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HomeMy Public PortalAbout050_020_20161027Minutes.pdfCity Council Minutes 20161027 Consideration of Items for Consent Agenda Mayor Buelterman called the consent agenda to order at 6:30PM on October 27, 2016. Those present were Julie Livingston, Monty Parks, John Major, Wanda Doyle, Barry Brown and Bill Garbett. Also attending were Diane Schleicher, City Manager; Bubba Hughes, City Attorney; George Shaw, Director, Community Development; and Janet LeViner, Clerk of Council. Mayor Buelterman listed the following items on the consent agenda: • City Council Meeting, September 22, 2016 • Special City Council Meeting, October 17, 2016 • New Police Vehicles - Best quote was from O.C. Welch Ford Lincoln, Inc. Hardeeville, S.C. – Base price for 2015 Ford Sedan - $20,949 and for 2015 Ford SUV - $25,999 – Total cost including outfitting for all four vehicles (1 explorer and 3 sedans) is $119,406.49. City will need to pay for all or a portion out of general fund to purchase. 2014 SPLOST will refund the general fund as collected. Budget Line Item Number (if applicable): 322-3210-54- 2200 (2014 SPLOST – Police Vehicles) Discussion: Mr. Major made reference to the low bid as it was for a 2015 vehicle and the specifications are for a 2017 vehicle. The bids from OC Welch were for 2015/2016 and asked Ms. Schleicher if this will cause an issue. Ms. Schleicher responded no. Mr. Garbett asked which other vehicles were considered. Ms. Schleicher stated that only Fords were considered as the City has had better success with the Fords. Ms. Doyle explained with purchasing multiple vehicles there is a greater discount. • Coastal Regional Commission Contract for $17,800 of funding towards Phase 1 of the Marsh Hen Trail. Revenue line item – TBD. • Two Separate GEFA Loan Applications - Water Line Replacement and UV Disinfection – Total loans are for 1,997,000.00 – 1.232,000 for the water portion at a 1.39% rate with the Water First designation and $720,000 for the UV Projection at a .89% rate with Water First designation. Water project consists of a second phase of water line replacement, replacing old asbestos- cement and lead-jointed pipes with new C-900 PVC pipe. Second project is a sewer project and the City intends to replace its aging UV disinfection system at the WWTF. After discussing potential funding options with GEFA, they have recommended that we split the Phase 2 water line replacement and the UV disinfection repair projects into two separate loans. Discussion: Ms. Schleicher stated GEFA recommended the loans be split into two which gives the City a better interest rate. There was a brief discussion regarding damages to the equipment from Hurricane Matthew. Ms. Schleicher stated the paperwork has been completed and there is not a timeline as far as payment for damages. • Intergovernmental Agreement between Chatham County, CEMA and Tybee related to Hagerty Consulting. Discussion: Ms. Schleicher recommended approval of the Agreement and stated Ms. Hudson will be able to accomplish all the needed paperwork. Hagerty will be a resource in submitting the final paperwork if needed. • Comprehensive Plan – Adoption and Resolution • Request for approval of funding for dune stabilization. Discussion: Ms. Doyle explained the Beach Task Force has a Dune Stabilization Committee and it is their desire to install three dune stabilization mechanisms to include plantings on the Island. She is recommending funding of $25,000 for this project. Ms. Doyle explained Mr. Padgett is working with the Beach Task Force on permitting and in other areas of concern. Mayor Buelterman recommended approval of the plan and requested Ms. Schleicher includes a budget amendment on the November 10, 2016 agenda for final approval. He further asked the area at 18th Street where there is access for City vehicles be visited for dune stabilization. Ms. Schleicher recommended doing an RFP for a company that could provide the City with large sand bags to shore up the entrance. Recommendation: Approval with a Budget amendment to come back for approval. • Consideration of Community Resource and possible Master Plan Implementation Committees. Discussion: Mr. Garbett recommended a committee be set to monitor and report to the public how the Carrying Capacity Study and Master Plan are progressing. He stated the purpose of this Committee is to monitor the implementation of the City’s Master Plan; make recommendations to the City, i.e., how to prioritize, implement; and make regular reports to Mayor and Council as well as the public on the progress of the Plan’s goal. The Committee would have 7-15 members; duties to include review the current Master Plan and Carrying Capacity Report; monitor the City’s progress on their implementation; recommend strategies for implementation; and make quarterly reports. Mr. Major concurred with Mr. Garbett as the proposed committee would be a score keeper and not a gate keeper: a committee to report back to Mayor and Council on a quarterly basis. Ms. Schleicher confirmed and recommended a sun-set clause of five years be included which could be renewed. Mr. Hughes to craft an ordinance creating Committee. • Official Public Announcement of Retirement Date for City Manager Diane Schleicher – Friday, March 3rd, 2017. Discussion: Ms. Schleicher stated she is excited to spend time with her husband and family with her retirement. Mayor and Council accepted Retirement Letter. Mayor Buelterman called the regular meeting to order at 7:00PM. All those present for the consent agenda were present. Opening Ceremonies • Call to Order • Invocation: Ken Douberly, St. Michael’s Catholic Church • Pledge of Allegiance Mayor Buelterman asked John Dowell, Water/Sewer Department to come forward to be recognized as the Employee of the Quarter. Mayor Buelterman thanked Mr. Dowell for his tireless service for the residents and City during Hurricane Matthew. Mr. Dowell thanked Mayor Buelterman and the City for everything they did during the hurricane. He acknowledged especially the TIPD, DPW, and TIFD as everyone worked as a team and that is what saved the Island. Mayor Buelterman again thanked Mr. Dowell for his 32 years of service. Moses Robbins approached Mayor and Council to express his concerns with the flood surge that occurred at 18th Street. He feels the storm surge could have been minimized if huge sand bags had been placed prior to the hurricane. Mayor Buelterman stated the Beach Task Force will have this on their agenda for November 17, 2016 and bring recommendations to Mayor and Council by the end of January 2017. Mr. Robbins thanked Mayor and Council. Consideration Local Requests & Applications – Fund, Special Events, Alcohol License Alcohol and Entertainment License Request: Liquor/Beer/Wine/Sunday Sales – Entertainment. Nickie’s 1971 Bar and Grill, Inc., - Food and Bar Service (New Owner) 1513 Butler Avenue. WITHDRAWN BY APPLICANT. Wanda Doyle made a motion to approve the consent agenda. Julie Livingston seconded. Vote was unanimous, 6-0. Public Hearings – Zoning Map was in the Room Variance and Special Review: Consideration of Request to place materials in a marsh. Marsh Hen Trail. North side of Hwy 80/Zone R2/PIN 4-0024-02- 036, 4-0024-02-034, 4-0023-01-001 and 4-0022-01-001. George Shaw approached Mayor and Council. He explained the variance from the City expires after one year and the variance through DNR expires in five years. This is a reapplication for a variance from the City. The Planning Commission vote was unanimously to approve. Monty Parks made a motion to approve. Bill Garbett seconded. Vote was unanimous, 6-0. First Reading, 2016-30, Sec 4-050(F), C-2 Highway Business District. George Shaw approached Mayor and Council stating this is an attempt to clarify language in the current ordinance. Currently there is a TBR (Transitional Business Residential) and is listed in the City’s Districts but not mapped. This will allow the R-2 uses in the C-2 District by right and removing the TBR District. This will ensure clarity for property owners and Staff has to how to interrupt the C-2 area. The Planning Commission continued this item as they choose not to act on it. Ms. Doyle confirmed the TDB will be removed in its entirety. Mr. Shaw confirmed. Mr. Hughes stated the Zoning Map is currently in the room and the C-2 corridor zone is the district impacted. Basically, this codifies what has occurred in practical manner. Mr. Major stated by approving this item, the same set-backs, height limitations and lot size for single family would apply to R-2. Mr. Shaw stated the set-back rules that are included in the draft before Mayor and Council are the set-back rules for the C-2 District. The R-2 set-back rules are not included as the intent of the owner could change from commercial to residential use. Mr. Shaw stated for clarification it is easier to have one set-back rule for the entire district. Mr. Brown would prefer to have the set-backs that apply to the use. Mayor Buelterman stated if the use changes from residential to commercial the set-backs cannot be changed. Mr. Brown confirmed. He recommended the set-backs residential set-backs apply to commercial uses. Mr. Garbett recommended Mayor and Council discourage residential uses in the C-2 zoning district. Mr. Shaw clarified the set- backs would be uniform throughout the District regardless of the structure. Mayor Buelterman confirmed with Mr. Shaw that proper notification was sent to all adjacent property owners as well as re-advertising and new signs. Mr. Shaw confirmed. Mr. Major would like consistency within the districts. Keith Gay approached Mayor and Council and thanked them for their diligence in preparing the proposed ordinance. Mr. Gay agreed with Mr. Garbett regarding the C-2 District and the goal in this process is to protect it. In the past, if you have a commercial property and convert to residential, compliance was required for the R-2 set-backs. He feels this assists in assuring that land owners do not abuse the process and understand that if they build a residential property, they will be required to have the same set-backs. There also needs to be a provision to protect those properties that are currently in the venue that are residential so if are converted to commercial it can be done. Mayor Buelterman stated if Mayor and Council move forward with the proposed ordinance, it becomes less restrictive than before. Monty Parks made a motion to approve as written: commercial set-backs as written would apply to residential use structure. Wanda Doyle seconded. Discussion: Mr. Garbett expresses his concerns with the Planning Commission not taking action on this item. Mayor Buelterman confirmed this is first reading and will be open for discussion on the next agenda. Voting in favor were Julie Livingston, Monty Parks, John Major, Wanda Doyle and Bill Garbett. Voting against was Barry Brown. Motion carried 5-1. Map Amendment: Request to rezone two adjacent parcels from C-2 to R-2. Keith Gay – Lot 2 and Lot 2, Hwy 80 – Zoned C-2 – PINS 4-0026-02-029 and 030. Mayor Buelterman opened the public hearing for this agenda item. Keith Gay approached Mayor and Council. Mr. Gay made reference to first reading of the Text Amendment, 2016-30, as it is his desire to wait until second reading to request the map amendment. Mr. Hughes responded this item has been advertised for a public hearing; have the hearing; and Mayor and Council have an open meeting for second reading of the Text Amendment as well as include this agenda item on the next City Council agenda. Also, defer the vote until November 10, 2016. Mayor Buelterman closed the public hearing. Deferred to November 10, 2016. Consideration of Ordinances, Resolutions First and Second Reading, Emergency Ordinance/Resolution. Mr. Hughes stated due to time constraints, the City does not have the time that is ordinarily involved in taking certain actions in particular, proceeding with RFP’s on expanding the scope of debris removal contract to include stump grinding, and other items. The proposed ordinance also addresses the suspension of fees for the period of 30 days. The proposed Emergency Ordinance, 2016-01, is an emergency ordinance as permitted under the Charter. Mr. Hughes stated a provision has been added from the version included in the packet before them, in light of FEMA requesting the use of City space to allow the City Manager to sign Intergovernmental Agreements within her discretion with governmental agencies as might be appropriate during this process. Mayor Buelterman asked Mr. Hughes the County’s status on debris removal. Mr. Hughes responded the County is waiting to hear FEMA’s response as they have sent their written request. This was initially rejected and a conference call followed requesting FEMA’s reconsideration. Ms. Doyle recommended moving forward with this Emergency Ordinance and commended Mr. Hughes for crafting the proposed ordinance. Monty Parks made a motion to approve first and second reading. Barry Brown seconded. Vote was unanimous, 6-0. Council, Officials and City Attorney Considerations and Comments Wanda Doyle stated this is the second time this has been brought forwarded on a Beach Task Force Agenda for a Recommendation for Facilities Application to address litter. Ms. Doyle asked Ms. Schleicher and Mayor Buelterman if the Beach Task Force is tasked with litter. Ms. Lewis, Beach Task Force, asked Ms. Doyle to include a statement in the Facilities Application to deter the use of plastic straws. Mr. Hughes responded that the Beach Task Force is created for the purpose of promoting the health, safety, moral, convenience and general welfare of City and to provide recommendations to Mayor and Council. Ms. Doyle stated Mr. Arnold was asked to attend the most recent Beach Task Force meeting with speak with them regarding litter. Mayor Buelterman to contact Cathy Sakas, BTF Chair. Julie Livingston made a motion to adjourn to Executive Session to discuss litigation, real estate acquisition and personnel. Wanda Doyle seconded. Vote was unanimous, 6-0. Julie Livingston made a motion to return to regular session. Wanda Doyle seconded. Vote was unanimous, 6-0. Julie Livingston made a motion to adjourn. Wanda Doyle seconded. Vote was unanimous, 6-0. Meeting adjourned at 9:45PM