HomeMy Public PortalAboutResolution #2008-09, A Resolution Amending A Fee Schedule For Expenses Incurred In Fulfilling Iowa Code Chapter 22 Public Records Requests RESOLUTION# 2008-09
A RESOLUTION AMENDING A FEE SCHEDULE FOR EXPENSES INCURRED
IN FULFILLING IOWA CODE CHAPTER 22 PUBLIC RECORDS REQUESTS.
WHEREAS,the Riverdale City Council adopted a fee policy on June 19, 2007, for
expenses incurred in fulfilling public records requests made pursuant to Iowa Code
Chapter 22;
WHEREAS,the current fee policy in effect does not reflect the cost for providing digital
video disks (DVDs) or compact discs(CDs)to the public;
WHEREAS,the Riverdale City Council has determined that the cost for providing the
DVDs or CDs to the public should be the estimated actual cost to the City of$1.00 per
DVD or CD;
WHEREAS,the $1.00 per DVD or CD charge applies to the actual cost of the DVD or
CD and does not exclude additional charges that may apply under Sections B, C, and D
of the fee policy; and
WHEREAS,when an individual requests to review an original record, that record is
removed from its place of storage and the chance for damage to or loss of original records
is greatly increased the longer such records are not kept in their designated locations,
making a time limit on reviewing original records appropriate.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Riverdale,
Iowa, adopt the attached Fee Schedule for public records requests, which has been
amended to reflect the charges for providing DVDs or CDs.
BE IT FURTHER RESOLVED, by the City Council of the City of Riverdale, Iowa,that
original records retrieved for inspection shall only be held for inspection for a period of
one week(7 calendar days) from the date the requesting person or party is notified that
the records have been retrieved. After the expiration of one week(7 calendar days),the
records shall be returned to their designated locations, and any subsequent request to
retrieve or inspect such records shall be treated as a new and distinct request.
This Resolution shall take immediate effect.
PASSED, APPROVED AND ADOPTED THIS 6th day of May, 2008.
Ayes: Nays: Absent:
Franklin Hupp
Channon Halsey
Littrel
-ff Grinsue, Mayor
ATTEST:
Theresa Ralfs, City Clerk
1y City of Riverdale,Iowa
Records Request Form
Name (Full Legal Name)
Address
Description of Records Requested:
REQUEST
❑Request made in writing ❑Requesting ❑Request made verbally
❑Email ❑Copies ❑Phone message
❑Facsimile ❑View originals ❑Direct phone conversation
❑Postal mail ❑In-person
❑In-person
Submitted on: (Date and Time)
Request processed on: (Date and Time)
Estimate of fees,if applicable:$ Advance deposit retained,if applicable:$
10 Business Days from Request: (Date and Time)
Note: A reasonable delay is permissible to determine if the record is a confidential record,but the delay shall not exceed twenty calendar
days and ordinarily should not exceed ten business days.
20 Calendar Days for Submission: (Date and Time)
Date on Which Legal Counsel's Opinion Sought:
NOTIFICATION
Notified that documents are ready for(select one)❑pick-up at City Hall during posted hours,❑pick-up at
City Hall by appointment(date and time as listed below)❑examination of the original at City Hall during
posted hours, ❑examination of the original at City Hall by appointment(date and time as listed below),or
❑documents will be mailed to the individual via certified mail at the individual's expense.
1. (Date)and (Time)
❑In-person❑phone message❑direct phone conversation❑email(check all that apply)
2. (Date)and (Time)
❑In-person❑phone message❑direct phone conversation❑email(check all that apply)
Notes or Special Requests:
Appointments are available between 9:00 a.m.and 12:00 p.m.and 1:00 p.m.and 4:00 p.m.Monday through
Friday,excluding legal holidays.
A copy of the Fee Schedule,which outlines the fees applicable to public records requests,is available free of
charge. Please note,original documents will be made available for review under the supervision of the
custodian with the exception of documents that contain confidential information as provided by both federal
and state law including but not limited to Iowa Code Section 22.7,HIPAA and the National Security Act.
FEES
Photocopies(5 free annually): pages, fee$ ($0.25/page)
Laser printed pages: pages, fee$ ($0.10/page)
Facsimile(max.5 pages) pages, fee$ ($1.00/page)
CDs or DVDs CD/DVD,fee$ ($1.00/CD or DVD)
Postage(certified mail) fee$ (actual cost)
Non-Incidental and Supervisory
Services(15 minutes free weekly) minutes,fee$ ($3.50 to$5.00/15 minutes)
Initials of employee performing services
Other Expenses Incurred: (description),fee$
TOTAL FEE:$ ,Paid On
ACCEPTANCE&RECEIPT
Documents were received and acknowledged on:
Date Recipient's Full Name—Please Print
Custodian's Signature Recipient's Signature
Updated and approved by council on May 6,2008