HomeMy Public PortalAboutAB 22-177 FY23-27 Western States-CAT Equipment Leases
McCALL CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, Idaho 83638
Number AB 22-177
Meeting Date July 7, 2022
AGENDA ITEM INFORMATION
SUBJECT:
Request to Adopt Resolution 22-20 for Governmental Equipment Lease-Purchase Agreements and a Non-Appropriation Addendum for FY23-27 Streets Department Equipment with Western States
Department Approvals
Initials
Originator
or
Supporter
Mayor / Council
City Manager
/
Clerk
Treasurer
Community Development
Police Department
Public Works
Originator
Golf Course
COST IMPACT:
$153,721.50 (annually)
Parks and Recreation
FUNDING SOURCE:
Streets
Airport
Library
TIMELINE:
FY23 – FY27
Information Systems
Grant Coordinator
SUMMARY STATEMENT:
Public Works has been coordinating with Western States and Caterpillar Financial Services (CFS) to establish new 5-year leases for the following equipment:
one (1) M950 loader with attachments: $44,209.79/year
one (1) M950 loader with no attachments: $33,853.14/year
one (1) 938M loader: $25,166.87/year
one (1) 246 D3 wheeled “skid steer”: $6,284.06/year
one (1) 150 AWD moto-grader: $44,207.64/year
All leases include various attachments necessary for specific Department needs.
The prepared lease documents for FY23 – FY27 include all necessary provisions including non-appropriations and a buy-back certification indicating that Western States will purchase the
equipment at the end of the lease period. Included with this Agenda Bill is Resolution 22-20 which allows the City to enter into a multi-year lease that includes a “Non-Appropriation”
provision. All contracts/agreements have been reviewed by legal counsel.
Procurement of these leases/purchase (in accordance with Idaho rules) takes advantage of the Joint Purchasing Agreement, Soucewell (formerly NJPA), which provides 18-30%% discount (off
CAT list pricing) and alleviates the need to conduct formal bidding for each piece of equipment. Additional dealer discounting has also been provided by CFS/Western States to account
for the City’s consistent compliance with the agreements’ maintenance requirements provided by the City’s Chief Mechanic.
RECOMMENDED ACTION:
Adopt Resolution 22-20 authorizing the Mayor to enter into, on behalf of the City of McCall, “Governmental Equipment Lease-Purchase Agreements” and a “Non-Appropriation Addendums” for
FY23-27 Streets Department Equipment with Western States and authorize the Mayor to sign all necessary documents.
RECORD OF COUNCIL ACTION
MEETING DATE
ACTION