HomeMy Public PortalAbout12-18-2008THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND, INDIANA, DECEMBER 18, 2008
The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M.,
Thursday, December 19, 2008, in the Community Room at the Municipal Building, 50 North 5th
Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson
and Mary Jo Flood. Also attending were Assistant City Attorney Kim Vessels, Community
Development Specialist Sharon Palmer, Director of Public Works and Engineering Greg Stiens,
Rose View Transit Supervisor Terry Quinter and Captain Terry Hopkins.
The following business was conducted:
CALL TO ORDER
Robinson called the meeting to order and noted for the minutes that all board members and legal
counsel were present.
APPROVAL OF MINUTES
Robinson made a request to the board to approve the minutes for the December 11, 2008
meeting. Lawson made a motion to approve with a second by Flood. The motion was
unanimously passed.
CLAIMS FOR PAYMENT
Robinson made a request to the board to approve the claims for payment for December 19, 2008
in the amount of $123,997.99. She explained that of that total $77,855.81 was paid to Richmond
Power and Light for electric cost including street lights. Flood made a motion to approve with a
second by Lawson. The motion was unanimously passed.
ADDENDUMS
A. Robinson brought to the board a request that was presented by Community
Development Specialist Sharon Palmer for the approval of Addendum No. 1 to
Contract No. 99 -2008 with Starr Development, Inc. She explained that the addendum
was to reduce the fee that we are to pay to Starr Development, Inc. to the amount of
$48,720.00. Flood made a motion to approve with a second by Lawson. The motion
was unanimously passed.
Board of Works Minutes
December 18, 2008
Page 2 of 4
REQUEST OF PROPOSAL
A. Robinson brought to the board an opening of Request of Proposals for Neighborhood
Stabilization Program (National Stabilization Program). There was only one proposal
from Capital Access.
CONTRACTS
A. Robinson brought to the board a request that was presented by Director of Public
Works and Engineering Greg Stiens for the approval of Contract No. 148 -2008 with
Pro Lawn Care for the Sidewalk and Curb Rehabilitation Project on North and South
7th Streets and Northwest "D" Street in the amount of $62,243.00. Lawson made a
motion to approve with a second by Flood. The motion was unanimously passed.
B. Robinson brought to the board a request that was presented by Director of Public
Works and Engineering Greg Stiens for the approval of Contract No. 149 -2008 with
Bonar Group for Professional Engineering Services to the Department of Public
Works and Engineering. Flood made a motion to approve with a second by Lawson.
The motion was unanimously passed.
C. Robinson made a request to the board to approve Contract No. 150 -2008 with Tim
Elstro's IT Services to replace the sound system in the Council Chambers. Lawson
made a motion to approve with a second by Flood. The motion was unanimously
passed.
D. Robinson brought to the board a request that was presented by Rose View Transit
Supervisor Terry Quinter for the approval of Contract No. 152 -2008 with Preventive
Maintenance Services to provide preventive maintenance and minor repairs to Rose
View Transit's fleet. Flood made a motion to approve with a second by Lawson. The
motion was unanimously passed.
E. Robinson brought to the board a request that was presented by Director of Public
Works and Engineering Greg Stiens for the approval of Contract No. 154 -2008 with
James Clark for Engineering Consulting Services at a rate of $15.63 per with a
maximum of 24 hours per week. Lawson made a motion to approve with a second by
Flood. The motion was unanimously passed.
F. Robinson brought to the board a request that was presented by Director of Public
Works and Engineering Greg Stiens for the approval of Contract No. 155 -2008 with
Pro Lawn Care for the Stormwater Extension Project at Liberty Avenue and South
"L" Street in the amount of $17,398.00. Flood made a motion to approve with a
second by Lawson. The motion was unanimously passed.
G. Robinson made a request to the board to extend the following Towing Contracts to
March 31, 2009.
1. Vehicle Impound and Storage — Contract No. 28 -2007
2. Towing Rotation Contract —Contract No. 53 -2007
3. Towing of City -Owned Vehicles —Contract No. 30 -2007
Lawson made a motion to approve with a second by Flood. The motion was
unanimously passed.
Board of Works Minutes
December 18, 2008
Page 3 of 4
REQUEST
A. Robinson brought to the board a request that was presented by Director of Public
Works and Engineering Greg Stiens for the acceptance of Sub - Division Meadow Park
Section 12 Infrastructure of roads and sewers and the streets within be dedicated as
City streets. Flood made a motion to approve with a second by Lawson. The motion
was unanimously passed.
RESIDENTIAL HANDICAPPED PARKING SIGN RENEWALS
A. Robinson brought to the board a request that was presented by Captain Terry Hopkins
for the approval of a Handicapped parking sign at 928 South 11th Street for Russell
and Mabel Lynch. Lawson made a motion to approve with a second by Flood. The
motion was unanimously passed.
B. Robinson brought to the board a request that was presented by Captain Terry Hopkins
for the approval of a Handicapped parking sign at 2315 Glen Court for Rolla Smith.
Flood made a motion to approve with a second by Lawson. The motion was
unanimously passed.
C. Robinson brought to the board a request that was presented by Captain Terry Hopkins
for the approval of a Handicapped parking sign at 516 South 11th Street for Janet
Love. Lawson made a motion to approve with a second by Flood. The motion was
unanimously passed.
D. Robinson brought to the board a request that was presented by Captain Terry Hopkins
for the approval of a Handicapped parking sign at 915 North 13th Street for Sharon
Douglas. Flood made a motion to approve with a second by Lawson. The motion
was unanimously passed.
E. Robinson brought to the board a request that was presented by Captain Terry Hopkins
for the approval of a Handicapped parking sign at 104 North 16th Street for Mr.
Michael Hillard. Lawson made a motion to approve with a second by Flood. The
motion was unanimously passed.
F. Robinson brought to the board a request that was presented by Captain Terry Hopkins
for the approval of a Handicapped parking sign at 109 North 6th Street for the
American Legion Post No. 65. Flood made a motion to approve with a second by
Lawson. The motion was unanimously passed.
Robinson brought to the board a request that was presented by Captain Terry Hopkins that was a
matter that needed to be addressed immediately for the approval of No Parking Signs to be
placed on the West side of Manor Drive and yellow stripping of the curb 25 feet back from the
corners on the east side. Lawson made a motion to approve with a second by Flood.
Robinson announced as a reminder that there will be no Board of Works meeting the week of
December 22, 2008 due to the Christmas Holiday and the last meeting of 2008 will be Tuesday,
December 30, 2008 at 5:00 PM in the Community Room and all items to be put on the agenda
for that meeting must be in the Clerk's office by Tuesday, December 23, 2008 by 12:00 noon.
Board of Works Minutes
December 18, 2008
Page 4 of 4
ADJOURNMENT
There being no further business, on a motion duly made, seconded and passed unanimously. The
meeting was adjourned.
S/S Dian Lawson
Dian Lawson, Vice President
ATTEST: S/S Monica Burns
Monica Burns, Deputy Clerk