HomeMy Public PortalAboutAB 22-256 Ratio contract extension AddendumMcCALL CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, Idaho 83638
Number AB 22-256
Meeting Date September 22, 2022
AGENDA ITEM INFORMATION
SUBJECT:
Request to Approve AIA Document G802 Amending the Professional Services Agreement with Ratio Architects, LLC for the Library Expansion Project
Department Approvals
Initials
Originator
or
Supporter
Mayor / Council
City Manager
supporter
Clerk
Treasurer
Community Development
Police Department
Public Works
/
Originator
Golf Course
COST IMPACT:
TBD
Parks and Recreation
FUNDING SOURCE:
Project Budget in FY23 and FY24
Airport
Library
TIMELINE:
April 2022 – November 2024
Information Systems
Grant Coordinator
SUMMARY STATEMENT:
On April 2019, the City executed a contract with Humphries Poli (now operating as Ratio Architects, LLC) for architectural, planning and construction administration services for the
McCall Public Library Expansion Project (see attached). This original contract anticipated 36 months of services (ending on April 1, 2022), based on the 2019 construction schedule provided
by CM Company (the City’s CMGC contractor). This schedule did not anticipate that the initial bond election (held May 2019) would not pass delaying the project for 12 months, nor
did it account for a winter construction shut down that has since been determined to be most effective to assure the project can be completed on budget (currently estimated August 2024).
Accordingly, the included AIA G802 Amendment document extends Ratio Architects, LLC’s Professional Services Agreement an additional 32 months (68 months total through November 2024)
to coincide with CM’s construction schedule. The included amendment is considered draft, pending legal review, though no substantial changes are anticipated. A final version will be
presented to Council at the meeting.
It is anticipated that Ratio will need compensation for their additional 32 months of services, principally construction administration that has been increased from 14 months (originally
scoped) to 28 months. Proposals for these additional services are planned to be managed and approved by the City Manager (≤ $50K) and/or City Council (>$50K) in accordance with the
City’s adopted procurement policy.
RECOMMENDED ACTION:
Approve AIA Document G802 amending the professional services agreement with Ratio Architects, B133; authorize the Mayor to sign all necessary documents; and authorize staff to manage
proposals for additional services in accordance with the City’s procurement policy.
RECORD OF COUNCIL ACTION
MEETING DATE
ACTION
April 19, 2019
AB-19-083: Council approval of Consultant B133 Contract and Letter of Approach for Library Expansion Design and Construction Administration