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Home My Public Portal About03-07-2016 Village Board Agenda AGENDA MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF PLAINFIELD HELD ON MONDAY, MARCH 7, 2016 AT 7:00 P.M. AT THE VILLAGE BOARDROOM 24401 W. LOCKPORT STREET, PLAINFIELD, ILLINOIS. A) CALL TO ORDER, ROLL CALL, PLEDGE B) PRESIDENTIAL COMMENTS C) TRUSTEES COMMENTS D) PUBLIC COMMENTS (3 – 5 Minutes) E) BUSINESS MEETING 1) APPROVAL OF AGENDA 2) CONSENT AGENDA a) Minutes of the Board Meeting held on February 1, 2016. b) Bills Paid and Bills Payable Reports for March 7, 2016. c) Cash & Investments, Revenue, and Expenditure Reports for January, 2016. 3) CRUISE NIGHTS Seeking Board consideration of a motion to authorize the road closures as identified in the staff report for Cruise Nights to be held on Tuesday evenings from June 7 – August 30, 2016. 4) 2016 SAINT MARY IMMACULATE 5K Seeking Board consideration of a motion to authorize the road closures as identified in the staff report for the 2016 Saint Mary Immaculate 5K to be held on May 14, 2016 at 7:30 a.m. 5) 2016 EIKON 5K RUN Seeking Board consideration of a motion to authorize the road closures as identified in the staff report for the 2016 Eikon 5K to be held on May 21, 2016 at 8:00 a.m. 6) 2016 MARCH FOR BABIES Seeking Board consideration of a motion to authorize the road closures as identified in the staff report for the 2016 March for Babies to be held on April 24, 2016 at 11:00 a.m. 7) PLAYA VISTA (Case No. 1710-122915.AAA/SU/PP/FP) a) Seeking Board consideration of a motion to open a Public Hearing regarding an amendment to the annexation agreement for the property known as Grande Park Neighborhoods 4, 5, and 6. b) Seeking Board consideration of a motion to close the Public Hearing and return to the regular business meeting. c) Seeking Board consideration of a motion to direct the Village Attorney to draft an ordinance approving the amendment to the annexation agreement for the property known as Grande Park Neighborhoods 4, 5, and 6. d) Seeking Board consideration of a motion to direct the Village Attorney to prepare an ordinance approving a major change to the planned development of the project known as Village Board Agenda March 7, 2016 Page 2 of 3 Playa Vista to permit 321 dwelling units, subject to the two stipulations in the staff report. e) Seeking Board consideration of a motion to approve the Preliminary Plat for the Playa Vista Unit 2 subdivision. f) Seeking Board consideration of a motion to approve the Final Plat for the Playa Vista Unit 2 subdivision. 8) PLAINFIELD MEIJER PLAZA III – Lot 3 – (Case No. 1711-010516.SU/SPR) a) Seeking Board consideration of a motion to direct the Village Attorney to prepare an ordinance approving a special use for a planned development. b) Seeking Board consideration of a motion to approve the Site Plan Review for Plainfield Meijer Plaza III development of Lot 3 of the Meijer Plainfield subdivision. 9) 127TH STREET PLAINFIELD LLC (Case No. 1712-010716.SU) Seeking Board consideration of a motion to direct the Village Attorney to prepare an ordinance granting approval of a special use permit for the Parkland Preparatory Academy at 27040 W 127th Street for up to 60 students. 10) MEIJER SUBDIVISION – Lot 9 (Case No. 1681-032515.PP/FP) Seeking Board consideration of a motion to approve the Final Plat for the Plainfield II – Lot 9 resubdivision. 11) VEQUITY LLC TARGET OUTLOT (Case No. 1713-021116.SU) a) Seeking Board consideration of a motion to direct the Village Attorney to prepare an ordinance granting approval of a special use to permit drive-through operations on Lot 1 of the Vequity Subdivision. b) Seeking Board consideration of a motion to re-approve the Final Plat of subdivision for the Vequity Subdivision. 12) BOULEVARD SUBDIVISION (Case No. 1715-021816.PP/FP) a) Seeking Board consideration of a motion to approve the preliminary plat of The Boulevard Subdivision, subject to the stipulations noted in the staff report. b) Seeking Board consideration of a motion to approve the final plat of The Boulevard Subdivision, subject to the stipulations noted in the staff report. F) ADMINISTRATOR'S REPORT G) MANAGEMENT SERVICES REPORT H) ENGINEER’S REPORT I) PLANNING DEPARTMENT REPORT J) BUILDING DEPARTMENT REPORT • Operations Reports for January and February, 2016. K) PUBLIC WORKS REPORT • Seeking Board consideration of a motion to authorize the Village President to execute an Intergovernmental Agreement between the Village and the Plainfield School District as it relates to the Fort Beggs Street Lighting Improvements. Village Board Agenda March 7, 2016 Page 3 of 3 • Seeking Board consideration of a motion to authorize the Village President to execute a professional services agreement with Crawford, Murphy &Tilly, Inc. (CMT), at the standard time and material rates, for support services related to the 2016 TIGER Federal Grant application for the 143rd Street Extension Project. • Seeking Board consideration of a motion to authorize Dahme Mechanical Incorporated, the lowest bidder, to replace pumps and electrical equipment at the wastewater treatment facility at a total cost of $205,630. • Seeking Board consideration of a motion to authorize the Village President to award the 2016 Settlers’ Park Refresh and Memorial Plaza Improvements Project to D&J Landscape, Inc., the lowest bidder, in the amount of $263,686.68. • Seeking Board consideration of a motion to authorize the purchase of a 2017 Peterbilt Model 348 Snow plow Truck and Equipment from JX Peterbilt Enterprises, Inc., at the total cost of $158,983.11. L) POLICE CHIEF’S REPORT • Seeking Board consideration of a motion to authorize Mechanical, Inc. to provide/install and program a new HVAC Monitoring System for the total cost of $19,975.00. • Seeking Board consideration of a motion to renew the shooting range maintenance contract with Best Technology Systems for three years in the amount of $9,930.00 per year. • Seeking Board consideration of a motion to renew the Outdoor Warning System annual maintenance contract with Fulton Technologies in the amount of $6,526.00. • PEMA Report for January, 2016. • Operations Report for January, 2016. M) ATTORNEY’S REPORT REMINDERS: • March 9 Coffee with the Mayor – 9:00 a.m. • March 10 Historic Preservation Commission – 7:00 p.m. • March 14 Committee of the Whole Workshop – 7:00 p.m. • March 15 Plan Commission Meeting – 7:00 p.m. • March 21 Next Village Board Meeting – 7:00 p.m.