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HomeMy Public PortalAbout02-01-2016 Village Board Minutes a Pl4itz 3/7 4)0 VILLAGE OF PLAINFIELD MEETING MINUTES FEBRUARY 1, 2016 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, E.O'ROURKE, G.PECK, J.RACICH, B.WOJOWSKI, M.BONUCHI, AND B.LAMB. OTHERS PRESENT: B.MURPHY, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNER; K.GOSKA, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND J.KONOPEK, CHIEF OF POLICE. CALL TO ORDER,ROLL CALL,PLEDGE Mayor Collins called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Collins led the pledge to the flag. There were approximately 19 persons in the audience. PRESIDENTIAL COMMENTS Trustee Racich moved to appoint Cassie Vaughn to the Advisory Task Force on Economic Development with the term expiring April 30, 2020. Second by Trustee O'Rourke. Vote by roll call. O'Rourke, yes; Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Mayor Collins: • Congratulated Mark Stofko on receiving the 2016 Samuel A. Greeley Award and thanked him for his 30 Years of service to the Village. • Proclaimed January 31 —February 6, 2016 as National Catholic Schools Week. TRUSTEES COMMENTS Trustee Racich: • Congratulated Mark Stofko and thanked him for his service. • Expressed support for the Library expansion. • Expressed concern regarding Pace Bus riders parking on Ottawa Street and suggested prohibiting parking there. Trustee Peck pointed that there is a Traffic Committee procedure that should be followed. Trustee Lamb congratulated Mark Stofko and thanked him for his service. Trustee Bonuchi congratulated Mark Stofko and thanked him for his service. PUBLIC COMMENTS (3 —5 Minutes) No Comments. BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Bonuchi moved to approve the Agenda. Second by Trustee Lamb. Vote by roll call. O'Rourke, yes; Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes—February 1,2016 Page 2 2) CONSENT AGENDA Trustee Bonuchi moved to approve the Consent Agenda to include: a) Minutes of the Board Meeting held on January 4, 2016 and Special Meeting held on January 14, 2016. b) Bills Paid and Bills Payable Reports for February 1, 2016. c) Cash& Investments, Revenue, and Expenditure Reports for December, 2015. Second by Trustee Wojowski. Vote by roll call. O'Rourke, yes; Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes. 6 yes, 0 no. Motion carried. 3) SPECIAL EVENTS Chief Konopek presented the 2015 Special Events Annual Report. There was some general discussion regarding special events as well as costs to the Village for special events. It was the consensus of the Board to bring the topic of Special Events to a future Committee of the Whole Workshop. Trustee Lamb moved to approve road closures as identified for the 2016 Irish Parade to be held March 13, 2016. Second by Trustee Peck. Vote by roll call. O'Rourke, yes; Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Trustee Lamb moved to approve road closures as identified for the 2016 Fast Cat 10K Run to be held April 2, 2016. Second by Trustee O'Rourke. Vote by roll call. O'Rourke, yes; Peck, yes; Racich, yes; Wojowski,yes; Bonuchi, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Trustee Racich moved to approve the road closures as identified for the 2016 Wounded Warrior 5K to be held on May 28, 2016. Second by Trustee Peck. Vote by roll call. O'Rourke, yes; Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT No Report. MANAGEMENT SERVICES REPORT Trustee Lamb moved to authorize the purchase of two Dell Servers from CDW-G for a total cost of $8,673.98. Second by Trustee Peck. Vote by roll call. O'Rourke, yes; Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Trustee Lamb moved to authorize the purchase of a Palo Alto Networks PA-3020 firewall and associated services from CDW-G for a total cost of$21,301.35. Second by Trustee Peck. Vote by roll call. O'Rourke, yes; Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Trustee Racich moved to authorize the installation of a ShoreTel phone system by Call One for the cost of$130,872.82 and purchase of associated equipment and licenses from CDW-G in the amount of$28,930.65 for a total project cost of$159,803.47. Second by Trustee Peck. Vote by roll call. O'Rourke, yes; Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes—February 1,2016 Page 3 Trustee O'Rourke moved to authorize the Village President to execute a contract with GovHR USA to conduct a Classification and Compensation Study in an amount not to exceed $30,000. Second by Trustee Lamb. Vote by roll call. O'Rourke, yes; Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes. 6 yes, 0 no. Motion carried. ENGINEER'S REPORT No Report. PLANNING DEPARTMENT REPORT No Report. BUILDING DEPARTMENT REPORT Ken Goska presented the Operations Report for December, 2015. PUBLIC WORKS REPORT Trustee Lamb moved to approve a professional services agreement with Chambers, Conlon, & Hartwell, LLC (CC&H) at a cost of$7,500 per month plus standard expenses. Second by Trustee Bonuchi. Vote by roll call. O'Rourke, yes; Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Trustee Lamb moved to approve a professional service agreement with Upland Design for landscape design and bid document preparation for the Memorial Park, Settlers' Park Refresh and Village Hall site landscape/hardscape improvements for a cost not to exceed $7,864.00. Second by Trustee Racich. Vote by roll call. O'Rourke, yes; Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Trustee Lamb moved to authorize payment to Tri-R Systems, Inc. in the amount of$13,280.00 for the emergency repair/replacement of the SCADA Computer Control Equipment at the Wastewater Treatment Facility. Second by Trustee O'Rourke. Vote by roll call. O'Rourke, yes; Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes. 6 yes, 0 no. Motion carried. POLICE CHIEF'S REPORT Trustee Racich moved to authorize the purchase of 1,248 t-shirts from Boomer T's for the amount not to exceed$6,000.00. Second by Trustee Lamb. Vote by roll call. Chief Konopek pointed out that the funding is coming from the DARE Fundraising account and that there is no impact on the Village's budget. O'Rourke, yes; Peck, yes; Racich, yes; Wojowski,yes; Bonuchi, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Chief Konopek presented the Operations Report for December, 2015. Village of Plainfield Meeting Minutes—February 1,2016 Page 4 ATTORNEY'S REPORT No Report. Mayor Collins read the reminders. Trustee Peck moved to adjourn. Seconded by Trustee O'Rourke. Voice Vote. All in favor, 0 Opposed. The meeting adjourned at 8:35 p.m. Michelle Gibas, Village Clerk.