HomeMy Public PortalAboutAB 22-286 Establishing the 2023 Consultant RosterMcCALL CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, Idaho 83638
Number AB 22-286
Meeting Date November 3, 2022
AGENDA ITEM INFORMATION
SUBJECT:
Request to Approve Resolution 22-37 to Adopt the 2023 Consultant Rosters and Execute Master Agreements to Applicable Consultants
Department Approvals
Initials
Originator
or
Supporter
Mayor / Council
City Manager
Clerk
Treasurer
Community Development
Police Department
Public Works
Originator
Golf Course
COST IMPACT:
N/A
Parks and Recreation
FUNDING SOURCE:
N/A
Airport
Library
TIMELINE:
January 2023
Information Systems
Grant Coordinator
SUMMARY STATEMENT:
The Public Works Department has established a list of consultants to extend Master Agreements to, for the ultimate creation of the City’s 2023 Consultant Roster. The following process,
consistent with the 2022 City Purchasing Policy, to establish the Consultant Roster is as summarized:
Advertisements for Requests for Proposals (RFP) for the 10 categories for the Consultant Roster were published on September 22, 2022, and September 29, 2022,
The City received 43 Statements of Qualifications (SOQ) from various firms for various categories,
A scoring committee of three Staff members (Water Systems Manager, PW Director/City Engineer, and Staff Engineer) was established,
All SOQs were scored, and a minimum scoring value to be accepted on each Roster was established.
Included with this agenda bill are the following: Memo describing the Consultant Roster Categories and Scoring results for all submittals; Resolution 22-37; and the Master Agreement
template to be executed with selected firms and effective January 1, 2023. The Master Agreement template has been reviewed and approved by legal counsel.
The establishment of the consultant rosters will not alter the City’s approved FY23 budget. These rosters will be utilized to secure consultant services contracts for projects that have
been identified in the budget and future projects in future FYs. The Consultant Roster provides a procurement process allowing staff to work more efficiently to meet project goals and
utilize a variety of consultants with specialized expertise.
RECOMMENDED ACTION:
Approve Resolution 22-37 adopting the 2023 Consultant Roster as proposed by City staff and to authorize the Mayor to execute Master Agreements with the Staff recommended firms.
RECORD OF COUNCIL ACTION
MEETING DATE
ACTION
10-20-2022
Council approval of Resolution (22-34) adopting the City’s 2022 Procurement Policy