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Home My Public Portal About04-25-2013THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, APRIL 25, 2013 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, April 25, 2013, in the Council Chambers at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Tony Foster. Also attending were Assistant City Attorney Kim Vessels, Lieutenant Rod Cole, Police Chief Kris Wolski, Officer Matthew Smarrelli, Director of Public Works and Engineering Greg Stiens, Street Commissioner Tracy Bosell and Jeff Norris from IT. The following business was conducted: CALL TO ORDER Ms. Robinson called the meeting to order and noted for the minutes that all board members and legal counsel were present. APPROVAL OF MINUTES Ms. Lawson moved to approve the minutes for the April 18, 2013 meeting with a second by Mr. Foster. The motion was unanimously passed. CLAIMS FOR PAYMENT Mr. Foster moved to approve the claims for payment for April 26, 2013 in the amount of $350,765.59 with a second by Ms. Lawson. The motion was unanimously passed. STREET CLOSURE A. The closure of North 19th Street, from North "C" Street to North "E" Street for the I J East Sociology Makes a Difference Community Project to host a Neighborhood Picnic on April 27, 2013 from 10:00 AM to 3:00 PM. Mr. Foster moved to approve with a second by Ms. Lawson. The motion was unanimously passed. 5K RUN TRAFFIC CONTROL A. Girl's Inc requested traffic control for their Annual 5K Run/Walk on Saturday, May 18, 2013 starting at 8:00 AM until approximately 10:00 AM. Ms. Lawson moved to approve with a second by Mr. Foster. The motion was unanimously passed. Board of Works Minutes April 26, 2013 Page 2 of 3 PROBATIONARY POLICE OFFICER A. The appointment of Matthew E. Smarrelli as a Probationary Police Officer of the City of Richmond Police Department and to allow Vicki Robinson as Board President to sign the document. Ms Lawson moved to approve with a second by Mr. Foster. The motion was unanimously passed. PURCHASE OF RIGHT OF WAY A. The approval of the funds to acquire temporary right -of -way for the South "E" Street from 5th to 16th Street Reconstruction Project in the amount of $800.00. Mr. Foster moved to approve with a second by Ms. Lawson. The motion was unanimously passed. Mr. Foster moved to allow Vicki Robinson as Board President to sign the document with a second by Ms. Lawson. The motion was unanimously passed. CONTRACTS A. Contract No. 66 -2013 with Milestone Contractors L.P. for the Phase 12013 Milling/Paving Project in the amount not to exceed $266,172.00. Ms. Lawson moved to approve with a second by Mr. Foster. The motion was unanimously passed. B. Contract No. 67 -2013 with Richmond Power and Light d/b /a Parallax Systems to update the installation of the software patches and upgrades to extreme network switches throughout the City's network structure in the amount of $1,900.00. Mr. Foster moved to approve with a second by Ms. Lawson. The motion was unanimously passed. BID AWARD A. Award the bid for the Aggregate and Bituminous Materials for 2013. There were no bids for emulsified asphalt. The other awards are as follows: a. Concrete, Concrete with fiber reinforcement, flowable fill — Irving Materials Inc. b. Stone — Barrett Paving c. Gravel, Washed Gravel and Sand —U.S. Aggregates d. Cold Mix, Base & Surface Asphalt — Milestone, flexible pricing Ms. Lawson moved to award with a second by Mr. Foster. The motion was unanimously passed. Board of Works Minutes April 26, 2013 Page 3 of 3 ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk A recording of this meeting is on file in the Office of the City Clerk.