HomeMy Public PortalAboutAB 22-276 Revised City Purchasing PolicyMcCALL CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, Idaho 83638
Number AB 22-276
Meeting Date October 20, 2022
AGENDA ITEM INFORMATION
SUBJECT:
Request to Approve Resolution 22-34 Adopting a Revised 2022 City of McCall Purchasing Policy
Department Approvals
Initials
Originator
or
Supporter
Mayor / Council
City Manager
Clerk
Treasurer
Supporter
Community Development
Police Department
Public Works
Originator
Golf Course
COST IMPACT:
N/A
Parks and Recreation
FUNDING SOURCE:
N/A
Airport
Library
TIMELINE:
October 2022
Information Systems
Grant Coordinator
SUMMARY STATEMENT:
As City Engineering staff developed the protocol and request for proposal documentation for developing the City’s Consultant Roster (to be presented to City Council on 11/3/22), staff
also conducted a comprehensive review of the current City Purchasing Policy (adopted by City Council in 2021). The review identified two principal revisions to the policy that are
necessary so that completing the roster process can be compliant with both Idaho Code and a revised purchasing policy. Those revisions include:
Updating the policy to be consistent with current State Code 67-2320, revised later in 2021 (after the City’s policy was adopted by Council) with respect to the dollar thresholds (increased
from $25,000 to $50,000) for direct select vs quality-based selection (QBS) for consultant services
Clarifying the procedures for developing a consultant roster following guidance provided from other Idaho cities (that are utilizing formal rosters) to improve efficiency of the roster
development process and efficient use of the roster (by engineering staff) when select consultants from the established roster and executing task orders by the City Manager (provided
City Council has approved the consultant master agreement).
Included with this agenda bill are the following: pages of the 2021 City Purchasing Policy with sections highlighted to identify content that has been revised, replaced, or deleted;
proposed 2022 City Purchasing Policy – complete clean version; and a memo providing details of each revision of the proposed policy. The revised 2022 Purchasing Policy has been reviewed
and approved by both City Treasurer and legal counsel.
RECOMMENDED ACTION: Approve Resolution 22-34 to adopt the revised 2022 City Purchasing Policy as proposed by City staff to align with the State Code and clarify the policy and procedure
for developing professional consultant rosters and purchasing consultant services using an established consultant roster.
RECORD OF COUNCIL ACTION
MEETING DATE
ACTION
2-14-2021
Council approval of Resolution 21-05 adopting the City’s 2021 Procurement Policy