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Home My Public Portal About1996-36 Authorizing to execute the agreement with Coastal Systems International, Inc.for services in preparing a long-term beach management planRESOLUTION NO. 96-36 A RESOLUTION OF THE VILLAGE OF KEY BISCAYNE, FLORIDA; AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE ATTACHED AGREEMENT WITH COASTAL SYSTEMS INTERNATIONAL, INC., CORAL GABLES, FLORIDA, FOR PROFESSIONAL SERVICES IN PREPARING A LONG-TERM BEACH MANAGEMENT PLAN FOR THE VILLAGE KEY BISCAYNE, FLORIDA; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Village Council supports the Long -Term Beach Nourishment and Shoreline Protection; WHEREAS, the Village Council has approved the funding of the Long -Term Beach Management Plan for the Village; WHEREAS, long-term planning for beach preservation is deemed necessary by the Village Beach Resource and Management Task Force, Brian Flynn of the Metropolitan Dade County Department of Environmental Resources Management, and the Village Council; and WHEREAS, Coastal Systems International, INC., Coral Gables, Florida, has submitted the attached agreement to perform certain professional services in conjunction with the preparation of said Long -Term Beach Management Plan; NOW THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF KEY BISCAYNE, FLORIDA AS FOLLOWS: Section 1. That the Village Manager is hereby authorized to execute the attached agreement, on behalf of the Village, with Coastal Systems International, INC., Coral Gables, Florida, for the provision of professional services relating to the preparation of the Long -Term Beach Management Plan for the Village of Key Biscayne, subject to the recommendations and approval of the Village Attorney. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 14th day of November , 1996. ITA H. ALVAREZ, VILLAGE CLERK APPROVED AS TO FORM AND LEGAL SUFFICIENCY: RIC J. EISS, VILLAGE ATTORNEY Village Council John F. Festa, Mayor John Waid, Vice Mayor Raul Uorente Hugh T. O'Reilly Michele Padovan Betty Sime Raymond P. Sullivan Village Manager C. Samuel Kissinger TO: FROM: RE: VILLAGE OF KEY BISCAYNE Office of the Village Manager October 9, 1996 MEMORANDUM The Hon able Mayor and Members of the Village Council C. S e issinger Villa anager Preparation of the Long -Term Beach Management Plan for the Village In accordance with the suggestions of the Village Beach Resource and Management Task Force, and with the passing of the budget for Fiscal Year 1997, the attached resolution has been drafted for your approval. The development of a Long -Term Beach Management Plan for the Village of Key Biscayne, is absolutely necessary to insure proper preparation for future beach preservation activities. This Long -Term Beach Management Plan will allow the Village to foresee and plan for funding, material, and contractor requirements associated with beach nourishments, is anticipated to help alleviate problems with future permitting for beach preservation activities, and should establish, locally, State-wide, and federally, the Village's need for and dedication to long-term beach nourishment and shoreline protection. 85 West McIntyre Street • Key Biscayne, Florida 33149 • (305) 365-5514 • Fax: (305) 365-8936 MISSION STATEMENT -TO PROVIDE A SAFE, QUALITY COMMUNITY ENVIRONMENT FOR ALL ISLANDERS THROUGH RESPONSIBLE GOVERNMENT." COASTAL SYSTEMS INTERNATIONAL COASTAL SYSTEMS INTERNATIONAL, INC. 464 South Dixie Highway • Coral Gables, Florida 33146 s� Tel:305/661-3655 • Fax:305/661-1914 August 27, 1996 Mr. C. Samuel Kissinger Village Manager VILLAGE OF KEY BISCAYNE 85 West McIntyre Street Key Biscayne, Florida 33149 135010 RE: ENGINEERING SERVICES RELATIVE TO THE VILLAGE OF KEY BISCAYNE LONG-TERM BEACH RENOURISHMENT PROJECT, DADE COUNTY, FLORIDA Dear Mr. Kissinger: This is to submit the proposal for coastal engineering services relative to the Village of Key Biscayne Long -Term Beach Renourishment project. The following are the proposed terms of agreement for engineering services to be provided by Coastal Systems International, Inc. (Coastal Systems) for the Village of Key Biscayne (Village): PART I - COASTAL ENGINEERING ASSESSMENT The following coastal engineering evaluations will be conducted to determine the beach performance subsequent to the 1987 beach nourishment project, understand the littoral processes within the project region, and develop a long-term beach management plan. This beach management plan report will identify potential sand sources and available funding sources at Federal, State and local levels. The specific details of this engineering assessment are described in the following: a) Data Collection: Coastal Systems will collect and review available data relating to shoreline changes along Key Biscayne. Reports prepared by the US Army Corps of Engineers (COE) and other studies describing the history and performance of beach nourishment project within the project vicinity will be reviewed. Available hydrographic survey data will also be compiled within Coastal Systems' computer database to facilitate volumetric comparisons along the project shoreline and vicinity. The compiled hydrographic survey database will later be transferred to the Village for their own use. Coastal, Environmental, Civil, Engineering and Management 135010 Mr. C. Samuel Kissinger August 27, 1996 Page 2 6) Shoreline/Volumetric Changes and Regional Sediment Budget: Coastal Systems will calculate the historical shoreline and volumetric changes within the region using available hydrographic surveys. In addition, these available hydrographic surveys will be compared to the original project design as outlined in the COE's General Design Memorandum and as constructed during the 1987 beach nourishment project. The performance of the beach nourishment project constructed within the region will be evaluated. The historical rate of erosion or accretion along the project beach will be assessed. This evaluation of historical shoreline and volumetric changes may be utilized to identify "hot spots" along the project shoreline, where exceptional erosion rates are noted. In addition, these evaluations will assist in understanding littoral processes within the project area and in developing the optimum beach management plan. A sediment budget will be developed for the region that describes volumetric changes within specific segments established from Crandon Park south to Bill Baggs State Park. The net longshore sediment transport rate within the active littoral system within each of the established segments will be confirmed. c) Sand Source Evaluations: Coastal Systems will coordinate with DERM and COE to evaluate the available sources of sand fill suitable for renourishing the beach. Coastal Systems will review available geotechnical data towards assessing the quality and compatibility of these various beach fill materials. The expected performance and estimated cost of the various sand fill materials will be compared. The sand fill materials to be considered include offshore borrow sites and upland sources. The methods of construction and associated costs . of using various sand fill materials will be analyzed. d) Conceptual Plan: Coastal Systems will develop an optimum conceptual design plan for renourishing the entire beach along the Village based on the historic erosion rate within the area. Coastal Systems will review the design plan as developed by the U.S. Army Corps of Engineers in 1987. The development of the conceptual plan will also take into consideration of the extent of the nearshore seagrasses, which will be delineated by DERM. Coastal Systems will calculate the quantity of sands required for the beach renourishment project and identify the frequency of the beach renourishment project within a 50 year time frame. The costs associated with implementation of the plan using various sand sources will be calculated. COASTAL SYSTEMS INTERNATIONAL, INC. • Coastal, Environmental, Civil, Engineering and Management 135010 Mr. C. Samuel Kissinger August 27, 1996 Page 3 e) Funding Evaluation: Coastal Systems will explore the funding availability from the U.S. Army Corps of Engineers, the State of Florida and Dade County for implementation of this long-term beach renourishment project. Based on the above identified plan, Coastal Systems will coordinate with DERM (Dade County) to explore the feasibility of Federal participation for the project under the provisions of Section 103. Coastal Systems will also evaluate the present state funding status and coordinate with DERM to include this project in the Dade County funding application to the State. The processes and time required for obtaining the Federal, State and/or County findings will be described in the report. The deadlines for funding applications for various regulatory agencies will be identified and incorporated into the 5 -year beach management plan schedule. The amount of funding available from various agencies will also be presented. 1) Management Plan Report: A beach management plan report will be prepared summarizing the findings and making recommendations for the optimum design of beach renourishment along the Village of Key Biscayne. Specifically, this report will include detailed descriptions of coastal processes, sand source and funding evaluations and beach management plan. A 50 - year beach management plan will be developed, outlining quantity of sands needed for the Village over a 50 -year time span as well as identifying most cost effective sand source to meet the needs. A detailed 5 -year plan will also be included in the report. This plan will specify the details of the plan elements and sequential occurrence of each plan element towards implementing a beach renourishment project within 5 years. PART Ij- CLIENT DIRECTED MEETINGS The phases of services provides for all local meetings with the Village, DERM and other professionals. Specifically, Coastal Systems will attend meetings with the Village, DERM, and/or other professionals, as required by the Village, to discuss permitting and funding strategy and/or progress and review the beach management plan. Coastal Systems may also meet with the Village and/or regulatory agency staff on site to observe project status. GENERAL Fees: Coastal Systems will invoice the Village for Part I services on a percentage complete basis for the fees identified herein. Fees for Part II services will be invoiced on an hourly basis pursuant to the Rate Schedule identified in our current agreement with Dade County. Expenses, report preparation and costs relative to travel and accommodations will be invoiced separately pursuant to the above - mentioned Rate Schedule. Invoices will be submitted by the 15th of each month for the previous month's work. Invoices are to be paid within 30 days of receipt of the invoice by the Village. Invoices not paid after 30 days and COASTAL SYSTEMS INTERNATIONAL, INC. • Coastal, Environmental, Civil, Engineering and Management 135010 Mr. C. Samuel Kissinger August 27, 1996 Page 4 not in dispute will incur interest at a rate of 1.5 percent per month. We look forward to working with you towards developing a successful beach management plan for the Village of Key Biscayne. Please return a signed copy of this agreement to us which will serve as our Authorization to Proceed. Should you have any questions or require any additional information, please do not hesitate to contact me. Sincerely, COASTAL SYSTEMS INTERNATIONAL, INC. SIGNED: PL:ba ( Paul C. -P. l;,in, Ph.D., P.E. Associate DATE: Mr. Samuel Kissinger, Village Manager Village of Key Biscayne cc: Mr. R. Harvey Sasso, P.E., Coastal Systems F.:IPROIEGT1330101COASTALUUSS2PRO. WPD COASTAL SYSTEMS INTERNATIONAL, INC. • Coastal, Environmental, Civil, Engineering and Management 135010 COST BREAKDOWN FOR LONG-TERM BEACH MANAGEMENT PLAN VILLAGE OF KEY BISCAYNE, DADE COUNTY, FL DESCRIPTION Project Manager Project Engineer Engineer Technician _ AutoCad Draft Clerical Fees Expenses 1. COASTAL ENGINEERING ASSESSMENT • a) Literature Review & Data Collection 5 36 10 $3,047 $500 b) ShorelineNolumetric Changes & Regional Sediment Budget 20 100 35 8 $9,994 c) Conceptual Plan 10 36 35 8 $4,968 d} Sand Source Evaluation 21 36 $4,037 $250 e) Funding Evaluation 24 24 $3,516 $250 f) Beach Management Plan Report 12 56 36 40 $7,514 $1,000 1!. VILLAGE DIRECTED MEETINGS Hourly Total Hours 92 288 35 71 66 Hourly Rate ($/hr) $83 $64 $48 $45 $33 TOTAL $7,590 $18,432 $1,680 $3,195 $2,178 $33,075: $2,000 GRAND TOTAL •. $35,075 t 1135 AstOBre