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HomeMy Public PortalAbout2020.016 - (02-04-20) RESOLUTION NO. 2020.016 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING THE STATE CONTROLLER'S RECOMMENDED INCREASE TO THE BID LIMITS FOR PUBLIC CONTRACTS WHEREAS, existing California Public Contract Code (PCC) establishes procedures for local agencies to follow when engaged in public works projects; and WHEREAS, the City Council has elected to subject the City to the Uniform Public Construction Cost Accounting Act (Cal. Pub. Con. Code Section 22000 et seq.); and WHEREAS, pursuant to PCC Section 22020, the dollar amounts specified in various provisions of the Section are subject to periodic adjustment by the California Uniform Construction Cost Accounting Commission; and WHEREAS, the increased dollar amount limits set forth under the existing PCC Sections 22031, 22032 and 22034 provide the City economic benefits and greater freedom in expending public works projects; and WHEREAS, on November 1, 2018, the California State Controller issued a Notification Letter of the increase to the bid limit threshold prescribed in PCC 22032 effective January 1, 2019; and WHEREAS, the increase is pursuant to the terms of the Uniform Public Construction Cost Accounting Act (Act) and is at the recommendation of the California Uniform Construction Cost Accounting Commission (CUCCAC); and WHEREAS, Section 6-6.14 of the Lynwood Municipal Code allows the City Council to make new dollar amounts applicable to the City by adopting a resolution or passing an ordinance amending the affected provisions of Section 6-6 of the Lynwood Municipal Code. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY FIND, PROCLAIM, ORDER AND RESOLVE AS FOLLOWS: Section 1. That the City Council approves the State Controller's Office recommended increase to the bid limit threshold. Section 2. That the City Council approves the adjustment to the dollar amount limitations contained in Section 6-6.3 of the Lynwood Municipal Code as follows: a. Public projects of sixty thousand dollars ($60,000) or less, for which appropriations have been approved by the city council, may be performed by force account, by negotiated contract, or by purchase order. The director of public works is authorized to 1 determine how and by whom the project shall be performed and the city manager is authorized to execute any contract or purchase order for the project. b. Public projects from sixty thousand dollars one cent ($60,000.01) to two hundred thousand dollars ($200,000) shall be contracted for pursuant to the informal bidding procedures contained in subsection 6-6.6 of the Lynwood Municipal Code. c. Public projects of more than two hundred thousand dollars ($200,000.00) shall be contracted for pursuant to the formal bidding procedures contained in subsection 6-6.7 of the Lynwood Municipal Code. d. All contracts governed by this section shall be in a form approved by the city attorney. Section 3. That the City Council approves the adjustment to the dollar amount limitations contained in Section 6-6.6 of the Lynwood Municipal Code, Informal Bidding Procedures as follows: a. When the city intends to contract for a public project from sixty thousand dollars one cent ($60,000.01) to two hundred thousand dollars ($200,000), the director of public works or his designee shall mail a notice inviting informal bids to all contractors on the list for the category of work being bid, to all construction trade journals on the list, and to such other contractors and trade journals as may be requested by the city staff in charge of the project. However, if a project or service essential to the project is proprietary and can be obtained only from a certain contractor or contractors, the notice inviting informal bids may be sent only to such contractor or contractors. b. All mailing of notices inviting informal bids shall be completed not less than ten (10) calendar days before bids are due. c. The notice inviting informal bids shall describe theproject in general terms and how to obtain more detailed information about the project, and shall state the time and place for the submittal of bids d. The city council delegates the authority to award and execute contracts for public projects of two hundred thousand dollars ($200,000) or less which are let by the informal bidding procedures specified herein to the city manager upon the recommendation of the director of public works. In awarding such contracts the city manager shall exercise prudent judgment in determining the lowest responsible bidder, utilizing the criteria specified in subsection 6-6.9 of the Lynwood Municipal Code. e. If all bids received are in excess of two hundred thousand dollars ($200,000), the city council may, by adoption of a resolution by a four-fifths (4/5) vote of its membership, 2 award the contract at two hundred twelve thousand five hundred dollars ($212,500) or less to the lowest responsible bidder, if the city council determines that the city's original cost estimate for the project was reasonable. f. If no bids are received, the project may be performed by negotiated contract or by city employees by force account. "No bids" means that no bids at all were received or that no bids that conform to the city's specifications were received or that no bids that conformed to the city's specifications were submitted by a responsible bidder. Section 4. That the City Council approves the adjustment to the dollar amount limitations contained in Section 6-6.7 of the Lynwood Municipal Code, Formal Bidding Procedures as follows: a. When the city is to contract for a public project of more than two hundred thousand dollars ($200,000), the director of public works shall prepare a notice inviting formal bids, which shall distinctly describe the project and state the time and place for receiving and opening sealed bids. Section 5. That this resolution shall take effect immediately upon its adoption. PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council of the City of Lynwood, California, this 4th day of February, 2020. r / � ide Castro, Mayor ATTEST: aria Quinonez7 Of Jose O eteotl, City Clerk City anager APPROVED AS TO FORM: APPROVED AS TO CONTENT: Noel Tapia, Richard J. Sa►dzimier. City Attorney Director of 'ublic Works 3 STATE OF CALIFORNIA ) ) § COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the above and foregoing resolution was duly adopted by the City Council of said City at its regular meeting thereof held in the City Hall of the City on the 4th day of February, 2020 and passed by the following vote: AYES: COUNCIL MEMBERS ALATORRE, SANTANA, SOLACHE, MAYOR PRO TEM CASANOVA, AND MAYOR CASTRO NOES: NONE ABSTAIN: NONE ABSENT: NONE Clatidal �../ ✓�X101. Maria Quinonez, City Clerk STATE OF CALIFORNIA ) ) § COUNTY OF LOS ANGELES ) I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City Council of said City, do hereby certify that the above and foregoing is a full, true and correct copy of Resolution No. 2020.016 on file in my office and that said resolution was adopted on the date and by the vote therein stated. Dated this 4th day of February, 2020. 4_, tOi. _ Ad10-! Maria Quinonez, City Clerk411, 4