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HomeMy Public PortalAbout12-11-2008THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, DECEMBER 11, 2008 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, December 11, 2008, in the Community Room at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Mary Jo Flood. Also attending were Assistant City Attorney Kim Vessels, Director of Public Works and Engineering Greg Stiens and Assistant Fire Chief Oscar Abner. The following business was conducted: CALL TO ORDER Robinson called the meeting to order and noted for the minutes that all board members and legal counsel were present. APPROVAL OF MINUTES Robinson made a request to the board to approve the minutes for the December 4, 2008 meeting. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. CLAIMS FOR PAYMENT Robinson made a request to the board to approve the claims for payment for December 12, 2008 in the amount of $272,355.98. She explained of that total $12,708.65 was paid to Rose City Shell for unleaded fuel at the pump, $197,697.00 was paid to Crimson Fire for 50% payment toward pumper fire truck and $12,280.00 was paid to United Consulting for design services for Reid Park Project, supplement agreement No. 4. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. RESOLUTIONS A. Robinson brought to the board a request that was presented by Director of Public Works and Engineering Greg Stiens for the approval of Resolution No. 7 -2008 authorizing the transfer of property from the Sanitary District of the City of Richmond to Wayne County, Indiana. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. Board of Works Minutes December 11, 2008 Page 2 of 3 BID AWARDS A. Robinson made a request to the board to award the bid for gasoline and fuels for 2009 to Harvest Land. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. B. Robinson brought to the board a request that was presented by Director of Public Works and Engineering Greg Stiens to award the bid for the Stormwater Extension Project to Pro Lawn not to exceed the amount of $17,398.00. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. C. Robinson brought to the board a request that was presented by Director of Public Works and Engineering Greg Stiens to award the bid for Infrastructure Replacement Project for North and South 7th and N.W. "D" Streets for Curb and Sidewalk Rehabilitation to Pro Lawn not to exceed the amount of $62,243.00. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. ADDENDUMS A. Robinson made a request to the board to approve Addendum No. 1 to Contract No. 11- 2007 with Beep Alert. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. CONTRACTS A. Robinson brought to the board a request that was presented by Assistant City Attorney Kim Vessels for the approval to renew Contract No. 99 -2006 with Earlywine Pest Control in the amount of $2,515.00. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. B. Robinson brought to the board a request that was presented by Assistant City Attorney Kim Vessels for the approval to extend Contract No. 1 -2008 with Meyers Mechanical for maintenance for heating and air condition systems in the City Building in the amount of $9,780.00 for 2009. Lawson made motion to approve with a second by Flood. The motion was unanimously passed. C. Robinson made a request to the board to approve Contract No. 143 -2008 with Bever, Klinge, Cross & Chidester for Legal Services. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. D. Robinson made a request to the board to approve revised pages of Contract No. 110- 2008, the Rose View Transit Substance Abuse Policy. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. E. Robinson brought to the board a request that was presented by Assistant Fire Chief Oscar Abner for the approval of Contract No. 144 -2008 with Keith's Small Engines to provide maintenance and small engine repairs for the Richmond Fire Department. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. F. Robinson brought to the board a request that was presented by Assistant Fire Chief Oscar Abner for the approval of Contract No. 142 -2008 with Pro Air Midwest, Inc. for maintenance of the Fire Department's MAKO breathing air compressor and Bauer Board of Works Minutes December 11, 2008 Page 3 of 3 breathing air Compressor. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. Robinson announced as a reminder that there would be no Board of Public Works and Safety Meeting the week of December 22, 2008 due to the Christmas Holiday and the last meeting of this year will be on Tuesday, December 30, 2008 at 5:00 PM in the Community Room and all items to be put on the agenda for that meeting must be in the Clerk's Office by Tuesday, December 23, 2008 by 12:00 noon. ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk