HomeMy Public PortalAbout02-07-2013THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND, INDIANA, FEBRUARY 7, 2013
The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M.,
Thursday, February 7, 2013 in the Council Chambers at the Municipal Building, 50 North 5th
Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson
and Tony Foster. Also attending were City Attorney Walt Chidester, Assistant City Attorney
Kim Vessels, Lieutenant Rod Cole, Director of Public Works and Engineering Greg Stiens,
Assistant Fire Chief Jared Rudy, Director of Human Resources Sue Roberson, IT Director Doug
Goss, City Controller Tammy Glenn and Major Mark Litherland from the Salvation Army.
The following business was conducted:
CALL TO ORDER
Ms. Robinson called the meeting to order and noted for the minutes that all board members and
legal counsel were present
APPROVAL OF MINUTES
Ms. Lawson moved to approve the January 31, 2013 minutes with a second by Mr. Foster. The
motion was unanimously passed.
CLAIMS FOR PAYMENT
The claims for payment for February 8, 2013 are in the amount of $285,671.57. Included are as
follows:
• $35,000.00 = Wayne County Auditor for RPD Appropriation for Drug Task Force
• $14,508.90 = PB Americas for Traffic Sign Design and Inspection
• $24,916.90 = Beam, Longest & Neff for Engineering Services for Manor Drive
Mr. Foster moved to approve with a second by Ms. Lawson. The motion was unanimously
passed.
STREET CLOSURE
A. The closure of South 2nd Street just South of South "A" Street starting on February
11, 2013 for approximately 10 months to complete the East Side Interceptor
Replacement Project Phase I11. Ms. Lawson moved to approve with a second by Mr.
Foster. The motion was unanimously passed.
Board of Works Minutes
February 7, 2013
Page 2 of 4
NOISE VARIANCE
A. A Noise Variance for May 11, 2013 from 2 PM to 3 PM at 705 South "A" Street for a
30 piece brass band to perform in the celebration of the 125th Anniversary of the
Salvation Army. Mr. Foster moved to approve with a second by Ms. Lawson. The
motion was unanimously passed.
NEW HANDICAPPED PARKING SIGN
A. 915 North 13th Street for Johnnie E. Douglas. Ms. Foster moved to approve with a
second by Mr. Foster. The motion was unanimously passed.
HANDICAPPED PARKING SIGN RENEWALS
A. The renewal of (9) nine Handicapped Parking Signs. They are as follows:
1. 121 Southwest "E: Street for Calvary Baptist Church
2. 120 North 18th Street for Jamie Beanblossom
3. 221 South 3rd Street for Mary A. Davis
4. 2215 Grand Blvd for Mike Davis
5. 36 South 19th Street for Derrick Douglas
6. 222 North 20th Street for Dawn Gentry
7. 118 Richmond Avenue for Mike Guerrero
8. 203 South 14th Street for William Hughes Jr
9. 405 South 13th Street for Betty L. Kenney
Mr. Foster moved to approve with a second by Ms Lawson. The motion was unanimously
passed.
ACQUISITION OF RIGHT -OF -WAY
A. The approval of the funds to acquire the following parcels for the South "E" Street
Reconstruction Project from 5th to 16th Streets. The parcels are as follows:
PARCEL
OWNER
ACCEPTED OFFER
1
Knights of Saint John
$400.00
2
Corder Properties LLC
$21,800.00
8
Andrew Gaydosh
$430.00
10
Bartlemay Reality Inc
$400.00
15
Rollie and Peggy North
$400.00
16
Richmond Lock and Key Service
$580.00
18
Bruce Hawley
$400.00
20
Ronnie and Bonnie Glaub
$400.00
22
Ronnie and Bonnie Glaub
$400.00
27
K & R Hoosier LLC
$400.00
Board of Works Minutes
February 7, 2013
Page 3 of 4
Ms. Lawson moved to approve with a second by Mr. Foster. The motion was unanimously
passed
CONTRACTS
A. Contract No. 12 -2013 with the Richmond Professional Fire Fighters, Inc International
Association of Firefighters ALF -CIO Local 1408 was tabled.
B. Contract No. 18 -2013 with Hyland Group, Inc to provide design management and
administration of Health Care Insurance Program not to exceed $20,000.00. Mr. Foster
moved to approve with a second by Ms. Lawson. The motion was unanimously passed.
C. Contract No. 19 -2013 with Joe Miller to provide consultation on implementation and
installation services to assist with Technology projects in the amount not to exceed
$3,600.00. Ms. Lawson moved to approve with a second by Mr. Foster. The motion was
unanimously passed.
D. Contract No. 20 -2013 with Kenyatta P. Cox for Legal Services in an amount of $840.00
every (2) two weeks. Mr. Foster moved to approve with a second by Ms. Lawson. The
motion was unanimously passed.
ADDENDUMS
A. Addendum No. 6 to Contract No. 115 -2001 for the Annual Contribution Rate for all partners
of the GIS Interlocal Agreement in an amount not to exceed $30,000.00. Ms. Lawson moved
to approve with a second by Mr. Foster. The motion was unanimously passed.
B. Addendum No. 2 to Contract No. 48 -2011 with LifeGas to provide refill services for both D-
size and M -size oxygen cylinders and tank rental for the Richmond Fire Department with the
same terms as previously approved. Mr. Foster moved to approve with a second by Ms.
Lawson. The motion was unanimously passed.
C. Addendum No. 2 to Contract No. 156 -2010 with Reynolds Plumbing to provide general
maintenance and plumbing repairs for the Richmond Fire Department with the same terms as
previously approved. Ms. Lawson moved to approve with a second by Mr. Foster. The
motion was unanimously passed
D. Addendum No. 1 to Contract No. 9 -2012 with Overhead Company of Richmond to provide
general maintenance to overhead doors and openers for the Richmond Fire Department with
the same terms as previously approved. Mr. Foster moved to approve with a second by Ms.
Lawson. The motion was unanimously passed.
E. Addendum No. 1 to Contract No. 10 -2012 with Cummins Electric, Inc to provide general
maintenance and electrical repairs for the Richmond Fire Department with the same terms as
previously approved. Ms. Lawson moved to approve with a second by Mr. Foster. The
motion was unanimously passed.
Board of Works Minutes
February 7, 2013
Page 4 of 4
RESOLUTIONS
A. Resolution No. 1 -2013 Authorizing the Annual Compensation and Benefits for the Richmond
Police Officers. There are no changes. Mr. Foster moved to approve with a second by Ms.
Lawson. The motion was unanimously passed.
B. Resolution No. 2 -2013 Authorizing the Annual Compensation and Benefits for the Richmond
Fire Department Officers. Since the contract for the Firefighters was tabled this Resolution is
also tabled. It will come back at the same time as the contract.
BID AWARD
A. Award the bid for HVAC services for the Richmond Fire Department to Specialized
Mechanical, LLC in an amount not to exceed $3,454.24. Mr. Foster moved to award with a
second by Ms. Lawson. The motion was unanimously passed.
ADJOURNMENT
There being no further business, on a motion duly made, seconded and passed unanimously. The
meeting was adjourned.
S/S Vicki Robinson
Vicki Robinson, President
ATTEST: S/S Karen Chasteen
Karen Chasteen, Clerk
A recording of this meeting is on file in the Clerk's Office.