HomeMy Public PortalAboutAB 22-311 Golf Cart Fleet Sole Source Procurement
McCALL CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, Idaho 83638
Number AB 22-311
Meeting Date November 28, 2022
AGENDA ITEM INFORMATION
SUBJECT:
Request to Adopt Resolution 22-40 for Club Car Golf Cart Fleet Sole Source Procurement from Colorado Golf and Turf
Department Approvals
Initials
Originator
or
Supporter
Mayor / Council
City Manager
Originator
Clerk
Treasurer
Community Development
Police Department
Public Works
Golf Course
COST IMPACT:
$6948.64 per month for 60 months,
beginning May 1, 2023
Parks and Recreation
FUNDING SOURCE:
Golf Fund - Cart Rental Revenues
Airport
Library
TIMELINE:
December 15, 2022
Information Systems
Grant Coordinator
SUMMARY STATEMENT:
As part of the transition of Pro Shop services from the contracted provider to in-house management, the city has determined a need to replace the current cart fleet which is approximately
18 to 26 years old. Staff has contacted three licensed dealers of Club Car carts to determine availability for the 2023 golf season and pricing. The Golf Fund is unable to outright
purchase a fleet of new carts as new carts are on a three-year lead time. The long lead time for cart manufacturing is due to the pandemic plus the increase in popularity of golf driving
up demand, only one vendor Colorado Golf and Turf has in-stock availability of the number and type of carts the Golf Course needs. Fortunately, this vendor is also on contract through
the cooperative purchasing agreement Sourcewell which the City has utilized in the past and the vendor is willing to take all our existing cart fleet on trade. In this case, a Sole
Source determination is required by Council to procure this fleet through a 5-year equipment lease. Staff recommends the following equipment be obtained through a Sole Source procurement
with Colorado Golf and Turf per Idaho Code §67-2808(2) subsections v. and viii: 50—2020 Club Car Tempo Electrics with 2022 batteries; 40—2017 Club Car Precedent Electrics with 2022
batteries; 10—2017 Club Car Precedent Gas. Based on this payment of approximately $7k a month, and average cart rental revenue of approximately 150k per year, the Golf Fund will realize
a net positive revenue stream.
Resolution 22-40 and the quote for the carts with trade-in is attached. The draft lease agreement will be provided prior to the meeting. If approved, staff will advertise the Sole Source
selection for two weeks in the Star News and bring a final lease agreement back to Council for approval at the December 15th council meeting.
RECOMMENDED ACTION:
Adopt Resolution 22-40 for a Club Car Golf Cart Sole Source Procurement from Colorado Golf and Turf and authorize the Mayor to sign all necessary documents.
RECORD OF COUNCIL ACTION
MEETING DATE
ACTION