HomeMy Public PortalAbout1997-03 Village Council meetings special rules of order adoptionRESOLUTION NO. 97-3
RESOLUTION OF THE VILLAGE OF KEY BISCAYNE,
FLORIDA, ADOPTING SPECIAL RULES OF ORDER FOR
MEETINGS OF THE VILLAGE COUNCIL; REPEALING
RESOLUTIONS 95-10 AND 92-27 AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, in the past various Village Councils have adopted
rules to assist in the orderly conduct of its meetings; and
WHEREAS, this Council wishes to make certain amendments to
those rules as well as to provide a comprehensive document
containing all the current rules of the Village Council.
NOW THEREFORE, BE IT FURTHER RESOLVED BY THE VILLAGE COUNCIL
OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AS FOLLOWS:
Section 1. That the Village Council hereby adopts the
following rules of procedure to govern it in the conduct of its
meetings:
1. Reports by the Mayor and Councilmembers should be placed
on the Agenda early in the meeting and prior to other
business which might be time consuming.
2. Approval of the Minutes should be dispensed with by
consent if there are no corrections or additions. A vote
should be taken by the Mayor by stating "without
opposition", if in fact there is none.
3. A motion should be presented in a clear and concise way.
If necessary, the Mayor or the Village Attorney shall
clarify a motion to insure that the Council is fully
aware of the matter being considered.
4. A motion should be seconded prior to any discussion.
5. The Mayor should call on the maker of the motion, once
seconded, for an explanation of the motion prior to
calling on any other member of the Council or the public.
6. Voice votes are to be used whenever possible unless a
Roll -Call is requested by any member.
7. A Roll -Call vote should be used for all ordinances.
8. A Roll -Call vote should be called on a rotational basis
so that a different member of the Council is called on to
vote first, a different member second and so on. The
Mayor should not always be the last to vote, but should
be called on a regular rotation.
9. The Council will develop, foster and encourage open,
honest but gentle communications between all members of
the Council and the public.
10. The Council will be considerate of and show respect for
each member of the public.
11. The Council will make a sincere effort to understand the
issues being raised by another Councilmember or members
of the public and seek to address those issues to the
best interest of the Village.
12. The Council meetings will be conducted in a businesslike,
yet open and friendly way so as to allow most efficient
accomplishment of the Village business without
unnecessary formalities while respecting the rights of
each individual to express his/her opinion.
13. Presentations by members of the public are limited to
three minutes unless a greater period of time is
authorized by the Council.
14. Councilmembers are encouraged to regularly attend and
participate in Council meetings, workshops, planning
sessions, IPA meeting, etc. so that the input and
perspective of all Councilmembers is received.
Section 2. Resolution 95-10 and Resolution 92-27, concerning
the same subject matter as this Resolution, are hereby repealed.
Section 3. Effective Date. This Resolution shall be
effective immediately from and after adoption hereof.
PASSED AND ADOPTED this 14th day Q January , 199 7 .
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CONCHITA ALVAREZ
VILLAGE CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
VIL GE ATTORNEY
103001\Resolution\Rules.dl0
F. FESTA, MAYOR
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