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HomeMy Public PortalAbout2020-06-18 - PERSONNEL BOARD MTG AGENDA ^p4.- City of iAft, 4 ` # ° OD 11330 Bullis Road AVYNNVO Lynwood, CA 90262 yt«,o�s' ; California (310) 603-0220 PROCEDURES FOR ADDRESSING THE MEMBERS OF THE BOARD IN ORDER TO EXPEDIATE LYNWOOD PERSONNEL BUSINESS, WE ASK THAT ALL PERSONS WISHING TO ADDRESS THE COMMISIONERS PLEASE CALL 310-603- 0220 EXT: 280 OR EMAIL MSALAS c@LYNWOOD..CA.US NO LATER THAN THREE (3) HOURS PRIOR TO MEETING, AND THE BOARD SECRETARY MARIA SALAS WILL INCLUDE IT AS PART OF THE OFFICIAL RECORD OF THE MEETING. FAILURE TO SUBMIT A REQUEST :WILL PROHIBIT THE PUBLIC FROM' ADDRESSING THE COMMISIONERS IN THE ABSENCE OF THE UNANIMOUS CONSENT OF THE COMMISSIONERS:_ PERSONNEL BOARD REGULAR MEETING Thursday, June 18, 2020 — 5:00 P.M. TELECONFERENCE VIA WEBEX PARTICIPATE BY USING THE FOLLOWING NUMBER (408) 418-9388 (ACCESS CODE): 126 167 7612 (MEETING PASSWORD): 5871 PERSONNEL BOARD MEMBERS Barbara Battle, Chairperson Jannette Flores, Vice-Chairperson Liliana Sanchez Paulette Bradley Gary Hardie AGENDA In Compliance with the Americans with Disabilities Act(ADA), if you are a disabled person and need a disability related modification or accommodation to participate in this meeting, please contact the City Clerk's Department at (310) 603-0220, ext. 214. Requests must be made as early as possible, and at least one full business day before the start of the meeting. Staff reports, writing, or other materials related to an item on this Agenda which are distributed to the Personnel Board less than 72 hours before this scheduled meeting shall be available for public inspection in the Human Resources Department located at 11330 Bullis Road, Lynwood, CA 90262, during normal business hours. 1. CALL TO ORDER R9aCt 2. CERTIFICATION OF AGENDA E ...' 3. ROLL CALL JUN 1 6 2020 Barbara Battle, Chair CITY OF LYNWOOD CITY CLERKS F 1 era ��° Personnel Board Agenda June 18,2020 Page 2 of 5 Jannette Flores, Vice-Chair Liliana Sanchez Paulette Bradley Gary Hardie 4. PLEDGE OF ALLEGIANCE 5. INVOCATION 6. APPROVAL OF MINUTES A. Request to Approve Minutes of the May 21, 2020 Regular Personnel Board Meeting. 7. PUBLIC ORAL COMMUNICATIONS (Regarding Agenda Items Only) 8. NON-AGENDA PUBLIC ORAL COMMUNICATION (This time is reserved for members of the public to address the Personnel Board relative to matters that are not on the agenda. No action may be taken on non-agenda items unless authorized by law.) 9. PERSONNEL BOARD ORAL AND WRITTEN COMMUNICATIONS PAULETTE BRADLEY, BOARD MEMBER GARY HARDIE, BOARD MEMBER LILIANA SANCHEZ, BOARD MEMBER JANNETTE FLORES, VICE-CHAIR BARBARA BATTLE, CHAIR 10. NEW/OLD BUSINESS A. Review and approve job specification/classification 1. Building Maintenance Lead Worker (new) 2. Right of Way Maintenance Lead Worker (revised) B. Closed Promotional Recruitment 1. Building Maintenance Lead Worker 2. Right of Way Maintenance Lead Worker C. Eligibility List Certification (verbal certification no distribution) 1. Assistant Administrative Analyst 2. Human Resources and Risk Specialist D. Reorganization 1. Nominations for Chairperson 2. Nominations for Vice-Chairperson 2 Personnel Board Agenda June 18,2020 Page 3 of 5 11. MANAGER'S REPORT 12. ITEMS TO BE AGENDIZED (This section is set aside to discuss any future agenda items that the Board would like staff to place on a future agenda) 13. ADJOURNMENT Next Regular Meeting scheduled for June 18, 2020. 3 Personnel Board Agenda June 18,2020 Page 4 of 5 CITY OF LYNWOOD SPECIAL MEETING OF THE PERSONNEL BOARD May 21, 2020 The Regular Meeting of the Personnel Board of the City of Lynwood was held on Thursday, May 21, 2020 at 5:00 p.m. through teleconference via Webex (408) 418-9388 Access Code: 126 739 8479 Meeting Password: 43659777. The agenda was duly posted as prescribed by the Brown Act. CALL TO ORDER Chairperson Battle called the meeting to order at 5:08 p.m. Cynthia Stafford, Director of Human Resources took roll call. Commissioner Attendance: Present— Battle, Sanchez, Bradley, Flores Absent— Hardie (Vice Chairperson Flores arrived at 5:14 p.m.) Staff: Present— Cynthia Stafford, Maria Salas Absent— None PLEDGE OF ALLEGIANCE Skipped INVOCATION Led by Chairperson Battle APPROVAL OF MINUTES Board Member Bradley made the motion and Board Member Sanchez seconded to review the minutes of the May 21, 2020 Regular Board Meeting. Roll call: Commissioner Bradley -Approved Commissioner Sanchez -Approved Chairperson Battle - Approved The minutes were approved. Motion carried. Vote 3/0. PUBLIC ORAL COMMUNICATIONS - None NON-AGENDA PUBLIC ORAL COMMUNCIATION - None 4 Personnel Board Agenda June 18,2020 Page 5 of 5 PERSONNEL BOARD ORAL AND WRITTEN COMMUNICATIONS - Please refer to audio. NEW/OLD BUSINESS ITEM A: REVIEW AND APPROVE JOB SPECIFICATIONS/CLASSIFICATIONS 1.Building Maintenance Lead Worker (new) 2.Right of Way Lead Worker (revised) MOTION: Board Member Bradley made the motion and Board Member Sanchez seconded to open for discussion the new/revised job classifications for the positions listed. Roll call: Commissioner Bradley - No Commissioner Sanchez - No Chairperson Battle — No Vice Chairperson Flores —Approve Item failed. Vote 3/1 ITEM B: CLOSED/OPEN RECRUITMENT 1. Building Maintenance Lead Worker 2. Right of Way Lead Worker MOTION: Board Member Bradley made the motion and. Board Member Sanchez seconded to table the closed promotional recruitment request for the positions listed. Roll call: Commissioner Bradley - Yes Commissioner Sanchez - Yes Chairperson Battle —Yes Vice Chairperson Flores —Yes Item tabled. Vote 4/0 MANAGER'S REPORT - Please refer to audio. ITEMS TO BE AGENDIZED - Please refer to audio. ADJOURNMENT Vice Chairperson Flores made the motion to adjourn and Board Member Sanchez seconded. The meeting adjourned at 5:42 p.m. All in favor. Motion carried. Vote 4/0. 5 w ee+d, T 1.1F0R{ CITY OF LYNWOOD Building Maintenance Lead Worker DEFINITION Under general supervision the incumbents leads, supervises and participates in a variety of skilled and semi-skilled building maintenance and trades work in the repair, maintenance, alteration and new construction of City buildings and facilities; and performs related duties as required. DISTINGUISHING CHARACTERISTICS The Building Maintenance Lead Worker is the experienced level responsible for supervising and participating in the construction repair and maintenance of City parks, buildings, and facilities. Lead responsibility over other personnel is assigned on a continuous basis to this class and the incumbent is expected to perform or demonstrate the more difficult or complex tasks and independently carry out work assignments to completion. The incumbent also assists in work planning, purchasing, record keeping, report preparation and employee selection activities. SUPERVISION RECEIVED/EXERCISED Exercises lead direction / supervision over building maintenance personnel ESSENTIAL FUNCTIONS (can include but are not limited to the following) CARPENTRY Alters, repairs or constructs articles and structures of wood, such as partitions, counters, office furniture, doors and window frames; repairs door closures, and adjusts doors; makes and repairs furniture and wooden fixtures, performing mill and cabinet work; designs, lays out, cuts, assembles, finishes and installs cabinets; maintains and repairs woodwork of buildings; repairs roofs and ceilings; installs acoustical tile on ceilings and walls; lays and replaces floor tile; cuts and installs glass; fits doors, windows, sashes and screens; hangs doors and replaces locks; assembles and installs counter tops; remodels rooms and installs partitions; may stain, paint and finish woodwork; maintains tools and BUILDING MAINTENACE LEAD WORKER PAGE 2 equipment; interprets and works from plans, diagrams and blueprints; maintains records of work performed and materials used and submits required reports; requisitions materials and supplies; may assist the Public Works Operations Supervisor in all of the above duties. ELECTRICAL Inspects, repairs, services and maintains electrical and lighting systems, including conduit and duct systems, light and power circuits, motor appliances, generators, breaker panels, fans, heaters, fixtures and clocks; maintains and repairs heating and air conditioning equipment; installs necessary interior and exterior wiring for equipment and appliances; wires new and altered buildings; performs troubleshooting work to locate defects in electrical systems; replaces fuses, cords and sockets; installs, tests, maintains intercommunication system; interprets electrical plans and specifications and checks for conformity with codes, regulations and safety orders; keeps material cost records; prepares schematic drawings; estimates time and material costs of projects; orders materials and supplies; may assist the Public Works Operations Supervisor in all of the above duties. PLUMBING Installs, maintains and repairs plumbing systems and fixtures; repairs and replaces pipes, faucets, drains, sinks, valves, fittings and fixtures; cuts and threads pipe; cleans out drains and obstructions from water and sewage systems; replaces and repairs valves; repairs hot water heaters; repairs flush valves; interprets, corrects and works from sketches, blueprints and diagrams; maintains records of work performed and materials used and submits required reports; maintains necessary inventory and requisitions materials and supplies; may assist the Public Works Operations Supervisor in all of the above duties. PAINTING AND GRAFFITI REMOVAL Uses brush, roller or spray gun in applying paint, varnish, shellac, enamel, lacquer or other protective or decorative finishes to various interior and exterior surfaces, such as wood, metal, glass, plaster, stucco, wall board, brick and cement; scrapes, sands, patches, fills or in other manner prepares surfaces for painting or repainting; applies under and finish coats; mixes paints or uses standard pre-mix colors; performs a variety of painting duties related to the carrying out of the City graffiti removal program; erects, rigs or moves scaffolding and platforms; operates sanders, grinders, compressors, spray machines, sandblaster, brushes, rollers, generator and related painting equipment; cleans brushes, rollers, generator and related painting equipment; cleans brushes, tools and other equipment; estimates amount of materials and labor required for BUILDING MAINTENACE LEAD WORKER PAGE 3 painting jobs; orders and picks up paint and related materials; maintains records and prepares required reports; may assist the Public Works Operations Supervisor in all of the above duties. HEATING, AIR CONDITIONING AND VENTILATION Repairs, services and maintains heating and ventilating equipment such as boilers, hot water and gas heaters, circulating and sump pumps, air compressors, electric motors, exhaust and circulating fans and other related equipment; repairs, services and maintains refrigeration and air conditioning equipment; replaces worn parts such as belts, expansion valves and controls; interprets plans and specifications; maintains records of work performed and materials used; submits required reports; maintains necessary inventory of parts and supplies and requisitions materials as needed; may assist the Public Works Operations Supervisor in all of the above duties. QUALIFICATIONS Knowledge of: • Standard methods of • Materials and equipment used in one or more of the building trades listed above; • Applicable building codes and ordinances;; • Safe work practices; • Recordkeeping principles and practices; and, • Principles of supervision, training and work scheduling. And Ability to: • Perform skilled work in one or more of the building trades listed above; • Use the required tools and equipment effectively and safely; • Work from basic sketches and blueprints; • Understand and carry out oral and written directions; • Estimate time and material requirements for basic projects and assignments; • Maintain accurate records; • Assign, supervise, review and lead the work of Department crews; • Perform and demonstrate a wide variety of difficult, skilled tasks in the construction, maintenance and repair of City parks and related facilities; BUILDING MAINTENACE LEAD WORKER PAGE 4 • Use required tools and equipment in a safe and effective manner; • Operate a variety of motorized equipment; • Assist in work planning, purchasing, recordkeeping, report preparation and employee selection activities; • Understand and carry out oral and written directions; • Maintain cooperative working relationships with others; • Maintain basic records of work performed and equipment used; • Establish and maintain cooperative working relationships with others' and, • Read and write at the level required for successful job performance Training and Experience: Experience: Three years of progressively responsible experience in facilities maintenance, street/grounds repair and construction activities, including experience in a lead or supervisory capacity. Special Requirements: Possession of a valid California Class C driver's license issued by the California State Department of Motor Vehicles and good driving record. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions on a case-by-case basis. Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily duties. The position also requires grasping, repetitive hand movement, and fine coordination in preparing reports using a computer keyboard. Additionally, the position requires near and far vision in reading written reports, plans, drawings, and work-related documents. Acute hearing is required when providing phone and personal service. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations. BUILDING MAINTENACE LEAD WORKER PAGE 5 This job specification should not be interpreted as all-inclusive. It is intended to identify essential functions and requirements of the job. Not all incumbents may perform all duties at all times. However, incumbents must be able to perform essential duties, with or without accommodation for disability at any time while holding this position. Adopted: 5/21/2020 CITY OF LYNWOOD [Formatted:Centered 9' r } P [Formatted:Different first page header �,l.Po4 RIGHT-OF-WAY MAINTENANCE LEAD WORKER DEFINITION Under the general supervision of the division manager,to-serves as lead_worker, to in directing, supervisinge and participatinge in the work of crews engaged in city projects of repairing and restoring to original condition property defaced, damaged or inflicted with graffiti; to-oversees the removal of graffiti by sandblasting and cleaning walls and painting walls, building, residences and structures; to oversees a variety of general clean-up projects on public right-of-ways, clearing and cleaning refuse/trash from municipal streets, alleys, gutters, sidewalks, median strips and weed abatement on landscape areas;performs other job related work as required. DISTINGUISHING CHARACTERISTICS The position allocated to this class is distinguished by the assigned responsibility for assisting in the direction, supervision and work of Laborer Workers engaged in City- wide right of way maintenance activities. Lead_worker responsibility over other personnel is.assigned on a continuous basis to this class and the incumbent is expected to perform or demonstrate the more difficult or complex tasks and independently carry out work assignments to completion. The position may also provide training to new employees. • The incumbent also assists department management in work planning, purchasing, record-keeping, and report preparation. EXAMPLES OF DUTIES Receives assignments and plans and lays out work; schedules and assigns specific duties to Laborers and other assigned staff; lead and participates in the work of the Department's crews engaged in a variety of general clean-up of public right-of-ways, and painting activities designed to carry out a programs of graffiti and refuse/trash removal; supervises crews involved in special graffiti removal projects work; oversees operation of sandblasting and other tools and equipment to remove graffiti and prepare surfaces for any needed painting; determines equipment and materials to be used including appropriate colors of paint and replacement materials; oversees and participates in the use of spray painting machines, brushes and rollers to paint surfaces of walls, buildings, residences and other structures; supervises, directs and trains workers in the use of a variety of hand and power equipment; supervises and personally performs the more complex or difficult tasks involved in a variety of general painting, building maintenance, repair duties and the various clean-up projects of public right-of-ways; drives a truck to and from work sites and to obtain necessary tools, supplies and equipment for assignments;estimates amount of paint required for job; inspects tools and RIGHT-OF-WAY MAINTENANCE LEAD VVORKER PAGE 2 • RIGHT OF JAY MAINTENANCE LEAD-WORKER PAGE 2 equipment for proper and safe condition; enforces safety practices and regulations; ensures proper care and use of tools, equipment and chemicals; assists in estimating material, labor and equipment costs for job assigned; ensures needed supplies materials and equipment are on hand; maintains records of work performed and prepares reports as required. Passe _ . - -.. .. - - . - - .-. _• -C Statc Department of Motor Vehicles. DESIRABLE QUALIFICATIONS Knowledge of: Basis materials, tools and equipment used in right-of-way clean-up, general building maintenance and repair work; General painting and building maintenance and repair practices and procedures; General arithmetic; Operation and maintenance of a variety of specialized painting and power driven equipment; Basic record-keeping and report preparation practices; Safe work practices; Activities and motivation of youth groups and gangs and their involvement in property defacement; Volunteers and community work programs; and Ability to: Assign, lead, review and direct the work of crews engaged in the performance of City-wide clean-up projects, painting and building restoration tasks; Schedule and coordinate work projects and daily work assignments. Perform the more skilled painting and related assignments; Train subordinate personnel in the use of a variety of power hand tools and power driven equipment; RIGHT-OF-WAY MAINTENANCE LEAD WORKER PAGE 3 RIGHT OF WAY MAINTENANCE LEAD WORKER PAGE 3 Deal tactfully and courteously with the public; Deal with youth groups and local gangs to solicit their cooperation in mitigation of property defacement; Work with volunteers, and other community groups to promote community beautification and pride; Estimate time and material requirements of basic projects and assignments; Assist in work planning, purchasing, record-keeping, report preparation and employee selection activities; Understand and carry our oral and written directions; Establish and maintain a cooperative working relationship with others; Read and write at the level required for successful job performance. and Training and Experience: Experience. Three years of progressively responsible experience in facilities • [Formatted:Font Arial maintenance, street/grounds repair and construction activities, [Formatted:Indent Left 0.38",Hanging: 1.13" including experience in a lead or supervisory capacity. Formatted:Font.Arial Special Requirements: Formatted:Font Arial Possession of a valid California Class C driver's license issued by the California State Department of Motor Vehicles and good driving record. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions on a case-by-case basis. RIGHT-OF-WAY MAINTENANCE LEAD WORKER PAGE 4 Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily duties. The position also requires grasping, repetitive hand movement, and fine coordination in preparing reports using a computer keyboard. Additionally, the position requires near and far vision in reading written reports, plans, drawings, and work-related documents. Acute hearing is required when providing phone and personal service. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations. This job specification should not be interpreted as all-inclusive. It is intended to identify essential functions and requirements of the job. Not all incumbents may perform all duties at all times. However, incumbents must be able to perform essential duties, with or without accommodation for disability at any time while holding this position. Adopted: 5/21/2020 TRAINING AN■ Any combination of training and c'p- '-• - - - .••e- e _ - -- -d knowledgec and abilities is qualifying. A typical way to obtain these knawledges-and cleaning, graffiti removal and Graffiti Prevention Programs.