HomeMy Public PortalAbout04-19-2007THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND, INDIANA, APRIL 19, 2007
The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M.,
Thursday, April 19, 2007, in the Community Room at the Municipal Building, 50 North 5th
Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson
and Mary Jo Flood. Also attending were Assistant City Attorney Kenyatta Cox, Director of
Public Works and Engineering Greg Stiens, Human Resource Director William Harris, Director
of Metropolitan Development Tony Foster and Captain Terry Hopkins.
The following business was conducted:
CALL TO ORDER
Robinson called the meeting to order and noted for the minutes that all board members and legal
counsel were present.
APPROVAL OF MINUTES
Robinson made a request to the board to approve the minutes for the April 13, 2007 meeting.
Flood made a motion to approve with a second by Lawson. The motion was unanimously
passed.
CLAIMS FOR PAYMENT
Robinson made a request to the board to approve the claims for payment in the amount of
$112,430.93. Items of significance were a payment to Marsh USA in the amount of $20,383.88
for Workers Compensation on the City's policy, $18,604.80 to Zoll Medical Corporation for
external defibrillators for the Fire Department, a payment to Culy Construction in the amount of
$11,151.44 for raising manholes and $13,523.63 to Lacey Building Corporation for the Achieva
Expansion Project. The money to Lacey Building is a pass through grant. Lawson made a
motion to approve with a second by Flood. The motion was unanimously passed.
REQUEST
A. Robinson made a request to the board to approve a curb cut at 3300 Breckenridge.
Flood made a motion to approve with a second by Lawson. The motion was
unanimously passed.
Board of Works Minutes
April 19, 2007
Page 2 of 4
ADDENDUMS
A. Robinson brought to the board a request that was presented by Metropolitan Director
Tony Foster for the approval of Addendum No. 1 to Contract No. 40 -2007 that is the
Contract with Ground Rules, Inc for the Zoning Update Project. Lawson made a
motion to approve with a second by Flood. The motion was unanimously passed.
CONTRACTS
A. Robinson brought to the board a request that was presented by Human Resource
Director William Harris for the approval of the AFSCME Agreement. He
summarized the changes that were made in the contract from the previous agreement.
Adding the Park Department was one of the changes. Some of the other changes
included adjusting the excluded positions in Sanitary and Park Departments. Article
3 — Sexual Harassment had language from the City's Personnel Policy added to the
contract. Article 5 — Union Rights - Section 4 - the responsibilities of the Union
Stewarts or Alternates. Also in this section the days per year for the Union
Representatives to attend Union conventions and training went from 22 days to 15.
Article 6 — Hours of Work - it was added that employees that work 8 hours or longer
in a higher paying position within a pay period shall be paid the wages of that
position. Article 7 Overtime Pay and Scheduling - it was added that employees can
choose if they want to be paid overtime or comp time. This year because the budget
has already been set they can only take the comp time. Another change was that
overtime is to be offered to the employees that are normally assigned to do the work
and if can't be filled by that procedure than going by seniority it has to be assigned to
whatever employee is qualified to do the job. Article 8 — Work Rules -there was
added the clarification of the "The Union" consists of Local Union President, Vice -
President, Recording Secretary, and AFSCME Council 62, Executive Director or
designee. Article 10 — Discipline and Discharge - was set up for clarification of the
procedure. Article 11 — Grievance Procedures - Section 1 was added what defines a
grievance and what procedure to follow. Section 2 clarifies the steps. Article 13 —
Layoffs - The City shall give the Union and all affected employees at least thirty days
advance of any layoff. In the event of a legitimate /verifiable emergency, the thirty
days time frame may be reduced by mutual agreement of the parties. The layoff steps
are also defined in this section. Article 15 — Seniority and Years of Service -
Section 1 the Park Department Seniority was added Language was changed for
clarification. Article 16 — Job Bidding - Section 2 - All employees covered by the
agreement except orientation employees may bid on a Bargaining Unit posted
position. Also the trial period went from 5 to 15 days and evaluations during that
period. If an employee is disqualified from a position that employee will be placed
on lay -off status subject to recall and placement in the first available position for
which that employee is the most senior qualified. In Article 18 — Personal Day, Sick
Days, and Leave of Absence - the sick days were increased from 6 to 7 days. Also in
this section days of illness was clarified by work days instead of calendar days. In
Article 19 — Bereavement Leave - clarifications for procedure for asking for time off
for bereavement. Also it states that if more time for bereavement is needed the
Board of Works Minutes
April 19, 2007
Page 3 of 4
employee can use accrued vacation days, personal days and /or sick days. Article 22 -
Family and Medical Leave have to be governed by the Medical Leave Act of 1993.
In Article 23 — Insurance and Other Benefits - it gives the cost of the City's insurance
plans for the members. There was also a change where the City agrees to recognize 1
instead of 2 members of the AFSCME's Bargaining Unit as a member of the City
Insurance Committee. Article 24 — Light Duty Work section was added for
clarification. Article 27 — Labor/Management Committees was restructured so they
would work better. The biggest change in Article 28 — Training - was that the city
will pay for required CDL physical exams and job related certifications and the
employee may choose to use his /hers doctor. Article 31 — Retirement - it was
changed to read to refer to Article 23 D for retiree Insurance requirements and
benefits. Article 32 — Wages and Other Compensation - Section 1 - the Street and
Sanitation departments will receive 1.5% across the board and the Parks Department
will receive 3.0 %. Also the rate of pay at which a new hire starts is specified at 90%
to 100% of base over a six month period. There is a change on specified dollar
amounts for clothing where $150.00 is allowed to purchase winter apparel every 2
years and $125.00 to purchase safety boots every year. In Section 2 - Longevity pay
is a big change and it is stated in the section now that is paid. Article 35 —
Management Rights - this section defines the rights of the City in the management of
the operations of the City. In Article 37 — General Provisions this section was used to
clarify and clear up some things that weren't real clear in the old contract. Article 38
— Duration deals with the term of the contract which is from the time of ratification
until December 31, 2009. The original contract will be on file in the Clerk's Office.
Flood made a motion to approve with a second by Lawson. The motion was
unanimously passed.
B. Robinson made a request to the board to approve Contract No. 28 -2007 for the
Impound and Storage with Stamper's. Lawson made a motion to approve with a
second by Flood. The motion was unanimously passed.
C. Robinson made a request to the board to approve the two contracts for the Towing of
City Owned Vehicles. Those contracts are as follow:
1) Regular Vehicles — Contract No. 29 -2007 with H & H Wrecker
Services — Flood made a motion to approve with a second by Lawson.
The motion was unanimously passed.
2) Heavy Vehicles — Contract No. 30 -2007 with H & H Wrecker Services
— Lawson made a motion to approve with a second by Flood. The
motion was unanimously passed.
BID OPENINGS
A. Robinson brought to the board the bids to be opened for the Infrastructure
Rehabilitation at West Main Street from 1st to 5th Streets. Those bids are as follows:
1) Bowlin Construction - $271.961.00
2) L J Deweese Company - $237,122.00
Board of Works Minutes
April 19, 2007
Page 4 of 4
ADJOURNMENT
There being no further business, on a motion duly made, seconded and passed unanimously. The
meeting was adjourned.
S/S Vicki Robinson
Vicki Robinson, President
ATTEST: S/S Karen Chasteen
Karen Chasteen, City Clerk