HomeMy Public PortalAbout02-22-2016 COW Minutes appli/jUL ,�/' vJ,�
Minutes of the Committee of the Whole Workshop of the President and the Board of Trustees
Held on February 22,2016
In the Boardroom
Mayor Collins called the meeting to order at 7:00 p.m. Present were: Mayor Collins, Trustee
O'Rourke, Trustee Peck, Trustee Wojowski, Trustee Bonuchi, and Trustee Lamb. Board Absent:
Trustee Racich. Others present: Brian Murphy, Village Administrator; Michelle Gibas,Village
Clerk; Scott Threewitt, Lead Engineer; Allen Persons, Public Works Director; Jon Proulx, Planner;
Ken Goska, Building Official; Traci Pleckham, Management Services Director; and John Konopek,
Chief of Police. There were 2 persons in the audience.
Trustee Lamb moved to approve the Minutes of the Committee of the Whole Workshop held on
February 8, 2016. Seconded by Trustee Peck. Voice Vote. All in favor, 0 Opposed.
PRESIDENTIAL COMMENTS
Mayor Collins offered condolences to the Fire Department and the friends and family of Michael
Ludemann.
TRUSTEES COMMENTS
Trustee Peck asked if the staff had any information regarding the traffic signal at Route 126 and
Meadow Lane. Mr. Persons stated that he has been in contact with IDOT, but he does not know
when it will be turned on.
PUBLIC COMMENTS
WORKSHOP
#1 2016-2017 FISCAL YEAR BUDGET OVERVIEW
Administrator Murphy stated that the budget is balanced and funds are set aside for the capital
reserve fund balance. Mrs. Traci Pleckham, Management Services Director, then reviewed the
proposed 2016-2017 Fiscal Year Budget. Mrs. Pleckham pointed out that the Village has held a
series of budget meetings beginning in September 2015. Mrs. Pleckham stated that there are no major
substantial changes since all of the reviews. Mrs. Pleckham stated that there were about$300,000 in
changes to the budget including new hires, legislative contract, and less salt to be purchased.
Trustee Peck inquired as to whether or not there should be a specific dollar amount dedicated to
Special Events in the budget. Mr. Murphy pointed out that the staff does account for special events
and that it does not necessarily need to be carved out of the budget. They can be booked a number of
different ways.
Mr. Allen Persons, Public Works Director, reviewed some of the Capital Improvement Projects
including the 127`h Street Reconstruction from Heggs to Tuttle Estates; 143' Street Extension from
Route 59 to Route 126; Fort Beggs Road Street Lighting; Settlers' Park Refresh and Veterans
Memorial Improvements; current bicycle and pedestrian improvements; Indian Boundary Bridge; and
Pavement Condition Index.
Mrs. Pleckham reviewed the Financial Policies. Mrs. Pleckham stated that staff is working on some
amendments for the Financial Polices for the next fiscal year. Trustee O'Rourke suggested including
disposition of assets.
Village of Plainfield
Meeting Minutes—February 22, 2016
Page 2
Mrs. Pleckham stated that the staff will publish for the Public Hearing and possible formal adoption
of the 2016-2017 Fiscal Year Budget for the March 21, 2016 Village Board Meeting.
Mayor Collins thanked the staff for the presentation and read the reminders.
Trustee Lamb moved to adjourn. Seconded by Trustee Peck. Voice Vote. All in favor, 0 Opposed.
g adjourned at :25 p.m.
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Michelle Gibas, Village Clerk