HomeMy Public PortalAboutResolution #2014-03, A Resolution Revising The Administrative And Maintenance Expenses Policy RESOLUTION# 2014-03
A RESOLUTION REVISING THE ADMINISTRATIVE AND MAINTENANCE
EXPENSES POLICY
WHEREAS, the City of Riverdale ("Riverdale") recognizes that Riverdale must incur certain
office, administrative, and regular maintenance expenses on a daily basis to facilitate the
efficient running of Riverdale; and
WHEREAS, such daily operating expenses are included in Riverdale's annual budget and are not
connected to or dependent upon any matter of discretionary city policy; and
WHEREAS,the Riverdale City Council passed Resolution 2013-17, a resolution authorizing the
City Clerk and/or Assistant City Clerk to incur city administrative, maintenance, and emergency
expenses, and upon review and further consideration,the City Council wishes to revoke
Resolution 2013-17 and replace it with this Resolution 2014-03; and
WHEREAS, the City Council wishes to continue the administrative and maintenance spending
authority to the Fire Chief to facilitate the procurement of office, administrative, and regular
maintenance goods and services for the Riverdale Fire Department as provided in Resolution
2013-17; and
WHEREAS,Riverdale finds that it is in the best interests of the community and the most
efficient use of City time and resources to authorize the City Clerk and/or Assistant City Clerk or
City Manager, if any, to authorize the incurrence of budgeted periodic daily operating
expenditures as provided in this Resolution; and
NOW, THEREFORE, BE IT RESOLVED,by the City Council of the City of Riverdale, Iowa,
that the City Clerk,the Assistant City Clerk, or the City Manager, if any, upon review and
approval by the Mayor or acting Mayor Pro Tern may incur periodic necessary expenditures for
the following items that are included within Riverdale's annual budget for such purposes,up to
Two Thousand Five Hundred Dollars ($2,500)per expenditure for (1) office, administrative,
property upkeep at City Hall and of public property throughout the City; and (2)regular and
emergency repair and maintenance expenses at City Hall and of public property throughout the
City; and
RESOLVED FURTHER,that the City Clerk,the Assistant City Clerk, or the City Manager, if
any,upon review and approval by the Mayor or acting Mayor Pro Tern and one member of the
City Council, in addition to the Mayor or any acting Mayor Pro Tem, may incur periodic
necessary expenditures for the following items that are included within Riverdale's annual
budget for such purposes, from Two Thousand Five Hundred Dollars ($2,500)to Five Thousand
Dollars($5,000)per expenditure: (1) office, administrative, property upkeep at City Hall and of
public property throughout the City; and (2)regular and emergency repair and maintenance
expenses at City Hall and of public property throughout the City; and
RESOLVED FURTHER,that the Fire Chief may incur expenditures for the following items that
are included in Riverdale's annual budget, up to Two Thousand Five Hundred Dollars ($2,500)
per expenditure: (1) office, administrative, and property upkeep at the Riverdale Fire Station and
the surrounding grounds; and(2) regular and emergency maintenance expenses at the Riverdale
Fire Station and the surrounding grounds.
RESOLVED FURTHER,that the City Clerk,Assistant City Clerk, or City Manager, if any, and
Fire Chief shall properly account for all such authorized expenditures and include the items on
the City Warrants issued to the City Council at its next regular meeting detailing the purpose and
amount thereof; and
RESOLVED FURTHER,that all such authorized expenditures will only be payable upon
approval of a City Warrant for payment by the City Council; and
RESOLVED FURTHER,that nothing in this Resolution shall be construed to give the Mayor,
any member of City Council,the City Manager, if any,the City Clerk, the Assistant City Clerk,
or the Fire Chief any authority to summarily approve any City expenditure or to approve any
expenditure that is not included in the City's annual budget without prior specific approval of the
City Council.
This Resolution shall take immediate effect.
PASSED, APPROVED AND ADOPTED THIS 6 of May, 2014.
Ayes: Channon, Seaberg, Nays:
Littrel, Halsey
Absent: Hupp
Sonya Pal'n ock,Mayor
ATTEST:
Oauf_a_tY)
Paula McIntosh, City Clerk
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