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HomeMy Public PortalAbout04-19-2007THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, APRIL 19, 2007 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, April 19, 2007, in the Community Room at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Mary Jo Flood. Also attending were Assistant City Attorney Kenyatta Cox, Director of Public Works and Engineering Greg Stiens, Human Resource Director William Harris, Director of Metropolitan Development Tony Foster and Captain Terry Hopkins. The following business was conducted: CALL TO ORDER Robinson called the meeting to order and noted for the minutes that all board members and legal counsel were present. APPROVAL OF MINUTES Robinson made a request to the board to approve the minutes for the April 13, 2007 meeting. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. CLAIMS FOR PAYMENT Robinson made a request to the board to approve the claims for payment in the amount of $112,430.93. Items of significance were a payment to Marsh USA in the amount of $20,383.88 for Workers Compensation on the City's policy, $18,604.80 to Zoll Medical Corporation for external defibrillators for the Fire Department, a payment to Culy Construction in the amount of $11,151.44 for raising manholes and $13,523.63 to Lacey Building Corporation for the Achieva Expansion Project. The money to Lacey Building is a pass through grant. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. REQUEST A. Robinson made a request to the board to approve a curb cut at 3300 Breckenridge. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. Board of Works Minutes April 19, 2007 Page 2 of 4 ADDENDUMS A. Robinson brought to the board a request that was presented by Metropolitan Director Tony Foster for the approval of Addendum No. 1 to Contract No. 40 -2007 that is the Contract with Ground Rules, Inc for the Zoning Update Project. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. CONTRACTS A. Robinson brought to the board a request that was presented by Human Resource Director William Harris for the approval of the AFSCME Agreement. He summarized the changes that were made in the contract from the previous agreement. Adding the Park Department was one of the changes. Some of the other changes included adjusting the excluded positions in Sanitary and Park Departments. Article 3 — Sexual Harassment had language from the City's Personnel Policy added to the contract. Article 5 — Union Rights - Section 4 - the responsibilities of the Union Stewarts or Alternates. Also in this section the days per year for the Union Representatives to attend Union conventions and training went from 22 days to 15. Article 6 — Hours of Work - it was added that employees that work 8 hours or longer in a higher paying position within a pay period shall be paid the wages of that position. Article 7 Overtime Pay and Scheduling - it was added that employees can choose if they want to be paid overtime or comp time. This year because the budget has already been set they can only take the comp time. Another change was that overtime is to be offered to the employees that are normally assigned to do the work and if can't be filled by that procedure than going by seniority it has to be assigned to whatever employee is qualified to do the job. Article 8 — Work Rules -there was added the clarification of the "The Union" consists of Local Union President, Vice - President, Recording Secretary, and AFSCME Council 62, Executive Director or designee. Article 10 — Discipline and Discharge - was set up for clarification of the procedure. Article 11 — Grievance Procedures - Section 1 was added what defines a grievance and what procedure to follow. Section 2 clarifies the steps. Article 13 — Layoffs - The City shall give the Union and all affected employees at least thirty days advance of any layoff. In the event of a legitimate /verifiable emergency, the thirty days time frame may be reduced by mutual agreement of the parties. The layoff steps are also defined in this section. Article 15 — Seniority and Years of Service - Section 1 the Park Department Seniority was added Language was changed for clarification. Article 16 — Job Bidding - Section 2 - All employees covered by the agreement except orientation employees may bid on a Bargaining Unit posted position. Also the trial period went from 5 to 15 days and evaluations during that period. If an employee is disqualified from a position that employee will be placed on lay -off status subject to recall and placement in the first available position for which that employee is the most senior qualified. In Article 18 — Personal Day, Sick Days, and Leave of Absence - the sick days were increased from 6 to 7 days. Also in this section days of illness was clarified by work days instead of calendar days. In Article 19 — Bereavement Leave - clarifications for procedure for asking for time off for bereavement. Also it states that if more time for bereavement is needed the Board of Works Minutes April 19, 2007 Page 3 of 4 employee can use accrued vacation days, personal days and /or sick days. Article 22 - Family and Medical Leave have to be governed by the Medical Leave Act of 1993. In Article 23 — Insurance and Other Benefits - it gives the cost of the City's insurance plans for the members. There was also a change where the City agrees to recognize 1 instead of 2 members of the AFSCME's Bargaining Unit as a member of the City Insurance Committee. Article 24 — Light Duty Work section was added for clarification. Article 27 — Labor/Management Committees was restructured so they would work better. The biggest change in Article 28 — Training - was that the city will pay for required CDL physical exams and job related certifications and the employee may choose to use his /hers doctor. Article 31 — Retirement - it was changed to read to refer to Article 23 D for retiree Insurance requirements and benefits. Article 32 — Wages and Other Compensation - Section 1 - the Street and Sanitation departments will receive 1.5% across the board and the Parks Department will receive 3.0 %. Also the rate of pay at which a new hire starts is specified at 90% to 100% of base over a six month period. There is a change on specified dollar amounts for clothing where $150.00 is allowed to purchase winter apparel every 2 years and $125.00 to purchase safety boots every year. In Section 2 - Longevity pay is a big change and it is stated in the section now that is paid. Article 35 — Management Rights - this section defines the rights of the City in the management of the operations of the City. In Article 37 — General Provisions this section was used to clarify and clear up some things that weren't real clear in the old contract. Article 38 — Duration deals with the term of the contract which is from the time of ratification until December 31, 2009. The original contract will be on file in the Clerk's Office. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. B. Robinson made a request to the board to approve Contract No. 28 -2007 for the Impound and Storage with Stamper's. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. C. Robinson made a request to the board to approve the two contracts for the Towing of City Owned Vehicles. Those contracts are as follow: 1) Regular Vehicles — Contract No. 29 -2007 with H & H Wrecker Services — Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. 2) Heavy Vehicles — Contract No. 30 -2007 with H & H Wrecker Services — Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. BID OPENINGS A. Robinson brought to the board the bids to be opened for the Infrastructure Rehabilitation at West Main Street from 1st to 5th Streets. Those bids are as follows: 1) Bowlin Construction - $271.961.00 2) L J Deweese Company - $237,122.00 Board of Works Minutes April 19, 2007 Page 4 of 4 ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Karen Chasteen Karen Chasteen, City Clerk