The URL can be used to link to this page

Home My Public Portal AboutA 2020-03-18 -CDBG SPECIAL MEETING AGENDA o•ir�w City of LYNWO n° 11330 Bullis Road qoD Lynwood, CA 90262 California (310) 603-0220 COMMUNITY DEVELOPMENT BLOCK GRANT ADVISORY BOARD (CDBG) SPECIAL MEETING Wednesday, March 18, 2020 6:00 p.m. CITY HALL COUNCIL CHAMBERS LYNWOOD, CA 90262 AGENDA In compliance with the Americans with Disabilities Act (ADA), if you are a disabled person and need a disability related modification or accommodation to participate in this meeting, please contact the City Clerk's Office at(310) 603-0220 ext. 214. Requests must be made as early as possible, and at least one full business day before the start of the meeting. Staff reports, writings, or other material related to an item on this agenda which are distributed to the Community Development Block Grant Advisory Board less than 72 hours before this scheduled meeting shall be available for public inspection in the Office of the City Clerk located at 11330 Bullis Road, Lynwood, CA 90262, during normal business hours. 1. CALL TO ORDER 2. CERTIFICATION OF AGENDA (r I, �T"-a�, 43,e,3. PLEDGE OF ALLEGIANCE R E ` '�° ° V E 4. ROLL CALL MAR 1-0 2020 Audrey Casas CITY OF LYNWOOD Evelia Hernandez CITY CLERKS OFFICE Antonio Munguia CIAJOA Yolanda Rodriguez-Gonzalez, Vice Chair6-127 / Lorraine Moore, Chair 1 5. APPROVAL OF MINUTES a. Minutes of February 5, 2020 6. PUBLIC ORAL COMMUNICATIONS (Regarding Agenda Items Only) 7. NON-AGENDA PUBLIC ORAL COMMUNICATIONS (This time is reserved for members of the public to address the CDBG Board relative to matters that are not on the agenda. No action may be taken on non-agenda items unless authorized by law). 8. NEW/OLD BUSINESS a. Five Year Consolidated Plan and Fiscal Year 2020-21 Annual Action Plan for Federally Funded Programs 9. COMMUNITY DEVELOPMENT BLOCK GRANT ADVISORY BOARD ORAL AND WRITTEN COMMUNICATIONS (This section is designed for Board Members to report on outside meetings attended that pertain to the work of the Board). Audrey Casas Evelia Hernandez Antonio Munguia Yolanda Rodriguez-Gonzalez- Vice Chair Lorraine Moore, Chair 10.ADJOURNMENT APPROVED BY: (&Lib- Michelle G. Ramirez, Director of Community -ve opment CDBG Advisory Board 2 COMMUNITY DEVELOPMENT BLOCK GRANT ADVISORY BOARD (CDBG) REGULAR MEETING MINUTES February 5, 2020, 6:00 p.m. 1. CALL TO ORDER — Meeting started at 6:00 p.m. 2. CERTIFICATION OF AGENDA— agenda was duly posted. 3. PLEDGE OF ALLEGIANCE — Pledge of allegiance was led by Chair Moore. 4. ROLL CALL — Board Member Casas, Hernandez and Chair Moore were present. Board Member Munguia and Vice Chair Rodriguez-Gonzalez were absent. 5. APPROVAL OF MINUTES — Chair Moore made a motion to approve the minutes and second by Board Member Casas. ROLL CALL: AYES: CASAS, HERNANDEZ, MOORE NOES: NONE ABSTAIN: NONE ABSENT: MUNGUIA, RODRIGUEZ-GONZALEZ 6. PUBLIC ORAL COMMUNICATIONS - None 7. NON-AGENDA PUBLIC ORAL COMMUNICATIONS — None 8. NEW/OLD BUSINESS a. Public Hearing on the Five Year Consolidated Plan and Fiscal Year 2020-21 Annual Action Plan for Federally Funded Programs Community Development Director Michelle Ramirez read the staff report and the recommendation that the CDBG Advisory Board conduct a public hearing and take public testimony on the development of an updated Five-Year Consolidated Plan covering the period July 1, 2020 — June 30, 2024 and the Annual Action Plan covering the period July 1, 2020 — June 30, 2021. Chair Moore opened the floor for the Public Hearing: Stella Verdeja from Fair Housing Foundation presented a proposal to the board and a funding request of$13,000. Maya Barrera from The Harmony Project presented a proposal to the board and a funding request of$40,000. Marion Sanders and Victor James from Homeless Outreach Program Integrated Care Systems (HOPICS) presented a proposal to the board and a funding request of$40,000 based on their application submitted however, Ms. Sanders made a request on floor to increase the funding for $60,000. Diana Romero from the City of Lynwood Recreation and Community Services Department-Playground/Youth Division presented a proposal to the board for the Lucy Avalos Community Center After-School Program and a funding request of$65,000. James Bishop and Victor James from Lynwood Athletics Community Services presented.a proposal to the board. Mr. Bishop clarified the error on the application submitted and requested funding for $50,000. Rozie Carrillo from the City of Lynwood Recreation and Community Services Department-Senior Division presented a proposal to the board and a funding request of$39,565. Yanett Navarro from Club Guadalajara USA presented a proposal to the board and a funding request of$27,210. Chair Moore closed the Public Hearing. 9. COMMUNITY DEVELOPMENT BLOCK GRANT ADVISORY BOARD ORAL AND WRITTEN COMMUNICATIONS - None 10.ADJOURNMENT— Meeting adjourned at 7:32 p.m. • wrmY f s F p . AGENDA STAFF REPORT DATE: March 18, 2020 TO: Honorable Chair and Members of the CDBG Advisory Board of the City of Lynwood APPROVED BY: Michelle G. Ramirez, Director of Community Development PREPARED BY: Suzanne Trejo, Executive Assistant SUBJECT: Five Year Consolidated Plan and Fiscal Year 2020-21 Annual Action Plan for Federally Funded Programs Recommendation: It is recommended that the CDBG Advisory Board review and finalize the CDBG and HOME funding recommendations under the City's FY 2020-21 Annual Action Plan. Background: The City of Lynwood is a federal entitlement grant recipient of Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) funds from U.S. Department of Housing and Urban Development (HUD). As part of the process to receive funding, the City must undertake development of a Consolidated Plan and Annual Action Plan. It is called a Consolidated Plan because it consolidates the application process for HUD's four entitlement grants into one consolidated plan and application. The four grants are CDBG, HOME, Housing Opportunities for Persons with AIDS (HOPWA), and Emergency Shelter Grant (ESG). All four grants are driven by an entitlement formula process set by the federal government. The City is eligible to participate in two of these programs (CDBG and HOME). As part of the requirements of the federal Consolidated Plan process, the City is required to hold a public hearing regarding the projected use of funds prior to adoption of its Consolidated Plan and Annual Action Plan. In order to receive the FY 2020-21 allocations, the City must comply with the following requirements of the Consolidated Plan final rule regarding pre-submission requirements: > Fulfill citizen participation requirements by conducting a public hearing to receive citizen input regarding annual funding needs; > Publish a draft Plan and Annual Action Plan for a 30-day comment period in order to receive citizen input regarding the final document; and > Conduct a public hearing adopting the final Plan and the Annual Action Plan. CDBG Advisory Board March 18, 2020 Page2of4 The Annual Action Plan is a part of the Consolidated Plan, which takes all HUD requirements regarding planning, needs analysis, reporting, budgeting, citizen participation and certifications and incorporates them into one process. The full Consolidated Plan must be completed once every five years and the Annual Action Plan must be completed annually. Discussion: On February 5, 2020, the CDBG Advisory Board conducted a public hearing to receive input on the development of an updated Five-Year Consolidated Plan covering the period July 1, 2020 — June 30, 2024 and Annual Action Plan covering the period July 1, 2020 — June 30, 2021. Under federal regulations, no more than 15% of the Community Development Block Grant (CDBG) allocation can be used for social service activities. In addition, under the HOME Investment Partnership (HOME) program, at least 15% must be set aside for a Community Housing Development Organization (CHDO). Six (6) non- profit organizations (Fair Housing Foundation, HOPICS, Lucy Avalos Community Center, Lynwood Athletics Community Services, Lynwood Senior Center, and The Harmony Project) that are currently receiving CDBG funding made presentations at the public hearing as well as one new non-profit organizations (Club Guadalajara USA). The City has since been notified by HUD that Lynwood will be receiving $1,133,803 in CDBG funds for FY 2020-21, which is an approximate 5.45% cut to its FY 2019-20 allocation, and $561,055 in HOME funds, which is an approximate 16.12% increase from its FY 2019-20 allocation. At this time, the City is unsure of any carryover funds and does not anticipate receiving any program income. Therefore, at this time, the City anticipates having a total of $1,133,803 of CDBG funds available and $561,055 in HOME funds available for the 2020-21 year. The City will provide a more accurate accounting at the CDBG Advisory Board's next meeting. Analysis: After much deliberation and thought, it is being proposed that the following activities be funded under the CDBG and HOME programs and included in the City's Annual Action Plan for the FY 2020-21. In reviewing the CDBG recommendations, it would be appropriate for the CDBG Advisory Board to remember that only three broad funding categories are considered eligible under CDBG-regulations. A project must either provide benefits to low- or moderate-income persons, eliminate slum or blighted conditions, or satisfies an urgent need. In addition, of the CDBG funds received, no more than 15% ($170,070.45) of the annual grant amount plus anticipated program income can be used for social service activities, no more than 20% ($226,761) of the grant amount plus anticipated program income can be used for Planning and Administrative services, and, at least, 70% of all funds must be used for low-to-moderate income activities. CDBG Advisory Board March 18, 2020 Page3of4 There were seven (7) funding requests submitted to the City. Six (6) of these requests qualify under the social service activity cap (Club Guadalajara USA, HOPICS, Lucy Avalos Community Center, Lynwood Athletics Community Services, Lynwood Senior Center, and The Harmony Project) and one (1) request qualifies under the Planning and Administrative services cap (Fair Housing Foundation). Out of these requests, Club Guadalajara USA is a new funding requests. While these are all worthwhile organizations, based on the severe decrease.in CDBG funding, it will be impossible to fund all of them at their requested amounts. In evaluating each of the agencies requests, funding is being recommended based on the agency's past performance, compliance with program guidelines, and need for service. A detail list of funding request versus funding recommendation can be found in Attachment "A". A detailed list of funding recommendations under the CDBG program is provided below. FY 2020-21 CDBG Allocation ,. City Administration General Administration $ 213,760 Fair Housing Contract $ 13,000 Subtotal $ 226,760 Rehabilitation Administration $ 93,071 Emergency Grants $ 25,000 Lead/Asbestos Testing $ 3,000 Lead/Asbestos Remediation $ 10,000 Subtotal $ 131,071 Public Safety Code Enforcement $ 217,100 Subtotal $ 217,100 Social Services Harmony Project $ 20,000 HOPICS $ 25,000 Lynwood Athletics Community Services $ 20,000 Lucy Avalos Community Center $ 65,000 Lynwood Senior Center $ 39,565 Subtotal $ 169,565 Public Facilities and Infrastructures Residential Street Rehabilitation $ 389,307 Subtotal $ 389,307 Total CDBG Allocation $1,133,803 CDBG Advisory Board March 18, 2020 Page 4 of 4 In reviewing the HOME funds recommendations, it would be appropriate for the City Council to remember that no more than 10% ($56,105) can be used for administrative and program delivery activities. At least 15% ($84,158) must be set aside for a CHDO, as constituted under the regulations. The balance of funds can only be used for housing activities. A detailed list of funding recommendations under the HOME program is provided below. FY 2020-21 HOME Allocation City Administration General Administration $ 56,105 Subtotal $ 56,105 Rehabilitation Owner-Occupied Rehabilitation Loan Program $ 230,792 Down Payment Assistance Program $ 190,000 Subtotal $ 420,792 Community Housing Development Organization (CHDO) CHDO $ 84,158 Subtotal $ 84,158 Total HOME Allocation $ 561,055 It should be noted that all the proposed projects meet the CDBG and HOME eligibility requirements. Public Notice Process This item has been noticed through the regular agenda notification process. Attachment A: Social Service Funding (CDBG Program) ATTACHMENT A COMMUNITY DEVELOPMENT BLOCK GRANT BUDGET SOCIAL SERVICES 2019-20 2020-21 2020-21 PROJECT Approved Budget Requests Recommended Budget Program Description Club Guadalajara USA $ - $ 27,000 $ - Youth dance lessons (ballet and folklorico) HOPICS $ 20,000 $ 40,000 $ 25,000 Homeless Services including temporary housing After-school program (i.e. homework assistance/tutoring, seasonal sports, field trips, Lucy Avalos Community Center $ 67,500 $ 65,000 $ 65,000 etc.) Lynwood Athletics Community Services $ 20,000 $ 50,000 $ 20,000 Youth sports and recreational activities Senior programs (i.e. nutritious meals, referral services, senior activities, and special Lynwood Senior Center $ 39,565 $ 39,565 $ 39,565 events) The Harmony Project $ 25,000 $ 40,000 $ 20,000 Youth music lessons and ensemble participation St. Francis Medical Center $ 7,000 $ - $ - Health care for seniors (Health Fairs) TOTAL REQUESTS $ 179,065.00 $ 261,565.00 $ 169,565.00 15% Cap . ' $ 179,337.15 . ' $ 170,070.45 . . $ 170,070.45 TOTAL FUNDS AVAILABLE $ 1,195,581.00 $ 1,133,803.00 $ 1,133,803.00 Difference $ 272.15 $ (91,494.55) $ 505.45