, 2007
The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M.,
Thursday, November 29, 2007, in the Community Room at the Municipal Building, 50 North 5th
Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson
and Mary Jo Flood. Also attending were Assistant City Attorney Kenyatta Cox, Fire Chief Mike
Crawley, Grants Administrator Sharon Palmer, Human Resource Director Bill Harris and Tom
Dickman.
The following business was conducted:
CALL TO ORDER
Robinson called the meeting to order and noted for the minutes that all board members and legal
counsel were present.
APPROVAL OF MINUTES
Robinson made a request to the board to approve the minutes for the November 21, 2007
meeting. Flood made a motion to approve with a second by Lawson. The motion was
unanimously passed.
CLAIMS FOR PAYMENT
Robinson made a request to the board to approve the claims for payment in the amount of
$97,997.17. She explained of that total $42,899.72 was paid to WCTV for franchise fees and
$32,086.85 was paid to the Wayne County Treasurer for the City's portion of 911 for November.
Lawson made a motion to approve with a second by Flood. The motion was unanimously
passed.
REQUEST
A. Robinson made a request to the board that was submitted by Captain Terry Hopkins
for the approval to close the 500 block of East Main Street starting at 4:00 PM on
Friday, December 7, 2007 to allow Mr. Loren Vance ample time to set -up Santa's
float for the Holiday Parade.
CONTRACTS
A. Robinson brought to the board a request that was presented by Human Resource
Director Bill Harris for the approval of Contract No. 123 -2007 between the City of
Board of Works Minutes
November 29, 2007
Page 2 of 4
Richmond and Amalgamated Transit Union Local Union No. 1474. He explained
that there had been several addendums to the contract over the years and they
incorporated them together with a few minor changes to make up this contract.
Lawson made a motion to approve with a second by Flood. The motion was
unanimously passed.
B. Robinson brought to the board a request that was presented by Fire Chief Mike
Crawley for the approval of Contract No. 122 -2007 between the City of Richmond
and Carpenter Electric, Inc for general maintenance of electrical repairs for Fire
Stations 1, 2, 3, 4, 5 and 6 for 2008. He explained that this was just an extension of
last year's contract leaving the rates the same. Flood made motion to approve with a
second by Lawson. The motion was unanimously passed.
C. Robinson brought to the board a request that was presented by Fire Chief Mike
Crawley for the approval of Contract No. 119 -2007 between the City of Richmond
and Bader Mechanical for the reinstallation of the reset controller for the boiler at Fire
Station No. 4 and to exchange heaters between Fire Station No. 5 and Fire Station No.
6. Lawson made a motion to approve with a second by Flood. The motion was
unanimously passed.
ADDENDUMS
A. Robinson brought to the board a request that was presented by Human Resource
Director Bill Harris for the approval of Addendum No. 1 to Contract No. 100 -2006
with Hylant Group of Carmel, Indiana. He explained that this is the company that
works with the City's Health Insurance and they were charging the same price as last
year for their services. Flood made a motion to approve with a second by Lawson.
The motion was unanimously passed.
BID AWARDS
A. Robinson brought to the board a request that was presented by Grants Administrator
Sharon Palmer to award a bid to Jeffrey S. Hornsby to conduct an income survey of
the City of Richmond not to exceed $2,500.00 and to authorize the President of the
board to sign the contract once it has been prepared. The data is necessary for grant
applications. The Lawson made a motion to approve with a second by Flood. The
motion was unanimously passed.
BID OPENINGS
A. Robinson brought to the board a bid opening for gasoline / fuel for City Departments
for 2008. Those bids are as follows:
1) Rose City Shell, LLC
1. Pump Price
Premium Unleaded
$2.640 per gallon at BP sites
$2.685 per gallon at Shell sites
Board of Works Minutes
November 29, 2007
Page 3 of 4
b. Regular Unleaded (87 Octane)
$2.495 per gallon at BP sites
$2.516 per gallon at Shell sites$2.685 per gallon
2) Harvest Land Co -op, Inc
1. Transport
a.
Premium Unleaded
$2.554 per gallon
b.
Regular Unleaded (87 Octane)
$2.434 per gallon
c.
Premium Road Diesel
$2.865 per gallon
d.
Off -Road Diesel (dyed)
$2.788 per gallon
e.
No. 1 Fuel Oil
$3.321 per gallon
f
No. 2 Fuel Oil
$2.833 per gallon
2. Tankwagon
a.
Premium Unleaded
$2.664 per gallon
b.
Regular Unleaded (87 Octane)
$2.434 per gallon
c.
Premium Road Diesel
$2.945 per gallon
d.
Off -Road Diesel (dyed)
$2.958
e.
No. 1 Fuel Oil
$3.401 per gallon
f
No. 2 Fuel Oil
$2.913
3. Pump
Price
a.
Premium Unleaded
$2.634 per gallon
b.
Regular Unleaded (87 Octane)
$2.514 per gallon
c.
Premium Road Diesel
$2.945 per gallon
d.
Off -Road Diesel (dyed)
$2.958
3) Trueblood Oil Co., Inc
1. Transport
a. Premium Unleaded
$2.509 per gallon
Board of Works Minutes
November 29, 2007
Page 4 of 4
b. Regular Unleaded (87 Octane)
ADJOURNMENT
There being no further business, on a motion duly made, seconded and passed unanimously. The
meeting was adjourned.
S/S Vicki Robinson
Vicki Robinson, President
ATTEST: S/S Monica Burns
Monica Burns, Deputy Clerk
$2.399 per gallon
c.
Premium Road Diesel
$2.8918 per gallon
d.
Off -Road Diesel (dyed)
$2.7675 per gallon
e.
No. 1 Fuel Oil
$3.2765 per gallon
f
No. 2 Fuel Oil
$2.7675 per gallon
2. Tankwagon
a.
Premium Unleaded
$2.599 per gallon
b.
Regular Unleaded (87 Octane)
$2.399 per gallon
c.
Premium Road Diesel
$2.9518 per gallon
d.
Off -Road Diesel (dyed)
$2.8585 per gallon
e.
No. 1 Fuel Oil
$3.3765 per gallon
f
No. 2 Fuel Oil
$2.8585 per gallon
ADJOURNMENT
There being no further business, on a motion duly made, seconded and passed unanimously. The
meeting was adjourned.
S/S Vicki Robinson
Vicki Robinson, President
ATTEST: S/S Monica Burns
Monica Burns, Deputy Clerk