HomeMy Public PortalAboutAB 22-281 Turf Equipment Lease QuotesMcCALL CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, Idaho 83638
Number AB 22-281
Meeting Date October 21, 2022
AGENDA ITEM INFORMATION
SUBJECT:
Request to Approve Price Quote for FY24-FY28 Golf Turf Equipment Lease Package with Toro
Department Approvals
Initials
Originator
or
Supporter
Mayor / Council
City Manager
Clerk
Treasurer
Community Development
Police Department
Public Works
Golf Course
ESM
Originator
COST IMPACT:
Beginning FY24 $175,115 annually 5 years
Parks and Recreation
FUNDING SOURCE:
Golf Operations revenue and General Fund
Airport
Library
TIMELINE:
October 29, 2022
Information Systems
Grant Coordinator
SUMMARY STATEMENT:
The current Golf Turf Equipment Lease package with Toro runs through FY23 and expires December 2023. Our Toro representative contacted us at the beginning of October to let us know there
is a one-year lead time for ordering due to manufacturing supply chain disruptions, and that Toro’s new pricing structure begins November 1 and will incorporate inflation adjustments.
However, if the City can give direction on our equipment choices before November 1 we can lock in our pricing at the current prices and ensure the equipment is here by the start of
the 2024 golf season. Additionally, they will guarantee that the equipment price can only go up by 5% at the time we sign the lease agreement next year. The current pricing was established
through a competitive bid process for public agencies under the Source Well contract which the City can utilize per our procurement policy and Idaho Code.
Staff reviewed equipment hours, performance, age, and repair history and determined replacement of the quoted equipment is necessary in 2024 based on age and high hours of usage (between
10 and 25 years old). The quote includes some additional equipment not in the original lease. One is a 648 aerifier. It will replace the two we own which are 26 years old and can no
longer get parts for. It will do what the two did faster and will reduce the need for one operator. The Ventrac will replace the Toro 3280 that has a 72 inch mowing deck in summer and
60 inch snow blower in the winter. The current Toro unit has not been effective in snow blowing. The Ventrac is also usable in the summer and will help for mowing around trees.
Staff also requested Toro provide a quote for all-electric greens mowers for the City to begin transitioning motorized equipment to electric. The all-electric greens mowers are $18,000
more each than the hybrid like we have now. This would increase the annual lease payment by $9310. Batteries are warrantied for the 5 years of the lease. Staff estimates $2070 in fuel
savings, and they would be quieter which benefits the adjacent neighborhoods.
RECOMMENDED ACTION: Approve the preferred quote and direct staff to move forward.
RECORD OF COUNCIL ACTION
MEETING DATE
ACTION