HomeMy Public PortalAboutAB 22-149 Park Street PH-2-Recommendation to Award Bid Alt. 1McCALL CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, Idaho 83638
Number AB 22-149
Meeting Date June 9, 2022
AGENDA ITEM INFORMATION
SUBJECT:
Park Street and Thompson Avenue - Phase 2: Recommendation to Modify Contract Award to Include Base Bid and Bid Alternate 1
Department Approvals
Initials
Originator
or
Supporter
Mayor / Council
City Manager
Clerk
Treasurer
Community Development
Police Department
Public Works
Originator
Golf Course
COST IMPACT:
$362,875.25 - $1,022,953.75
Parks and Recreation
FUNDING SOURCE:
Streets LOT: ~$40,000 – 700,000
Tourism LOT: $119,000
Streets Department: $213,500
Airport
Library
TIMELINE:
Summer 2022
Information Systems
Grant Coordinator
SUMMARY STATEMENT:
On April 28, 2022, City Council voted to award the base bid for the Park/Thompson Phase 2 Project (see attached select plans). As part of the discussion, Council deliberated additionally
awarding Bid Alternate #1 that would extend the project improvements east from 4th Street to 3rd Street. Staff explained that the bidding was considered competitive and that total
project low bid from Falvey’s Earthworks was within 17% of the Engineer’s estimate (see attached recommendation for Contract Award and bid tabulation). However, staff cautioned that
awarding the bid alternate #1 (an additional ~$660K) could impact funding availability for future projects, pending the future development of the draft 6 year CIP/MIP.
On May 27th, the Public Works Director/City Engineer presented to the City Council the draft 6 year CIP which outlined estimated future project costs. Staff also identified that the
projected Streets LOT revenue for FY22 had significantly increased from what was assumed in late April, $2.2M, to $3.0M based on latest collection information from the LOT Administrator.
In light of the new information provided in the draft CIP, and as directed by Council, staff was asked to prepare this agenda item to reconsider awarding the bid alternative.
Staff has confirmed that Falvey’s Earthworks will warrant the Bid Alternate #1 price from their original bid. The City has not yet executed the construction contract with Falvey’s Earthworks
for the base bid, so if Council choses to award Bid Alternate #1, staff can finalize the contract documents accordingly.
RECOMMENDED ACTION:
Modify the contract award to Falvey’s Earthworks to include the Base Bid and Bid Alternate #1 for a total contract price of $1,022,953; authorize the Mayor to sign all necessary documents;
and authorize staff to manage change orders up to 10% over the original contract amount.
RECORD OF COUNCIL ACTION
MEETING DATE
ACTION
4/28/22
AB-22-107: Council awards Park/Thompson PH-2 contract award for base bid only to Falvey’s Earthworks, LLC