HomeMy Public PortalAbout02-01-2016 Village Board Agenda AGENDA MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF PLAINFIELD
HELD ON MONDAY, FEBRUARY 1, 2016 AT 7:00 P.M. AT THE VILLAGE BOARDROOM
24401 W. LOCKPORT STREET, PLAINFIELD, ILLINOIS.
A) CALL TO ORDER, ROLL CALL, PLEDGE
B) PRESIDENTIAL COMMENTS
• Congratulations to Mark Stofko – 2016 Samuel A. Greeley Award and 30 Year Anniversary
Recognition.
• Proclaim January 31 – February 6, 2016 as National Catholic Schools Week.
• Seeking Board consideration of a motion to appoint Cassie Vaughn to the Advisory Task Force on
Economic Development with the term expiring April 30, 2020.
C) TRUSTEES COMMENTS
D) PUBLIC COMMENTS (3 – 5 Minutes)
E) BUSINESS MEETING
1) APPROVAL OF AGENDA
2) CONSENT AGENDA
a) Minutes of the Board Meeting held on January 4, 2016 and Special Meeting held on
January 14, 2016.
b) Bills Paid and Bills Payable Reports for February 1, 2016.
c) Cash & Investments, Revenue, and Expenditure Reports for December, 2015.
3) SPECIAL EVENTS
a) 2015 Special Events Annual Report.
b) Seeking Board consideration of a motion to approve road closures as identified for the
2016 Irish Parade to be held March 13, 2016.
c) Seeking Board consideration of a motion to approve road closures as identified for the
2016 Fast Cat 10K Run to be held April 2, 2016.
d) Seeking Board consideration of a motion to approve the road closures as identified for
the 2016 Wounded Warrior 5K to be held on May 28, 2016.
F) ADMINISTRATOR'S REPORT
G) MANAGEMENT SERVICES REPORT
• Seeking Board consideration of a motion to authorize the purchase of two Dell Servers from CDW-G
for a total cost of $8,673.98.
• Seeking Board consideration of a motion to authorize the purchase of a Palo Alto Networks PA-
3020 firewall and associated services from CDW-G for a total cost of $21,301.35.
• Seeking Board consideration of a motion to authorize the installation of a ShoreTel phone system by
Call One for the cost of $130,872.82 and purchase of associated equipment and licenses from CDW-
G in the amount of $28,930.65 for a total project cost of $159,803.47.
Village Board Agenda
February 1, 2016
Page 2 of 2
• Seeking Board consideration of a motion to authorize the Village President to execute a contract
with GovHR USA to conduct a Classification and Compensation Study in an amount not to exceed
$30,000.
H) ENGINEER’S REPORT
I) PLANNING DEPARTMENT REPORT
J) BUILDING DEPARTMENT REPORT
• Operations Report for December, 2015.
K) PUBLIC WORKS REPORT
• Seeking Board consideration of a motion to approve a professional services agreement with
Chambers, Conlon, & Hartwell, LLC (CC&H) at a cost of $7,500 per month plus standard expenses.
• Seeking Board consideration of a motion to approve a professional service agreement with Upland
Design for landscape design and bid document preparation for the Memorial Park, Settlers’ Park
Refresh and Village Hall site landscape/hardscape improvements for a cost not to exceed $7,864.00.
• Seeking Board consideration of a motion to authorize payment to Tri-R Systems, Inc. in the amount
of $13,280.00 for the emergency repair/replacement of the SCADA Computer Control Equipment at
the Wastewater Treatment Facility.
L) POLICE CHIEF’S REPORT
• Seeking Board consideration of a motion to authorize the purchase of 1,248 t-shirts from Boomer
T’s for the amount not to exceed $6,000.00.
• Operations Report for December, 2015.
M) ATTORNEY’S REPORT
REMINDERS:
• February 2 Plan Commission – 7:00 p.m.
• February 8 Committee of the Whole Workshop – 7:00 p.m.
• February 10 Coffee with the Mayor – 9:00 a.m.
• February 11 Historic Preservation Commission – 7:00 p.m.
• March 7 Next Village Board Meeting – 7:00 p.m.