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HomeMy Public PortalAbout123-2013 - Sanitary & Stormwater - Environemental Construction Inc - On call asphalt street cut repair.G„EE,„E„T ORIGINAL ATHISTS AGREEMENT made and entered into this 11 day of 2013, by and between the City of Richmond, Indiana, a municipal corporatio ting by and through its Board of Sanitary Commissioners and its Board of Storm Water Management (hereinafter referred to as the "City") and Environmental Construction, Inc., 13150 West County Rd. 300 North, Yorktown, Indiana 47396 (hereinafter referred to as the "Contractor"). SECTION I. STATEMENT AND SUBJECT OF WORK City hereby retains Contractor for the performance of asphalt street cut repairs on an as -needed basis. A Request for Quotes dated May 30, 2013 has been made available for inspection by Contractor, is on file in the office of the Sanitation Department, and is hereby incorporated by reference and made a part of this Agreement. Contractor agrees to abide by the same. The response of Contractor to said Request for Quotes dated June 7, 2013 is attached hereto as Exhibit "A", consisting of four (4) pages, and is hereby incorporated by reference and made a part of this Agreement. Contractor shall provide all equipment and services listed on Exhibit "A," as requested by City, pursuant to the terms listed in Exhibit "A." Should any provisions, terms, or conditions contained in any of the documents attached hereto as Exhibits, or in any of the documents incorporated by reference herein, conflict with any of the provisions, terms, or conditions of this Agreement, this Agreement shall be controlling. The Contractor shall furnish all labor, material, equipment, and services necessary for the proper completion of all work specified. No performance of services shall commence until the following has been met: 1. The City is in receipt of any required certificates of insurance and/or warranties; 2. The City is in receipt of any required affidavit signed by Contractor in accordance with Indiana Code 22-5-1.7-11(a)(2);and 3. A purchase order has been issued by the Purchasing Department. SECTION 1I. STATUS OF CONTRACTOR Contractor shall be deemed to be an independent contractor and is not an employee or agent of the City of Richmond. The Contractor shall provide, at its own expense, competent supervision of the work. SECTION III. COMPENSATION City shall pay Contractor at the rates indicated on Exhibit "A," in a total amount not to exceed Fifteen Thousand Dollars and Zero Cents ($15,000.00). Contract No. 123 -2013 Page 1 of 6 SECTION IV. TERM OF AGREEMENT This Agreement shall become effective upon execution of the Agreement and shall continue in effect through December 31, 2013. Notwithstanding the term of this Agreement, City may terminate this Agreement in whole or in part, for cause, at any time by giving at least five (5) working days written notice specifying the effective date and the reasons for termination which shall include but not be limited to the following: a. failure, for any reason of the Contractor to fulfill in a timely manner its obligations under this Agreement; b. submission of a report, other work product, or advice, whether oral or written, by the Contractor to the City that is incorrect, incomplete, or does not meet reasonable professional standards in any material respect; c. ineffective or improper use of funds provided under this Agreement; d. suspension or termination of the grant funding to the City under which this Agreement is made; or e. unavailability of sufficient funds to make payment on this Agreement. In the event of such termination, the City shall be required to make payment for all work performed prior to the date this Agreement is terminated, but shall be relieved of any other responsibility herein. This Agreement may also be terminated, in whole or in part, by mutual Agreement of the parties by setting forth the reasons for such termination, the effective date, and in the case of partial termination, the portion to be terminated. SECTION V. INDEMNIFICATION AND INSURANCE Contractor agrees to obtain insurance and to indemnify the City for any damage or injury to person or property or any other claims which may arise from the Contractor's conduct or performance of this Agreement, either intentionally or negligently; provided, however, that nothing contained in this Agreement shall be construed as rendering the Contractor liable for acts of the City, its officers, agents, or employees. Contractor shall as a prerequisite to this Agreement, purchase and thereafter maintain such insurance as will protect it from the claims set forth below which may arise out of or result from the Contractor's operations under this Agreement, whether such operations by the Contractor or by any sub -contractors or by anyone directly or indirectly employed by any of them, or by anyone for whose acts the Contractor may be held responsible. Coverag Limits A. Worker's Compensation & Statutory Disability Requirements B. Employer's Liability $100,000 C. Comprehensive General Liability Page 2 of 6 Section 1. Bodily Injury Section 2. Property Damage D. Comprehensive Auto Liability Section 1. Bodily Injury Section 2. Property Damage $1,000,000 each occurrence $2,000,000 aggregate $1,000,000 each occurrence $1,000,000 each person $1,000,000 each occurrence $1,000,000 each occurrence E. Comprehensive Umbrella Liability $1,000,000 each occurrence $1,000,000 each aggregate SECTION VI. COMPLIANCE WITH WORKER'S COMPENSATION LAW Contractor shall comply with all provisions of the Indiana Worker's Compensation Iaw, and shall, before commencing work under this Agreement, provide the City a certificate of insurance, or a certificate from the industrial board showing that the Contractor has complied with Indiana Code Sections 22-3-2-5, 22-3-5-1 and 22-3-5-2. If Contractor is an out of state employer and therefore subject to another state's worker's compensation law, Contractor may choose to comply with all provisions of its home state's worker's compensation law and provide the City proof of such compliance in lieu of complying with the provisions of the Indiana Worker's Compensation Law. SECTION VII. COMPLIANCE WITH INDIANA E-VERIFY PROGRAM REQUIREMENTS Pursuant to Indiana Code 22-5-1.7, Contractor is required to enroll in and verify the work eligibility status of all newly hired employees of the contractor through the Indiana E-Verify program. Contractor is not required to verify the work eligibility status of all newly hired employees of the contractor through the Indiana E-Verify program if the Indiana E-Verify program no longer exists. Prior to the performance of this Agreement, Contractor shall provide to the City its signed Affidavit affirming that Contractor does not knowingly employ an unauthorized alien in accordance with IC 22-5-1.7-11 (a) (2). In the event Contractor violates IC 22-5-1.7 the Contractor shall be required to remedy the violation not later than thirty (30) days after the City notifies the Contractor of the violation. If Contractor fails to remedy the violation within the thirty (30) day period provided above, the City shall consider the Contractor to be in breach of this Agreement and this Agreement will be terminated. If the City determines that terminating this Agreement would be detrimental to the public interest or public property, the City may allow this Agreement to remain in effect until the City procures a new contractor. If this Agreement is terminated under this section, then pursuant to IC 22-5-1.7-13 (c) the Contractor will remain liable to the City for actual damages. SECTION VIII. IRAN INVESTMENT ACTIVITIES Pursuant to Indiana Code (IC) 5-22-16.5, Contractor certifies that Contractor is not engaged in investment activities in Iran. In the event City determines during the course of this Agreement that this certification is no longer valid, City shall notify Contractor in writing of said determination and shall give contractor ninety (90) days within which to respond to the written notice. In the event Contractor fails to demonstrate to the City that the Contractor has Page 3 of 6 ceased investment activities in Iran within ninety (90) days after the written notice is given to the Contractor, the City may proceed with any remedies it may have pursuant to IC 5-22- 16.5. In the event the City determines during the course of this Agreement that this certification is no longer valid and said determination is not refuted by Contractor in the manner set forth in IC 5-22-16.5, the City reserves the right to consider the Contractor to be in breach of this Agreement and terminate the agreement upon the expiration of the ninety (90) day period set forth above. SECTION IX. PROHIBITION AGAINST DISCRIMINATION A. Pursuant to Indiana Code 22-9-1-10, Contractor, any sub -contractor, or any person acting on behalf of Contractor or any sub -contractor shall not discriminate against any employee or applicant for employment to be employed in the performance of this Agreement, with respect to hire, tenure, terms, conditions or privileges of employment or any matter directly or indirectly related to employment, because of race, religion, color, sex, disability, national origin, or ancestry. B. Pursuant to Indiana Code 5-16-6-1, the Contractor agrees: That in the hiring of employees for the performance of work under this Agreement of any subcontract hereunder, Contractor, any subcontractor, or any person acting on behalf of Contractor or any sub -contractor, shall not discriminate by reason of race, religion, color, sex, national origin or ancestry against any citizen of the State of Indiana who is qualified and available to perform the work to which the employment relates; 2. That Contractor, any sub -contractor, or any person action on behalf of Contractor or any sub -contractor shall in no manner discriminate against or intimidate any employee hired for the performance of work under this Agreement on account of race, religion, color, sex, national origin or ancestry; That there may be deducted from the amount payable to Contractor by the City under this Agreement, a penalty of five dollars ($5.00) for each person for each calendar day during which such person was discriminated against or intimidated in violation of the provisions of the Agreement; and 4. That this Agreement may be canceled or terminated by the City and all money due or to become due hereunder may be forfeited, for a second or any subsequent violation of the terms or conditions of this section of the Agreement. C. Violation of the terms or conditions of this Agreement relating to discrimination or intimidation shall be considered a material breach of this Agreement. SECTION X. RELEASE OF LIABILITY Contractor hereby agrees to release and hold harmless the City and all officers, employees, or agents of the same from all liability which may arise in the course of Contractor's performance of its obligations pursuant to this Agreement. SECTION XI. MISCELLANEOUS This Agreement is personal to the parties hereto and neither party may assign or delegate any of its rights or obligations hereunder without the prior written consent of the other party. Any such delegation or assignment, without the prior written consent of the other party, shall be null and Page 4 of 6 void. This Agreement shall be controlled by and interpreted according to Indiana law and shall be binding upon the parties, their successors and assigns. This document constitutes the entire Agreement between the parties, although it may be altered or amended in whole or in part at any time by filing with the Agreement a written instrument setting forth such changes signed by both parties. By executing this Agreement the parties agree that this document supersedes any previous discussion, negotiation, or conversation relating to the subject matter contained herein. This Agreement may be simultaneously executed in several counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument. The parties hereto submit to jurisdiction of the courts of Wayne County, Indiana, and any suit arising out of this Contract must be filed in said courts. The parties specifically agree that no arbitration or mediation shall be required prior to the commencement of legal proceedings in said Courts. By executing this Agreement, Contractor is estopped from bringing suit or any other action in any alternative forum, venue, or in front of any other tribunal, court, or administrative body other than the Circuit or Superior Courts of Wayne County, Indiana, regardless of any right Contractor may have to bring such suit in front of other tribunals or in other venues. Any person executing this Contract in a representative capacity hereby warrants that he/she has been duly authorized by his or her principal to execute this Contract. In the event of any breach of this Agreement by Contractor, and in addition to any other damages or remedies, Contractor shall be liable for all costs incurred by City in its efforts to enforce this Agreement, including but not limited to, City's reasonable attorney's fees. In the event that an ambiguity, question of intent, or a need for interpretation of this Agreement arises, this Agreement shall be construed as if drafted jointly by the parties, and no presumption or burden of proof shall arise favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. (remainder of page left intentionally blank) Page 5 of 6 IN WITNESS WHEREOF, the parties have executed this Agreement at Richmond, Indiana, as of the day and year first written above, although signatures may be affixed on different dates. "CITY" THE CITY OF RICHMOND, INDIANA by and through its Board of Sanitary Commissioners By: e Miller, President Date: A7 1 - "CONTRACTOR" ENVIRONMENTAL CONSTRUCTION, INC. By: Printed: ( 4Y /y:• e).4+- ) Title: THE CITY OF RICHMOND, Date: INDIANA by and through its Board of Storm Water Management By: tGC1l<.t./ tephanie Hays-Mussoni, Pr sident iJ Gil Klose, Membe uZrMiller, Member Date: APPROVED. :::)j46 49�� �3 Sarah L. Hutton, Mayor Date: 0 S-:17. ij Page 6 of 6 ICE REQUEST yy Df A aw OT MCF MO M 73E LID EPAaR�AV T OF£.kicumToND,NDLWA47374 THIS IS NOT AN ORDER Ft- UNE t765) 9$3 74504FAX(765) 962 2664 VENDOR INSTRUCTIONS Ea This is a request fora price for the services of materials described below. Any additional specifications may be 131 : Q West CO: Rd. �� Northattached;herato. This is NOT ah'order and the City reserves the right to accept all or`part, or'decline the entire proposal. (Tl')C TC3iY�'11.y IN 7 �f Please complete your full. name and phone.number below with signature; Itemize all prices and charges where ATTN: Jay.Morga .requested; and attach any explanation far any substitution fo specifications altered. Return In a sealed envelope, in core of Richmond Sanitary District Board of Commissloners to the admi istration building at the :address above . by the speciired date and time to be considered. DATE; REPLY MUST BE IN BY; PAYMENT TERMS; DELIVERY REQUIRED, May 30, 2093 10;00A. M June 1.1, 2013 UPONRECEIPT RECi IPT OF iNvoicE DELIVERED This is a.;request for quote for`:Street Cut Repairs. Please see a€tached:specificat r n.-8-Ver €y requirements will apply to this quote. Please include a Certificate of Insurance, which trust include Workers :Gompensatlon .(insurance iimits::en.closed). and Warranty: tnf0t rnatio.n with quote,. Return the quote in a sealed envelope. addressed tot Richmond SanitaryDistrict Denise Johnston, Customer Service Mgr. 2380 Liberty Avenue Richmond, IN 4737.4 .Re. Street Cut Repairs "2013" Call Jeff l olimo.eiier at 765-083:7464. Quote Valid Until -TU05 ib.l NAME OF FIRM QUOTI STATETAX'EXENOTION#003121909-00i ��fY1�,n�11��t- N UGI'to AUTHOKIi1 ri BY SIGtJAT17RE Richmond Sanitary District DATE FlDNE1lElMl3ER FJ(HIBIT-A_ PAGE I OFF Asphalt Reanest for Ouote Street cut Repairs For the Richmond Sanitary district 112013" Scope of work: On -Call Asphalt Street Curt Repair 11201311 NAME OF CONTRACTOR E&y AoAm9TiqL & aucI•im --zmC. ADDRESS I �3 150 l,O U 30 0 CITY/STATE b! r4101 n/ • CERTIFICATE OF INSURANCE INCLUDED (must eet the City of Richmond, IN requirements) YES V NO • &VERIFICATION FORM FILLED OUT: YES / NO These lines have to be filled out as requested This needs to be f red as a purchase of asphalt and labor combined cost. • Surface Asphalt —Cost per square foot approximately I-1/2 inch thick $Y,,S6 • Sealant at joints per lineal foot $ 1. ZS • Removal Cold Patch per square foot $ `y,50 • Response time 1�15 days • Mobilization Fee $ 6 • De -Mobilization Fee $ 0 x If I had a street cut 12 foot x 12 foot x 1-1/2 inches thick. How much would it cost to pave this area and seal the joints? 7 as.0o _17 IT }1As coa Pal -THAT ftebs 96RDVM 1-41E wrm LoILL de Is ! 15GG.06 EXHIBIT PAGE _OFF LIMITS OF PATCH SAW CUT FOR CLEAN BREAK. APPLY BITUMINOUS TACK TO r EDGES OEFORE REPV+CING ASPHALT. (SEE NOTES 2, 61 & 1-1/2- MINIMUM H.R.C. SURFACE SEE NOTE 8 - CONCREtE,. s i• REDDING (95% COMPACTION) CTED AGGREGATE (SEE NOTE 3) OR FILL (SEE NOTE 4) FLOWABLE FILL IS Off TO BE USED AS A TEMPORARY DRMNG SURFACE EXCEPT FOR AN EMERGENCY REPAIR AND THEN FOR A PERIOD NOT TO EXCEED 24 HOURS 1. THIS STREET REPAIR PROCEDURE SHALL B! USED FOR ALL CUTS, STREETS OR ALLEYS, THAT REQUIRE" 774E EXISTING PAVEMENT TO BE REMOVED BETWEEN MARCH 20 AND 0ECEMBER 201h, OR AS LONG AS H-A.0 IS AVAILABLE. NEW SURFACE 1S TO 9E SLOPED AT THE SAME RATE AS THE EXISTING SURFACE: 2. EJf1STING PAVEIAENT IS TO BE SAW CUT FOR A CLEAN BREAK. CUT -BACK 01STANCE 1-OR THOROUGHFARE STREETS SHALL BE ?' 0' AND BACKFILL SHALL BE FLOWABLE FILL. J. BED PIPE OR CONDUIT WITH APPROVED QQMPAM GRANULAR U47ERML (TYPE V BEDDING OR COMPACTED AGGREGATE). COMPACTED GRANULAR BACKFILL SHALL L3F LAID IN 6' LIFT$ AND COMPACTED TO A MINIMUM OF 95y 4, IF FLOWABLE FILL IS TO BE USED, THE REPAIR SHALL BE COMPLETED IN ACCORDANCE WITH THE H7NTER STREET CUT REPAIR DETAIL, EXCEPTING THAT CUT -BACK &STANCES SHOWN SHALL BE USED . FLOWABLE FILL SHALL HAVF A COMPRESSIVE STRENGTH OF 50 TO 150 P.S.I. FLOWAALE rILL SHALL 6E SUPPLIED BY A PROVIDER APPROVED BY THE DIRECIOR OF PUBLIC WORK & ENGINEERING. APPROVAL SHALL BE BASED ON INDOT PREOVAUFICA710H AND SUBMITTAL OF ACCEPTABLE MIX AESIGN(S). 5. IF MORE THAN ONE CUT IS MADE ON A QFY STREET, THE LIMITS OF THE REPAIR WN.L BE DIRECTED AND APPROVED BY THE DIRECTOR OF PUBLIC WORKS AND ENGINEERING. 6. BITUMINOUS TACK COAT SH41.t BE APPLIED AS PER 01NOPM DEPARTMENT OF TRANSPORTATION STANDARD SPECIFICA77ONS - 2001' SECTIONS 406 & 902. 7. ALL JOINTS SHALL BE SEALELI WITH A HOT IRON, !NEARED TECHNOLOGY, OR OTHER METHOD AS DIRECTED BY THE DEPARTMENT OF PUBLIC WORKS & ENGINEERING. 8. ASPHALT STREETS: I-1/2- (hfINIMUM) aka S(IRFACE FLUSH WITH EXISTING SURFACE. CONCRETE PATCH SHALL BE 8' MIN, DEPTH OR MATCH EXISTING, HIGH STRIENGTH INDOT CLASS C , WITH 22' CALCIUM, AND SHALL BE PERUANi:NILY REPAIRED WITHIN 20 DAYS, E CIT COB ' 6 10 9. CONCRETE STREETS: CONCREI£ PATCH SHALL BE 8' MfNIMUU DEPTH OR UATC14 LXISTING, HIGH STRENGTH INDOT CLASS C ; WITH 2X CALCIUM, FLUSII WIFN EXISTING SURFACE BROOM FINISHED AT RIGHT ANGLES TO TRAFFIC FLOW AND SHALL BE PERMANENTLY REPAIRED WITHIN 20 DAYS. SEE CITY CODE 96.10 10. ANY VARIATION FROM THIS DF,TAIL IS SIRICKY PROH)OITED UNLESS APPROVED BY THE DIRECTOR OF PUBLIC WORKS & ENGINEERING APPROVAL FOR VARL471ON MUST BE OBTAINED PROIR 70 MAKING REPAIR: DEPARTMENT OF PUBLIC WORKS & ENGINEERING 50 N. 51h SF RICHMOND. IN 47374 APPROVED BY.• GREG. STXN.S DIRECTOR OF PUBLIC WORKS & ENGINEERING BY, J. BUCKLER 1210312009 STANDARD STREET GUr REPAIR DETAIL SEE C1TY CODE 96.10 USE BETWEEN MARCH 2Oth AND DE-CEMBER 20th, OR AS LONG AS H.A.C. 1S AVAILABLE 52 U EXHIBIT _LPAGE 3 OFF SAW CUT 4' DEEP MINIMUM SEE NOTES 2, 6, & 7 NOTES. 1-112' MINIMUM H.A.C. SEE NOTE 8 1. THIS STREEI REPAIR PROCEDURE SHALL BE USED FOR ALL CUTS, STREETS OR ALLEYS, THAT REOUIRE TFIE EXISTING PAVEMENT T0- BE REMOVED BETWEEN DECEMBER 21s1 AND MARCH 191h, OR AS LONG AS H.A.0 IS NOT AVAILABLE NEW SURFACE IS TO BE SLOPED AT THE SAME RATE AS THE EXISTING SURFACE 2. EXISTING PAVEMENT IS TO BE SAW CUT FOR A CLEAN BREAK. 3. BED PIPE OR" CONDUff WITH APPROVED GQUAAC7ED GRANULAR IVA7ERIAI (TYPE g' BEDDING OR COMPACTED AGGREGATE). COMPACTED GRANULAR BACKFILL SHALL BE LAID IN 6' LIFTS AND COMPACTED TO A MINIMUM OF 95X 4. FLOWABLE DILL SHALL HAVE A COMPRESSIVE. STRENGTH OF 50 TO 750 P.S.1, FLOWABLE FILL SHALL BE SUPPLIED BY A PROVIDER APPROVED BY THE DIRECTOR OF PUBLIC WORK & ENGINEERING. APPROVAL SHALL BE BASED ON INDOT PREOUALIFXATION AND SUBU17TAL OF ACCEPTABLE MIX DESIGN(S). 5. IF MORE THAN ONE CUT IS AMD[ ON A C17Y STREET, THE LIMITS OF THE REPAIR Witt BE DIRECTED AND APPROVI D BY THE DIRECTOR OF PUBLIC WORKS AND ENGINEERING. 6. BITUMINOUS TACK COAT SHALL BE APPLIED AS PER 'INDIANA DEPARTMENT OF TRANSPORTATION STANDARD SPECIFICATIONS - 2001' SECTIONS 406 & 902, Z ALL JOINTS SHALL BE SFALED WITH A HOT IRON, INFARED TECHNOLOGY, OR OTHER JVCRIOD AS DIRECTED BY THE DEPARTMENT OF PUBLIC WORKS & ENGINEERING. 8. ASPHALT STREETS: PLACE TEMPORARY 1-112' PATCH (MINIMU11) OF COLD MIX FLUSH WITH EX61140 SURFACE WITHIN 3 DAYS AFTER WORK IS COMPLETED. TEMPORARY PATCH SHALL BE REMOVED AND REPIACED WITH 1-112' (MINIMUM) OF N.A.C. SURFACE. WITHIN 30 DAYS OF WHEN P.A.C. BECOMES AVAILABLE. CONCRETE PATCH SHALL BE 8' MIN. DEPTH OR MATCH EXISTING. HIGH STRENGTH INDOT CLASS 'C`, WITN 21 CALCIUU. SEE CITY C DE 96.10. 9. CONCRETE STREETS: CONCRETE PATCH SHALL 13E 8' MINIMUM DEPTH OR MATCH EXISTING, HIGH STRENGTH INDOT CLASS G; WfTif 2% CALCIUM, FLUSH WITH EXISTING SURFACE, BROOM FINISHED AT RIGHT ANGLES TO TRAFFIC FLOW AND SHALL BE PERMANENTLY REPAIRED WITHIN 20 DAYS SEE CILY CODE VUa PATCH SHALL. BE COVERED AND INSULATED FOR 24 HOURS PROIR TO BEING OPENED TO TRAFFIC. 10. ANY VARIATION FROM THIS DETAIL IS STRICTLY PROHIBITED UNLESS APPROVED BY THE DIRECTOR. OF PUBLIC WORKS & ENGINEERING. APPROVAL fOR VARIATION MUST BE OBTAINED PROM TO MAKING REPAIR, i DEPARTMENT OF PUBLIC WORKS &ENGINEERING / f 7" p STREET j T WINTER 9O 50 N 51h ST. U � f �(I ! � L7 { 1 RICHMOND, IN 47J74 REPAIR DETAIL APPROVED BY.' y}� I$� DREG. STIENS DIRECTOR OF PUBLIC WORKS SEE CITY CODE 96.10 & ENGINEERING USE BETWEEN DECEMBER 21 st AND MARCH 19th, DRAWN BY: J. BUCKLER OR AS LONG AS H.C.A. IS NOT AVAILABLE DATE: 12/03/2009 EXHIBIT � PAGE �,OF�