HomeMy Public PortalAboutAB 22-324 Golf Cart LeaseMcCALL CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, Idaho 83638
Number AB 22-324
Meeting Date December 15, 2022
AGENDA ITEM INFORMATION
SUBJECT:
Request for Approval of Club Car Fleet 5-Year Lease from Colorado Golf and Turf
Department Approvals
Initials
Originator
or
Supporter
Mayor / Council
City Manager
Clerk
Treasurer
Community Development
Police Department
Public Works
Golf Course
DD
Originator
COST IMPACT:
$6,948.64 per month for 60 months
Parks and Recreation
FUNDING SOURCE:
Golf Fund – Cart Rental Revenues
Airport
Library
TIMELINE:
December 15th, 2022
Information Systems
Grant Coordinator
SUMMARY STATEMENT:
On November 28th, City Council adopted Resolution 22-40 for Sole Source procurement from Colorado Golf and Turf. Colorado Golf and Turf is contracted through the cooperative purchasing
agreement Sourcewell which the City has utilized in the past and the vendor is willing to take all our existing cart fleet on trade. In this case, a Sole Source determination was required
by Council to procure this fleet through a 5-year equipment lease. Staff recommended the following equipment be obtained through a Sole Source procurement with Colorado Golf and Turf
per Idaho Code §67-2808(2) subsections v. and viii: 50—2020 Club Car Tempo Electrics with 2022 batteries; 40—2017 Club Car Precedent Electrics with 2022 batteries; 10—2017 Club Car
Precedent Gas. Based on this payment of approximately $7k a month, and average cart rental revenue of approximately 150k per year, the Golf Fund will realize a net positive revenue
stream. The notice of intent for a Sole Source procurement was advertised in the Star News for 2 consecutive weeks as required by the State Code. No other vendors have contacted the
City in response to the notice. The Lease Agreement and Addendum have been reviewed by the City Attorney and are attached.
RECOMMENDED ACTION:
Approve the 5-Year Club Cart fleet lease from Colorado Golf and Turf and authorize the Mayor to sign all necessary documents.
RECORD OF COUNCIL ACTION
MEETING DATE
ACTION
November 28, 2022
Adoption of Resolution 22-40 declaring Colorado Golf and Turf as a sole source