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Home My Public Portal About09-19-2013THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, SEPTEMBER 19, 2013 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, September 19, 2013, in the Council Chambers at the Municipal Building, 50 North 5th Street, Richmond, Indiana. President Robinson called the meeting to order and the following business was conducted: ROLL CALL Present were: Vicki Robinson, Tony Foster and Dian Lawson. Also in attendance were Kim Vessels, Assistant City Attorney; Karen Chasteen, City Clerk; Sharon Palmer, Grant Administrator; Tracy Bosell, Street Department Superintendent; Valerie Fonzer, Deputy Controller; and, Media. APPROVAL OF MINUTES Ms. Lawson moved to approve the minutes for the September 12, 2013 meeting with a second by Mr. Foster. Upon a vote viva voce, the motion carried. CLAIMS FOR PAYMENT Mr. Foster moved to approve the claims for payment for September 20, 2013 in the amount of Three Hundred Twenty One Thousand Five Hundred Eighty Dollars and eleven cents ($324,580.11), supported by Ms. Lawson. Upon a vote viva voce, the motion carried. REQUESTS A. NOISE VARIANCE: JUS ONE MORE BAR & GRILL — Customer Appreciation Day — Live Band September 28, 2013 6:00 pm — 10:00 am Mr. Foster moved to approve, supported by Ms. Lawson. Upon a vote viva voce, the motion carried. B. HANDICAP PARKING SIGN RENEWALS: 1629 South 4th Street — Brubaker 38 South 16th Street — Hamm 408 Pearl Street — Julien 613 South "C" Street — Smith 114 North 22nd Street - Smith 210 Richmond Avenue — Toschlog 1707 SW "A" Street — Westview 100 North 10th Street — First Presbyterian 318 Pearl Street — Wicker Ms. Lawson moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion carried. Board of Works Minutes September 19, 2013 Page 2 of 4 C. REJECTION OF OWNER OCCUPIED REHABILITATION BIDS 333 South 14th Street 425 South 7th Street The bids received were not within the allowed budget. Mr. Foster moved to approve, supported by Ms. Lawson. Upon a vote viva voce, the motion carried. BID OPENINGS None BID AWARDS A. OWNER OCCUPIED REHABILITATION: (Grant Funded Project) ALUMINUM BROTHERS, LLC: 114 South 15th Street - $16,289.00 321 South 14th Street - $13,579.00 126 South 10th Street - $21 040.00 TOTAL - $50,908.00 Mr. Foster moved to approve, supported by Ms. Lawson. Upon a vote viva voce, the motion carried. HOPKINS HOME IMPROVEMENT: 410 South 11th Street - $15,441.00 1012 South 5th Street - $17,894.00 320 South 12th Street - $21,040.00 438 South 13th Street - $17,382.00 430 South 10th Street - $ 7,076.00 120 South 11th Street - $20,405.00 521 South 12th Street - $18,843.00 406 South 11th Street - L9-211.00 TOTAL - $127,292.00 Ms. Lawson moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion carried. B. UNSAFE BUILDING DEMOLITION: TOSCHLOG EXCAVATING: 409 North 13th Street - $ 4,300.00 122 North 18th Street - $ 4,400.00 76 N "G" Street $ 2,980.00 420 South 8th Street - $ 4,420.00 205/207 South 9th Street- $ 2,820.00 221 South 12th Street - $ 2,900.00 204 South 13th Street - $ 4,650.00 TOTAL - $26,470.00 Mr. Foster moved to approve, supported by Ms. Lawson. Upon a vote viva voce, the motion carried. Board of Works Minutes September 19, 2013 Page 3 of 4 KAF ENTERPRISES: 210 North 17th Street - $ 3,750.00 915 North 11th Street - $ 2,750.00 TOTAL - $ 6,500.00 Ms. Lawson moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion carried. CONTRACTS CONTRACT NO. 89 -2013 — ANNUAL INTERLOCAL AGREEMENT SANITARY DISTRICT — FINANCIAL SERVICES $79,011.10 Contract No. 97 -2005 reflects an agreement between the City and Sanitary District on June 23,d 2005 to reorganize the handling of the budget, financial services and accounting for the Sanitary District and have said budget, financial services and accounting managed by the City. The City and Sanitary District have agreed to continue with the terms of this agreement through this Interlocal Agreement. Personnel in the Controller's Office assumed additional duties and responsibilities in handling and managing Sanitary District's budget, financial services and accounting, over and above the already existing budget, financial services and accounting rendered by the Controller's Office of the City of Richmond, with the City Controller's Office personnel being compensated an additional $21,816.79 on an annual. City Controller's Office will retain a full -time person, at an annual salary, including benefits, of $54,694.31 to handle, among other things, accounts payable, accounts receivable and payroll duties in connection with this Agreement. There is also an annualized line item of $2,500.00 to cover office supplies, gasoline and other miscellaneous expenses incurred by City's Controller's Office personnel in assuming the duties and responsibility in handling and managing the budget, financial services and accounting of the Sanitary District. The total annual reimbursement to the City from Sanitary District shall be $79,011.10, which total will be prorated in calendar year 2013 from the effective date of this Interlocal Agreement. Beginning January 1, 2013, future Interlocal Agreements between the City and the Sanitary District will be adjusted for pay rate increases that match the City's percent increases given to all employees of City. Ms. Robinson asked for clarification and to confirm there is no increase in salaries or personnel. Ms. Fonzer confirmed there is none. Mr. Foster moved to approve, supported by Ms. Robinson. Upon a vote viva voce, the motion carried. Abstaining was Ms. Lawson. CONTRACT NO. 90 -2013 — INTERLOCAL AGREEMENT SANITARY DISTRICT — HEALTH AND SAFETY COORDINATOR $59,089.84 Mr. Foster moved to approve, supported by Ms. Lawson. Upon a vote viva voce, the motion carried. CHANGE ORDERS CONTRACT NO. 184 -2010 — CHANGE ORDER NO. 3 AECOM — collection and analysis of additional ambient air monitoring samples, additional real - time ambient air monitoring around the perimeter of the site as well as adjacent to the air intake for the Wayne County Sheriff's Department, additional oversight of source removal activities, additional coordination with the Indiana Finance Authority and cleaning of the Wayne County Sheriff's Department air ducts. Board of Works Minutes September 19, 2013 Page 4 of 4 $37,349.35 Ms. Lawson moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion carried. ADDENDUMS None RESOLUTIONS A. RESOLUTION NO. 16 -2013 — A RESOLUTION APROVING THE UPDATED INDIANA HOUSING AND COMMUNITY DEVELOPMENT AUTHORITY HOUSING REHABILITATION PROGRAM HOUSING PROCEDURES MANUAL Mr. Foster moved to approve, supported by Ms. Lawson. Upon a vote viva voce, the motion carried. PETITIONS A. DRIVEWAY PETITION 1431 Lakeview Court Ms. Lawson moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion carried. ADJOURNMENT After a motion was duly made, the meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Karen Chasteen Karen Chasteen, IAMC, MMC City Clerk