HomeMy Public PortalAbout12-11-2008THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND, INDIANA, DECEMBER 11, 2008
The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M.,
Thursday, December 11, 2008, in the Community Room at the Municipal Building, 50 North 5th
Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson
and Mary Jo Flood. Also attending were Assistant City Attorney Kim Vessels, Director of
Public Works and Engineering Greg Stiens and Assistant Fire Chief Oscar Abner.
The following business was conducted:
CALL TO ORDER
Robinson called the meeting to order and noted for the minutes that all board members and legal
counsel were present.
APPROVAL OF MINUTES
Robinson made a request to the board to approve the minutes for the December 4, 2008 meeting.
Flood made a motion to approve with a second by Lawson. The motion was unanimously
passed.
CLAIMS FOR PAYMENT
Robinson made a request to the board to approve the claims for payment for December 12, 2008
in the amount of $272,355.98. She explained of that total $12,708.65 was paid to Rose City
Shell for unleaded fuel at the pump, $197,697.00 was paid to Crimson Fire for 50% payment
toward pumper fire truck and $12,280.00 was paid to United Consulting for design services for
Reid Park Project, supplement agreement No. 4. Lawson made a motion to approve with a
second by Flood. The motion was unanimously passed.
RESOLUTIONS
A. Robinson brought to the board a request that was presented by Director of Public
Works and Engineering Greg Stiens for the approval of Resolution No. 7 -2008
authorizing the transfer of property from the Sanitary District of the City of
Richmond to Wayne County, Indiana. Lawson made a motion to approve with a
second by Flood. The motion was unanimously passed.
Board of Works Minutes
December 11, 2008
Page 2 of 3
BID AWARDS
A. Robinson made a request to the board to award the bid for gasoline and fuels for 2009
to Harvest Land. Flood made a motion to approve with a second by Lawson. The
motion was unanimously passed.
B. Robinson brought to the board a request that was presented by Director of Public
Works and Engineering Greg Stiens to award the bid for the Stormwater Extension
Project to Pro Lawn not to exceed the amount of $17,398.00. Lawson made a motion
to approve with a second by Flood. The motion was unanimously passed.
C. Robinson brought to the board a request that was presented by Director of Public
Works and Engineering Greg Stiens to award the bid for Infrastructure Replacement
Project for North and South 7th and N.W. "D" Streets for Curb and Sidewalk
Rehabilitation to Pro Lawn not to exceed the amount of $62,243.00. Flood made a
motion to approve with a second by Lawson. The motion was unanimously passed.
ADDENDUMS
A. Robinson made a request to the board to approve Addendum No. 1 to Contract No.
11- 2007 with Beep Alert. Flood made a motion to approve with a second by
Lawson. The motion was unanimously passed.
CONTRACTS
A. Robinson brought to the board a request that was presented by Assistant City
Attorney Kim Vessels for the approval to renew Contract No. 99 -2006 with
Earlywine Pest Control in the amount of $2,515.00. Lawson made a motion to
approve with a second by Flood. The motion was unanimously passed.
B. Robinson brought to the board a request that was presented by Assistant City
Attorney Kim Vessels for the approval to extend Contract No. 1 -2008 with Meyers
Mechanical for maintenance for heating and air condition systems in the City
Building in the amount of $9,780.00 for 2009. Lawson made motion to approve with
a second by Flood. The motion was unanimously passed.
C. Robinson made a request to the board to approve Contract No. 143 -2008 with Bever,
Klinge, Cross & Chidester for Legal Services. Flood made a motion to approve with
a second by Lawson. The motion was unanimously passed.
D. Robinson made a request to the board to approve revised pages of Contract No. 110-
2008, the Rose View Transit Substance Abuse Policy. Lawson made a motion to
approve with a second by Flood. The motion was unanimously passed.
E. Robinson brought to the board a request that was presented by Assistant Fire Chief
Oscar Abner for the approval of Contract No. 144 -2008 with Keith's Small Engines
to provide maintenance and small engine repairs for the Richmond Fire Department.
Flood made a motion to approve with a second by Lawson. The motion was
unanimously passed.
F. Robinson brought to the board a request that was presented by Assistant Fire Chief
Oscar Abner for the approval of Contract No. 142 -2008 with Pro Air Midwest, Inc.
for maintenance of the Fire Department's MAKO breathing air compressor and Bauer
Board of Works Minutes
December 11, 2008
Page 3 of 3
breathing air Compressor. Lawson made a motion to approve with a second by
Flood. The motion was unanimously passed.
Robinson announced as a reminder that there would be no Board of Public Works and Safety
Meeting the week of December 22, 2008 due to the Christmas Holiday and the last meeting of
this year will be on Tuesday, December 30, 2008 at 5:00 PM in the Community Room and all
items to be put on the agenda for that meeting must be in the Clerk's Office by Tuesday,
December 23, 2008 by 12:00 noon.
ADJOURNMENT
There being no further business, on a motion duly made, seconded and passed unanimously. The
meeting was adjourned.
S/S Vicki Robinson
Vicki Robinson, President
ATTEST: S/S Monica Burns
Monica Burns, Deputy Clerk