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Home My Public Portal About06-20-2013THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, JUNE 20, 2013 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, June 20, 2013, in the Council Chambers at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Tony Foster. Also attending were City Attorney Walt Chidester, City Clerk Karen Chasteen, City Engineer Greg Steins, Lt. Rod Cole, Street Superintendent Tracy Bosell, Grant Administrator Sharon Palmer, and, media. The following business was conducted: CALL TO ORDER Ms. Robinson called the meeting to order and noted for the minutes that all board members and legal counsel are present. APPROVAL OF MINUTES Ms. Lawson moved to approve the minutes for the June 13, 2013 meeting, supported by Mr. Foster. Upon a vote viva voce, the motion carried. CLAIMS FOR PAYMENT Mr. Foster moved to approve the claims for payment for June 21, 2013 in the amount of One Hundred Ninety Five Thousand Seven Hundred Sixty Nine Dollars and sixteen cents ($195,769.16), supported by Ms. Lawson. Upon a vote viva voce, the motion carried. REQUESTS A. TEMPORARY SIGNS: Stop signs be placed at the entrance to the Wayne County Fairgrounds June 20 — July 1, 2013 (Fair Week is June 22 -29) Mr. Foster moved to approve, supported by Ms. Lawson. Upon a vote viva voce, the motion carried. B. TRAFFIC CONTROL: 2013 Reid Ride July 20, 2013 (beginning at 7:30 am) Ms. Lawson moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion carried. C. STREET CLOSINGS: September 6, 2013 — 8 am — 9 pm East Main Street — 5th — 10th Street Sidewalk Sale as part of the Starr Gennett Walk of Fame Celebration Mr. Foster moved to approve, supported by Ms. Lawson. Upon a vote viva voce, the motion carried. Board of Works Minutes June 20, 2013 Page 2 of 3 September 7, 2013 — 8 am — 11 pm South 1St Street Starr Gennett Walk of Fame Music Festival Mr. Foster moved to approve, supported by Ms. Lawson. Upon a vote viva voce, the motion carried. D. APPROVAL OF FUNDS South "E" Reconstruction Project - 5" — 16" Street Acquisition of Right -of -Way for Parcel 24 in the amount of Four Hundred Dollars and zero cents ($400.00) Ms. Lawson moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion carried. BID OPENINGS E. 200 South 14th Street (Neighborhood Stabilization Program) Bids were received as follows: Thor Construction - $171,146.00 Richmond Contractors - $175,626.00 ARCON Builders - $179,225.00 These bids were taken under advisement. BID AWARDS None CONTRACTS A. CONTRACT NO. 83 -2012 — CHANGE ORDER NO. 3 Crane, Inc. for 215 South 10th Street (Neighborhood Stabilization Program) This Change Order moved Five Hundred Fifty Dollars and zero cents ($550.00) from Appliances to Pipe Insulation debris removal. There is no change in contract amount. Mr. Foster moved to approve, supported by Ms. Lawson. Upon a vote viva voce, the motion carried. B. CONTRACT NO. 110 -2012 —CHANGE ORDER NO. 6 (Asbestos removal) Crane, Inc. for 218 South 10th Street (Neighborhood Stabilization Program) This Change Order moved Three Hundred Fifty Dollars and zero cents ($350.00) from Appliances to Removal of asbestos ductwork. There is no change in contract amount. Ms. Lawson moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion carried. C. CONTRACT NO. 85 -2013 AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES LOCAL 1791 — This Contract was held until further notice. Board of Works Minutes June 20, 2013 Page 3 of 3 D. CONTRACT NO. 86 -2013 Milestone Contractors Phase 11 2013 Milling /Paving Project This Contract is in the amount of Two Hundred Twenty Four Thousand Four Hundred Seventy Two Dollars and ninety eight cents ($224,472.98). Mr. Foster moved to approve, supported by Ms. Lawson. Upon a vote viva voce, the motion carried. ADDENDUMS None RESOLUTIONS None PETITIONS None MISCELLANEOUS There will be no meeting the week of July 1, 2013. ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Karen Chasteen Karen Chasteen, IAMC, MMC City Clerk A recording of this meeting is on file in the Office of the City Clerk,.