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Village Budget 2016-2017VILLAGE OFFICIALS PRESIDENT TRUSTEES Margie Bonuchi Garrett M. Peck Bill Lamb Jim Racich Edward O'Rourke Brian Wojowski Village Administrator Traci Pleckham Management Services Director John Konopek Police Chief Allen Persons Public Works Director Ken Goska Building Official Planning Director Village Clerk VILLAGE OF PLAINFIELD, ILLINOIS FISCAL YEAR 2016-2017 BUDGET Michael P. Collins Brian Murphy Michelle Gibas VILLAGE OF PLAINFIELD FISCAL YEAR 2016-2017 BUDGET TABLE OF CONTENTS ALL FUNDS REVENUE AND EXPENSE SUMMARY 1 REVENUE SUMMARY 3 EXPENSE SUMMARY 4 FINANCIAL POLICIES 5 DEBT RATINGS 13 STAFFING SCHEDULE 14 SALARY CLASSIFICATION PLAN 15 GENERAL FUND REVENUE NARRATIVE 17 REVENUE AND EXPENSE SUMMARY 24 REVENUE DETAIL 25 ADMINISTRATION/FINANCE NARRATIVE 28 BUDGET SUMMARY 35 BUDGET DETAIL 36 POLICE NARRATIVE 42 BUDGET SUMMARY 45 BUDGET DETAIL 46 STREETS NARRATIVE 55 BUDGET SUMMARY 58 BUDGET DETAIL 59 PLANNING NARRATIVE 62 BUDGET SUMMARY 66 BUDGET DETAIL 67 VILLAGE OF PLAINFIELD FISCAL YEAR 2016-2017 BUDGET TABLE OF CONTENTS BUILDING BUILDING NARRATIVE 68 BUILDING BUDGET SUMMARY 71 BUILDING BUDGET DETAIL 72 WATER/SEWER OPERATIONS & UTILITY EXPANSION NARRATIVE 73 ALL DIVISIONS BUDGET SUMMARY 79 WATER AND SEWER REVENUE DETAIL 80 WATER BUDGET DETAIL 81 SEWER BUDGET DETAIL 83 UTILITY EXPANSION BUDGET DETAIL 85 CAPITAL FUND CAPITAL NARRATIVE 86 CAPITAL BUDGET SUMMARY 89 CAPITAL BUDGET DETAIL 90 OTHER FUNDS MISCELLANEOUS FUNDS SUMMARY 94 MOTOR FUEL TAX FUND BUDGET DETAIL 95 BOND AND INTEREST FUND BUDGET DETAIL 96 TORT IMMUNITY FUND BUDGET DETAIL 98 AUDIT FUND BUDGET DETAIL 99 POLICE PENSION FUND BUDGET DETAIL 100 D.A.R.E FUND BUDGET DETAIL 102 TAX INCREMENT FINANCING FUND BUDGET DETAIL 103 ALCOHOL ENFORCEMENT FUND BUDGET DETAIL 104 BUDGET FORECAST GENERAL FUND REVENUE AND EXPENSE FORECAST 105 WATER AND SEWER REVENUE AND EXPENSE FORECAST 106 STATISTICAL TRENDS REVENUE, EXPENSE AND FUND BALANCE RATIOS 107 Citizens of the Village Mayor and Board of Trustees Village Administrator Management Services Department Police Department Public Works Department Planning Department Building Department IT Community Relations Village Clerk Village of Plainfield Organizational Chart Tax Capital Capital Increment General Replacement Improvement Financing MFT Estimated Fund Balance 5/1/2016 13,468,310 8,800,874 3,226,000 5,597,573 1,384,984 2,793,873 Revenues 23,312,972 16,783,000 - 9,426,000 745,500 1,250,300 Transfers In 262,000 - - 500,000 - - Debt Proceeds - - - - - - Total Revenues 23,574,972 16,783,000 - 9,926,000 745,500 1,250,300 Expenses Salaries and Wages 10,745,545 1,359,000 - - - - Benefits 4,784,193 549,055 - - - - Utilities 401,240 707,000 - - - - Supplies/Commodities 891,670 484,800 - - - - Contractual Services 6,195,494 8,646,500 - 110,000 - - Other Debt Service - 3,137,745 - - - - Capital Outlay - 678,000 - 5,826,000 670,000 1,000,000 Miscellaneous 556,830 250,000 - 1,545,000 - - Sub-Total Expenditures 23,574,972 15,812,100 - 7,481,000 670,000 1,000,000 Interfund Transfers - 970,900 - 2,034,150 550,000 200,000 Total Expenditures 23,574,972 16,783,000 - 9,515,150 1,220,000 1,200,000 Excess (Deficiency)- - - 410,850 (474,500) 50,300 Estimated Fund Balance 4/30/2017 13,468,310 8,800,874 3,226,000 6,008,423 910,484 2,844,173 All Fund Summary Water and Sewer Operations & Expansion Revenues, Expenditures & Fund Balances 2016-2017 Fiscal Year Budget Page 1 Bond and Tort Police Alcohol Interest Immunity Audit Pension Enforcement DARE Totals 2,135 24,560 6,160 24,519,182 33,407 11,314 59,868,372 116,150 620,100 42,010 2,550,000 10,030 15,020 54,871,082 3,005,050 - - - - - 3,767,050 - - - - - - - 3,121,200 620,100 42,010 2,550,000 10,030 15,020 58,638,132 - - - 445,000 - - 12,549,545 - - - 5,000 - - 5,338,248 - - - - - - 1,108,240 - - - 5,000 - 15,020 1,396,490 - 620,100 42,000 30,000 - - 15,644,094 3,121,150 - - - - - 6,258,895 - - - - - - 8,174,000 - - - 38,000 - - 2,389,830 3,121,150 620,100 42,000 523,000 - 15,020 52,859,342 - - - - 12,000 - 3,767,050 3,121,150 620,100 42,000 523,000 12,000 15,020 56,626,392 50 - 10 2,027,000 (1,970) - 2,011,740 2,185 24,560 6,170 26,546,182 31,437 11,314 61,880,112 Revenues, Expenditures & Fund Balances 2016-2017 Fiscal Year Budget All Fund Summary Page 2 All Revenue Sources Amount Percent of Total 2015/2016 Estimate 2014/2015 Actual Property Taxes 6,735,600 11.49%6,568,060 6,484,993 State of Illinois Taxes 15,553,300 26.52%16,340,000 16,099,277 Other Taxes 3,855,000 6.57%3,745,500 3,929,966 Licenses and Permits 1,055,000 1.80%1,045,400 1,021,492 Fines 817,600 1.39%826,787 1,002,453 Charges for Services 18,927,472 32.28%18,476,437 17,634,742 Grants 3,535,600 6.03%39,100 85,163 Franchise Fees 700,000 1.19%750,000 705,592 Investment Income 903,510 1.54%770,405 1,371,996 Intergovernmental 410,000 0.70%410,000 405,705 Miscellaneous 1,858,000 3.17%1,973,700 1,629,984 Water & Sewer Tap-on Fees 520,000 0.89%610,000 612,365 Subtotal Revenues 54,871,082 93.58%51,555,389 50,983,728 Interfund Transfers 3,767,050 6.42%3,754,950 6,845,397 Debt Proceeds - 0.00%- 9,996,514 Grand Total Revenues 58,638,132 100.00%55,310,339 67,825,639 All Funds Revenue Summary 2016-2017 Fiscal Year Budget Fiscal Year 2017 Budget History Page 3 Expense Classification Amount Percent of Total 2015/2016 Estimate 2014/2015 Actual Salaries and Wages 12,549,545 22.16%11,883,299 11,113,943 Benefits 5,338,248 9.43%4,922,352 4,445,786 Utilities 1,108,240 1.96%1,075,640 1,117,761 Supplies and Commodities 1,396,490 2.47%1,342,250 1,315,631 Contractual Services 15,644,094 27.63%14,560,719 13,639,824 Debt Service 6,258,895 11.05%6,269,175 6,373,941 Capital Outlay 8,174,000 14.43%5,670,500 4,205,984 Other 2,389,830 4.22%1,614,500 1,463,381 Total Expenditures 52,859,342 47,338,435 43,676,251 Interfunds 3,767,050 6.65%3,754,950 6,094,911 Grand Total Expenditures 56,626,392 100.00%51,093,385 49,771,162 All Funds Expense Summary 2016-2017 Fiscal Year Budget Fiscal Year 2017 Budget History Page 4 FINANCIAL POLICIES General The Village of Plainfield has an important responsibility to carefully account for public funds, to manage municipal finances wisely, and to plan and provide for the adequate funding of services desired by the public and as required by laws, rules, or regulations, including the provision and maintenance of public facilities and improvements. The financial goals and policies set forth in this document are intended to establish guidelines for the continued financial strength and stability of the Village of Plainfield. Financial Goals Financial goals are broad, fairly timeless statements of the financial position the Village seeks to attain. The financial goals for the Village of Plainfield are: • To provide full value for each tax dollar by delivering quality services efficiently and on a cost- effective basis. • To preserve our quality of life by providing and maintaining adequate financial resources necessary to sustain a sufficient level of municipal services, and to respond to changes in the economy, the priorities of governmental and non-governmental organizations, and other changes that may affect our financial well-being. • To maintain a strong credit rating in the financial community. Financial Policies Financial policies support the financial goals. They are general statements that guide decision-making in specific situations, to ensure that a decision will contribute to the attainment of the financial goals. Federal and state laws, rules, and regulations, our Village Code of Ordinances, and generally accepted accounting principles promulgated by the Governmental Accounting Standards Board (“GASB”) and the Government Finance Officers Association of the United States and Canada (“GFOA”) govern our financial policies and processes. Budget Policies Sound financial practice and the desire to maintain a strong credit rating dictate that our budgets be balanced, constantly monitored, and responsive to changes in service demands. With these concepts in mind, the Village of Plainfield has adopted the following budget policy statements: • The Village will adopt and maintain a balanced budget in which expenditures will not be allowed to exceed reasonably estimated revenues and other available funds at the same time maintaining recommended fund balances. Page 5 FINANCIAL POLICIES • Fund balance should not be considered a source of funds for operating expenditures. Excess unreserved and undesignated fund balance may be appropriated as part of the adopted budget to fund capital or emergency expenditures. • As part of the annual budget review process, the Village will project fund revenues and expenditures for a minimum of two years beyond the budget year and compare the projected balances to the fund balance policy. This will allow the Village to identify potential problems early enough to correct them. • The Village will maintain a budgetary control system to ensure adherence to the budget and will prepare monthly reports comparing actual revenues and expenditures to budgeted amounts. • Twice annually, the Village Administrator will provide the Village Board with trend analysis/projections of revenues and expenditures. Revenue Policies Revenues determine the capacity of a local government to provide services. Under ideal conditions, revenues would grow at a rate equal to or greater than expenditures. To ensure that our revenues are balanced and capable of supporting our desired levels of services, the Village of Plainfield has adopted the following revenue policy statements. • The Village endeavors to develop and maintain a diversified and stable revenue base to shelter it from short-term fluctuations in any one revenue source. • The Village will estimate annual revenues on an objective, reasonable, and conservative basis. Most revenues will be estimated based on a historical trend analysis. Major revenues will receive a more in-depth analysis. • Each year and whenever appropriate, existing revenues will be re-examined and possible new sources of revenues will be explored to ensure that we are maximizing our revenue potential. • The Village will strive to be informed and aware of all grants and other aid that may be available to us. All potential grants and other aid shall be carefully examined for matching requirements (both dollar and level-of-effort) and restrictive covenants, to ensure that our participation in such grants will be beneficial and cost-effective. • All charges for services, fees, licenses, permits, etc. will be reviewed regularly to insure that rates are maintained at a level that is related to the cost of providing the services and are competitive with others providing similar services in the area. Page 6 FINANCIAL POLICIES • Water and Sewer Funds will be self-supporting. • The Village will establish user charges and set fees for services for its enterprise funds at a level that fully supports both the direct and indirect costs of the activity. Indirect costs include the recognition of annualized depreciation of capital assets. Cash flow requirements to adequately defray bond retirement and capital outlay will become a primary determinant in the development of user charges. • Connection fees for water and sewer services shall be reviewed regularly to assure that fees reflect the cost of providing services to new developments. • One-time revenues that are not required by law or agreement to be expended for a particular purpose will only be used to fund one-time capital or emergency expenditures. One-time revenues will not be used to support operating expenditures, except in emergency situations. Cash Management Policies • An investment policy has been adopted by the Village Board, which provides guidelines for the prudent investment of the temporary idle cash and outlines the policies for maximizing the efficiency of the cash management system. The ultimate goal is to enhance the economic status of the Village while protecting its pooled cash. • The cash management system is designed to accurately monitor and forecast expenditures and revenues, thus enabling the Village to invest funds to the fullest extent possible. The Village attempts to match funds to projected disbursements. • Except for cash in certain restricted and special funds, the Village of Plainfield will consolidate cash balances from all funds to maximize investment earnings. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. • Criteria for selecting investments and the order of priority are: safety, liquidity, and yield. Expenditure Policies Expenditures are a rough measure of a local government’s service output. While many expenses can be easily controlled, emergencies, unfunded mandates, and unanticipated service demands may strain our ability to maintain a balanced budget. To ensure the proper control of Page 7 FINANCIAL POLICIES expenditures and provide for a quick and effective response to adverse financial situations, the Village of Plainfield has adopted the following expenditure statements: • The Village will maintain a level of expenditures that will provide for the public well being and safety of the residents of the community. • The Village will pay all current operating expenditures with current operating revenues. • Expenditures and purchase commitments will follow the Village’s approved Purchasing Authority Policy. • Encumbrances represent commitments related to unperformed contracts for goods or services, and will be recorded when incurred. . Fund Balance Fund balances are established to protect against the need to reduce service levels or raise taxes and fees due to temporary revenue shortfalls or unpredicted one-time expenditures. In addition, in accordance with GASB Statement 54, the Village must establish fund balance classifications that inform the financial statement user as to the extent to which the Village must observe constraints imposed upon use of the resources that are reported by the governmental funds. More detailed fund balance financial reporting and the increased disclosures will aid the user of the financial statements in understanding the availability of resources for various governmental purposes. The fund balance will be composed of five categories: 1) Nonspendable, 2) Restricted, 3) Committed, 4) Assigned, or 5) Unassigned. Definitions Governmental Funds – are used to account for all or most of the Village’s general activities, including the collection and disbursement of earmarked monies (special revenue funds), the acquisition or construction of general capital assets (capital projects funds) and the servicing of general long-term debt (debt service funds). The General Fund is used to account for all activities of the Village not accounted for in some other fund. Fund Balance – the difference between assets and liabilities in a Governmental Fund. Nonspendable Fund Balance – the portion of a Governmental Fund’s fund balance that is not available to be spent, either short-term or long-term, in either form (e.g., inventories, prepaid items, land held for resale) or through legal restrictions (e.g., endowments). Page 8 FINANCIAL POLICIES Restricted Fund Balance - the portion of a Governmental Fund’s fund balance that is subject to external enforceable legal restrictions (e.g., grantor, contributors and property tax levies). Committed Fund Balance - the portion of a Governmental Fund’s fund balance with self-imposed constraints or limitations that have been placed by formal action at the highest level of decision making. Assigned Fund Balance - the portion of a Governmental Fund’s fund balance to denote an intended use of resources, or for all remaining fund balance in non-General funds not categorized above. Unassigned Fund Balance - available expendable financial resources in a governmental fund that are not the object of tentative management plan (i.e. designations). (Only in the General Fund, unless negative) Fund Balance Policies • The Village will spend the most restricted dollars before less restricted, in the following order: a. Nonspendable (if funds become spendable) b. Restricted c. Committed d. Assigned e. Unassigned • The Management Services Director will determine if a portion of fund balance should be assigned, consistent with intentions of the Village Board. • The Village will strive to maintain the unassigned fund balance of the General Fund at a level at least equal to 25% of the total General Fund annual expenditures. • If the General Fund unassigned fund balance falls below the minimum, a plan will be developed to return to the minimum balance within a reasonable period of time. • General Fund unassigned fund balance in excess of 40% may be transferred to the Capital Improvement Fund. • The Village will strive to maintain the unassigned fund balance of the Enterprise Fund (Water and Sewer) at a level at least equal to 25% of the total Water and Sewer Fund annual expenditures. • If the Enterprise Fund balances fall below the minimum, rates may be adjusted so as to gradually return to the minimum within a reasonable period of time. If the balances exceed 40%, the overage may be used to offset rate increases, or transferred to the Village’s Capital Replacement Fund, or a combination thereof. Page 9 FINANCIAL POLICIES • The Capital Replacement Fund is a reserve fund for future capital investments in the Village’s infrastructure system. Funding amounts for the Capital Replacement Fund is largely driven by the annual depreciation amount of the Enterprise Fund infrastructure system. Capital Improvement Policies • The Village shall maintain a Five Year Capital Improvement Program and capital improvements will be made in accordance with that plan. The program shall be updated annually. • The corresponding year of the Capital Improvement Program will be incorporated into the annual operating budget as the Capital Budget. • As part of the development of the Capital Improvement Program, the condition of Village infrastructure will be evaluated to appropriately prioritize and schedule maintenance and replacement. • Each capital project will be evaluated for its impact on current and future operating budgets. Debt Policies Debt is an effective way to finance capital improvements or to even out short-term revenue flows. Properly managed debt preserves our credit rating, provides flexibility in current and future operating budgets, and provides us with long-term assets that maintain or improve our quality of life. To provide for the appropriate issuance and responsible use of debt, the Village of Plainfield has adopted the following debt management policy statements: • The Village will confine long-term borrowing to capital improvements or one-time obligations that cannot be financed from current revenues or reserves. • Capital projects financed through the issuance of bonds shall be financed for a period not to exceed the expected useful life of the improvement. • The Village will maintain good communications with bond rating agencies about its financial condition. The Village will follow a policy of full disclosure on every financial report and bond prospectus. • The Village will attempt to keep the average maturity of General Obligation Bonds at or below 20 years. • The annual operating budgets of all funds will be maintained so as to ensure the full and timely repayment of debt principal and interest due that year. Page 10 FINANCIAL POLICIES • The Village’s annual audit and official statements will reflect the Village’s commitment to full and open disclosure concerning our debt. • As a home rule unit of government in the State of Illinois, the Village has no statutory debt limit. Capital Asset Policies This policy is to establish the principles related to the accounting treatment of the Village’s capital assets. Capital assets include land, improvements to land, buildings, building improvements, vehicles, machinery, equipment, works of art and historical treasures, infrastructure, construction in progress and all other tangible and intangible assets that are used in operations and have initial useful lives extending beyond a single reporting period. Infrastructure assets are long-lived capital assets that normally are stationary in nature and can be preserved for a significantly greater number of years than most capital assets. Examples of infrastructure assets include roads, bridges, drainage systems, water and sewer systems. Land and land improvements are inexhaustible capital assets and will not be depreciated. Construction in progress will not be depreciated until construction is complete. All other capital assets will be depreciated over their estimated useful lives, using the straight-line method of depreciation. In no event shall the useful life of an asset be less than the period of probable usefulness established for debt purposes as outlined by GASB34. A capitalization threshold is the cost established by the Management Services Director that must be met or exceeded if an asset is to be recorded and depreciated as a capital asset. The capitalization threshold is based on the cost of a single asset. Assets that do not meet the capitalization threshold will be recorded as expenditures or expenses. For purposes of property control (insurance, security, etc.), the Management Services Director and/or department heads may develop and maintain the appropriate record keeping system(s) to account for assets which do not meet the capitalization threshold. Capital assets that meet the minimum capitalization threshold will be recorded at historical cost. The cost of a capital asset includes capitalized interest and ancillary charges necessary to place the asset into its intended location and condition for use. Ancillary charges include costs that are directly attributable to asset acquisition, such as freight and transportation charges, site preparation costs, and professional fees. Donated capital assets will be recorded at their estimated fair value at the time of acquisition, including any ancillary charges. Estimated historical cost may be used in those cases where the actual historical cost is not readily available. Estimated historical cost will be calculated using the current replacement cost of a similar asset and deflating this cost to the acquisition year (or estimated acquisition year) using a price-level index approved by the Management Services Director. Page 11 FINANCIAL POLICIES Capital assets associated with the operation of enterprise funds will be recorded in those funds. Capital assets associated with general government operations, with the exception of infrastructure assets, will be recorded in the appropriate internal service fund(s). Infrastructure assets will not be recorded in a governmental or proprietary fund, but a record keeping system necessary to allow for the accounting, auditing, and reporting of such assets, including depreciation will be maintained. Estimated useful life means the estimated number of years that an asset will be able to be used for the purpose for which it was purchased. The Village of Plainfield will capitalize all assets that have a useful life greater than one year and meet the following dollar thresholds: Asset Category Threshold Est. Useful Life Land & Improvements Any Inexhaustible Building & Improvements $20,000 5 – 50 Machinery & Equipment $5,000 3 – 20 Infrastructure $50,000 15 – 50 With respect to asset improvements (such as street resurfacing, roof replacement, etc), costs over the appropriate asset category threshold will be capitalized if: • The estimated life of the asset is extended by more than 25%, or • The cost results in an increase in the capacity of the asset, or • Significantly changes the asset, or • In the case of streets and road – if the work impacts the “base” structure Financial Reporting Policies 1. The Village will adhere to a policy of full and open disclosure of all financial operations. 2. An independent firm of certified public accountants will perform an annual audit according to Generally Accepted Auditing Standards (GAAS) and issue a written opinion that will be incorporated in the Annual Financial Report. 3. As long as the Village has outstanding debt, the Annual Financial Report will include the additional disclosures required by SEC Rule 15c2-12. Page 12 Moody's S&P Aaa AAA Aa1 AA+ Aa2 *AA Aa3 **AA- A1 A+ A2 A A3 A- Baa1 BBB+ Baa2 BBB Baa3 BBB- *1st lien revenue bond **2nd lien revenue bond The Village holds both General Obligation Bonds and Water & Sewer System Revenue Bonds Village of Plainfield Debt Ratings Comparison of Ratings Used by Moody's and Standard and Poor's (S&P) Village of Plainfield's Debt Rating is Highlighted. 2016-2017 Fiscal Year Budget Debt ratings express the rating agency’s opinion about the ability and willingness of an issuer (municipality) to meet its financial obligations in full and on time. Ratings can also speak to the credit quality of a municipal bond, and the relative likelihood that the issue may default. In addition, debt ratings help municipalities anticipate the interest rate to be offered on their new debt issues. As a general rule, the more creditworthy an issuer (municipality) is, the lower the interest rate the issuer would typically have to pay to attract investors, translating to less interest cost to the municipality. The reverse is also true: an issuer with lower creditworthiness will typically pay a higher interest rate, thus higher interest cost , to offset the greater credit risk assumed by investors. During the December 2013 refunding of the Village's Series 2004 Bonds, S&P upgraded the Village's AA debt rating to AA+. S&P noted the Village's strong economy, budgetary flexibility, budgetary performance, management with good financial policies and practices, and adequate debt and contingent liabilities position as key factors of the upgrade. S & P also noted, "The stable outlook reflects our view of the village's strong economy and our anticipation that the village will maintain very strong budgetary flexibility and liquidity." S&P and Moody's again recognized the Village's improved financial profile, management, and budgetary performance by upgrading the Village's Water & Sewer Revenue Bonds in 2014 to AA+ and Aa2, saving over $911,000 in present value interest costs over the life of the bond. Since 2009, the Village has saved $2.98 million in present value interest cost, due to the improved bond market and the Village's rating upgrades. In 2015, as part an annual review of the Village's bond rating, Moody’s Investors Service upgraded the Village of Plainfield, IL’s general obligation (GO) rating to Aa1 from Aa2. Moody's stated that, "the Aa1 rating reflects the village’s healthy financial operations and ample reserves supported by strong management and long term fiscal planning." Page 13 Authorized Positions Administration/Finance 14.5 14.5 15 14.5 15.5 16 16 Police Department 73.5 75.5 75.5 76.5 77 77.5 79.5 Streets Division 17 17.5 18.5 18.5 18.5 18.5 18.5 Community Development 7.5 7.5 8 8 8 9.5 10.5 Water and Sewer Division 11.5 12.5 11.5 11.5 11.5 11.5 11.5 Public Works Engineering 2 3 3 3 3 3 3 Village Totals 126 130.5 131.5 132 133.5 136 139 Positions Reflected are Full Time Equivalent (FTE) Positions 2010 Village Population 39,581 2014 Population Estimate*42,138 *(US Census) Village of Plainfield Staffing Schedule 2016-2017 Fiscal Year Budget 2016-2017 Budgeted 2010-2011 Actual 2011-2012 Actual 2012-2013 Actual 2013-2014 Actual 2014-2015 Actual 2015-2016 Actual 115 120 125 130 135 140 2010-2011 Actual 2011-2012 Actual 2012-2013 Actual 2013-2014 Actual 2014-2015 Actual 2015-2016 Actual 2016-2017 Budgeted Total Staff by Fiscal Year Page 14 Grade Position Title Grade Position Title I Cable TV Operations Assistant VII Equipment Operator II I Crossing Guard VII Inspector - Building, Electrical, Plumbing, PW I Intern - Engineering VII Plant Operator II - Water & Wastewater I Seasonal Laborer VIII Crew Leader II Cashier/Receptionist VIII Executive Supervisor - PD III Community Service Officer IX Associate Prosecutor III Custodian IX Lead Inspector III Police Commission Secretary IX Planner II IX Village Clerk IV CSO OIC IV Fleet Coordinator X Engineer IV Secretary - PD, PW, VH X IT - Police Technical Specialist IV Maintenance Worker I IV Technician - Court, Records XI Community Relations Director IV Utility Billing Rep./Customer Service XII Accounting Services Supervisor V Accounting Assistant - PD, VH XII Lead Engineer V Building Maintenance Worker II V Executive Assistant - PW, PD, Planning XIII Building Official V Executive Secretary XIII Police Sergeant V Lead Court Technician XIII V Records Specialist V Assistant Records Supervisor V Secretary Supervisor Building XIV Planning Director V Street Maintenance Worker II V Water Service Worker I XV Human Resources Director XV IT Director VI Code Enforcement Officer XV Police Commander - Admin, Operation, EMS VI Equipment Operator I VI Human Resources Assistant XVI Police Attorney VI IT-GIS Specialist VI Mechanic I XVII Director of Management Services VI Planner I XVII Director of Public Works VI Plant Operator 1 - Water & Wastewater XVII Police Chief VI Utility Billing Supervisor Contracted/Appointed/Elected Liquor Commissioner Mayor Plan Commissioner Police Officers Treasurer Trustee Village Administrator 2016 -2017 Village of Plainfield Salary Classification Plan- Position Grade Structure Superintendent - Water, Wastewater, Streets & Public Improvement Page 15 GRADE HOURLY MINIMUM MAXIMUM MIDPOINT I 9.23 19,188 44,071 31,630 II 15.31 31,849 51,705 41,777 III 17.12 35,601 57,799 46,700 IV 18.02 37,476 60,844 49,160 V 20.14 41,886 68,003 54,944 VI 21.76 45,270 73,498 59,384 VII 23.47 48,823 79,264 64,044 VIII 25.35 52,720 85,593 69,157 IX 27.22 56,615 91,916 74,266 X 29.04 60,412 98,080 79,246 XI 30.03 62,459 101,405 81,932 XII 31.01 64,507 104,730 84,619 XIII 33.01 68,656 111,466 90,061 XIV 35.22 73,257 118,934 96,095 XV 37.11 77,195 125,329 101,262 XVI 39.01 81,135 131,725 106,430 XVII 44.69 92,955 150,915 121,935 XVIII 46.22 96,137 156,080 126,108 Village of Plainfield Salary Table Fiscal Year 2016-2017 Page 16 GENERAL FUND REVENUES The Village of Plainfield continues to focus on diversified revenue streams to support the operations of the Village. Based on the current economy, the Village continues to experience uncertainty across multiple revenue sources, including State shared revenues (Income Tax, Use Tax, and Sales Tax), property taxes, and permit revenues. For Fiscal Year 2017, the Village’s sources of General Fund Revenue are as follows:  The largest source of the Village’s total General Fund Revenues (used for operations) continue to come from State of Illinois taxes at approximately 42%. This consists of Municipal Sales Tax, Income Tax, Replacement and Use Tax.  Property Taxes continue to be the 2nd largest revenue source at 22%.  Charges for services remain the 3rd largest revenue source at 18%. This primarily consists of refuse collection fees (which are pass-through) and an administrative service charge received from the Water and Sewer Fund to the General Fund. Page 17 GENERAL FUND REVENUES State of Illinois Revenues The Village’s General Fund State of Illinois Revenues are made up of three main components: Local Use Tax (7.61%), Illinois Income Tax (33.29%), and Sales Tax (58.64%). Sales Tax includes both the 1% Municipal Sales Tax and a portion of the Village’s 1.5% Home Rule Sales Tax. The Village implemented a 1% home-rule sales tax in 2008, with an additional .5% implemented in July 2012. The home-rule sales tax is collected in the Village’s Capital and Water & Sewer Fund, with a portion budgeted for the General Fund to help support the Street Division operations. Municipal Sales Tax Revenues  The Village receives a 1% sales tax imposed on retail sales made within the Village of Plainfield. Sales tax is collected by the State and remitted to the Village three months after the liability occurs. (The below chart does not include the Village’s Home Rule Sales Tax of 1.5%.)  Fiscal Year 2016 is trending about 3.5% higher than 2015. The Village experienced increases in Sales Tax revenues of 5.4%, 3%, and 2.7% in Fiscal Years 2013, 2014 and 2015 respectively. Fiscal Year 2017 represents a modest 1.5% increase as compared to the Fiscal Year 2016 estimate. Page 18 GENERAL FUND REVENUES The following chart depicts the Village’s retail municipal sales tax revenue by category for the calendar year 2015. Consistent with previous calendar years, General Merchandise and Automotive and Gas stations sales reflect the two largest sales tax revenue sources for the Village. Local Use Tax Revenue Use tax is a tax imposed on the privilege of using, in Illinois, any item of tangible personal property that is purchased anywhere at retail. 16% of the 6.25% State rate is allocated for local government. The amount that each municipality receives is based on its population in proportion to the total state population.  Fiscal Year 2015 resulted in a 17.6% increase in Use Tax revenues. It is anticipated that Fiscal Year 2016 revenues will trend approximately 3% lower and Fiscal Year 2017 is budgeted to remain generally constant due to the uncertainty of the State of Illinois budget decisions. Page 19 GENERAL FUND REVENUES Illinois Income Tax Revenue Illinois Income Tax is a tax that is imposed on the privilege of earning or receiving income in or as a resident of the State of Illinois. This tax applies to income for each taxable year. Prior to January 1, 2011, local governments received one-tenth (10%) of the net collections of all income tax received, income tax rates for individuals were 3% and corporations were assessed 5%. In January of 2011, Illinois regular income tax rates increased to 5% for individuals and to 7% for corporations, and the distribution formula for municipalities was reduced to 6% on revenue from individuals and to 6.86% on revenue from corporations. In January of 2015, the income tax rates were reduced to 3.75% for individuals and 5.25% for corporations, and the current municipal distribution formula is calculated at 8% and 9.14% for individuals and corporations respectively. The amount that each municipality receives is based on its population in proportion to the total state population. The Village’s current population is 39,581 based on the 2010 special census. The following chart reflects the Village’s Income Tax revenue history for the past six fiscal years, along with estimates for fiscal years 2016 and 2017:  Fiscal Year 2015 remained consistent with 2014 income tax revenues. Fiscal Year 2016 income tax revenues are anticipated to increase approximately 7%. Due to the uncertainty of the State distribution formula, Fiscal Year 2017 is budgeted with a 20% decline as compared to the Fiscal Year 2016 estimate. This reduction stems from the continued State of Illinois budget impasse and Governor Rauner’s 2015 proposal to reduce the Local Government Distributive Fund (income tax) revenue by 50 percent. This revenue source will continue to be monitored closely so that any additional budgetary impacts can be addressed quickly and effectively. Page 20 GENERAL FUND REVENUES Building Permit Revenues The Village’s Building Permit Revenue history is depicted in the chart below:  Fiscal Year 2012 resulted in the first positive increase in Permit Revenues since Fiscal Year 2006. Fiscal Year 2016 is estimated to increase by approximately 4% over Fiscal Year 2015, and Fiscal Year 2017 is budgeted to increase by 3% over 2016.  In Fiscal Year 2006, building permit revenues accounted for 37% of the Village’s overall General Fund revenue. Fiscal Year 2017 is estimated to account for 3.6% of the overall General Fund revenues. Property Tax Revenues Local property tax revenues have remained consistent since 2011. The current stable market, as well as the Village’s efforts to keep their property tax rate level, continues to keep property tax revenues level. Page 21 GENERAL FUND REVENUES For the 2015 tax levy, the Village Board has again authorized to maintain the same property tax rate as the 2014 levy rate. Village residents on average will not see an increase in the Village portion of their property taxes when compared to 2014 unless the value of their home (Equalized Assessed Value) has increased. In terms of an average property tax bill for levy year 2014, for every dollar paid in property taxes by Village residents, 4.87 cents represents the Village of Plainfield’s portion. The following chart reflects the Village’s overall property tax rate history: A history of the Village’s Equalized Assessed Values (EAV) is displayed below. Due to the recent reassessments of property within the Village, the Village’s 2010 EAV declined by 6% and the 2011, 2012 and 2013 EAV declined by 5.5%, 5.3% and 2.5% respectively. The 2014 EAV increased by 2.1% and the Village’s 2015 EAV is estimated increase slightly as well. Page 22 GENERAL FUND REVENUES Tax Rate Percentage Tax Rate Percentage Village of Plainfield 0.4669 4.87%0.7351 9.67% Will County & Forest Preserve 0.8410 8.78%0.7834 10.30% School District 202 6.2622 65.35%4.6893 61.66% Joliet Junior College 525 0.3085 3.22%0.2135 2.81% Plainfield Township Park District 0.2742 2.86%0.2625 3.45% Plainfield Public Library District 0.2057 2.14%0.2531 3.33% Plainfield Fire Protection District 1.0122 10.56%0.4641 6.10% Township and Other 0.2125 2.22%0.2037 2.68% Total Tax Rate 9.5832 100.00%7.6047 100.00% Village of Plainfield Comparison of Tax Rates per $100 of Assessed Valuation 2014 and 1995 Levy Years 2014 Levy 1995 Levy Village of Plainfield 4.87% Will County & Forest Preserve 8.78% School District 202 65.35% Joliet Junior College 525 3.22% Plainfield Township Park District 2.86% Plainfield Public Library District 2.14% Plainfield Fire Protection District 10.56% Township and Other 2.22% 2014 Levy Tax Distribution by District Residential 85.34% Commercial 12.61% Industrial 1.70% Farm 0.31% Railroad 0.04% 2014 Levy Village Equalized Assessed Value by Type Page 23 FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2017 Proposed Budget Fund: 01 - General Fund 5,112,469 5,107,137 5,189,002 4,948,000 5,212,500 9,000,883 9,498,263 9,772,505 9,530,692 9,938,300 844,223 795,125 821,971 824,000 855,000 735,755 862,916 976,464 886,700 1,019,500 825,835 773,466 775,892 694,287 657,600 3,865,441 3,982,660 4,060,295 4,161,887 4,329,472 89,531 112,613 50,754 35,600 35,600 622,783 638,698 705,592 655,000 700,000 18,601 26,120 (122,986)15,000 15,000 245,741 139,403 162,218 140,000 140,000 430,827 389,939 405,705 385,000 410,000 58,000 9,000 60,000 262,000 262,000 $21,850,089 $22,335,340 $22,857,412 $22,538,166 $23,574,972 Administration/Finance 5,045,095 8,506,124 9,127,945 6,270,241 6,586,473 Police Department 10,438,440 10,421,883 10,963,551 11,692,957 12,171,184 Street Department 2,819,002 3,512,466 3,331,867 3,466,359 3,479,508 Planning Program 465,869 403,028 409,891 471,688 625,874 Building Program 496,106 491,731 576,370 636,921 711,933 $19,264,512 $23,335,232 $24,409,624 $22,538,166 $23,574,972 $2,585,577 ($999,892)($1,552,212)$0 $0 Expense Totals Total: General Fund Grants Franchise Fees Investment Income Intergovernmental Interfund Transfers Expenses Miscellaneous State of Illinois Taxes Other Taxes Licenses & Permits Revenue Totals Fines and Forfeits Charges for Services Classification Revenues Property Taxes General Fund Revenue & Expense Summary 2016-2017 Fiscal Year Budget ($2,000,000) $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget Revenue History by Type Property Taxes State of Illinois Taxes Other Taxes Licenses & Permits Fines and Forfeits Charges for Services Grants Franchise Fees Investment Income Miscellaneous Intergovernmental Interfund Transfers Page 24 Description FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2016 Estimated Amount FY 2017 Proposed Budget Fund: 01 - General Fund Revenues Property Tax Revenue 3,293,743 3,283,050 3,333,428 3,048,000 3,254,993 3,162,500 Property Tax Rev-Road & 362,146 371,366 383,703 375,000 385,492 375,000 Property Tax Rev-Police 888,578 886,519 898,172 950,000 948,549 1,100,000 Property Tax Rev-IMRF 568,002 566,202 573,699 575,000 575,526 575,000 $5,112,469 $5,107,137 $5,189,002 $4,948,000 $5,164,560 $5,212,500 STTAX - State of Illinois Taxes Home Rule Sales Tax 0 0 0 500,000 500,000 500,000 Municipal Sales Tax 4,749,179 4,892,203 5,025,975 5,088,192 5,220,000 5,298,300 Illinois Income Tax 3,567,060 3,857,016 3,876,349 3,172,500 4,150,000 3,320,000 Replacement Tax 49,448 54,612 53,813 45,000 45,000 45,000 Local Use Tax 635,196 694,432 816,368 725,000 790,000 775,000 $9,000,883 $9,498,263 $9,772,505 $9,530,692 $10,705,000 $9,938,300 Amusement Tax 5,804 4,966 8,253 4,000 5,500 5,000 Local Gas Tax 838,419 790,159 813,718 820,000 840,000 850,000 $844,223 $795,125 $821,971 $824,000 $845,500 $855,000 LIC&PER - Licenses and Permits Liquor License 91,815 94,518 94,170 85,000 90,000 90,000 Contractors License 35,900 38,200 38,750 35,000 38,000 35,000 Cigarette License 2,750 6,750 7,500 2,500 6,500 5,000 Scavenger License 150 100 100 200 200 200 Business License 33,078 34,356 31,713 30,000 33,000 30,000 Building Permit 561,591 677,305 792,640 725,000 825,000 850,000 Sign Permit 6,232 4,624 6,672 5,000 5,000 5,000 Special Movement Permit 3,189 5,803 4,254 3,000 5,500 3,000 Solicitors Permit 1,050 1,260 665 1,000 1,200 1,300 $735,755 $862,916 $976,464 $886,700 $1,004,400 $1,019,500 Will County Court Fines 447,769 354,042 319,084 300,000 310,000 310,000 Aministrative Fines(P-Tickets)231,711 201,643 175,535 200,000 140,000 150,000 Aministrative Fines - Late fees 0 10,460 17,265 8,000 12,000 10,000 Asset Seizure 138,950 193,043 255,667 177,687 177,687 180,000 Alarm Fees 6,860 13,100 6,700 8,000 6,000 7,000 Kendall County Court Fines 545 1,158 1,641 500 1,000 500 Alcohol Fines 0 20 0 100 100 100 $825,835 $773,466 $775,892 $694,287 $646,787 $657,600 Total: State of Illinois Taxes OTHTX - Other Taxes Total: Other Taxes General Fund Revenue Detail 2016-2017 Fiscal Year Budget PROPTX - Property Taxes Total: Property Taxes Total: Licenses & Permits FIN - Fines and Forfeits Total: Fines and Forfeits Page 25 Description FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2016 Estimated Amount FY 2017 Proposed Budget General Fund Revenue Detail 2016-2017 Fiscal Year Budget Fund: 01 - General Fund Revenues (continued) Garbage Fee 3,212,301 3,350,151 3,536,827 3,626,500 3,700,000 3,840,000 Garbage Penalties 51,052 49,170 50,967 40,000 50,000 45,000 Engineering Services 25,935 16,584 0 10,000 25,000 15,000 Child Safety Seats 150 0 0 100 100 100 Rent 67,783 67,783 16,946 0 0 0 Zoning Applications 22,635 14,462 14,452 10,000 18,000 10,000 Accident Report Fees 3,675 4,470 4,155 4,000 4,000 4,000 Copies-Maps & Ordinances 3,118 3,551 2,701 3,000 2,500 3,000 Impound Fee 115,200 98,948 63,600 95,000 30,000 30,000 Parking Lot Revenue 4,050 5,200 4,800 1,000 1,050 1,000 Tower Rent 42,738 49,586 37,623 39,087 39,087 39,172 Rental Income 25,200 25,200 29,200 45,200 49,200 49,200 Rental-Community/Multi 4,463 4,651 5,660 3,000 3,000 3,000 Special Detail/OT 37,141 42,524 42,984 35,000 48,000 40,000 Water & Sewer Service 250,000 250,380 250,380 250,000 250,000 250,000 $3,865,441 $3,982,660 $4,060,295 $4,161,887 $4,219,937 $4,329,472 FEMA Grant 42,023 58,202 0 0 0 0 Grant Revenue 0 9,972 0 0 0 0 Bulletproof Vest Grant 2,405 5,793 7,165 3,000 6,500 3,000 Tobacco Grant 2,750 2,970 2,750 2,600 2,600 2,600 Traffic Grant 38,353 35,676 40,839 30,000 30,000 30,000 Citizens Corp Grant 4,000 0 0 0 0 0 $89,531 $112,613 $50,754 $35,600 $39,100 $35,600 AT&T Franchise Payment 210,478 218,607 259,808 230,000 270,000 250,000 Cable TV-Comcast 412,305 420,091 445,784 425,000 480,000 450,000 $622,783 $638,698 $705,592 $655,000 $750,000 $700,000 Interest Income 17,744 22,763 27,131 15,000 18,000 15,000 Realized Gain/Loss 0 0 (158,668)0 0 0 Unrealized Gain/Loss 857 3,357 8,551 0 0 0 $18,601 $26,120 ($122,986)$15,000 $18,000 $15,000 INT - Investment Income Total: Investment Income GRNTS - Grants Total: Grants FRAN - Franchise Fees Total: Franchise Fees SERV - Charges for Services Total: Charges for Services Page 26 Description FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2016 Estimated Amount FY 2017 Proposed Budget General Fund Revenue Detail 2016-2017 Fiscal Year Budget Fund: 01 - General Fund Revenues (continued) Event Sponsorship Program 6,068 5,499 5,276 4,000 4,000 4,000 Amphitheater Rent 350 725 1,400 500 500 500 Restitution Program 125 0 0 0 500 0 Step-Basset Program 405 225 155 500 500 500 Donation/Contribution 17,559 11,684 23,407 10,000 15,000 10,000 Sales-Fixed Assets 6,300 1,189 1,144 5,000 5,000 5,000 Other Reimbursements 197,089 106,231 89,304 100,000 90,000 95,000 Other Receipts 17,845 13,850 41,532 20,000 30,000 25,000 $245,741 $139,403 $162,218 $140,000 $145,500 $140,000 INTERGOV - Intergovernmental School Liaison 384,146 374,577 391,862 375,000 400,000 400,000 Park Officer Reimbursement 41,684 0 0 0 0 0 HIDTA/Organized Crime 4,997 15,362 13,843 10,000 10,000 10,000 $430,827 $389,939 $405,705 $385,000 $410,000 $410,000 Transfer From MFT 0 0 0 200,000 200,000 200,000 Transfer From TIF 50,000 0 50,000 50,000 50,000 50,000 Transfer From Alcohol Enforc.8,000 9,000 10,000 12,000 12,000 12,000 $58,000 $9,000 $60,000 $262,000 $262,000 $262,000 $21,850,089 $22,335,340 $22,857,412 $22,538,166 $24,210,784 $23,574,972Revenues Total MISC - Miscellaneous Total: Miscellaneous Total: Intergovernmental INTER - Interfund Transfers Total: Interfund Transfers Page 27 ADMINISTRATION/FINANCE DESCRIPTION OF DEPARTMENTAL ACTIVITIES The Administration/Finance unit of the Village’s General Fund is comprised of the following Programs: • Non-Departmental • Legislative Support • Administration • Community Relations • Facility Management • Human Resources • Information Technology Non-Divisional Program This accounts for fees paid to the Village’s contracted refuse hauler. The Village approved a contract with Waste Management for refuse hauling services. The increase in budgeted expenditures represents the minimal price increase as stated in the contract. Waste Management currently services approximately 13,000 households. Legislative Program This program accounts for the expenses of the elected officials of the Village, municipal dues for governmental organizations, economic incentive rebates for one retailer, and funding to address economic development opportunities. In addition to the regularly scheduled Board Meetings on the first and third Mondays of the month, the Village Board also meets on the second and the fourth Mondays of each month in Committee of the Whole sessions. All meetings detailed are open to the public and are televised on cable community access television. Administration Program The Administration Program includes expenses of the Administrator’s Office, the Village Clerk, and the Management Services Department. The Village Administrator oversees the Village’s daily operations and is responsible for implementing the policies, procedures, and directives of the Village Board. All Department Directors report to the Village Administrator, who in turn reports to the Village Board. The Village’s Community Relations and Information Technology Programs are also under the direct supervision of the Administrator. Village of Plainfield Belief Statement The Village of Plainfield believes in Responsive and Responsible Government Delivered Efficiently and Effectively By Professional Public Servants With Empathy and Humility Page 28 ADMINISTRATION/FINANCE The Clerk’s office is responsible for notice publication of all Village Meetings, the official keeper of Village records, ordinances and minutes, FOIA requests, registering voters and early voting. The Clerk’s office also oversees the administration of the community access cable television channel (Channel 6). Performance Measures – Clerk’s Office Management Services The Management Services Department is managed by the Management Services Director and is responsible for all accounting, financing and financial reporting functions of the Village, including Accounts Payable, Accounts Receivable, Miscellaneous Billing, Human Resources/Payroll, Utility Billing, Revenue Collections, and investment of the Village’s funds. Management Services also oversees the administration of the Facility Management Program. The Management Services Department is also responsible for the preparation, presentation, and administration of the annual Village budget. Trend analysis of revenues and expenditures are continuously reviewed and projected throughout each budget year. The Village is audited annually by an external independent accounting firm to assure compliance with accounting standards and reporting along with local, state, and federal regulations. Internal controls are reviewed to assure the safeguard of assets and to prevent irregularities. The Management Services Department throughout the year works to assure that the Village is in compliance with financial and reporting regulations, and ensuring that internal controls are maintained. Management Services Key Objectives • To invest funds in accordance with the Village’s Investment Policy • To provide responsive accounting services within generally accepted accounting principles • To provide timely, accurate and complete reporting • To monitor, plan and report on the fiscal health of the Village • To complete all statutory or mandated reporting requirements • To promote outstanding customer service Performance Measures 2009 2010 2011 2012 2013 2014 2015 Processing of Ordinances 98 53 65 57 43 62 51 Processing of Resolutions 32 18 23 27 19 10 26 Village Board Meetings Minutes/Agendas 29 28 27 29 34 28 21 COW Workshop Meetings/Agendas 27 19 21 16 18 14 18 FOIA Requests Processed 230 198 275 265 270 349 Early Voting (when applicable) 391 1,166 162 2,959 173 1874 237 Page 29 ADMINISTRATION/FINANCE Management Services Performance Measures – Accounts Payable/Payroll FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 Checks Issued: Accounts Payable Payroll Checks 4,137 719 3,701 629 3,493 487 3,411 345 2,824 370 3,556 417 3,467 424 No. of direct deposits 3,846 4,644* 4,245 4,470 4,549 4,763 4,884 Total Payroll Processed 4,565 5,273 4,732 4,815 4,919 5,180 5,308 *FY 2010-2015 includes multiple direct deposits for each employee Management Services Performance Measures – Utility Billing FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 Water Billing Activity: # of metered accts 149,497 148,031 151,816 153,205 154,914 156,826 Total Water consumption billed: (cubic feet) 144,810,691 145,507,083 154,350,603 163,826,191 158,288,569 147,821,768 Residential Commercial Industrial 110,246,350 17,304,912 17,259,429 111,002,800 20,570,922 13,933,361 123,367,085 16,671,638 14,311,880 123,441,600 22,609,487 17,775,104 125,383,157 13,257,815 19,647,597 115,777,283 13,161,991 18,882,494 Total Water Bill Transactions: 149,497 148,031 151,816 153,205 154,914 156,826 Lockbox Direct Debit Front desk 59,552 24,312 65,633 65,975 26,616 55,440 65,059 27,044 59,713 81,208 28,463 43,534 75,841 32,178 46,895 75,682 35,059 46,085 Page 30 ADMINISTRATION/FINANCE Community Relations Program The Community Relations Program includes Village marketing, communications, and public/community relations activities. These efforts include: the Village web site, Settlers’ Park programming, the Village’s social media efforts, intergovernmental/community projects and events, and Village publications. Community Relations Program Highlights • Distribute and publicize Village news and information via Village publications (newsletters, press releases), digital billboards, water bills, E-News Updates, the Village web site, Facebook, and Twitter. • Maintain the Village web site, www.plainfield-il.org, and use it to share Village information and news. • Coordinate, write, edit, and lay out the Village newsletter, the Village Voice. • Special event coordination including Hunger Action Month, the How-To Fair, and Settlers’ Park Programming. For Settlers’ Park, this includes coordination of all aspects of the annual summer concert and movie series - schedules, event hotline, bands, movies, publicity, concessions, community group participation, and sponsorships. FY 2016-2017 Community Relations Key Objectives • Continue to use weekly E-News Updates, Economic Development E-News Updates, Village Voice newsletters, water bill inserts, press releases, the Village web site, social media, Plainfield Community Television (PCT), and local media outlets to publicize and distribute Village news and information. o Publicize online work order system; also publicize in conjunction with snowplowing updates. • Utilize the digital billboards for public service announcements and to promote Village/community events. • Continue to add/update information on the Village web site. • Promote E-News and Economic Development E-News Updates and continue increasing the number of subscribers. • Strategic Plan – Promote the community forum, assist with the completion of action items, and help complete plan updates. • Continue to expand the use of social media to reach out to residents and to publicize Village news and information. Research other social media networks to see if their use would benefit the Village. • Community Projects: o Work with other agencies/groups to assist in publicizing their events through E-News, the Village web site, the digital billboards, and social media. o Continue Hunger Action Month activities in conjunction with the Northern Illinois Food Bank, Plainfield Public Library District, School District 202, and the Plainfield Chamber of Commerce. o Help organize, coordinate, and publicize the 2016 How-To Fair with the Plainfield Public Library District and Plainfield Park District. Page 31 ADMINISTRATION/FINANCE • Assist in the Village’s economic development efforts (e.g. Task Force, Economic Development E-News, industrial retention interviews, etc.). • Settlers’ Park Concerts & Movies: o Continue event/series sponsorship program for concerts and movies. o Work with other jurisdictions/groups to coordinate activities at movies. Community Relations Performance Measures 2010 2011 2012 2013 2014 2015 Concerts 3 3 3 3 3 3 Movies 5 4 4 3 (1 rainout) 4 3 (1 rainout) Sponsorship Dollars $3,800 $4,500 $4,500 $4,000 $4,500 $4,000 Concessions $281 $283 $608 $236 $481 ($111) Press Releases* 63 42 33 34 16 14 Village Voice Newsletters 4 3 3 4 4 4 E-News Subscribers 968 1,433 1,902 2,444 2,850 3,227 E-News Updates 57 59 57 56 55 53 ED E-News Subscribers 187 277 436 585 677 754 ED E-News Updates 2 7 8 6 2 1 Facebook Posts** (Village of Plainfield IL only) - 132 109 238 224 271 Tweets** (@Plainfield IL only) - 133 143 236 221 243 Dash (-) = not applicable. *Does not include Police Department Press Releases. **The Village joined Facebook and Twitter in December 2010 and has three Facebook and three Twitter accounts (one each for the Village, Public Works, and the Police Department). The statistics listed are for the Village accounts only to provide a snapshot of activity. Facility Management Program The Facility Management Program reflects expenses related to the cleaning, upkeep and maintenance of Village Hall. This program is coordinated through the Management Services Division; however facility maintenance issues are managed by the Public Works Facility Maintenance Crew Leader and staff. The custodial services are currently provided contractually, with the exception of non-routine cleaning and miscellaneous maintenance projects such as carpet cleaning and floor waxing. Certain tasks such as generator, HVAC, various electrical and elevator maintenance and repairs and annual inspections are also contracted with outside vendors. Page 32 ADMINISTRATION/FINANCE Human Resources Program The Human Resources Division is responsible for the oversight of recruitment, testing, selection, staff development and training, performance evaluation, labor relations, discipline, management of employee benefit programs, workplace wellness program initiatives, worker’s compensation and risk management programs, and administration and interpretation of Village personnel policies and procedures. Employee benefit programs include medical, dental, life, and supplemental insurance programs, IMRF pension and disability programs, unemployment compensation, 457 deferred compensation, vacation, sick leave, holiday pay programs, and wellness programs. This division is also responsible for payroll administration, processing, and compliance with federal and state reporting. Human Resources FY 2016-2017 Key Objectives • Employee Wellness Program – Continue to increase awareness of our Village Employee Wellness Program and maintain/increase employee participation (currently at 80%). Continue to attain the highest wellness program level established by our Intergovernmental Personnel Benefits Cooperative (IPBC). Focus on behavioral outcomes and benchmarking utilizing private and public programs as the gold standard. These programs include: o Employee Health Fair/Wellness Kick Off Programs. o On-site (live) and online educational wellness programming and presentations. o Chair Employee Benefit/Wellness Committee to help employees: • Educate and become better consumers of their health benefits. • Understand the benefits of participating in wellness initiatives. • Assist the Village with plan design and cost containment strategies. • Wellness Recognition – Continue the Village’s commitment to employee wellness in the workplace. Enhance our reputation as a premier provider of jobs in the area. Continue activities in support of wellness programming and employer/employee recognition including: o 2016 American Heart Association’s Fit-Friendly Workplace award, gold level. o 2012-2015 Crain’s Chicago Business recognition finalist, Illinois’ Healthiest Employers; honorable mention in the 100 Healthiest Workplaces in America. o Will County 2015 We Will Work Fit gold award • Implement ongoing Affordable Care Act requirements. Ensure that employees are informed of the health marketplace program. • Enhance the Village’s loss prevention efforts to reduce the cost of worker’s compensation: o Identify and implement the goals and objectives determined by the Southwest Agency for Risk Management (SWARM) Pool. o Continue to create and deliver Best Practices platform and training. o Foster alliances with third party providers to help meet our safety/risk goals. • Implement New World “E Suites” online employee information delivery system, including online benefit enrollment and paperless payroll processing. • Assist in the delivery of a comprehensive employee compensation/organization structure study • Assist in employee recognition and the development of personnel through training programs structured for every level of employee. • Continue to deliver effective, informative messages to our employees utilizing employee communication newsletter “Team Talk.” Page 33 ADMINISTRATION/FINANCE Information Technology Program The IT Department is responsible for supporting the email, telephone and voicemail systems for all Village facilities. Information Technology plays a vital role in the implementation of new software projects, acquisition of new computer and network equipment, designing and supporting the Village’s public website, and supporting the Village’s existing software systems. The IT Department consists of an IT Director, and two IT Specialists; one for Police and one for the Village’s Geographical Information System (GIS). The Information Technology Department implemented a new help desk ticket tracking software program in FY2012-2013. Calendar Year Tickets Closed 2012 1528 2013 1273 2014 1221 2015 1810 Information Technology FY 2016-2017 Key Objectives • Implement Mobile Inspections – We plan to roll out a mobile building inspection platform to the Building Department which will allow the inspectors to complete inspections from the field utilizing their issued iPads. • Continue to enhance online forms and workflow – As part of our document management platform, the IT Department has added a module to provide capabilities to design fillable forms that can be posted online and that will have workflow logic behind them. We will continue to enhance the forms we have posted online to minimize resident questions and provide efficiency in submission and routing of the forms. • Continue to move to a virtualized environment and upgrade equipment - The IT Department will continue to upgrade equipment and infrastructure according to age and need, taking full advantage of virtualized components where practical. • Upgrade network storage – We are also planning to upgrade our network storage to accommodate a larger virtual environment. Page 34 FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget 2017 Proposed Budget 887,715 931,320 1,081,806 1,231,614 1,303,974 1,319,499 424,548 393,662 406,536 470,288 534,951 588,132 8,522 9,483 8,766 9,246 12,280 11,200 77,593 85,568 87,925 92,049 99,050 100,950 3,245,112 3,228,379 3,450,917 3,630,645 3,865,186 4,085,342 305,474 376,683 467,149 399,103 454,800 481,350 Sub-total $4,948,964 $5,025,095 $5,503,099 $5,832,945 $6,270,241 $6,586,473 0 20,000 3,003,025 3,295,000 0 0 $4,948,964 $5,045,095 $8,506,124 $9,127,945 $6,270,241 $6,586,473 Unit: 04 - Administration/Finance Total Administration/Finance Salaries and Wages Benefits Utilities Supplies and Commodities Contractual Services Other Transfers Classification Fund: 01 - General Fund Expenditures General Fund Administration/Finance Summary 2016-2017 Fiscal Year Budget $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000 FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget 2017 Proposed Budget Admin/Finance Expense History Salaries and Wages Benefits Utilities Supplies and Commodities Contractual Services Other Page 35 Description FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2016 Estimated Amount FY 2017 Proposed Budget Unit: 04 - Administration/Finance Contrac - Contractual Services Fees to Refuse Hauler 2,915,209 3,044,893 3,186,306 3,278,236 3,337,470 3,452,192 $2,915,209 $3,044,893 $3,186,306 $3,278,236 $3,337,470 $3,452,192 Salaries-President 12,000 19,333 20,000 20,000 20,000 20,000 Salaries-Elected Officials 21,900 22,900 20,500 25,000 22,500 25,000 Salaries-Liquor Commissioner 1,500 1,500 1,500 1,500 1,500 1,500 Salaries-Treasurer 2,500 2,500 2,500 2,500 2,500 2,500 $37,900 $46,233 $44,500 $49,000 $46,500 $49,000 FICA 2,152 2,698 2,549 2,800 2,600 3,000 Medicare 503 631 596 700 625 700 IMRF 0 119 386 300 825 850 Employee Insurance 118 99 88 150 100 150 Travel/Training 6,116 7,017 7,655 10,000 8,000 10,000 $8,889 $10,564 $11,274 $13,950 $12,150 $14,700 SUPP - Supplies and Commodities Replacement Supplies 1,320 3,574 894 4,000 2,000 3,000 Dues & Subscriptions 29,949 33,465 33,224 34,000 34,000 35,000 $31,269 $37,039 $34,118 $38,000 $36,000 $38,000 Contrac - Contractual Services Public Relations 31,412 80,333 49,262 70,000 60,000 150,000 Cable TV 0 173 929 50,000 50,000 20,000 $31,412 $80,506 $50,191 $120,000 $110,000 $170,000 Economic Incentive Rebate 308,530 337,630 329,790 300,000 330,000 335,000 $308,530 $337,630 $329,790 $300,000 $330,000 $335,000 $418,000 $511,972 $469,873 $520,950 $534,650 $606,700 Total: Supplies & Commodities Total: Contractual Services OTHER - Other Total: Other Total: 01 - Legislative Program Total: Salaries and Wages BEN - Benefits Total: Non-Divisional SAL - Salaries and Wages Total: Benefits Administration/Finance Detail 2016-2017 Fiscal Year Budget General Fund Division: 00 - Non-Divisional Division: 01 - Legislative Program Expenditures Page 36 Description FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2016 Estimated Amount FY 2017 Proposed Budget Administration/Finance Detail 2016-2017 Fiscal Year Budget General Fund Salaries-Full Time 503,754 508,460 621,569 659,263 675,000 679,926 Salaries-Part Time 29,177 57,430 42,061 50,000 45,000 50,000 Salaries-Overtime 1,131 20 266 1,500 500 1,500 $534,062 $565,910 $663,896 $710,763 $720,500 $731,426 FICA 29,777 31,608 37,453 44,067 40,069 45,348 Medicare 7,629 8,117 9,600 10,306 10,000 10,606 IMRF 63,055 68,115 77,952 81,738 80,000 84,114 Employee Insurance 62,697 67,999 85,907 105,419 103,000 105,852 Deferred Comp. Contribution 10,606 10,814 20,933 15,000 21,000 24,000 Travel/Training 8,578 8,482 11,341 15,000 12,000 15,000 IL Unemployment Insurance 50,972 4,654 3,747 8,000 5,000 7,000 $233,314 $199,789 $246,933 $279,530 $271,069 $291,920 UTIL - Utilities Telephone/Internet 5,066 3,598 3,447 5,000 3,500 5,000 Cellular Phones/Pagers 1,323 1,274 1,444 2,000 1,800 2,000 $6,389 $4,872 $4,891 $7,000 $5,300 $7,000 SUPP - Supplies and Commodities Office Supplies/Postage 29,051 26,964 33,572 30,000 30,000 30,000 Dues & Subscriptions 4,166 3,109 3,764 5,000 4,000 5,000 Gas/Oil/Mileage/Carwash 8,945 9,150 8,513 9,500 8,500 9,500 $42,162 $39,223 $45,849 $44,500 $42,500 $44,500 Contrac - Contractual Services Software Licensing 34,696 0 0 0 0 0 Maintenance Contracts/Lease 4,470 4,395 3,957 8,000 5,000 8,000 Recording Fees 107 464 1,024 2,500 1,500 2,500 Legal Notices 2,456 1,274 1,729 2,500 2,000 2,500 Legal Fees 78,864 45,220 49,595 60,000 50,000 60,000 Contractual Services 75,608 46,427 90,591 70,000 80,000 70,000 Engineering Fees 5,255 4,927 0 15,000 5,000 5,000 $201,456 $102,707 $146,896 $158,000 $143,500 $148,000 OTHER - Other Office Furniture & Equipment 1,083 0 2,927 5,000 3,000 5,000 Contingencies 31,535 65,814 30,000 50,000 30,000 50,000 $32,618 $65,814 $32,927 $55,000 $33,000 $55,000 Total: 02 - Administration $1,050,001 $978,315 $1,141,392 $1,254,793 $1,215,869 $1,277,846 Total: Supplies & Commodities Total: Contractual Services Total: Salaries and Wages Total: Benefits BEN - Benefits Total: OTHER - Other SAL - Salaries and Wages Total: UTIL - Utilities Division: 02 - Administration Program Page 37 Description FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2016 Estimated Amount FY 2017 Proposed Budget Administration/Finance Detail 2016-2017 Fiscal Year Budget General Fund Salaries-Full Time 88,041 90,217 92,540 94,425 94,425 97,225 $88,041 $90,217 $92,540 $94,425 $94,425 $97,225 FICA 4,939 5,179 5,485 5,854 5,854 6,028 Medicare 1,155 1,211 1,283 1,369 1,422 1,410 IMRF 10,236 10,946 10,929 10,859 10,859 11,181 Employee Insurance 17,028 17,870 17,153 18,231 18,100 19,919 Deferred Comp. Contribution 650 2,378 3,472 3,000 3,500 4,000 Travel/Training 368 246 224 1,700 500 1,500 $34,376 $37,830 $38,546 $41,013 $40,235 $44,038 UTIL - Utilities Telephone/Internet 328 335 338 500 350 500 $328 $335 $338 $500 $350 $500 SUPP - Supplies and Commodities Office Supplies/Postage 68 52 58 750 200 2,000 Dues & Subscriptions 85 98 110 750 250 750 Gas/Oil/Mileage/Carwash 0 0 0 100 50 100 $153 $150 $168 $1,600 $500 $2,850 Contrac - Contractual Services Public Relations 6,650 10,453 6,614 16,500 8,000 17,000 Marketing and Promotions 0 0 0 2,500 2,500 2,500 Settler's Park 5,636 6,858 5,797 8,500 7,000 8,500 Contractual Services 237 237 0 2,750 1,000 2,500 $12,523 $17,548 $12,411 $30,250 $18,500 $30,500 OTHER - Other Software-Capital $0 $0 $0 $1,000 $500 $6,500 $0 $0 $0 $1,000 $500 $6,500 Total: 03-Community Relations $135,421 $146,080 $144,003 $168,788 $154,510 $181,613 Total: UTIL - Utilities Total: Salaries and Wages Division: 03 - Community Relations Program BEN - Benefits Total: Supplies & Commodities Total: Contractual Services SAL - Salaries and Wages Total: OTHER - Other Total: Benefits Page 38 Description FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2016 Estimated Amount FY 2017 Proposed Budget Administration/Finance Detail 2016-2017 Fiscal Year Budget General Fund Salaries-Full Time 0 0 30,650 31,804 32,700 32,865 Salaries-Overtime 0 0 2,603 2,000 2,000 2,500 $0 $0 $33,253 $33,804 $34,700 $35,365 FICA 0 0 1,918 2,096 2,096 2,193 Medicare 0 0 449 492 492 513 IMRF 0 0 3,842 3,657 3,945 4,067 Employee Insurance 0 0 7,887 9,503 8,950 9,465 $0 $0 $14,096 $15,748 $15,483 $16,238 SUPP - Supplies and Commodities Building Maint Supplies 6,802 5,874 5,460 7,000 6,800 7,000 $6,802 $5,874 $5,460 $7,000 $6,800 $7,000 Contrac - Contractual Services Contractual Services 34,701 37,393 37,333 50,000 40,000 50,000 $34,701 $37,393 $37,333 $50,000 $40,000 $50,000 OTHER - Other Building Improvements 7,586 1,546 2,235 50,000 55,000 40,000 $7,586 $1,546 $2,235 $50,000 $55,000 $40,000 Total: 04-Facility Management $49,089 $44,813 $92,377 $156,552 $151,983 $148,603 Total: Salaries and Wages Division: 04 - Facility Management Program Total: Supplies & Commodities Total: Contractual Services Total: OTHER - Other Total: Benefits SAL - Salaries and Wages BEN - Benefits Page 39 Description FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2016 Estimated Amount FY 2017 Proposed Budget Administration/Finance Detail 2016-2017 Fiscal Year Budget General Fund Salaries-Full Time 159,438 166,920 172,901 171,975 175,964 181,654 Salaries-Overtime 237 304 0 500 500 500 $159,675 $167,224 $172,901 $172,475 $176,464 $182,154 FICA 9,649 10,092 10,605 10,694 10,700 11,294 Medicare 2,257 2,360 2,480 2,501 2,550 2,641 IMRF 18,921 20,134 20,491 19,835 20,250 20,948 Employee Insurance 33,975 31,978 19,510 28,200 26,255 39,020 Deferred Comp. Contribution 4,084 4,448 6,627 5,500 7,000 7,200 Travel/Training 3,343 4,143 3,683 7,500 7,500 6,000 $72,229 $73,155 $63,396 $74,230 $74,255 $87,103 UTIL - Utilities Telephone/Internet 386 620 675 800 800 1,000 Cellular Phones/Pagers 428 390 360 360 360 360 $814 $1,010 $1,035 $1,160 $1,160 $1,360 SUPP - Supplies and Commodities Office Supplies/Postage 552 1,096 1,184 1,000 1,000 1,500 Dues & Subscriptions 1,933 1,652 1,976 3,200 3,200 3,200 Gas/Oil/Mileage/Carwash 921 686 1,003 1,400 1,400 1,400 $3,406 $3,434 $4,163 $5,600 $5,600 $6,100 Contrac - Contractual Services Public Relations 7,260 12,358 11,194 12,000 11,000 12,000 Marketing and Promotions 274 229 160 300 300 300 Contractual Services 3,973 4,119 6,023 8,000 5,000 8,000 $11,507 $16,706 $17,377 $20,300 $16,300 $20,300 OTHER - Other Software-Capital 0 0 218 350 0 0 $0 $0 $218 $350 $0 $0 Total: 06 - Human Resources $247,631 $261,529 $259,090 $274,115 $273,779 $297,017 Total: Supplies & Commodities Total: Contractual Services Total: OTHER - Other Total: Benefits Total: UTIL - Utilities BEN - Benefits SAL - Salaries and Wages Total: Salaries and Wages Division: 06 - Human Resources Program Page 40 Description FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2016 Estimated Amount FY 2017 Proposed Budget Administration/Finance Detail 2016-2017 Fiscal Year Budget General Fund Salaries-Full Time 92,063 181,707 190,423 243,507 230,127 223,829 Salaries-Part Time 19,579 30,515 34,101 0 0 0 Salaries-Overtime 0 0 0 0 200 500 $111,642 $212,222 $224,524 $243,507 $230,327 $224,329 FICA 6,667 13,020 13,790 15,097 14,280 13,877 Medicare 1,559 3,045 3,225 3,531 3,340 3,246 IMRF 12,843 25,609 26,396 28,003 26,134 25,740 Employee Insurance 17,199 34,150 35,256 46,099 50,000 56,770 Deferred Comp. Contribution 2,087 4,252 5,785 6,000 6,000 7,000 Travel/Conventions/Training 4,499 5,122 11,591 11,750 10,000 27,500 $44,854 $85,198 $96,043 $110,480 $109,754 $134,133 UTIL - Utilities Telephone/Internet 241 335 338 500 500 500 Cellular Phones/Pagers 1,711 2,214 2,644 3,120 3,120 1,840 $1,952 $2,549 $2,982 $3,620 $3,620 $2,340 SUPP - Supplies and Commodities Office Supplies/Postage 971 1,456 1,389 1,400 1,400 1,400 Dues & Subscriptions 200 284 390 400 700 400 Gas/Oil/Mileage/Carwash 605 378 512 400 400 400 Uniforms 0 87 0 150 100 300 $1,776 $2,205 $2,291 $2,350 $2,600 $2,500 Contrac - Contractual Services Software Licensing/Renewals 19,021 145,130 177,184 196,650 180,000 205,800 Contractual Services 2,550 6,034 2,947 11,750 11,750 8,550 $21,571 $151,164 $180,131 $208,400 $191,750 $214,350 OTHER - Other Server/Network Supplies 15,731 27,808 18,331 36,450 20,000 32,850 Computers 12,068 34,351 15,602 12,000 12,000 12,000 Office Furniture/Equipment 150 0 0 0 0 0 $27,949 $62,159 $33,933 $48,450 $32,000 $44,850 Total: 08 - IT Program $209,744 $515,497 $539,904 $616,807 $570,051 $622,502 Transfer to Tort Immunity 0 0 95,000 0 0 0 Transfer to Capital 20,000 3,003,025 3,200,000 0 0 0 $20,000 $3,003,025 $3,295,000 $0 $0 $0 Total: Administration/Finance $5,045,095 $8,506,124 $9,127,945 $6,270,241 $6,238,312 $6,586,473 Total: Transfers Total: OTHER - Other Total: Salaries and Wages Total: Benefits SAL - Salaries and Wages BEN - Benefits Total: Contractual Services Division: 08 - IT Program Transfers Total: Supplies & Commodities Total: UTIL - Utilities Page 41 POLICE DEPARTMENT DESCRIPTION OF DEPARTMENTAL ACTIVITIES The Plainfield Police Department, under the leadership and direction of the Chief of Police John Konopek, is comprised of three primary divisions, each overseen by a sworn Commander. The Patrol, Administration, and Community Service Commanders are responsible for their own budget cost centers, as are three ‘stand-alone’ sections – Executive, Courts, and the Records Section which was broken out from the Administration Division. Each of these cost centers will be addressed individually, and also work together as one entity. The Plainfield Police Department stands by a community policing philosophy, involving citizen interactions and response, directed enforcement, and problem-solving. The Department was reaccredited in 2013 by the Commission on Accreditation for Law Enforcement Agencies (CALEA) and continues to maintain high professional and law enforcement standards. Police Administration - Executive This section represents the Office of the Chief. Aside from salary/benefit-related expenses, there were no other significant increases to note and this section of the Budget actually decreased by over $4,000. Police Operations The Police Operations Division is the largest cost center, representing salaries, uniforms, training, office supplies, ammunition, range, squad radio maintenance, wireless communications, and dispatch services. Police Operations includes Patrol Platoons, and also the K-9 Unit which is available to answer a wide array of calls for service. The Traffic Unit provides specialized services in addition to patrol coverage with focus on DUI enforcement, overweight truck enforcement, accident reconstruction, and seat belt enforcement. The community is ALWAYS our number one priority, and we will continue our commitment to serve and protect. This section of the budget saw a significant increase which is due to the Department being approved for two (2) new officers. Aside from salary/benefit-related expenses, there were increases to the line items of Travel/Training for the new officers to attend the Police Academy; and Operations Uniforms as the Department prepares to provide them with equipment when they graduate from the Academy. The last increase to note in the Division is included under Maintenance Contracts/Office and those dollars increased to cover patrol Watchguard in-car camera systems. Overall, the total increase to Patrol Operations is 6.5% from the previous fiscal year. Page 42 POLICE DEPARTMENT Administration Division The Administration Division includes the Investigations Unit, School Resource Officers, and Accreditation. The expenses related to these functions are similar to the Patrol Division [Salaries, Uniforms, Training, Office Supplies and Squad/Radio Maintenance]. Aside from salary/benefit expenses, the budget had minimal increases for advanced training of School Resource Officers and Investigators, and new camera equipment for Evidence for a total increase of approximately 4% over the previous fiscal year. Records Division The Records Division provides report data entry, covers front office calls for service, and handles a myriad of reporting duties (i.e., FOIA, sex offender registration, UCR reporting, insurance requests). This Division is also responsible for CALEA updates and maintaining certification. Outside of salary and benefit increases, no other significant changes were noted in this Division. Non-Departmental/Capital/Contingencies Seizure Expenditures, Capital Equipment and Contingency expenses remained unchanged for Fiscal Year 2016-2017. Community Services Division The Community Services Division is comprised of a Sergeant, DARE/Community Resource Officers, Code Enforcement Officers, Executive Assistant, Community Service Officers, Crossing Guards, and Police Chaplains. Community Service has minimal increases that included accident reconstruction equipment and radio repairs/replacements for a total increase of approximately 6% over Fiscal Year 2015-2016. Courts Services Division The Courts Services Division represents the salary and benefit expenses of the Associate Prosecutor and three court technicians; one (1) full-time and two (2) part-time. It should be noted that this Division saw a significant decrease in expenses totaling just over $21,000 which is attributed to a savings in outside legal services. As a whole, the budget for the Police Department increased by only 3% for Fiscal Year 2016-2017. PEMA The PEMA Budget represents the expenses of the Community Services Commander/PEMA Deputy Director’s salary and benefits; and operating expenses of this unit. Although PEMA had an increase in dollars for search and rescue, training and radio communication; the budget saw an overall decrease in expenses by over 5%. Page 43 POLICE DEPARTMENT Police Commission The Police Commission Budget covers expenses for a part-time secretary who handles meeting agendas, minutes and other administrative tasks. The Police Commission saw no increase in the 2016- 2017 Budget. FY 2016-2017 Key Objectives 1. Continue to evaluate performance standards for qualitative and quantitative measures within patrol and ancillary positions, modify as necessary. 2. Continue to update the rolling three (3) year Strategic Plan. 3. Evaluate community/neighborhood/patrol programs and modify or discontinue as applicable. 4. Continue to seek grant funding or other funding sources; and efficiently and effectively use the resources provided; to protect and serve the Village of Plainfield. 5. Continue to implement the E-ticket program to streamline the records process. 6. Continue to increase communication with the community through social media and direct interaction. PERFORMANCE MEASURES 2011 2012 2013 2014 2015 Calls Responded To 40,490 37,529 34,570 33,345 34,026 Total Traffic Citations 14,037 11,086 9,819 7,947 6,964 Total DUI Arrests 104 119 107 91 67 Total Occupant Restraint Citations 4,135 2,137 1,465 924 651 Total Crashes 980 1010 1,121 1,109 1,225 DARE Program Student Attendance 1,150 1,100 1,200 1,050 1,200 Battery 143 129 119 136 140 Burglary to Motor Vehicle 137 144 99 91 68 Illegal Possession/Consumption 139 114 74 85 65 Suicide/Attempt 25 39 34 34 29 Sexual Assault 8 11 8 10 9 Retail Theft 109 128 80 88 105 Operating Uninsured Motor Vehicle –OUMV 1820 1,431 1,253 975 787 IN PARTNERSHIP WITH THE COMMUNITY, WE ARE COMMITTED TO SERVE AND PROTECT, PROMOTE SAFETY AND ENHANCE THE QUALITY OF LIFE Page 44 FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2017 Proposed Budget Salaries and Wages 6,052,014 6,266,035 6,291,602 6,518,609 6,908,316 7,184,833 Benefits 2,674,912 2,608,980 2,667,912 2,775,608 2,984,962 3,230,709 Utilities 85,712 88,753 67,354 58,674 71,930 66,540 Supplies and Commodities 372,137 365,201 355,748 350,213 417,660 417,070 Contractual Services 1,063,197 1,046,886 1,007,377 1,226,397 1,242,709 1,196,552 Other 40,831 62,585 31,890 34,050 67,380 75,480 Total - Police Department $10,288,803 $10,438,440 $10,421,883 $10,963,551 $11,692,957 $12,171,184 Classification Fund: 01 - General Fund Expenditures Total Police Department General Fund Police Division Summary 2016-2017 Fiscal Year Budget $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2017 Proposed Budget Police Division Expense History Salaries and Wages Benefits Utilities Supplies and Commodities Contractual Services Other Page 45 Description FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2016 Estimated Amount FY 2017 Proposed Budget Fund: 01 - General Fund Expenditures Unit: 05 - Police Department SAL - Salaries and Wages Salaries-Full Time 351,811 271,994 280,675 286,368 291,000 293,527 Salaries-Part Time 25,359 29,671 30,993 31,896 31,896 32,693 Salaries-Overtime 61 0 461 2,000 1,500 3,500 $377,231 $301,665 $312,129 $320,264 $324,396 $329,720 BEN - Benefits FICA 22,471 17,951 18,378 19,856 20,738 20,443 Medicare 5,381 4,240 4,377 4,644 4,850 4,781 IMRF 30,083 21,641 21,432 22,970 22,530 23,718 Employee Insurance 61,505 53,498 62,532 68,857 64,000 65,734 Deferred Comp. Contrib.7,422 5,484 7,471 7,500 7,500 8,000 Travel/Training 3,382 3,120 2,957 11,100 5,000 10,150 Education/School 2,682 4,802 4,000 12,000 4,000 12,000 Unemployment Insurance 23,000 23,000 19,460 23,000 23,000 23,000 $155,926 $133,736 $140,607 $169,927 $151,618 $167,826 UTIL - Utilities Telephone/Internet 1,497 1,725 1,612 1,610 1,610 1,610 Cellular Phones/Pagers 1,581 1,130 1,320 1,505 1,300 1,200 $3,078 $2,855 $2,932 $3,115 $2,910 $2,810 SUPP - Supplies and Commodities Office Supplies/Postage 6,335 9,902 7,070 11,950 7,000 11,950 Replacement Supplies 220 1,084 1,052 1,700 1,700 1,700 Dues & Subscriptions 1,326 2,315 3,734 7,050 4,000 7,050 Gas/Oil/Mileage/Carwash 0 1,815 856 3,000 1,000 3,700 Software 8,248 0 0 0 0 0 Hardware 21,658 0 0 0 0 0 Uniforms/Clothing 1,653 1,573 3,079 1,800 1,800 1,800 $39,440 $16,689 $15,791 $25,500 $15,500 $26,200 Contrac - Contractual Services Maintenance Contracts/Lease 31,329 8,027 8,262 8,390 7,100 7,190 Custodian 47,434 58,279 56,663 81,000 50,000 70,000 Vehicle Maintenance 3,341 1,788 583 2,500 1,800 2,500 Contractual Services 4,454 4,538 3,301 8,000 5,000 8,000 $86,558 $72,632 $68,809 $99,890 $63,900 $87,690 Total: Administration Program $662,233 $527,577 $540,268 $618,696 $558,324 $614,246 Total: Contractual Services Total: Supplies & Commodities Division: 02 - Administration Program General Fund Police Division Detail 2016-2017 Fiscal Year Budget Total: Salaries and Wages Total: Benefits Total: Utilities Page 46 Description FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2016 Estimated Amount FY 2017 Proposed Budget General Fund Police Division Detail 2016-2017 Fiscal Year Budget SAL - Salaries and Wages Salaries-Full Time 201,845 198,361 267,346 172,429 172,429 176,739 Salaries-Patrol Officers 2,595,716 2,718,030 2,881,505 3,036,573 2,950,000 3,265,633 Salaries-Overtime 334,032 286,232 357,231 391,500 370,000 380,000 $3,131,593 $3,202,623 $3,506,082 $3,600,502 $3,492,429 $3,822,372 BEN - Benefits FICA 187,796 191,626 209,652 223,231 222,208 237,700 Medicare 44,251 45,257 49,459 52,207 51,968 55,591 IMRF 6,709 7,122 6,259 6,556 6,492 6,720 Employer Pension Contrib.888,578 886,519 898,172 950,000 950,000 1,100,000 Employee Insurance 509,996 566,086 577,536 612,662 523,929 579,738 Deferred Comp. Contrib.36,395 35,686 83,770 45,000 85,000 85,000 Travel/Training 30,664 22,002 36,421 42,500 38,000 48,916 $1,704,389 $1,754,298 $1,861,269 $1,932,156 $1,877,597 $2,113,665 UTIL - Utilities Telephone/Internet 53,022 32,178 23,104 29,070 25,000 29,070 Cellular Phones/Pagers 5,597 6,619 7,153 7,055 7,000 6,300 $58,619 $38,797 $30,257 $36,125 $32,000 $35,370 SUPP - Supplies and Commodities Office Supplies/Postage 8,751 16,720 13,360 14,000 12,500 13,000 Replacement Supplies 9,037 12,317 13,240 14,650 14,000 15,500 Dues & Subscriptions 894 938 1,108 2,900 2,000 2,900 Gas/Oil/Mileage/Carwash 114,259 114,517 92,237 110,000 70,000 110,000 K-9 Unit 3,634 6,135 7,099 4,000 4,000 4,000 Uniforms/Clothing 21,362 22,268 31,151 33,100 30,000 35,000 Ammunition/Weapons 20,707 18,792 25,593 25,600 25,000 25,000 Bike Unit 1,317 1,507 1,679 2,000 1,800 2,000 $179,961 $193,194 $185,467 $206,250 $159,300 $207,400 Contrac - Contractual Services Traffic Programs 12,821 17,672 20,061 22,200 16,000 23,000 Radio Maintenance 16,365 11,939 0 1,200 750 1,200 Maintenance Contracts/Lease 1,836 1,989 1,836 5,236 7,200 9,542 Legal Fees 315 236 0 0 0 0 Vehicle Maintenance 34,238 47,139 47,593 46,000 46,000 46,000 Contractual Svcs-Wescom 574,925 592,192 648,667 593,000 593,000 593,000 $640,500 $671,167 $718,157 $667,636 $662,950 $672,742 Total: Police Operations $5,715,062 $5,860,079 $6,301,232 $6,442,669 $6,224,276 $6,851,549 Total: Salaries and Wages Division: 51 - Police Operations Total: Benefits Total: Utilities Total: Supplies & Commodities Total: Contractual Services Page 47 Description FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2016 Estimated Amount FY 2017 Proposed Budget General Fund Police Division Detail 2016-2017 Fiscal Year Budget SAL - Salaries and Wages Salaries-Full Time 127,330 130,706 154,601 117,795 117,795 120,740 Salaries-School Officer 310,434 341,344 285,812 390,672 390,672 399,944 Salaries-Investigation 722,105 718,401 725,877 795,301 795,301 814,206 Salaries-Overtime 128,973 119,700 119,676 128,000 115,000 128,000 $1,288,842 $1,310,151 $1,285,966 $1,431,768 $1,418,768 $1,462,890 BEN - Benefits FICA 78,882 80,283 77,745 88,770 88,770 90,699 Medicare 18,462 18,876 18,182 20,761 20,761 21,212 Employee Insurance 174,429 174,720 159,451 191,833 205,000 212,634 Deferred Comp. Contrib.18,510 22,983 38,695 25,000 40,000 40,000 Travel/Training 6,725 11,738 9,027 11,740 12,000 11,740 $297,008 $308,600 $303,100 $338,104 $366,531 $376,285 UTIL - Utilities Telephone/Internet 625 495 1,282 2,070 1,500 2,070 Cellular Phones/Pagers 8,638 7,393 7,713 10,050 8,200 11,280 $9,263 $7,888 $8,995 $12,120 $9,700 $13,350 SUPP - Supplies and Commodities Office Supplies/Postage 4,282 2,599 3,582 10,800 6,500 10,000 Replacement Supplies 1,958 807 1,766 5,000 2,500 5,000 Dues & Subscriptions 5,735 5,090 3,597 4,070 4,000 4,070 Gas/Oil/Mileage/Carwash 29,977 30,956 28,060 29,000 20,000 29,000 Crime Scene/Evidence Tech 3,571 4,812 5,508 4,500 6,000 7,000 Uniforms/Clothing 9,475 9,222 18,054 14,740 14,000 8,950 $54,998 $53,486 $60,567 $68,110 $53,000 $64,020 Contrac - Contractual Services Explorer Program 0 0 0 0 0 2,500 Radio Maintenance 1,452 2,176 0 1,500 500 500 Maintenance Contracts/Lease 3,155 3,025 4,497 7,420 7,420 8,920 Vehicle Maintenance 13,810 17,471 10,729 16,500 12,500 15,250 Background Check Svcs.980 1,273 977 2,500 2,500 2,500 Accreditation 4,065 7,400 4,065 4,570 4,570 8,070 $23,462 $31,345 $20,268 $32,490 $27,490 $37,740 Total: Police Administration $1,673,573 $1,711,470 $1,678,896 $1,882,592 $1,875,489 $1,954,285 Division: 52 - Police Administration Total: Salaries and Wages Total: Benefits Total: Utilities Total: Supplies & Commodities Total: Contractual Services Page 48 Description FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2016 Estimated Amount FY 2017 Proposed Budget General Fund Police Division Detail 2016-2017 Fiscal Year Budget SAL - Salaries and Wages Salaries-Full Time 372,806 371,741 383,486 390,965 390,481 400,739 Salaries-Overtime 2,518 5,703 3,003 6,000 4,000 6,000 $375,324 $377,444 $386,489 $396,965 $394,481 $406,739 BEN - Benefits FICA 22,726 22,665 23,343 24,612 25,400 25,218 Medicare 5,315 5,301 5,459 5,756 5,940 5,898 IMRF 32,098 32,734 33,113 34,778 33,588 35,630 Employee Insurance 83,065 89,312 106,901 116,555 120,000 124,382 Deferred Comp. Contrib.4,796 4,397 13,843 5,700 14,250 15,000 Travel/Training 1,358 670 950 2,100 1,800 2,100 $149,358 $155,079 $183,609 $189,501 $200,978 $208,228 UTIL - Utilities Telephone/Internet 601 495 1,282 2,070 1,500 2,070 $601 $495 $1,282 $2,070 $1,500 $2,070 SUPP - Supplies and Commodities Office Supplies/Postage 8,524 8,635 7,878 13,450 9,000 13,450 Dues & Subscriptions 0 0 100 425 425 425 Uniforms/Clothing 2,004 1,299 2,409 3,100 2,800 2,400 $10,528 $9,934 $10,387 $16,975 $12,225 $16,275 Contrac - Contractual Services Maintenance Contracts/Lease 5,310 5,130 5,735 5,720 5,720 4,460 $5,310 $5,130 $5,735 $5,720 $5,720 $4,460 Total: Police Records $541,121 $548,082 $587,502 $611,231 $614,904 $637,772 Division: 53 - Police Records Total: Salaries and Wages Total: Contractual Services Total: Benefits Total: Utilities Total: Supplies & Commodities Page 49 Description FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2016 Estimated Amount FY 2017 Proposed Budget General Fund Police Division Detail 2016-2017 Fiscal Year Budget Contrac - Contractual Services Seizure/Forfeiture Exp.192,423 113,323 309,003 177,687 177,687 180,000 $192,423 $113,323 $309,003 $177,687 $177,687 $180,000 Total: Seizure/Forfeiture $192,423 $113,323 $309,003 $177,687 $177,687 $180,000 SAL - Salaries and Wages Salaries-Special Activities 27,409 32,241 30,013 32,513 35,000 32,513 $27,409 $32,241 $30,013 $32,513 $35,000 $32,513 BEN - Benefits FICA 1,664 1,931 1,807 2,016 2,200 2,016 Medicare 389 455 424 471 550 471 $2,053 $2,386 $2,231 $2,487 $2,750 $2,487 SUPP - Supplies and Commodities Mobile Field Force 0 0 0 500 500 1,000 $0 $0 $0 $500 $500 $1,000 Total: Police Special Activities $29,462 $34,627 $32,244 $35,500 $38,250 $36,000 Total: Contractual Services Division: 54 - Seizure/Forfeiture Total: Supplies & Commodities Total: Salaries and Wages Total: Benefits Division: 55 - Police Special Activities Page 50 Description FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2016 Estimated Amount FY 2017 Proposed Budget General Fund Police Division Detail 2016-2017 Fiscal Year Budget SAL - Salaries and Wages Salaries-Full Time 466,050 471,948 466,179 543,527 525,000 559,103 Salaries-Part Time 212,023 209,965 237,118 267,509 215,000 245,000 Salaries-Overtime 29,183 20,839 27,016 30,000 32,000 30,000 $707,256 $702,752 $730,313 $841,036 $772,000 $834,103 BEN - Benefits FICA 43,164 43,269 44,669 52,144 49,258 53,110 Medicare 10,095 10,119 10,447 12,195 11,520 12,421 IMRF 44,844 45,563 47,721 57,046 48,953 57,849 Employee Insurance 77,353 81,604 70,144 99,257 98,607 100,609 Deferred Comp. Contrib.2,956 2,997 6,839 4,000 7,000 7,500 Travel/Training 5,370 3,011 3,124 12,440 10,500 12,020 $183,782 $186,563 $182,944 $237,082 $225,838 $243,509 UTIL - Utilities Telephone/Internet 0 433 1,282 2,070 1,500 2,070 Cellular Phones/Pagers 2,822 3,005 3,107 2,820 3,100 3,280 $2,822 $3,438 $4,389 $4,890 $4,600 $5,350 SUPP - Supplies and Commodities Office Supplies/Postage 3,075 3,359 3,857 3,000 3,500 3,000 Replacement Supplies 1,555 403 2,591 3,200 2,800 3,700 Dues & Subscriptions 1,832 1,352 1,437 2,450 1,800 3,050 Gas/Oil/Mileage/Carwash 27,566 25,710 22,663 25,000 18,000 25,000 Uniforms/Clothing 7,086 10,414 13,679 8,400 12,000 6,700 $41,114 $41,238 $44,227 $42,050 $38,100 $41,450 Contrac - Contractual Services Community Programs 3,522 5,761 3,182 7,000 5,000 7,000 Community Prog-Alc/Tobacco 2,548 95 244 5,100 1,500 5,100 Radio Maintenance 3,265 32,379 28,392 49,000 30,000 50,000 Maintenance Contracts 2,970 2,981 3,983 10,000 6,000 10,000 Vehicle Maintenance 9,588 13,472 7,344 14,000 20,000 14,000 DARE Program 1,394 2,996 2,521 5,000 3,000 5,000 Chaplaincy Program 2,367 2,999 2,405 4,250 3,000 4,600 Animal Control 9,550 10,348 10,030 14,000 10,000 14,000 $35,204 $71,031 $58,101 $108,350 $78,500 $109,700 OTHER - Other Shop With a Cop 11,371 9,431 11,925 10,000 11,000 4,000 $11,371 $9,431 $11,925 $10,000 $11,000 $4,000 Total: Community Services $981,549 $1,014,453 $1,031,899 $1,243,408 $1,130,038 $1,238,112 Total: Salaries and Wages Total: Benefits Total: Utilities Total: Supplies & Commodities Division: 56 - Community Services Total: Contractual Services Total: OTHER - Other Page 51 Description FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2016 Estimated Amount FY 2017 Proposed Budget General Fund Police Division Detail 2016-2017 Fiscal Year Budget SAL - Salaries and Wages Salaries-Full Time 207,753 209,739 114,789 115,847 115,750 118,743 Salaries - Part Time 33,266 36,871 33,779 45,126 45,126 46,253 Salaries-Overtime 317 0 0 1,000 250 1,000 $241,336 $246,610 $148,568 $161,973 $161,126 $165,996 BEN - Benefits FICA 14,639 15,041 8,740 10,042 10,313 10,292 Medicare 3,424 3,518 2,044 2,349 2,412 2,407 IMRF 28,261 30,524 17,439 19,437 18,750 19,920 Employee Insurance 37,293 42,884 37,757 40,957 37,964 38,118 Deferred Comp. Contrib.2,310 2,358 4,740 3,000 4,850 5,000 Travel/Training 382 1,533 231 3,000 1,500 3,000 $86,309 $95,858 $70,951 $78,785 $75,789 $78,737 UTIL - Utilities Telephone/Internet 480 471 997 1,610 1,000 1,610 Cellular Phones/Pagers 713 695 849 0 0 0 $1,193 $1,166 $1,846 $1,610 $1,000 $1,610 SUPP - Supplies and Commodities Office Supplies/Postage 10,030 8,827 7,472 11,125 8,500 11,625 Dues & Subscriptions 6,568 7,552 8,421 8,650 8,500 8,800 Gas/Oil/Mileage/Carwash 1,521 0 0 0 0 0 Uniforms/Clothing 755 400 862 900 900 900 $18,874 $16,779 $16,755 $20,675 $17,900 $21,325 Contrac - Contractual Services Maintenance Contracts/Lease 3,036 3,036 3,036 3,036 3,036 1,920 Legal Fees 17,011 5,002 4,035 45,000 8,000 20,000 $20,047 $8,038 $7,071 $48,036 $11,036 $21,920 Total: Court Services $367,759 $368,451 $245,191 $311,079 $266,851 $289,588 OTHER - Other Office Furniture & Equip.520 6,861 5,096 6,000 5,000 6,000 Machinery and Equipment 28,342 6,727 2,516 28,680 25,000 42,780 $28,862 $13,588 $7,612 $34,680 $30,000 $48,780 Total: Capital $28,862 $13,588 $7,612 $34,680 $30,000 $48,780 OTHER - Other Contingencies 8,880 5,832 9,506 12,700 8,000 12,700 $8,880 $5,832 $9,506 $12,700 $8,000 $12,700 Total: Contingencies $8,880 $5,832 $9,506 $12,700 $8,000 $12,700 Total: Police Department $10,200,924 $10,197,482 $10,743,353 $11,370,242 $10,923,819 $11,863,032 Total: Contractual Services Total: Benefits Total: Utilities Total: Supplies & Commodities Total: OTHER - Other Total: OTHER - Other Division: 57 - Court Services Division: 91 - Capital Division: 93 - Contingencies Total: Salaries and Wages Page 52 Description FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2016 Estimated Amount FY 2017 Proposed Budget General Fund Police Division Detail 2016-2017 Fiscal Year Budget SAL - Salaries and Wages Salaries-Full Time 113,445 114,705 117,567 117,795 121,377 125,000 $113,445 $114,705 $117,567 $117,795 $121,377 $125,000 BEN - Benefits FICA 6,740 7,021 7,115 7,303 7,500 7,750 Medicare 1,628 1,642 1,685 1,708 1,750 1,813 Employee Insurance 17,107 17,741 16,936 20,988 18,550 20,988 Deferred Comp. Contrib.3,104 3,156 3,910 3,500 4,000 4,000 Travel/Training 574 1,543 1,141 2,000 2,000 4,000 $29,153 $31,103 $30,787 $35,499 $33,800 $38,551 UTIL - Utilities Telephone/Internet 7,941 7,454 4,573 6,800 6,500 780 Cellular Phones/Pagers 5,236 5,261 4,400 5,200 5,000 5,200 $13,177 $12,715 $8,973 $12,000 $11,500 $5,980 SUPP - Supplies and Commodities Office Supplies/Postage 1,868 317 520 1,300 1,000 1,300 Replacement Supplies 3,923 6,975 3,803 11,000 8,500 11,000 Dues & Subscriptions 622 855 1,369 2,000 2,000 3,000 Gas/Oil/Mileage/Carwash 9,740 10,162 7,933 12,000 7,000 12,000 Supplies/Hardware 24 2,370 927 2,000 1,000 2,000 Supplies/Hardware-ESDA 0 0 88 500 250 2,000 Uniforms/Clothing 3,243 3,023 1,989 5,700 2,000 5,000 Bike Unit 0 63 97 500 300 500 $19,420 $23,765 $16,726 $35,000 $22,050 $36,800 Contrac - Contractual Services Emergency Operation Center 0 0 21 750 500 750 Police Public Relations 249 0 0 25,000 22,000 2,000 Disaster Plan/Exercises/NIMS 0 200 0 3,000 1,000 3,000 Radio Maintenance 233 1,975 4,744 8,000 5,000 10,000 Maintenance Contracts/Lease 3,000 3,250 2,400 3,500 2,000 1,800 Vehicle Maintenance 11,471 7,266 12,404 15,000 12,000 15,000 Siren Maintenance 15,298 3,988 13,335 20,000 15,000 20,000 Contractual Services 675 165 957 5,250 1,500 5,250 CERT/Explorer Program 3,207 191 4,026 5,400 4,500 5,500 PEMA Search and Rescue 4,389 5,218 991 6,000 1,000 8,000 $38,522 $22,253 $38,878 $91,900 $64,500 $71,300 OTHER - Other Office Furniture & Equipment 869 0 198 2,000 500 2,000 Machinery and Equipment 10,627 2,470 3,583 5,000 3,500 5,000 Contingencies 1,976 569 1,226 3,000 1,000 3,000 $13,472 $3,039 $5,007 $10,000 $5,000 $10,000 Total: PEMA $227,189 $207,580 $217,938 $302,194 $258,227 $287,631 Total: Utilities Total: Supplies & Commodities Total: OTHER - Other Total: Contractual Services Total: Benefits Total: Salaries and Wages Unit: 07 - PEMA Page 53 Description FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2016 Estimated Amount FY 2017 Proposed Budget General Fund Police Division Detail 2016-2017 Fiscal Year Budget Division: 02 - Administration Program SAL - Salaries and Wages Salaries-Part Time 3,599 3,411 1,482 5,500 2,000 5,500 $3,599 $3,411 $1,482 $5,500 $2,000 $5,500 BEN - Benefits FICA 200 234 89 341 130 341 Medicare 47 55 21 80 29 80 Travel/Training 755 0 0 1,000 500 1,000 $1,002 $289 $110 $1,421 $659 $1,421 SUPP - Supplies and Commodities Office Supplies/Postage 176 288 (82)2,000 1,000 2,000 Dues & Subscriptions 690 375 375 600 375 600 $866 $663 $293 $2,600 $1,375 $2,600 Contrac - Contractual Services Legal Fees 0 0 0 1,000 250 1,000 Police Testing/Hiring 330 11,988 375 10,000 10,000 10,000 Contractual Services 4,530 470 0 0 0 0 $4,860 $12,458 $375 $11,000 $10,250 $11,000 Total: Police Commission $10,327 $16,821 $2,260 $20,521 $14,284 $20,521 Police Division Total $10,438,440 $10,421,883 $10,963,551 $11,692,957 $11,196,330 $12,171,184 Total: Contractual Services Total: Salaries and Wages Total: Benefits Total: Supplies & Commodities Unit: 50 - Police Commission Page 54 STREET DEPARTMENT DESCRIPTION OF DEPARTMENTAL ACTIVITIES The Street Department is the largest of the four divisions within Public Works. This division is under the general supervision of the Director of Public Works while the day to day operations are managed by the Street Superintendent, one crew leader in Street Maintenance, one crew leader in Forestry, and one crew leader in Vehicle Maintenance. Additional staff members include four equipment operators, five street maintenance workers, and two mechanics. Overall Goal To provide our residents the highest level of service possible as they relate to the responsibilities of the Street Division. Street Operation Duties The Street Division is responsible for the maintenance of over 420 lane miles of roadway, 388 cul-de- sacs, several alleyways, and all associated storm sewer infrastructure within the Village. The Streets budget includes funding for programs including: 1. Snow removal and de-icing operations. 2. Asphalt pavement patching/pot-hole repair, repair or replacement of smaller quantities of sidewalks and curbs, striping roadways, crosswalks and stop bars as needed. The budget includes $130,000 for these projects. 3. The installation and maintenance of over 4,000 regulatory and informational signs within the Village. 4. Street sweeping all roadways at least four times a year. 5. Storm sewer repairs and cleaning of structures, cleaning various creeks and ditches to insure proper water flow. 6. Shoulder stone repair or replacement, mowing and trash pick-up within right of way, and ground maintenance. 7. The maintenance and landscaping of Village parks and properties including 45 sites with a total area of over 115 acres. 8. Parkway tree inspection and required maintenance for the 36,000 trees that are owned by the Village. 9. Emergency response to storm damage and clean-up and assistance with sandbagging operations as needed. 10. Provide support for festivals and special events. 11. Fleet Services provides repairs and maintains over 200 pieces of equipment and/or vehicles, as required, for all departments. 12. Emergency traffic control and barricading placement. 13. Graffiti removal from sidewalks, streets, and buildings. 14. Dead animal pick-up and animal nuisance control as needed. 15. Mosquito abatement. Page 55 STREET DEPARTMENT Street Operation Duties (continued) 16. To provide barricades for block parties, cruise nights, safety seat checks, and other special activities. 17. Repair sidewalk trip hazards immediately after notification, with temporally patching, to prevent accidental falls. 18. The installation of banners and holiday decorations. 19. Provide mowing services of vacant properties per the Code Enforcement division in the Police Department. FY 2016-2017 Key Objectives 1. To provide effective and efficient services for our residents including: a) Continuing our efforts in managing the removal and replacement of trees infested with the Emerald Ash Borer. It is estimated that over 900 trees will be removed in 2016-2017. b) Street patching and pot hole repair. c) Efficient snow removal and reasonable road salt usage that will reduce expenses without jeopardizing safety. d) Regular street sweeping and herbicide spraying of curb lines. e) Downtown streetscape maintenance. This program will consist of the installation of planting materials within approximately 70 decorative flower pots and planting beds. Additionally, the general daily maintenance will be completed to keep the downtown business district in a pristine condition. 2. To provide sign installation and replacement that complies with new retro-reflectivity requirements. Understanding that there are three levels of compliance, that started in January 2012 with full compliance required by January 2018, Staff plans to complete the following: a) Update the sign inventory. b) Replace signs that exceed their life cycle by 10 years. c) Continue updating the sign maps as changes occur. 3. To complete a regular pavement and sidewalk maintenance schedule including: a) Complete pavement patching utilizing street division employees rather than outside contractors within certain areas. b) Continue to complete the roadway crack sealing program to help extend pavement life. c) Continue the sidewalk replacement program as required. Page 56 STREET DEPARTMENT FY 2016-2017 Key Objectives (continued) 4. Vehicle Maintenance (Fleet Services) - It is our mission to provide the employees of the Village with safe/dependable vehicles and equipment. This work is to occur in a safe and cost-effective manner. Programs include: a) Manage Village fuel purchasing and usage. b) Provide a preventative vehicle maintenance program in an effort to minimize down time and reduce operating costs. c) Provide high quality vehicle and equipment repair service. d) Participate in A.S.E. certification programs as required. e) Manage the automated fuel dispensing equipment. f) Retain an accurate inventory of parts and restock as required. 5. To provide high quality building maintenance services including: a) Continue to manage and complete preventive maintenance for all the equipment associated with the Village buildings. b) Continue to maintain and operate the central warehouse by inventorying and re- ordering parts and equipment as needed. c) Continue to keep accurate records regarding all maintenance preformed. Performance Measures Program 2010 2011 2012 2013 2014 2015 Asphalt patching / pot hole repair (tons) 285 195 136 109 104 72 Shoulder stone repaired (tons) 464 843 1,173 824 945 390 Snow removal events 29 20 12 26 27 23 Storm sewer structures repaired 52 79 41 44 45 32 New signs installed 255 254 182 124 144 254 Street sweeping (lane miles) 1,760 1,627 1,958 1,635 1,334 1,398 Trees trimmed 2,850 3,728 1,457 893 2,041 2,128 Plantings installed 864 821 700 602 610 568 Grounds maintenance and mowing (hours) 1,974 2,280 1,709 1,904 1,552 1,674 All vehicles, trucks, and equipment repaired in fleet services (units) 826 762 688 810 785 766 Page 57 FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2017 Proposed Budget Salaries and Wages 1,185,283 1,271,504 1,433,578 1,386,176 1,401,039 1,424,713 Benefits 505,488 543,940 587,202 575,346 609,420 600,895 Utilities 250,439 268,022 290,727 306,083 279,000 312,000 Supplies and Commodities 299,629 242,395 348,937 439,843 385,800 345,800 Contractual Services 535,230 493,141 852,022 624,419 791,100 796,100 $2,776,069 $2,819,002 $3,512,466 $3,331,867 $3,466,359 $3,479,508 General Fund Streets Division Summary 2016-2017 Fiscal Year Budget Total Street Division Classification Fund: 01 - General Fund Expenditures Unit: 08 - Street Division $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2017 Proposed Budget Streets Division Expense History Salaries and Wages Benefits Utilities Supplies and Commodities Contractual Services Page 58 Description FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2016 Estimated Amount FY 2017 Proposed Budget Unit: 08 - Street Department Salaries-Full Time 248,172 247,416 266,463 271,069 270,000 279,953 $248,172 $247,416 $266,463 $271,069 $270,000 $279,953 FICA 15,286 15,223 15,766 16,806 17,006 17,360 Medicare 3,642 3,633 3,800 3,931 3,977 4,060 IMRF 30,542 31,111 31,771 32,528 30,361 32,195 Employee Insurance 52,438 40,342 37,223 55,133 51,486 54,449 Deferred Comp. Contribution 4,097 4,779 6,055 6,000 6,500 7,000 Travel/Conventions/Training 12,533 13,444 7,957 10,000 8,000 10,000 IL Unemployment Insurance 10,000 4,000 3,792 4,000 4,000 4,000 $128,538 $112,532 $106,364 $128,398 $121,330 $129,064 Telephone/Internet 4,150 11,988 9,479 12,000 15,000 15,000 Cellular Phones/Pagers 4,914 5,056 7,420 7,000 7,000 7,000 $9,064 $17,044 $16,899 $19,000 $22,000 $22,000 SUPP - Supplies and Commodities Office Supplies/Postage 2,609 2,344 2,625 2,500 2,500 2,500 Dues & Subscriptions 3,971 2,626 2,467 3,000 2,500 3,000 Gas/Oil/Mileage/Carwash 83 192 0 300 200 300 Supplies/Hardware 17 0 484 500 500 500 $6,680 $5,162 $5,576 $6,300 $5,700 $6,300 Radio Maintenance 37 0 0 100 100 100 Building Maintenance 9,214 13,840 13,942 15,000 13,500 15,000 Legal Notices 587 0 0 1,000 500 1,000 $9,838 $13,840 $13,942 $16,100 $14,100 $16,100 $402,292 $395,994 $409,244 $440,867 $433,130 $453,417 Fund: 01 - General Fund Expenditures Total:Supplies & Commodities Contrac - Contractual Services Total: Contractual Services SAL - Salaries and Wages Total: Salaries and Wages BEN - Benefits Total: Benefits UTIL - Utilities Total: UTIL - Utilities Total: Administration General Fund Streets Division Detail 2016-2017 Fiscal Year Budget Division: 02 - Administration Program Page 59 Description FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2016 Estimated Amount FY 2017 Proposed Budget General Fund Streets Division Detail 2016-2017 Fiscal Year Budget Salaries-Full Time 639,286 722,182 709,040 714,330 705,000 718,000 Salaries-Part Time 59,881 59,418 54,679 75,000 65,000 75,000 Salaries-Overtime 65,143 165,926 98,448 80,000 80,000 80,000 $764,310 $947,526 $862,167 $869,330 $850,000 $873,000 FICA 46,119 54,812 51,637 53,898 52,390 54,126 Medicare 10,813 12,846 12,077 12,605 12,252 12,660 IMRF 83,613 102,007 92,440 94,720 91,000 94,500 Employee Insurance 153,535 184,296 177,171 189,520 165,000 167,141 Deferred Comp. Contribution 9,837 10,657 18,826 12,000 18,000 19,900 $303,917 $364,618 $352,151 $362,743 $338,642 $348,327 Telephone/Internet 3,859 0 0 0 0 0 Electricity/Gas 255,099 273,683 289,184 260,000 275,000 290,000 $258,958 $273,683 $289,184 $260,000 $275,000 $290,000 SUPP - Supplies and Commodities Replacement Supplies 383 0 0 0 0 0 Gas/Oil/Mileage/Carwash 78,450 103,065 64,283 85,000 70,000 85,000 Supplies/Hardware 17,911 17,225 15,770 15,000 15,000 15,000 Supplies - Salt Purchase 106,139 192,308 324,808 250,000 245,000 200,000 Street Sign Maintenance 18,271 12,498 17,210 15,000 18,000 20,000 Aggregate Materials 1,761 5,612 2,036 4,000 3,000 4,000 Uniforms/Clothing 9,489 6,638 6,123 4,000 9,000 9,000 $232,404 $337,346 $430,230 $373,000 $360,000 $333,000 Radio Maintenance 0 0 4,209 5,000 4,500 5,000 Vehicle Maintenance 26,535 32,576 32,586 25,000 25,000 35,000 Street Light Maintenance 114,359 88,213 90,099 75,000 85,000 90,000 Street Maintenance 79,230 162,347 90,676 130,000 130,000 130,000 Storm Sewer Improvements 5,978 11,803 8,280 10,000 11,000 10,000 Contractual Services 41,980 39,348 42,812 85,000 90,000 90,000 Contractual Snow Removal 94,188 353,803 233,913 300,000 200,000 280,000 Sidewalk Maintenance 525 2,079 2,681 5,000 3,000 5,000 Equipment Maintenance 78,586 102,722 88,817 85,000 85,000 90,000 $441,381 $792,891 $594,073 $720,000 $633,500 $735,000 $2,000,970 $2,716,064 $2,527,805 $2,585,073 $2,457,142 $2,579,327 Total: Street Maintenance SAL - Salaries and Wages Total: Salaries and Wages BEN - Benefits Total: Benefits UTIL - Utilities Total: Utilities Total:Supplies & Commodities Contrac - Contractual Services Total: Contractual Services Division: 60 - Street Maintenance Program Page 60 Description FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2016 Estimated Amount FY 2017 Proposed Budget General Fund Streets Division Detail 2016-2017 Fiscal Year Budget SAL - Salaries and Wages Salaries-Full Time 44,424 65,647 72,373 73,675 73,675 76,660 Salaries-Overtime 2,025 3,932 4,318 4,000 5,000 6,000 $46,449 $69,579 $76,691 $77,675 $78,675 $82,660 FICA 2,706 4,686 4,789 4,816 4,816 5,125 Medicare 639 1,096 1,120 1,126 1,126 1,199 IMRF 5,302 9,054 9,334 8,841 8,841 8,816 Employee Insurance 8,236 17,744 18,146 19,623 18,900 19,648 Deferred Comp. Contribution 653 1,112 2,428 2,000 2,500 3,000 $17,536 $33,692 $35,817 $36,406 $36,183 $37,788 SUPP - Supplies and Commodities Supplies/Hardware 3,311 6,429 3,994 6,000 5,300 6,000 Uniforms/Clothing 0 0 43 500 500 500 $3,311 $6,429 $4,037 $6,500 $5,800 $6,500 Tree Removal 35,632 45,291 15,703 50,000 50,000 40,000 Contractual Services 6,290 0 701 5,000 4,500 5,000 $41,922 $45,291 $16,404 $55,000 $54,500 $45,000 $109,218 $154,991 $132,949 $175,581 $175,158 $171,948 Salaries-Full Time 203,697 161,003 172,753 174,965 174,965 181,100 Salaries-Overtime 8,876 8,054 8,102 8,000 8,000 8,000 $212,573 $169,057 $180,855 $182,965 $182,965 $189,100 FICA 12,723 10,533 10,903 11,344 11,344 11,724 Medicare 2,975 2,463 2,550 2,653 2,653 2,741 IMRF 25,268 21,361 21,574 21,407 21,407 21,250 Employee Insurance 51,720 40,062 39,845 43,469 40,816 42,501 Deferred Comp. Contribution 1,263 1,941 6,142 3,000 6,800 7,500 $93,949 $76,360 $81,014 $81,873 $83,020 $85,716 $306,522 $245,417 $261,869 $264,838 $265,985 $274,816 $2,819,002 $3,512,466 $3,331,867 $3,466,359 $3,331,415 $3,479,508 Total: Vehicle Maintenance Total: Street Division Total:Supplies & Commodities Contrac - Contractual Services Total: Contractual Services Total: Forestry Program SAL - Salaries and Wages Total: Salaries and Wages BEN - Benefits Total: Benefits Division: 63 - Vehicle Maintenance Program Division: 62 - Forestry Program Total: Benefits Total: Salaries and Wages BEN - Benefits Page 61 PLANNING DEPARTMENT DESCRIPTION OF DEPARTMENTAL ACTIVITIES The Planning Department continues to serve as the central liaison with the development community with respect to the ongoing development of the Village of Plainfield. With a projected population of 63,000 people by 2030 and a current population of 40,000, Plainfield will continue to attract new development over the next several decades. Planning will continue to serve as the professional lead in creating long term visions on how Plainfield should physically evolve over the next generation. For the 2016-17 Fiscal Year, the department will have four (4) full-time employee positions, which include the Director of Planning, Planner II, Economic Development Specialist, and the Planning Secretary. Two members of the Department are members of the American Institute of Certified Planners. Planning and Zoning Process All land use development and entitlement cases are legally processed by the Village’s planning staff. This process requires staff to work with land owners, entitlement attorneys’ land planners, architects, engineers and landscape architects. Cases in the Planning Department involve Annexations, Annexation Agreements, Special Uses, Planned Developments, Rezoning, Variances and Site Plan reviews. The planning process starts with the pre-application meeting where staff sits down with the property owner or the prospective developer to discuss the proposed zoning request or development. At the pre-application meeting staff generally reviews the planning process and the necessary procedural steps that will be necessary to obtain approval of the proposed project or zoning request. Staff prepares the case for the Plan Commission and coordinates with the Village Engineer, Fire Department and Traffic Committee any planning comments regarding the case. A review letter is forwarded to the applicant prior to the Plan Commission meeting with all review comments. After the Plan Commission staff prepares the case for the Village Board and final approval, coordinates the negotiations and any required revisions relating to an annexation agreement or Statement of Intent and Agreement. In addition, staff prepares the necessary agreements, plats, plans, exhibits, and ordinances relating to approved land use cases. Staff is also responsible for handling and processing all façade grants that are submitted for consideration. The facade grant program is subsidized by the downtown tax increment finance district and staff processes the grant applications and processes the payments once the facades are completed. The director further serves as the staff liaison to the Historic Preservation Commission and prepares all staff reports for the monthly meetings of the commission. The commission is active in soliciting landmark and district applications throughout the Village’s historical core. Staff is responsible for handling the administration of landmark applications and any proposed creation of a district. All Certificate of Appropriateness for landmarks and any demolition are also processed through the Planning Department. Lastly, staff coordinates the annual reporting requirements associated with being a Certified Local Government with the Illinois Historic Preservation Association. Page 62 PLANNING DEPARTMENT Long Term Planning & Visioning One of the critical roles of the department is to continue the visioning process on how Plainfield will grow over the next several decades. Good planning continues to dictate looking into the future and looking at the big picture. What will residential development look like in twenty years? How will retail change in the future? How will the family structure and demographics change in the future? These are just a few of the questions which will help reshape Plainfield in the future. Based on this role, our department will continue to attempt in identify those areas which are most likely to attract infill development. One of the general themes since the Great Recession is that development in the Village will continue to evolve at a must slower and more incremental pace in the future. Accordingly, because developments will be smaller, it will be more important to create general plans that can be followed by the development community which will show important public improvements. These public improvements range from local street connections to the future locations of neighborhood parks. Recapture The Planning staff is also responsible for the tracking of all recapture payment requests and processing any recapture agreements through the Village Board approval process. Additional duties of the department include review and permit approval for all permanent and temporary signage within the Village. Engineering The department oversees the coordination of all engineering review of proposed projects through the Village’s consulting engineer Baxter & Woodman and the Village’s in-house staff engineer in the Public Works Department. The coordination involves establishing a file number and authorizing the Village engineer to start the review. Staff is responsible for the coordination of the engineering review and the scheduling of internal meetings between the developer’s and the Village’s engineer. All approved plans must be consistent with the Village’s subdivision and building codes and staff is responsible for keeping the Village’s Subdivision code updated. FY 2016-17 Key Objectives • Affordable Housing Plan • Route 30 Tax Increment Finance District & Redevelopment Plan • Downtown and Village Center Improvement Plan • Neighborhood Plan • New economic Incentive policy Page 63 PLANNING DEPARTMENT Economic Development- Staff will continue to support the activities of the Advisory Task Force on economic development and its activities on behalf of the Village of Plainfield. Staff, as part of the Strategic Plan, will continue to work on an approach that promotes the Village’s many regional strengths and friendly business environment. For the 2016-17 Fiscal Year, a new Economic Development Specialist position was added to the Planning Department to enhance these efforts, which will include: • Working with Retail Strategies, LLC on identifying retailers that would potentially be interested in locating to Plainfield. • Coordinating with Retail Strategies, LLC on a new recruitment and marketing campaign for the Village. • Pursuing implementation of the Business Attraction Plan • Continuing to work with the owners of the Boulevard and Prairie Creek on attracting new commercial development to these critically important sites. • Managing the Business Evolution Center, including conducting quarterly reviews with participating businesses and supporting the “graduation” of businesses into commercial space within the Village of Plainfield by working with commercial real estate brokers and property owners. • Supporting the Village of Plainfield’s participation in the International Council of Shopping Centers (ICSC) annual RECon conference and Chicago-area conferences. • Planning will work with Administration and our consultants, S.B. Friedman and Lakota on a TIF eligibility and Redevelopment Plan for the Route 30 corridor. Staff continues to believe that the Route 30 corridor contains numerous opportunities for new commercial redevelopment. The poor condition of the corridor currently makes it ripe for redevelopment. Facade Program- Staff will continue to work with downtown businesses on the Village’s facade program in order to complete a number of important facade renovations along Lockport Street: • Continue to work with the current owner of the “Trolley Barn” on a major new redevelopment in the Downtown. • Work with owners of the remaining properties on Lockport Street that would benefit the most from participating in this program. Riverfront Foundation- Continue to work as the staff liaison on the ongoing efforts to raise private funds for the construction of the Riverwalk along the DuPage River. Specifically, staff has been working extensively with the Riverfront Foundation on raising funds for the first phase of the Riverfront Project: • Organize Plainfield Fest 2016. • Coordination with Hitchcock Design on the first phase of the Riverfront project. • Continue to seek out grants for the Riverfront Foundation. Irish Parade- Staff is working with the VPA on this important downtown event which requires coordination with various village departments. Page 64 PLANNING DEPARTMENT Plainfield Fest-Staff will continue to take the lead in this very challenging and time consuming event as it relates to planning, coordinating, and marketing the event with various departments in the Village. Specifically, staff is responsible for finding and coordinating all the vendors for this large Village event. Green Village & Conservation Plainfield- Staff will continue to promote new “green” policies throughout the Village including new sustainable planning efforts for green building, preservation of open space, green energy (wind turbines), and the promotion of Best Management Practices. Staff has been very active in the promotion of the “Rain Barrel” program which has received tremendous community support and will be promoting the “CUB Energy Saver” program in the coming year. Business Licensing- Staff will continue to manage the process of business license applications which includes issuing new licenses and the annual renewal of business licenses. Last year, the department processed over 600 business licenses. Page 65 FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2017 Proposed Budget Unit: 09 - Community Development Salaries and Wages 240,846 250,754 256,065 263,288 269,014 366,500 Benefits 113,961 114,614 113,833 117,758 123,174 168,124 Utilities 4,512 4,788 2,815 2,367 4,500 6,000 Supplies and Commodities 13,053 11,592 10,902 11,068 14,000 14,250 Contractual Services 50,623 84,121 19,413 15,410 61,000 71,000 $422,995 $465,869 $403,028 $409,891 $471,688 $625,874Total: 20 - Planning Program Classification Fund: 01 - General Fund Expenditures General Fund Planning Division Summary 2016-2017 Fiscal Year Budget Division: 20 - Planning Program $0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2017 Proposed Budget Planning Division Expense History Salaries and Wages Benefits Utilities Supplies and Commodities Contractual Services Page 66 Description FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2016 Estimated Amount FY 2017 Proposed Budget Unit: 09 - Community Development Division: 20 - Planning Program Salaries-Full Time 246,331 251,089 257,614 262,514 267,054 360,000 Salaries-Overtime 2,458 2,346 2,369 2,500 2,500 2,500 Salaries-Commissioner 1,965 2,630 3,305 4,000 3,500 4,000 $250,754 $256,065 $263,288 $269,014 $273,054 $366,500 FICA 15,304 15,625 16,093 16,679 16,500 22,723 Medicare 3,579 3,654 3,764 3,901 3,900 5,315 IMRF 29,476 30,669 30,659 30,189 30,500 43,500 Employee Insurance 51,423 53,818 53,552 57,905 56,450 77,086 Deferred Comp. Contribution 6,684 6,825 9,979 8,500 10,000 11,500 Travel/Training 3,148 2,222 2,928 5,000 5,000 7,000 IL Unemployment Insurance 5,000 1,020 783 1,000 1,000 1,000 $114,614 $113,833 $117,758 $123,174 $123,350 $168,124 Telephone/Internet 4,235 2,296 1,689 3,500 2,000 4,000 Cellular Phones/Pagers 553 519 678 1,000 1,000 2,000 $4,788 $2,815 $2,367 $4,500 $3,000 $6,000 SUPP - Supplies and Commodities Office Supplies/Postage 9,561 8,892 9,222 10,000 9,500 10,000 Dues & Subscriptions 1,898 2,010 1,807 3,000 2,200 3,000 Gas/Oil/Mileage/Carwash 133 0 39 500 200 750 Software 0 0 0 500 250 500 $11,592 $10,902 $11,068 $14,000 $12,150 $14,250 Software Licensing/Renewals 4,500 0 0 0 0 0 Maintenance Contracts/Lease 3,520 3,444 3,117 5,000 3,500 5,000 Vehicle Maintenance 0 0 0 1,000 1,000 1,000 Legal Fees 2,541 3,023 722 5,000 2,000 5,000 Special Projects and Programs 15,742 10,587 4,910 15,000 10,000 15,000 Contractual Services 51,412 186 6,661 25,000 10,000 35,000 Engineering Fees 6,406 2,173 0 10,000 6,000 10,000 $84,121 $19,413 $15,410 $61,000 $32,500 $71,000 $465,869 $403,028 $409,891 $471,688 $444,054 $625,874 Fund: 01 - General Fund Expenditures General Fund Planning Division Detail 2016-2017 Fiscal Year Budget Total: Supplies & Commodities Contrac - Contractual Services Total: Contractual Services Total: 20 - Planning Program SAL - Salaries and Wages Total: Salaries and Wages BEN - Benefits Total: Benefits UTIL - Utilities Total: Utilities Page 67 BUILDING DEPARTMENT DESCRIPTION OF DEPARTMENTAL ACTIVITIES The purpose of the department is to enforce the Village of Plainfield’s building codes and ordinances and to ensure public health and safety. This is accomplished by performing two primary functions: plan review and field inspections. The purpose of plan review is to determine that the plans and specifications conform to the codes and ordinances. The intent of field inspections is to determine that the construction integrates to the plans and specifications. Field inspection is not construction supervision. It is a review of the construction process, at various stages, to verify that the approved plans and specifications are followed. The administrative function of the department is responsible for the development of processes and procedures to ensure effective work flow. The clerical staff is responsible for building permit entry, contractor registration, billing, collection, and release of permit, along with data preservation, inspection scheduling, Freedom of Information requests and quality customer service. Duties The Building Department utilizes the administration, review process and enforcement of regulations on permits and inspections for regulating construction, safe occupancy and use of all buildings or structures and premises. This includes structural building code compliance, control systems, including but not limited, to electrical, plumbing, HVAC, energy control systems, fire protection and fire safety systems and provisions for property maintenance. The Building Department consists of a Building Official, three Inspectors, a Secretary Supervisor, and Secretary Support. Administration Permits and Inspections are the foundation of services within the department. The Building Official’s office provides administration, support and oversight for the core services and their daily operations. • Permits: The department receives applications for: New construction (residential & commercial) Residential Remodel Commercial Build Out Commercial Change of Occupancy Miscellaneous Permits (fence, deck, generators, etc.) • Licensing: The department maintains records for all contractor registration and licensing. Approval of occupancy and verification by all departments within the Village is required prior to issuance of all business licenses. • Fees: The department is responsible for the collection of all fees associated with permitting, licensing, contractor registrations and maintains information pertaining to insurance and bonding requirements Permit Management The department requires Village code provisions for work done without permits, work exceeding the scope of the approved permit and issues related to expired permits and extensions of permits. Page 68 BUILDING DEPARTMENT Plan Review For compliance of permits, inspections and licensing the department conducts reviews with all departments prior to granting approvals and issuance of certificates. • Inspection Review: The department coordinates all interdepartmental permit reviews and plan reviews. The plan review verifies that construction plans/drawings, proposed drawings for non- construction changes and all requested revisions are in compliance with the Village’s building codes and ordinances as well as its design standards. When necessary, consulting services of structural engineers, consultants, fire protection services and elevator review/inspections services assist in reviews for assuring compliance. • Field Review: Field reviews ensure that the scope of work complies with approved drawings. Deviations from approved drawings require revisions to permit drawings and subsequent approvals by all applicable reviewers. Inspectors coordinate final inspections and require final “walk-through” and “sign-off” before issuing appropriate certificates. • Change of Occupancies: Inspectors coordinate final inspections and require final “walk- through” and “sign-off” before issuing appropriate certificates. Inspections The department conducts inspections to implement construction provisions for compliance with codes, requirements for occupancy, maintenance and use of buildings, structures and sites. • Code Compliance: The department’s inspectors require compliance of the Village’s codes and ordinances to secure that building, electrical, fire-protection, plumbing, other building systems and village design standards are met. The department also interfaces with Thompson Elevator Inspections Services for the periodic inspections of all elevators for compliance with State Code. • Property Maintenance: The department assists the code enforcement department for compliance of existing structures and their premises to comply with the Village Municipal Code provisions for property maintenance and upkeep, and in follow up to complaints received. • Enforcement of Village Zoning Ordinance: The department inspectors conduct inspections and enforce special conditions and restrictions imposed on properties/premises at time of review by Village ordinances. Site Safety Premise Safety is priority for the safe occupancy and use of buildings and/or structures. The department interfaces, as needed, with the Fire Services Department and Police in code matters related to premise safety. • Regulating property/premises for emergency responders: The department verifies all street addresses as required by code for emergency responders. • Regulating safety on property by response to disasters: Safety inspections are conducted by department inspectors on 24-hour on-call basis for emergency incidents such as fires, floods and other disasters. Page 69 BUILDING DEPARTMENT FY 2016-2017 Goals • Continue to monitor and refine the department’s processes and procedures • Continue professional academic training to stay informed of building codes and industry updates • Continue inter-departmental cross training initiatives • Investigate enhancements and efficiencies to the current building permit applications • Introduce the paperless permit process FY 2016-2017 Key Objectives • To provide accurate, timely and efficient Plan Reviews, Permit Issuance, and Inspection Services • To support zoning enforcement efforts, developers, contractors and business developments • To sustain timely response to property condition complaints, inspection, pre-construction, phone, e-mail, letter, and Freedom of Information requests • To administer rapid service for customers and residents • To maintain new Village of Plainfield Codes, regulations, and department information, as well as updating the Village website and permit applications Growth Statistics Year Population Year Population 2000 13,038 2007 37,334 2003 20,673 2010 39,581 2005 30,314 2014 (US Census estimate) 42,138 Calendar Year 2009 2010 2011 2012 2013 2014 2015 New Residential Permits 66 58 93 111 135 166 138 General Construction Inspections 5,342 4,300 4,884 6,619 8,016 6,296 7,801 Commercial/Industrial Added 24,659 172,926 90,770 71,414 194,250 355,587 336,744 Acreage Annexed 24 5.4 2.1 277 6 86 172 Page 70 FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2017 Proposed Budget Unit: 09 - Community Development Salaries and Wages 304,848 340,920 341,914 405,815 439,912 450,000 Benefits 128,116 130,279 136,871 132,040 181,809 196,333 Utilities 3,802 5,054 3,976 4,863 5,500 5,500 Supplies and Commodities 7,647 5,814 8,970 12,547 8,200 13,600 Contractual Services 14,000 14,039 0 21,105 1,500 46,500 $458,413 $496,106 $491,731 $576,370 $636,921 $711,933 General Fund Building Division Summary 2016-2017 Fiscal Year Budget Total Building Program Classification Fund: 01 - General Fund Expenditures Division: 21 - Building Program $0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 $450,000 $500,000 FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2017 Proposed Budget Building Division Expense History Salaries and Wages Benefits Utilities Supplies and Commodities Contractual Services Page 71 Description FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2016 Estimated Amount FY 2017 Proposed Budget Unit: 09 - Community Development Salaries-Full Time 315,920 330,100 359,744 419,412 355,875 399,000 Salaries-Part Time 25,000 11,814 45,854 20,000 50,000 50,000 Salaries-Overtime 0 0 217 500 1,500 1,000 $340,920 $341,914 $405,815 $439,912 $407,375 $450,000 FICA 20,525 20,894 23,310 27,275 25,258 27,900 Medicare 4,800 4,887 5,452 6,379 5,907 6,525 IMRF 36,860 39,810 39,560 50,590 46,690 52,875 Employee Insurance 58,857 59,850 53,491 84,565 78,784 97,033 Deferred Comp. Contribution 2,352 6,233 5,100 7,500 6,000 6,500 Travel/Training 1,885 4,147 4,077 4,500 4,500 4,500 IL Unemployment Insurance 5,000 1,050 1,050 1,000 1,000 1,000 $130,279 $136,871 $132,040 $181,809 $168,139 $196,333 Telephone/Internet 2,341 1,369 338 1,500 1,500 1,500 Cellular Phones/Pagers 2,713 2,607 4,525 4,000 4,000 4,000 $5,054 $3,976 $4,863 $5,500 $5,500 $5,500 Office Supplies/Postage 4,742 7,855 10,466 6,000 7,200 8,000 Replacement Supplies 8 0 0 0 0 0 Dues & Subscriptions 452 523 870 700 700 4,000 Gas/Oil/Mileage/Carwash 312 242 611 1,000 1,000 1,000 Uniforms/Clothing 300 350 600 500 500 600 $5,814 $8,970 $12,547 $8,200 $9,400 $13,600 Software Licensing/Renewals 14,000 0 0 0 0 0 Special Projects & Programs 39 0 0 500 500 500 Contractual Services 0 0 21,105 0 65,000 45,000 Ordinance Maintenance 0 0 0 1,000 1,000 1,000 $14,039 $0 $21,105 $1,500 $66,500 $46,500 $496,106 $491,731 $576,370 $636,921 $656,914 $711,933 Fund: 01 - General FundExpenditures Division: 21 - Building Program General Fund Building Division Detail 2016-2017 Fiscal Year Budget Total: 21 - Building Program SAL - Salaries and Wages Total: 1)SAL - Salaries and Wages BEN - Benefits Total: Benefits SUPP - Supplies and Commodities Total: Supplies & Commodities Contrac - Contractual Services Total: Contractual Services UTIL - Utilities Total: Utilities Page 72 WATER DIVISION DESCRIPTION OF DEPARTMENTAL ACTIVITIES The Water Division is a division of the Public Works Department. The department operates under the general supervision of the Director of Public Works as the daily operations are managed by the Water Superintendent and two Crew Leaders within this division. Additional staff members include one Water Operator and one Water Service Worker. This budget outlines the corresponding portion of the financial revenues and expenditures that support the overall operation of this division. The primary functions of this division include compliance with the Environmental Protection Agency’s regulations, customer service, system operations, maintenance, water billing, and management. Water Supply This division is responsible for the operation and maintenance of the entire potable water supply system within the Village. Once the treated Lake Michigan water, provided by Illinois-American, is delivered to the 127th Street pumping station, this water is distributed throughout the system. Some of the major components within the system include two pressure adjusting stations, one ground storage tank, five elevated water towers, the supervisory control/data acquisition computer system, and three emergency back-up wells. The employees of the division operate the system in a manner that provides safe drinking water for our residents while retaining a sufficient supply of water that could be utilized to extinguish a fire if required. Once the Village started utilizing treated Lake Michigan water in 2004, the system has consistently exceeded the water quality standards established by the Environmental Protection Agency. On a regular basis staff collects bacteriological samples, complete chemical samples, volatile & synthetic compound samples, and lead/copper samples. Once these samples are collected they are analyzed by an EPA certified laboratory. On a daily basis employees are available to respond to water related concerns expressed by our residents. Additionally, staff will perform routine maintenance on pumps, motors, and chemical feed equipment. Our field crews oversee the operation and maintenance of 230 miles of water main, 3,600 hydrants, 2,701 valves, and 13,053 water service/water meters. Page 73 WATER DIVISION Water Metering This division is responsible for the installation, repair, and programming of all water meters. On a monthly basis staff will collect water usage readings, via radio frequency, from all water meters within the Village. These readings are then electronically transferred to our water billing system. Employees maintain and troubleshoot meters that indicate unusually high or low usage. Staff will also replace inoperable meters as required. The Water Division is currently in the process of changing technology by changing the meter reading devices to a fixed base system. This system, when fully operational, will have the capability of reading all the Village’s meters from a fixed base unit mounted on two water towers. This new technology will enable the Division to maintain the system more efficiently and allow reading meters in less than one day compared to the drive by reading which takes approximately four days. This system also allows a shut off to occur at the meter instead of the buffalo box located in the parkway. An automated shut off valve was built into the new “iPERL” meters, which we currently purchase from Sensus Technologies Inc. Water termination can occur at the meter with this technology, and can be performed in seconds compared to days. These advances in technology will save money. FY 2016-2017 Key Objectives Objective 1: Provide Outstanding Service for our Residents & Businesses 1. All employees within the division will strive to respond to the concerns expressed by our residents in a timely manner. The water quality and system pressure will be maintained in a manner to help protect the wellbeing of our customers. a. The system will be operated within the regulations established by the Environmental Protection Agency. b. The buildings, facilities, and equipment, will receive preventative and emergency maintenance as required. c. Staff will continue our efforts in implementing our new “work order” system that should improve work efficiencies. d. Additional hydrant flow testing will be coordinated with the Fire Protection District and related fire protection companies. e. We will strive to maintain the Village’s unaccounted for water consumption (currently at 1.9%) at an acceptable level. Staff will conduct a water loss survey and respond quickly to water main and service line leaks. Objective 2: Provide Public Improvements that Improve Efficiency. 1. Staff will work with the Environmental Protection Agency, the Illinois Department of Transportation, and local Developers to provide the most cost-effective and least disruptive solutions to address major improvement projects. We will strive to provide a comprehensive review of the related engineering plans and provide proper construction inspection services. Page 74 WATER DIVISION Objective 3: Planning for the Future. a. Continue to update the 5-Year Capital Improvement Plan for the water system. b. Discuss low interest loans and grant funding opportunities with the Village Board for future consideration. c. Continue to review the systems electrical usage will be completed to find possible savings in efficiency. The Village currently utilizes Energy Me for our supplier of electricity which results in an approximate 5% cost savings. d. Expand the use of utility atlases by including new information within the geographical information system. Currently the GIS Division, (which is under the direction of the Information Technology Division) updates the water atlases to show hydrants on one map and valves on another map. This greatly improves our efforts to correctly locate and maintain the system as well as quick shut downs of the system in time of repairs. The newly utilized I pad for utility locates has helped reduce time for locating Village utility services. Performance Measures – Water Division 2010 2011 2012 2013 2014 2015 Water Flow: ( Jan 1- Dec 31) Total pumpage (in billions) Unaccounted for flow Average daily flow (MGD) Maximum daily flow (MGD) 1.118 2 % 3.062 5.841 1.128 2 % 3.091 6.324 1.273 2 % 3.490 6.644 1.170 2 % 3.205 5.941 1.131 1% 3.098 4.656 1.145 1.9% 3.136 5.292 Water Mains: Main breaks Valves repaired Valves exercised Hydrants repaired Hydrants tested Water service repairs 4 0 2,061 32 2,254 58 5 0 28 55 3,104 2 2 2 19 25 3,152 3 1 0 513 65 3,424 0 5 0 1,096 30 3,070 1 4 0 441 66 3,423 5 Fire Flow Tests 15 4 3 6 5 4 Water Samples 517 517 517 517 517 747 Page 75 WASTEWATER DIVISION DESCRIPTION OF DEPARTMENTAL ACTIVITIES The Wastewater division is a sub-section of the Public Works Department. The Wastewater Division functions under the general supervision of the Director of Public Works as the daily operations are managed by the Wastewater Superintendent. This division employs four wastewater operators to deal with the responsibilities of wastewater collection and conveyance, advanced wastewater treatment, bio-solids treatment and bio-solids re-use. In addition, the Wastewater Division investigates and mitigates pollution issues, infiltration and inflow, industrial discharges and drainage issues. Wastewater Treatment Facility The Wastewater Division is responsible for the treatment of over 1.6 billion gallons of municipal wastewater annually, utilizing an operating budget of 3.5 million dollars. The newly expanded North Wastewater Plant is a 7.5 million gallon per day, secondary activated sludge plant with nitrification and phosphorus removal. The North Facility is also the location of the Laboratory Facility. The Laboratory Facility is charged with the analysis requirements set forth within the federal EPA NPDES permit. The thoroughly modern facility, utilizes screening, settling, and biological techniques to separate the organic and inorganic solids found in the raw wastewater. The solids are removed, retained, treated and beneficially reused as farm field fertilizer. The clear liquid portion of the wastewater (effluent) is disinfected by ultra violet light and either reused for grounds irrigation and process cleaning or returned to the environment by way of the DuPage River. Sanitary Sewer System Within its boundaries, the Village has over 3,000 manhole structures, 220 miles of sanitary sewers ranging from 8” to 54” in diameter. The design of the system requires that 16 lift stations be employed to elevate the wastes due to topography differences. Each of these lift stations has at least two sewage pumps, computer controls, emergency alarms, and back-up power connections. Industrial Pretreatment Program This program mandates that all industrial discharges be monitored for quantity and quality of generated wastes and pollutants. The operator responsible for industrial pretreatment is assigned the task of tracking, sampling, reporting, monitoring, and environmental enforcement within the industrial community. Infiltration & Inflow (I &I) With age, underground sewer lines deteriorate and begin to allow groundwater to enter the system. These extraneous flows can cause basement back-ups, main line surcharging and the potential for sanitary sewer overflow discharges to the river without proper treatment. One employee of our sewer division has the responsibility to identify I & I points through pipe cleaning and televising so problems can be addressed. Page 76 WASTEWATER DIVISION FY 2016-2017 Key Objectives Objective 1: Provide Outstanding Service for our Residents and Retain Environmental Compliance All employees within the division will strive to respond to the concerns expressed by our residents in a timely manner. The water quality and system operation will be maintained in a manner to help protect the wellbeing of our customers, people that utilize the DuPage River, and the environment. a. The system will be operated within the regulations established by the EPA. b. The buildings, facilities, and equipment will receive preventative and emergency maintenance as required. c. Staff will continue our efforts in implementing our new work order system that has improved work efficiencies. d. Staff will respond quickly to sewer pipeline problems or other environmental concerns. Objective 2: Provide Public Improvements that Improve Efficiency Staff will work with the EPA, the Illinois Department of Transportation, and local Developers to provide the most cost-effective and least disruptive solutions to address major improvement projects. Staff will strive to provide a comprehensive review of the related engineering plans and provide proper construction inspection services. Objective 3: Planning for the Future a. Continue to update the 5 Year Capital Improvement Plan for the Wastewater system. b. Discuss low interest loans and grant funding opportunities with the Village Board for future consideration. c. Expand the use of utility atlases by including new information within the geographical information system. Page 77 WASTEWATER DIVISION Performance Measures – Wastewater Division UTILITY EXPANSION The Utility Expansion unit represents water and sewer capital and engineering projects, as well as water and sewer debt service expenses relating to past projects. For Fiscal Year 2017, expansion funds will be expended to cover the Village’s proportionate share of the utilities involved in the Route 30 expansion. This Route 30 work includes improvements to accommodate future commercial needs anticipated in the Route 55/ Route 30 corridor. Additionally, funds are budgeted to address lift station and SCADA improvements as well as miscellaneous engineering and equipment for both divisions. 2010 2011 2012 2013 2014 2015 Total Gallons Reclaimed (in Billions) Bio-solids Treated (in tons) Average Daily Flow (in Millions) Maximum Daily Flow (in Millions) Miles of Sanitary Sewer Main 1.296 730 3.55 11.1 220 1.447 642 3.964 11.3 220 1.139 799 3.120 6.089 220 1.621 771 4.441 22.8 220 1.707 945 4.677 12.5 220 1.628 879 4.460 12.2 220 Lift Station Maintenance Events Laboratory Tests Industrial Samples Sewers Inspected and Cleaned (feet) 2,599 20,300 220 9,000 2,506 18,478 259 3,308 1,602 15,143 314 23,200 771 14,294 166 13,200 860 14,620 224 6,200 1,059 15,953 138 14,006 Page 78 FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2017 Proposed Budget Fund: 02 - Water & Sewer Fund Licenses and Permits 1,191,997 589,954 648,200 353,500 550,000 State of Illinois Taxes 1,415,262 1,630,710 1,643,244 1,640,000 1,665,000 Charges for Services 14,042,146 13,319,897 13,377,977 14,158,609 14,540,000 Investment Income 7,011 10,335 (11,253)5,000 10,000 Miscellaneous 2,480 1,910 18,745 1,000 18,000 Revenues Total $16,658,896 $15,552,806 $15,676,913 $16,158,109 $16,783,000 Salaries and Wages 1,210,768 1,269,380 1,295,489 1,308,841 1,359,000 Benefits 510,109 528,791 522,633 544,443 549,055 Utilities 627,523 744,123 589,954 713,000 707,000 Supplies and Commodities 445,842 496,996 509,019 515,300 484,800 Contractual Services 7,170,282 7,568,677 8,033,790 7,993,300 8,646,500 Other 250,000 250,380 250,380 250,000 250,000 Transfers 493,649 490,748 489,852 498,100 970,900 Capital 168,157 597,510 56,011 1,175,000 678,000 Debt service 3,252,747 3,237,728 3,082,189 3,160,125 3,137,745 Depreciation 3,068,557 3,072,337 3,083,662 0 0 Expenditures Total $17,197,634 $18,256,670 $17,912,979 $16,158,109 $16,783,000 Total: Water & Sewer Fund ($538,738)($2,703,864)($2,236,066)$0 $0 Classification Water, Sewer & Expansion Revenues Water, Sewer & Expansion Expenses Water & Sewer Fund Revenue/Expense Summary 2016-2017 Fiscal Year Budget Page 79 Description FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2016 Estimated Budget FY 2017 Proposed Budget Fund: 02 - Water and Sewer Fund LIC&PER - Licenses and Permits Meter Sales 24,844 41,645 29,815 25,000 25,000 25,000 Water Connection Fee 176,770 208,950 309,199 125,000 330,000 240,000 Sewer Connection Fee 984,148 334,414 303,166 200,000 280,000 280,000 Sewer By-Pass Fee 6,235 4,945 6,020 3,500 7,000 5,000 $1,191,997 $589,954 $648,200 $353,500 $642,000 $550,000 STTAX - State of Illinois Taxes Home Rule Sales Tax 1,415,262 1,630,710 1,643,244 1,640,000 1,650,000 1,665,000 $1,415,262 $1,630,710 $1,643,244 $1,640,000 $1,650,000 $1,665,000 SERV - Charges for Services Water Sales 8,211,013 7,792,970 7,801,882 8,583,609 8,575,000 8,980,000 Water Penalty 100,855 87,802 84,824 70,000 87,500 80,000 Sewer Sales 4,447,321 4,138,682 4,175,306 4,195,000 4,220,000 4,250,000 Sewer Penalty 55,374 48,535 46,640 45,000 45,000 45,000 Capital Charge 1,209,985 1,235,459 1,253,043 1,250,000 1,255,000 1,170,000 Capital Charge Penalty 17,598 16,449 16,282 15,000 16,000 15,000 $14,042,146 $13,319,897 $13,377,977 $14,158,609 $14,198,500 $14,540,000 Interest Income 2,803 5,224 12,928 5,000 18,000 10,000 Unrealized Gain/Loss 4,208 5,111 (24,181)0 0 0 $7,011 $10,335 ($11,253)$5,000 $18,000 $10,000 Sale of Scrap 2,480 1,345 645 0 1,200 0 Other Receipts 0 565 18,100 1,000 33,000 18,000 $2,480 $1,910 $18,745 $1,000 $34,200 $18,000 $16,658,896 $15,552,806 $15,676,913 $16,158,109 $16,542,700 $16,783,000 Water & Sewer Fund Revenue Detail 2016-2017 Fiscal Year Budget Revenues Total Revenues Total: Licenses & Permits Total: State of Illinois Taxes Total: Charges for Services INT - Investment Income Total: Investment Income MISC - Miscellaneous Total: Miscellaneous Page 80 Description FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2016 Estimated Budget FY 2017 Proposed Budget Fund: 02 - Water and Sewer Fund Expenses Unit: 10 - Water Department SAL - Salaries and Wages Salaries-Full Time 230,796 238,403 227,194 227,541 226,746 231,000 $230,796 $238,403 $227,194 $227,541 $226,746 $231,000 FICA 13,810 14,574 14,463 14,165 14,000 14,500 Medicare 3,303 3,481 3,465 3,315 3,300 3,400 IMRF 27,561 29,675 27,774 25,035 25,000 26,565 Employee Insurance 48,292 50,109 47,710 52,765 38,246 45,740 Deferred Comp. Contrib 4,891 5,811 8,448 7,000 8,750 9,500 Travel/Training 4,715 2,522 2,100 8,500 5,500 7,000 IL Unemployment Ins.8,000 2,370 1,891 3,000 2,500 3,000 $110,572 $108,542 $105,851 $113,780 $97,296 $109,705 Telephone/Internet 3,128 3,705 4,403 3,500 3,500 3,500 Cellular Phones/Pagers 1,325 2,762 4,044 4,000 4,000 3,000 $4,453 $6,467 $8,447 $7,500 $7,500 $6,500 SUPP - Supplies & Commodities Office Supplies/Postage 27,744 25,120 26,033 26,000 26,000 26,000 Dues & Subscriptions 1,488 1,483 1,360 2,000 1,500 1,500 Gas/Oil/Mileage/Wash 1,478 58 21 800 300 1,000 Supplies/Hardware 447 165 436 500 450 500 Software 1,733 1,733 1,784 2,000 1,800 2,000 Sand & Gravel 0 919 772 800 800 800 Water Meters 131,202 180,057 205,979 160,000 160,000 150,000 $164,092 $209,535 $236,385 $192,100 $190,850 $181,800 Contract - Contractual Services Building Maintenance 4,997 9,437 8,996 15,000 9,500 10,000 Software Licensing 8,000 0 0 0 0 0 Legal Notices 0 0 0 500 100 500 Legal Fees 368 1,607 684 1,000 1,800 1,000 Contractual Services 47,704 16,349 9,124 40,000 20,000 30,000 Equipment Maintenance 339 492 (139)500 500 500 Engineering Fees 0 400 0 5,000 1,000 5,000 $61,408 $28,285 $18,665 $62,000 $32,900 $47,000 Admin Service Charge 125,000 125,190 125,190 125,000 125,000 125,000 Transfer to Debt Service 123,413 123,061 122,463 124,525 124,525 242,725 $248,413 $248,251 $247,653 $249,525 $249,525 $367,725 $819,734 $839,483 $844,195 $852,446 $804,817 $943,730 BEN - Benefits Total: Benefits UTIL - Utilities Total: Utilities Total: Supplies & Commodities Total: Contractual Services OTHER - Other Total: Other Total: Water Admin Program Total: Salaries and Wages Division: 02 - Water Administration Program Water & Sewer Fund Water/Sewer/Expansion Expense Detail 2016-2017 Fiscal Year Budget Page 81 Description FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2016 Estimated Budget FY 2017 Proposed Budget Water & Sewer Fund Water/Sewer/Expansion Expense Detail 2016-2017 Fiscal Year Budget Salaries-Full Time 349,982 363,053 376,723 381,485 385,000 395,000 Salaries-Part Time 9,263 4,692 4,707 13,000 10,000 13,000 Salaries-Overtime 17,783 33,017 37,098 30,000 35,000 40,000 $377,028 $400,762 $418,528 $424,485 $430,000 $448,000 FICA 22,469 24,527 24,569 26,442 27,500 27,780 Medicare 5,285 5,766 5,780 6,184 6,400 6,500 IMRF 43,614 48,967 48,351 47,578 50,800 51,520 Employee Insurance 61,943 62,845 61,000 66,002 64,025 65,145 Deferred Comp. Contrib 8,147 9,768 11,533 10,500 11,800 12,000 $141,458 $151,873 $151,233 $156,706 $160,525 $162,945 Telephone/Internet 4,704 5,764 6,885 6,000 6,000 6,000 Cellular Phones/Pagers 2,128 456 0 2,000 1,700 2,000 Electricity/Gas 127,851 151,591 131,748 145,000 135,000 140,000 $134,683 $157,811 $138,633 $153,000 $142,700 $148,000 SUPP - Supplies and Commodities Office Supplies/Postage 307 3,677 3,687 3,000 3,000 3,000 Replacement Supplies 2,288 5,164 2,456 11,000 10,000 5,000 Gas/Oil/Mileage/Wash 22,963 14,626 14,402 22,000 15,000 21,000 Supplies/Hardware 3,949 4,435 3,118 4,000 4,000 4,000 Chemicals 4,050 4,050 4,811 5,000 5,000 5,000 Uniforms/Clothing 2,709 1,836 2,366 2,500 2,500 2,000 $36,266 $33,788 $30,840 $47,500 $39,500 $40,000 Contract - Contractual Services Building Maintenance 755 616 1,920 5,000 2,500 5,000 Vehicle Maintenance 5,740 3,777 9,371 9,000 8,000 7,500 Contractual Services 36,328 51,012 43,807 35,000 45,000 40,000 Lake Michigan Water 6,800,739 7,144,963 7,649,599 7,500,000 7,800,000 8,100,000 Equipment Maint.1,068 12,033 10,804 10,000 10,000 9,000 System Maintenance 32,025 64,895 45,303 45,000 45,000 45,000 Water/Fire Hydrant 9,474 9,418 15,119 15,000 15,000 20,000 EPA Analytical 14,517 12,816 15,400 15,300 16,000 16,000 $6,900,646 $7,299,530 $7,791,323 $7,634,300 $7,941,500 $8,242,500 Transfer to Debt Service 123,412 122,313 122,463 124,525 124,525 242,725 $123,412 $122,313 $122,463 $124,525 $124,525 $242,725 Contingencies/Depreciation Depreciation 3,068,557 3,072,337 3,083,662 0 0 0 $3,068,557 $3,072,337 $3,083,662 $0 $0 $0 $10,782,050 $11,238,414 $11,736,682 $8,540,516 $8,838,750 $9,284,170 $11,601,784 $12,077,897 $12,580,877 $9,392,962 $9,643,567 $10,227,900Total: Water Department BEN - Benefits Total: Benefits UTIL - Utilities Total: Utilities Total: Supplies & Commodities Total: Contractual Services OTHER - Other Total: Other Total: Depreciation Total: Water Distribution Program Total: Salaries and Wages SAL - Salaries and Wages Division: 30 - Water Distribution Program Page 82 Description FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2016 Estimated Budget FY 2017 Proposed Budget Water & Sewer Fund Water/Sewer/Expansion Expense Detail 2016-2017 Fiscal Year Budget Unit: 11 - Sewer Department Salaries-Full Time 221,375 228,798 227,693 228,346 227,391 232,000 $221,375 $228,798 $227,693 $228,346 $227,391 $232,000 FICA 13,235 13,815 13,964 14,157 14,100 14,400 Medicare 3,168 3,303 3,348 3,311 3,300 3,365 IMRF 26,494 28,234 27,837 26,260 25,000 26,700 Employee Insurance 47,475 49,558 47,420 47,147 38,246 45,630 Deferred Comp. Contrib 4,801 5,504 8,460 6,500 8,750 9,000 Travel/Training 4,920 6,875 3,443 8,500 8,000 8,500 IL Unemployment Ins.8,000 2,370 1,891 3,000 2,500 3,000 $108,093 $109,659 $106,363 $108,875 $99,896 $110,595 Telephone/Internet 6,032 8,234 9,846 9,000 9,000 9,000 Cellular Phones/Pagers 1,389 3,028 3,969 3,500 3,500 3,500 $7,421 $11,262 $13,815 $12,500 $12,500 $12,500 SUPP - Supplies and Commodities Office Supplies/Postage 25,818 24,440 25,340 25,000 25,000 25,000 Dues & Subscriptions 37,171 58,911 61,871 66,200 65,000 66,200 Gas/Oil/Mileage/Wash 772 1,049 950 1,000 1,000 1,000 Supplies/Hardware 2,679 193 661 4,000 2,500 3,000 Software 0 0 0 1,000 500 500 Uniforms/Clothing 0 193 0 0 0 0 $66,440 $84,786 $88,822 $97,200 $94,000 $95,700 Contract - Contractual Services Building Maintenance 7,740 9,975 11,577 15,000 10,000 15,000 Software Licensing 8,000 0 0 0 0 0 Legal Fees 368 1,607 959 2,000 700 2,000 Contractual Services 18,847 15,279 9,294 20,000 20,000 30,000 Equipment Maintenance 217 1 613 2,000 1,000 2,000 Engineering Fees 8,898 6,410 0 10,000 7,000 10,000 $44,070 $33,272 $22,443 $49,000 $38,700 $59,000 2013/2004A Bond (Principal)12,000 13,500 3,000 3,000 3,000 46,650 2013/2004A Bond (Interest)65,965 65,509 48,069 46,710 46,710 340,500 2005B Bond (Principal)303,000 316,500 331,500 348,000 348,000 30,000 2005B Bond (Interest)59,843 47,723 33,480 18,563 18,563 1,162 Admin Service Charge 125,000 125,190 125,190 125,000 125,000 125,000 Transfer to Debt Service 123,412 123,061 122,463 124,525 124,525 242,725 $689,220 $691,483 $663,702 $665,798 $665,798 $786,037 $1,136,619 $1,159,260 $1,122,838 $1,161,719 $1,138,285 $1,295,832 Total: Sewer Admin Program SAL - Salaries and Wages Total: Salaries and Wages Total: Benefits UTIL - Utilities Total: Utilities Total: Supplies and Commodities Division: 02 - Sewer Administration Program Total: Contractual OTHER - Other Total: Other BEN - Benefits Page 83 Description FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2016 Estimated Budget FY 2017 Proposed Budget Water & Sewer Fund Water/Sewer/Expansion Expense Detail 2016-2017 Fiscal Year Budget Salaries-Full Time 348,858 365,490 386,560 388,469 399,400 408,000 Salaries-Part Time 9,263 4,692 4,707 10,000 9,500 10,000 Salaries-Overtime 23,448 31,235 30,807 30,000 30,000 30,000 $381,569 $401,417 $422,074 $428,469 $438,900 $448,000 FICA 22,565 23,834 24,616 26,565 27,250 27,780 Medicare 5,305 5,602 5,788 6,213 6,400 6,500 IMRF 44,160 47,494 47,747 47,500 49,000 51,520 Employee Insurance 70,392 72,646 69,128 75,304 75,655 67,510 Deferred Comp. Contrib 7,514 8,167 11,907 9,500 12,000 12,500 Travel/Training 50 974 0 0 0 0 $149,986 $158,717 $159,186 $165,082 $170,305 $165,810 Telephone/Internet 13,358 14,410 17,212 15,000 15,000 15,000 Cellular Phones/Pagers 2,735 615 0 0 0 0 Electricity/Gas 464,873 553,558 411,847 525,000 520,000 525,000 $480,966 $568,583 $429,059 $540,000 $535,000 $540,000 SUPP - Supplies and Commodities Office Supplies/Postage 1,810 3,718 3,686 5,000 4,000 5,000 Replacement Supplies 407 1,229 1,300 1,000 1,000 1,000 Gas/Oil/Mileage/Wash 10,604 16,066 17,601 15,000 12,000 15,000 Supplies/Hardware 6,491 6,753 6,007 7,000 11,000 7,800 Chemicals 106,959 118,256 110,989 125,000 115,000 115,000 Sand & Gravel 392 0 0 500 500 500 Industrial Flow Monitor 46,168 18,420 8,612 20,000 15,000 18,000 Uniforms/Clothing 6,213 4,445 4,777 5,000 5,000 5,000 $179,044 $168,887 $152,972 $178,500 $163,500 $167,300 Contract - Contractual Services Vehicle Maintenance 3,823 3,455 8,200 8,000 8,000 8,000 Contractual Services 105,084 149,351 148,525 165,000 165,000 165,000 Equipment Maint.11,256 17,030 22,892 20,000 28,000 20,000 Maintenance-James St.35 0 0 5,000 1,000 5,000 System Maintenance 43,960 37,754 21,742 50,000 40,000 100,000 $164,158 $207,590 $201,359 $248,000 $242,000 $298,000 Transfer to Debt Service 123,413 122,313 122,463 124,525 124,525 242,725 $123,413 $122,313 $122,463 $124,525 $124,525 $242,725 $1,479,136 $1,627,507 $1,487,113 $1,684,576 $1,674,230 $1,861,835 $2,615,755 $2,786,767 $2,609,951 $2,846,295 $2,812,515 $3,157,667 Division: 40 - Sewer Treatment Program Total: Sewer Department Total: Sewer Treatment Program SAL - Salaries and Wages Total:Salaries & Wages BEN - Benefits Total: Benefits UTIL - Utilities Total: Utilities Total: Supplies & Commodities Total: Contractual OTHER - Other Total: Other Page 84 Description FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2016 Estimated Budget FY 2017 Proposed Budget Water & Sewer Fund Water/Sewer/Expansion Expense Detail 2016-2017 Fiscal Year Budget Unit: 12 - Utility Expansion Unit 12: Utility Expansion Program (continued) Contractual Services 0 0 5,260 10,000 8,000 10,000 Engineering Fees 3,750 6,425 533 45,000 10,000 25,000 Machinery & Equipment 29,600 4,989 25,764 20,000 20,000 20,000 Vehicles 0 22,556 19,522 0 0 180,000 Naperville Rd. Water Main 6,989 563,540 0 0 0 0 Route 30 Water Main 0 0 0 350,000 300,000 0 Chicago Street Improv.99,585 0 0 0 0 0 Rt 30 Main-Kuusakoski to Tower 2 0 0 0 500,000 200,000 298,000 Scada Improvements 0 0 742 50,000 50,000 50,000 Liftstation Improvements 28,233 0 4,190 200,000 175,000 95,000 $168,157 $597,510 $56,011 $1,175,000 $763,000 $678,000 2013/2004A Bond (Principal)28,000 31,500 7,000 7,000 7,000 794,500 2013/2004A Bond (Interest)153,348 132,678 108,838 108,990 108,990 108,850 2013/2004B Bond (Principal)320,000 335,000 345,000 360,000 360,000 365,000 2013/2004B Bond (Interest)112,741 89,546 57,880 53,150 53,150 45,950 2005B Bond (Principal)707,000 738,500 773,500 812,000 812,000 70,000 2005B Bond (Interest)124,483 93,549 59,473 43,313 43,313 2,713 2008 Bond (Principal)380,000 400,000 415,000 450,000 450,000 475,000 2008 Bond (Interest)806,410 789,160 543,438 721,391 721,391 47,863 2015/2008 Bond (Principal)0 0 0 0 90,000 90,000 2015/2008 Bond (Interest)0 0 168,894 0 266,675 531,550 IEPA Loan 141,687 146,848 151,643 153,545 153,545 155,470 IEPA Loan (Interest)38,270 37,715 35,474 34,463 34,463 32,537 Bond Issuance Costs 0 92,674 178,866 0 0 0 $2,811,939 $2,887,170 $2,845,006 $2,743,852 $3,100,527 $2,719,433 $2,980,096 $3,484,680 $2,901,017 $3,918,852 $3,863,527 $3,397,433 $17,197,634 $18,349,344 $18,091,845 $16,158,109 $16,319,609 $16,783,000Total: Water & Sewer Fund Total: Other Division: 92 - Bonds OTHER - Other Total: Other Unit Total: 12 - Utility Expansion OTHER - Other Division: 91 - Capital Unit: 12 - Utility Expansion Page 85 CAPITAL Engineering / Facility Maintenance (EFM) Overall Goal To effectively engineer and manage the design/construction of Capital Projects, Roadway and Facility Maintenance Projects within the Village to provide high-quality, cost effective Public Improvements for our residents. Research, evaluate, and pursue grant programs available to the Village for infrastructure and maintenance projects. The EFM group functions within the Public Works Department and the daily operations are managed by the Superintendent of Public Improvements. Additional employees within the group include one Lead Engineer, one Public Improvements Inspector, one Building Maintenance Supervisor and two Building Maintenance Workers. 2016/2017 Goal To continue to utilize in-house resources to administer the following Annual Maintenance Programs including the MFT Roadway Resurfacing Program, Sidewalk/Curb Replacement, Pavement Crack filling, Roadway Striping, Pavement Patching and Bridge Inspection programs. The Village has had continued success, while providing these services at a reduced cost, by managing these programs in-house during the past construction season. The Engineering group is continuing with utilizing part-time summer engineering interns that will assist with administering the Village’s maintenance programs and completing work related to collecting traffic data. This program not only improves our overall efficiency but it also provides a positive work experience for the interns. We will also initiate a sidewalk ADA compliance program this summer. This program will inventory and identify the sidewalk network within the community and note any deficiencies. Those deficiencies will be addressed via the sidewalk replacement program and the resurfacing program in future years as the budget allows. It is also an ongoing goal to have the Engineering group component to become the central repository for all plans, drawings, and information relating to the Village infrastructure and facilities. This task is a multi-year project and includes scanning old documents and plans into the Village’s laserfiche system. A concerted effort will be made this year to complete as much as this as is possible. Facility Maintenance goal is to centralize as many external contracts and services as possible for cost savings and smoother response in times of need. We also strive to complete as much ‘in-house” repairs/maintenance as staff’s talents and time allow. Vehicles/Equipment/Technology Vehicles/Equipment – Based on the Public Works vehicle replacement program, one replacement vehicle is needed. A 2002 Ford Taurus wagon has over 106,000 miles and is at the end of its useful life. As the Taurus wagon is no longer available, a small van (Ford Transit or some other mini-van type vehicle) would make a suitable replacement. The cost estimate for this vehicle is under $25,000. The inventory of traffic counting devices has been decreasing due to obsolescence and vehicle damage. Staff would like to acquire an additional (12) NC-300 units and related equipment this year. The cost not to exceed $15,000 Page 86 CAPITAL Annual Maintenance Programs Roadway Resurfacing and Capital Roadway Improvements (MFT & General Funds) - $2,000,000. A combination of MFT and Capital funds has been successfully utilized in past budgets to provide the maintenance of several roadways within the Village. Staff has identified additional roadways in the 2016 fiscal year that are in need of maintenance and resurfacing. The results of the Village’s pavement management survey have been successful in prioritizing this work. In an effort to retain the good quality of the Village’s roadway network, $2 million has been allocated within both the MFT and Capital funds. (The MFT budget is included in the Other Funds tab.) Village Roadway Network - PCI update - $120,000 The last time the Village’s roadway network was evaluated formally was in 2011. Since that time, many subdivisions and other roadway projects have been completed. The usual cycle for these re- evaluations is 3-5 years. Once completed, Staff will be better able to program the next 5-10 years roadway improvements. US Route 30 Reconstruction – No cost this year. The Illinois Department of Transportation (IDOT) has completed design plans for the reconstruction and expansion of Route 30 between Route 59 and Interstate 55. While the total cost for this work is estimated to be over $35 million, IDOT will provide a majority of this funding. The Village’s contribution will improve pedestrian safety, as a new bike path and sidewalk will be installed along this roadway. Patching Program - $100,000 Engineering Staff will coordinate with the Street Division to identify areas that are in need of roadway patching. Funding for this program is within the Streets Maintenance Division. Curb & Sidewalk Program - $100,000 Staff routinely performs inspections of sidewalks and curbs throughout the Village. In addition, requests from residents concerning defects are promptly investigated and addressed. The sidewalk replacement work typically occurs within the late summer season. Staff plans to include the “saw cut removal” of trip hazards within this program. This type of work has been completed several times over the last few years with great success. Striping, Crackfill, LED Street light replacement - $75,000 We are in the second year of the two year contract for striping and crackfilling so the funding level should be the same this upcoming year. The LED street light replacement program has been increased by $25K. Storm Sewer Program - $45,000 Staff completes routine maintenance and inspection work as it relates to the Village’s storm sewer system and other various storm sewer improvements as required. Page 87 CAPITAL Bike Path Program - $325,000 Staff is responsible for the maintenance of thousands of linear feet of asphalt bike path within the Village. Required patching and/or pavement sealing is completed on an annual basis. This amount also includes funds for engineering of bike path connections adjacent to traffic signals and cannot be completed in-house. Additionally, the multi-year program addresses the needs of completing “gaps” within the sidewalk/bike path system, as identified in the Village’s transportation plan. Bridge Maintenance Program - $100,000 The Village currently has (16) bridges that are under our jurisdiction. According to the Village’s bridge inspection reports it was noted that there are some maintenance issues that need attention. Items needing repair are rip-rap/scour restoration, corrosion mitigation and railing replacement. Capital Projects Grant funded Projects STP (Surface Transportation Grant Program) - $1,500,000 – STP Grant will be increased to $4.5M total with $2M for engineering. • 143rd Street – Route 59 to Illinois 126 – Phase 1 design was approved by IDOT in December of 2014. Work will continue on the Phase 2 design and ComEd coordination. Once constructed, this project which will ultimately provide a much needed east-west connection for the Village. STP (Surface Transportation Grant Program $1,800,000 • 127th Street – Heggs to Tuttle Estates - Completion of the Phase 1 design would be completed by the early 2016. This project takes a rural two lane cross section to the standard 3 lane urban cross section. Construction to start in 2016 and be completed in 2017. ICC/EJ&E/CN Mitigation Grant • 135th Street – Bike Path/Pedestrian Crossing at the CN Railway Tracks. To be completed early 2016. Village and/or IDOT Funded Projects • I-55 Interchange Project (Plainfield/Bolingbrook/Romeoville) o Phase 1 Engineering Study - $50,000 • 143rd Street & Route 30 – Traffic Signal & intersection Improvements o This project is at the point where a cost sharing agreement with IDOT is needed before ROQ acquisition can occur. o Engineering - $10,000 • 127th Street & Naperville/Plainfield Road - Intersection/Traffic Signal Project o This project is at the point where a cost sharing agreement with Will Co Hwy and Bolingbrook is needed before ROW acquisition can occur, o Engineering - $10,000 Page 88 CAPITAL Village and/or IDOT Funded Projects (continued) • Emerald Ash Borer - $200,000 o During the past twelve years the Emerald Ash Borer (EAB) has killed over 10 million trees within the United States. Three years ago, the Illinois Department of Agriculture had confirmed that this insect has infested several trees within our community. Since that time the Village has actively been removing infested parkway trees. While our community had over 6,000 parkway Ash trees five years ago, approximately 80% of these trees have been removed since the EAB infestation was first discovered. In an effort to support the replacement of these trees the Village has funded a new parkway tree installation program that occurs in the spring and fall of each year. Funding has helped provide over 2,500 new trees during the past three years and the continued support of this program will be needed to help facilitate the future replacement of parkway trees that have already been removed and will be removed in the future. • Settlers Park Refresh and Memorial Plaza Improvements - $300,000 o As Settlers Park was constructed over fifteen years ago, maintenance work is needed to restore the park to its original condition. Additionally, the War Memorial Plaza is in need of improvements that will complement the monuments within the central area of the park. This work consists of installing integrally colored and stamped concrete at the Memorial Plaza, the removal/replacement of concrete pavers, cleaning and tuckpointing of the limestone columns and seatwalls, electrical/lighting improvements, and extensive landscaping within Settlers Park and around the Village Hall. Some of the funding for this project will be provided by donations collected by volunteer groups that are supporting the development of the plaza. • Fort Beggs Street Lighting Improvements - $200,000 o Fort Beggs Drive is a public roadway that bisects the Plainfield Central High School campus. While most of the buildings are north of this roadway, parking lots and sports fields exist on the south side. Street lighting within this corridor is extremely limited and concerns have been expressed by the School District as pedestrians cross this roadway on a regular basis during the early morning and evening hours. As this improvement will be beneficial to the students, instructors, and the general public, an Intergovernmental Agreement has been approved whereby the Village will complete this improvement and the School District will reimburse the Village for 50% of the total cost. This project will extend from Route 59 to James Street. • Building Improvements – $200,000 o Various Items including HVAC at Village Hall, gate maintenance at Public Works. • Indian Boundary Bridge Replacement Project o The Village was awarded Federal Bridge Replacement funding in July of 2015. In early 2016 engineering should be completed and construction should start later this year. Grant Village  Engineering PH 1 - $80K 80%/20% $16K  Engineering PH 2 - $90K 100% $0  Engineering PH 3 - $120K 100% $0  Construction - $900K 100% $0 Page 89 Classification FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2017 Proposed Budget Fund: 11 - Capital Fund State of Illinois Taxes 3,110,893 3,261,910 3,286,980 2,650,000 2,700,000 Utility Taxes 2,981,462 3,198,840 3,107,995 3,100,000 3,000,000 Licenses and Permits 152,286 125,262 9,193 3,500 5,500 Fines and Forfeits 211,100 227,048 216,400 200,000 150,000 Charges for Services 122,937 104,238 196,470 110,000 58,000 Grants 987,560 108,931 34,409 0 3,500,000 Investment Income 224 115 267 100 2,500 Miscellaneous 31,079 47,034 9,858 0 10,000 Interfund Transfers 20,000 3,063,025 3,700,000 500,000 500,000 Revenues Total $7,617,541 $10,136,403 $10,561,572 $6,563,600 $9,926,000 Transfer to Debt Service 2,531,130 2,532,138 2,500,545 2,494,850 2,034,150 Contractual Services 163,048 148,016 110,400 166,000 110,000 Machinery and Equipment 195,066 295,227 310,468 475,000 550,000 Storm/Drainage Improvements 3,170 6,876 35,843 45,000 45,000 Bridge Repairs & Construction 889,129 511,936 111,808 50,000 616,000 Sidewalk, Curb, & Bikepath 98,091 437,966 306,148 425,000 425,000 Traffic Control Device 71,451 760,135 44,166 150,000 20,000 Roadway Improvements 258,616 316,613 1,290,329 1,700,000 4,520,000 Misc. Capital Expenses 131,695 169,156 406,056 125,000 795,000 Building Improvements 0 0 167,709 175,000 200,000 Emerald Ash Borer 193,177 194,709 246,357 200,000 200,000 Expenses Total $4,534,573 $5,372,772 $5,529,829 $6,005,850 $9,515,150 Total: Capital Fund $3,082,968 $4,763,631 $5,031,743 $557,750 $410,850 Ending Fund Balance ($4,328,519)$435,112 $5,466,855 $6,024,605 $6,435,455 Capital Fund Revenues Capital Fund Expenses Capital Improvement Fund Summary 2016-2017 Fiscal Year Budget Page 90 Description FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2016 Estimated Budget FY 2017 Proposed Budget Fund: 11 - Capital Improvement Fund Home Rule Sales Tax 3,110,893 3,261,910 3,286,980 2,650,000 2,750,000 2,700,000 $3,110,893 $3,261,910 $3,286,980 $2,650,000 $2,750,000 $2,700,000 Utility Tax 2,981,462 3,198,840 3,107,995 3,100,000 2,900,000 3,000,000 $2,981,462 $3,198,840 $3,107,995 $3,100,000 $2,900,000 $3,000,000 Bike Path Fee 1,332 888 444 500 500 500 Traffic Impact Fee 143,750 118,750 0 0 0 0 Recapture Fee 7,204 5,624 8,749 3,000 8,500 5,000 $152,286 $125,262 $9,193 $3,500 $9,000 $5,500 Red Light Fines 211,100 227,048 216,400 200,000 170,000 150,000 $211,100 $227,048 $216,400 $200,000 $170,000 $150,000 Impound Fee 115,200 98,948 64,630 100,000 50,000 50,000 Daily Storage Fee for Impound 7,737 5,290 11,840 10,000 8,000 8,000 Rental Income 0 0 120,000 0 0 0 $122,937 $104,238 $196,470 $110,000 $58,000 $58,000 Economic Stimulus Funds 6,957 0 0 0 0 0 Grant Revenue 114,745 58,289 34,409 0 0 500,000 Energy Conservation Grant 2,500 0 0 0 0 0 STP Grant 863,358 50,642 0 0 0 3,000,000 $987,560 $108,931 $34,409 $0 $0 $3,500,000 Interest Income 224 115 267 100 3,000 2,500 $224 $115 $267 $100 $3,000 $2,500 Sales-Fixed Assets 0 4,788 0 0 32,000 5,000 Other Reimbursements 0 7,906 448 0 15,000 5,000 Other Receipts 31,079 34,340 9,410 0 72,000 0 $31,079 $47,034 $9,858 $0 $119,000 $10,000 Transfer From MFT 0 60,000 0 0 0 0 Transfer From TIF 0 0 500,000 500,000 500,000 500,000 Transfer From General 20,000 3,003,025 3,200,000 0 0 0 $20,000 $3,063,025 $3,700,000 $500,000 $500,000 $500,000 $7,617,541 $10,136,403 $10,561,572 $6,563,600 $6,509,000 $9,926,000 MISC - Miscellaneous INTER - Interfund Transfers Total: Interfund Transfers Revenues Total Total: Miscellaneous SERV - Charges for Services Total: Charges for Services GRNTS - Grants Total: Grants INT - Investment Income Total: Investment Income OTHTX - Other Taxes Total: Other Taxes LIC&PER - Licenses and Permits Total: Licenses and Permits FIN - Fines and Forfeits Total: Fines and Forfeits STTAX - State of Illinois Taxes Total: State of Illinois Taxes Revenues Capital Improvement Fund Revenue & Expense Detail 2016-2017 Fiscal Year Budget Page 91 Description FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2016 Estimated Budget FY 2017 Proposed Budget Capital Improvement Fund Revenue & Expense Detail 2016-2017 Fiscal Year Budget 195,066 Police Fleet/Equipment 239,466 175,242 225,000 225,000 225,000 Public Works/Community Dev.55,761 135,226 250,000 275,000 325,000 127th St. & Naperville Rd-eng 24,804 50,041 50,000 50,000 10,000 126 and Wallin - engineering 23,178 281,879 Rt. 30 and 143rd - engineering 23,469 85,002 37,782 100,000 50,000 10,000 Rt. 126 & Meadow Ln.50,000 Lockport & VanDyke ped crossing 343,213 6,384 Bike Path 98,091 437,966 306,148 325,000 275,000 325,000 Curb & Sidewalk 100,000 75,000 100,000 57,263 810,372 1,000,000 1,150,000 1,000,000 I-55 Phase 1 Study 17,519 10,164 7,393 50,000 15,000 50,000 143rd St. Ext. Design (STP)99,516 271,988 20,000 1,500,000 143rd Street ROW ComEd - eng Lockport Street bypass - eng 11,992 61,776 7,395 50,000 10,000 Renwick Corridor engineering 31,146 23,863 50,000 15,000 70,000 Rt 30 Reconstr. - Village Portion 78,353 25,636 250,000 155,000 127th - Heggs to Meadow-eng 200,000 250,000 1,800,000 72,326 135,174 143,682 100,000 121,000 100,000 889,129 511,936 111,808 50,000 25,000 616,000 3,170 6,876 35,843 45,000 40,000 45,000 PCI Pavement Inspection 120,000 Settler's Park - Campus refresh 300,000 Ft. Beggs Street Lighting 200,000 CMAP Grant-Transportation Plan 114,745 5,255 Street Lights - LED Replacement 1,187 29,400 50,000 40,000 75,000 School Beacons Upgrade 31,190 Misc. Engineering 16,950 58,774 42,966 75,000 20,000 100,000 Property Acquisition 302,500 IDOR Telecom Recovery 103,940 193,177 194,709 246,357 200,000 325,000 200,000 167,709 175,000 160,000 200,000 Roadway Improvements Pavement Patching Expenses Machinery and Equipment Traffic Control Device Sidewalk, Curb, & Bikepath Miscellaneous Capital Expenses Emerald Ash Borer Building Improvements Bridge Repairs & Construction Storm & Drainage Improvements Page 92 Description FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2016 Estimated Budget FY 2017 Proposed Budget Capital Improvement Fund Revenue & Expense Detail 2016-2017 Fiscal Year Budget Capital Improvement Fund Expenses (cont.) Red Light Cameras 163,048 148,016 110,400 166,000 80,000 110,000 2,531,130 2,532,138 2,500,545 2,494,850 2,494,850 2,034,150 $557,750 $557,750 $410,850 $4,534,573 $5,372,772 $5,529,829 $6,563,600 $6,478,600 $9,926,000Expenditure Grand Totals: Fund Balance Replacement Plan Contractual Services Transfer to Debt Service Page 93 Other MFT Bond and Tort Audit Police DARE TIF Alcohol Funds Fund Interest Immunity Fund Pension Fund Fund Enforcement Totals REVENUES Property Taxes - 116,100 620,000 42,000 - - 745,000 - 1,523,100 State of Illinois Taxes 1,250,000 - - - - - - - 1,250,000 Fines And Forfeits - - - - - - - 10,000 10,000 Interest Income 300 50 100 10 875,000 20 500 30 876,010 Other - Employer Contributions - - - - 1,100,000 - - - 1,100,000 Employee Contributions - - - - 575,000 - - - 575,000 DARE Contributions - - - - - 15,000 - - 15,000 Interfund Transfers - 3,005,050 - - - - - - 3,005,050 Total 1,250,300 3,121,200 620,100 42,010 2,550,000 15,020 745,500 10,030 8,354,160 EXPENDITURES Salaries & Wages - - - - 445,000 - - - 445,000 Benefits - - - - 5,000 - - - 5,000 Supplies/Commodities - - - - 5,000 15,020 - - 20,020 Contractual Services - - 620,100 42,000 30,000 - - - 692,100 Other Debt Service - 3,121,150 - - - - - - 3,121,150 Capital Outlay 1,000,000 - - - - - 670,000 - 1,670,000 Miscellaneous - - - - 38,000 - - - 38,000 Interfund Transfers 200,000 - - - - - 550,000 12,000 762,000 Total 1,200,000 3,121,150 620,100 42,000 523,000 15,020 1,220,000 12,000 6,753,270 EXCESS/(DEFICIENCY)50,300 50 - 10 2,027,000 - (474,500) (1,970) 1,600,890 Miscellaneous Funds Revenue & Expenses by Fund Summary 2016-2017 Fiscal Year Budget Page 94 Description FY 2013 Actual 2014 Actual 2015 Actual FY 2016 Adopted Budget FY 2016 Estimated Amount FY 2017 Proposed Budget Fund: 04 - Motor Fuel Tax State of Illinois Taxes MFT Entitlements 1,200,678 1,241,376 1,396,548 1,250,000 1,235,000 1,250,000 Grant Revenue 39,402 0 0 0 0 0 Total: State of Illinois Taxes $1,240,080 $1,241,376 $1,396,548 $1,250,000 $1,235,000 $1,250,000 Investment Income Interest Income 1,249 300 398 300 300 300 Total: Investment Income $1,249 $300 $398 $300 $300 $300 Miscellaneous Other Receipts 210 629 0 0 0 0 Total: Miscellaneous $210 $629 $0 $0 $0 $0 Revenues Total $1,241,539 $1,242,305 $1,396,946 $1,250,300 $1,235,300 $1,250,300 Division: 91 - Capital Contractual Services 81,706 0 0 0 0 0 Street Improvements 765,689 776,728 621,545 1,000,500 800,000 1,000,000 Total: Other $847,395 $776,728 $621,545 $1,000,500 $800,000 $1,000,000 Division Total: 91 - Capital $847,395 $776,728 $621,545 $1,000,500 $800,000 $1,000,000 Division: 99 - Transfers Transfer to General 0 0 0 200,000 100,000 200,000 Transfer to Capital 0 60,000 0 0 0 0 Total: 99 - Transfers $0 $60,000 $0 $200,000 $100,000 $200,000 Total: Non-Departmental $847,395 $836,728 $621,545 $1,200,500 $900,000 $1,200,000 Expenditures Total $847,395 $836,728 $621,545 $1,200,500 $900,000 $1,200,000 Total: 04 - Motor Fuel Tax $394,144 $405,577 $775,401 $49,800 $335,300 $50,300 Motor Fuel Tax Fund 2016-2017 Fiscal Year Budget Revenues Expenditures Revenue & Expense Detail $1,000,000 $1,100,000 $1,200,000 $1,300,000 $1,400,000 $1,500,000 FY 2013 Actual 2014 Actual 2015 Actual FY 2016 Adopted Budget FY 2017 Proposed Budget MFT Revenue History MFT Entitlements Page 95 Description FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2016 Estimated Amount FY 2017 Proposed Budget Fund: 05 - Bond and Interest Fund Property Taxes Property Tax Revenue 111,034 113,327 112,333 116,100 114,500 116,100 Total: Property Taxes $111,034 $113,327 $112,333 $116,100 $114,500 $116,100 Investment Income Interest Income 24 37 162 0 50 50 Total: Investment Income $24 $37 $162 $0 $50 $50 Debt Proceeds Refunding Bond Proceeds 0 0 9,665,000 0 0 0 Premium on Bond Proceeds 0 0 331,514 0 0 0 Total: Debt Proceeds $0 $0 $9,996,514 $0 $0 $0 Interfund Transfers Transfer From Water & Sewer 493,650 489,252 489,852 498,100 498,100 970,900 Transfer From Capital 2,531,130 2,533,634 2,500,545 2,494,850 2,494,850 2,034,150 Total: Interfund Transfers $3,024,780 $3,022,886 $2,990,397 $2,992,950 $2,992,950 $3,005,050 Revenues Total $3,135,838 $3,136,250 $13,099,406 $3,109,050 $3,107,500 $3,121,200 Bond & Interest Fund 2016-2017 Fiscal Year Budget Revenues Revenue & Expense Detail $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2017 Proposed Budget Bond & Interest Revenue History Property Tax Revenue Interfund Transfers Page 96 Description FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2016 Estimated Amount FY 2017 Proposed Budget Bond & Interest Fund 2016-2017 Fiscal Year Budget Revenue & Expense Detail Unit: 00 - Non-Departmental Division: 92 - Bonds OTHER - Other 2005A Bond (Principal)470,000 495,000 525,000 540,000 540,000 0 2005A Bond (Interest)93,738 70,238 47,963 25,650 25,650 0 2007 Bond (Principal)610,000 635,000 665,000 690,000 690,000 725,000 2007 Bond (Interest)625,837 599,150 353,325 106,150 106,150 75,100 2009 Refunding Bond(Princ)85,000 90,000 90,000 100,000 95,000 100,000 2009 Refunding Bond (Int)26,525 24,825 22,125 16,100 19,424 16,100 2010 Bond (Principal)640,000 650,000 660,000 690,000 690,000 720,000 2010 Bond (Interest)317,200 304,400 291,400 271,600 271,600 250,900 2012 Refunding Bond (Princ)110,000 75,000 75,000 75,000 75,000 645,000 2012 Refunding Bond (Int)158,004 192,600 191,100 191,100 191,100 188,100 2014 Refunding Bond (Princ)0 0 70,000 125,000 125,000 125,000 2014 Refunding Bond (Int)0 0 115,827 278,450 278,450 275,950 Payment to Escrow Agent 0 0 9,875,322 0 0 0 Bond Issuance Costs 0 0 116,562 0 0 0 Total: OTHER - Other $3,136,304 $3,136,213 $13,098,624 $3,109,050 $3,107,374 $3,121,150 Expenditures Total $3,136,304 $3,136,213 $13,098,624 $3,109,050 $3,107,374 $3,121,150 Total: Bond & Interest ($466)$37 $782 $0 $126 $50 Expenditures Page 97 Description FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2016 Estimated Amount FY 2017 Proposed Budget Fund: 07 - Tort Immunity Fund Property Taxes Property Tax Revenue 395,265 395,325 399,405 530,000 525,000 620,000 Total: Property Taxes $395,265 $395,325 $399,405 $530,000 $525,000 $620,000 Investment Income Interest Income 126 66 10 100 200 100 Total: Investment Income $126 $66 $10 $100 $200 $100 Transfers Transfer from General 0 0 95,000 0 0 0 Total: Transfers $0 $0 $95,000 $0 $0 $0 Revenues Total $395,391 $395,391 $494,415 $530,100 $525,200 $620,100 Unit: 00 - Non-Departmental Contractual Services Contractual Services 0 0 7,380 0 0 0 Bond-Treasurer 336 0 0 500 0 500 Comm. Umbrella Liability 235,023 207,955 234,279 250,000 254,210 270,000 Workman's Comp. Ins.251,477 309,482 268,302 325,000 332,028 349,600 Total: Contractual Services $486,836 $517,437 $509,961 $575,500 $586,238 $620,100 Expenditures Total $486,836 $517,437 $509,961 $575,500 $586,238 $620,100 Total: Tort Immunity Fund ($91,445)($122,046)($15,546)($45,400)($61,038)$0 **Tort Immunity Fund has a 4/30/15 Fund Balance of $70,626 Tort Immunity Fund 2016-2017 Fiscal Year Budget Revenues Expenditures Revenue & Expense Detail $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2017 Proposed Budget Tort Immunity Revenue History Property Tax Revenue Page 98 Description FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2016 Estimated Amount FY 2017 Proposed Budget Fund: 08 - Audit Fund Property Taxes Property Tax Revenue 38,329 34,699 38,782 42,000 39,000 42,000 Total: Property Taxes $38,329 $34,699 $38,782 $42,000 $39,000 $42,000 Investment Income Interest Income 7 10 11 10 10 10 Total: Investment Income $7 $10 $11 $10 $10 $10 Revenues Total $38,336 $34,709 $38,793 $42,010 $39,010 $42,010 Unit: 00 - Non-Departmental Division: 00 - Non-Divisional Contrac - Contractual Services Audit Village 37,083 36,558 38,334 42,000 38,000 42,000 Total: Contractual Services $37,083 $36,558 $38,334 $42,000 $38,000 $42,000 Expenditures Total $37,083 $36,558 $38,334 $42,000 $38,000 $42,000 Total: Audit Fund $1,253 ($1,849)$459 $10 $1,010 $10 **Audit Fund has a 4/30/15 Fund Balance of $3,970 Audit Fund 2016-2017 Fiscal Year Budget Revenues Expenditures Revenue & Expense Detail $20,000 $25,000 $30,000 $35,000 $40,000 $45,000 FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2017 Proposed Budget Audit Fund Revenue History Property TaxRevenue Page 99 Description FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2016 Estimated Amount FY 2017 Proposed Budget Fund: 10 - Police Pension Fund Investment Income Interest Income 455,711 474,607 869,435 400,000 330,000 400,000 Realized Gain/Loss 154,381 230,754 414,500 100,000 100,000 175,000 Unrealized Gain/Loss 905,093 1,009,855 220,006 300,000 300,000 300,000 Total: Investment Income $1,515,185 $1,715,216 $1,503,941 $800,000 $730,000 $875,000 MISC - Miscellaneous Employee Contributions 546,037 497,544 522,107 510,000 545,000 575,000 Employer Contributions 888,578 886,519 898,172 950,000 930,000 1,100,000 Total: Miscellaneous $1,434,615 $1,384,063 $1,420,279 $1,460,000 $1,475,000 $1,675,000 Revenues Total $2,949,800 $3,099,279 $2,924,220 $2,260,000 $2,205,000 $2,550,000 Police Pension Fund 2016-2017 Fiscal Year Budget Revenues Revenue & Expense Detail $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2017 Proposed Budget Police Pension Contribution History Employee Contributions Employer Contributions Page 100 Description FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2016 Estimated Amount FY 2017 Proposed Budget Police Pension Fund 2016-2017 Fiscal Year Budget Revenue & Expense Detail Unit: 00 - Non-Departmental Division: 00 - Non-Divisional Salaries and Wages Pension Payments 311,904 439,598 413,533 440,000 433,000 445,000 Total: Salaries & Wages $311,904 $439,598 $413,533 $440,000 $433,000 $445,000 Benefits Travel/Training 1,438 4,641 4,348 5,000 4,500 5,000 Total: Benefits $1,438 $4,641 $4,348 $5,000 $4,500 $5,000 Supplies and Commodities Office Supplies/Postage 141 450 287 500 500 500 Dues & Subscriptions 3,739 4,323 4,538 4,500 4,500 4,500 Computers 0 1,380 0 0 0 0 Total: Supplies & Commodities $3,880 $6,153 $4,825 $5,000 $5,000 $5,000 Contractual Services Contractual Services 21,808 39,407 24,579 30,000 26,000 30,000 Total: Contractual Services $21,808 $39,407 $24,579 $30,000 $26,000 $30,000 Other Investment Expense 37,500 37,500 37,500 38,000 38,000 38,000 Total: OTHER - Other $37,500 $37,500 $37,500 $38,000 $38,000 $38,000 Total: Non-Divisional $376,530 $527,299 $484,785 $518,000 $506,500 $523,000 Expenditures Total $376,530 $527,299 $484,785 $518,000 $506,500 $523,000 Total: Police Pension Fund $2,573,270 $2,571,980 $2,439,435 $1,742,000 $1,698,500 $2,027,000 Expenditures Page 101 Description FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2016 Estimated Amount FY 2017 Proposed Budget Fund: 14 - D.A.R.E. Fund Investment Income Interest Income $18 $17 $16 $20 $15 $20 Total: Investment Income $18 $17 $17 $20 $15 $20 Miscellaneous DARE Contributions 12,144 18,094 18,884 13,000 15,000 15,000 Total: Miscellaneous $12,144 $18,094 $18,884 $13,000 $15,000 $15,000 Revenues Total $12,162 $18,111 $18,901 $13,020 $15,015 $15,020 Unit: 00 - Non-Departmental Division: 00 - Non-Divisional D.A.R.E. Program 14,934 17,370 29,478 22,000 17,000 15,020 Total: Non-Divisional $14,934 $17,370 $29,478 $22,000 $17,000 $15,020 Expenditures Total $14,934 $17,370 $29,478 $22,000 $17,000 $15,020 Total: D.A.R.E. Fund ($2,772)$741 ($10,577)($8,980)($1,985)$0 **DARE Fund has a 4/30/15 Fund Balance of $3,616 D.A.R.E. Fund 2016-2017 Fiscal Year Budget Revenues Expenditures Revenue & Expense Detail $0$2,000$4,000$6,000$8,000$10,000$12,000$14,000$16,000$18,000$20,000 FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2017 Proposed Budget DARE Contribution History DARE Contributions Page 102 Description FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2016 Estimated Amount FY 2017 Proposed Budget Fund: 17 - Tax Increment Financing Fund Property Taxes Property Tax Revenue 593,913 647,405 745,471 745,000 725,000 745,000 Total: Property Taxes $593,913 $647,405 $745,471 $745,000 $725,000 $745,000 INT - Investment Income Interest Income 632 1,146 1,398 500 800 500 Total: Investment Income $632 $1,146 $1,398 $500 $800 $500 Miscellaneous Other Receipts 0 9,594 0 0 185,000 0 Total: Miscellaneous $0 $9,594 $0 $0 $185,000 $0 Revenues Total $594,545 $658,145 $746,869 $745,500 $910,800 $745,500 Unit: 00 - Non-Departmental Division: 91 - Capital Other Contractual Services 142,228 779,924 169,965 700,000 175,000 525,000 Facade Improvements 76,204 18,296 0 250,000 150,000 145,000 Property Acquisition 12,422 0 0 0 0 0 Total: Capital $230,854 $798,220 $169,965 $950,000 $325,000 $670,000 Division: 99 - Transfers OTHER - Other Transfer to General Fund 50,000 0 50,000 50,000 50,000 50,000 Transfer to Capital Fund 0 0 500,000 500,000 500,000 500,000 Total: Transfers $50,000 $0 $550,000 $550,000 $550,000 $550,000 Expenditures Total $280,854 $798,220 $719,965 $1,500,000 $875,000 $1,220,000 Total: Tax Increment Financing Fund $313,691 ($140,075)$26,904 ($754,500)$35,800 ($474,500) **TIF Fund has a 4/30/15 Fund Balance of $986,104 Tax Increment Financing Fund 2016-2017 Fiscal Year Budget Revenues Expenditures Revenue & Expense Detail $480,000 $530,000 $580,000 $630,000 $680,000 $730,000 $780,000 FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2017 Proposed Budget TIF Property Tax Revenue History Property Tax Revenue Page 103 Description FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2016 Estimated Amount FY 2017 Proposed Budget Fund: 27 - Alcohol Enforcement Fund Fines and Forfeits Alcohol Fines 8,950 10,088 10,161 10,000 10,000 10,000 Total: Fines and Forfeits $8,950 $10,088 $10,161 $10,000 $10,000 $10,000 Investment Income Interest Income 18 29 31 30 30 30 Total: Investment Income $18 $29 $31 $30 $30 $30 Revenues Total $8,968 $10,117 $10,192 $10,030 $10,030 $10,030 Unit: 00 - Non-Departmental Division: 99 - Transfers Other Transfer to General 8,000 9,000 10,000 12,000 12,000 12,000 Total: Transfers $8,000 $9,000 $10,000 $12,000 $12,000 $12,000 Expenditures Total $8,000 $9,000 $10,000 $12,000 $12,000 $12,000 Total: Alcohol Enforcement Fund $968 $1,117 $192 ($1,970)($1,970)($1,970) **Alcohol Enforcement Fund has a 4/30/15 Fund Balance of $28,442 Alcohol Enforcement Fund 2016-2017 Fiscal Year Budget Revenues Expenditures Revenue & Expense Detail $8,200 $8,700 $9,200 $9,700 $10,200 $10,700 FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted Budget FY 2017 Proposed Budget Alcohol Fines History Alcohol Fines Page 104 FY 2017 Proposed Budget FY 2018 Budget FY 2019 Budget FY 2020 Budget 5,212,500 5,373,188 5,537,749 5,676,193 9,938,300 10,140,546 10,334,038 10,514,884 855,000 872,000 898,010 920,460 1,019,500 1,063,700 1,095,475 1,155,726 657,600 661,700 664,831 678,128 4,329,472 4,444,500 4,563,156 4,700,051 35,600 35,600 35,600 35,600 700,000 700,000 700,000 717,500 15,000 15,000 15,000 15,150 140,000 134,500 134,500 134,500 410,000 420,000 430,125 430,125 262,000 287,000 287,000 287,000 Revenues Total $23,574,972 $24,147,734 $24,695,484 $25,265,317 Administration/Finance 6,586,473 6,703,428 6,824,019 6,946,851 Police Department 12,171,184 12,532,077 12,851,257 13,172,539 Street Department 3,479,508 3,547,991 3,618,386 3,690,754 Planning Program 625,874 631,571 648,018 660,978 Building Program 711,933 726,156 746,380 761,308 Expenses Total $23,574,972 $24,141,223 $24,688,060 $25,232,430 $0 $6,511 $7,424 $32,887Surplus/(Deficit) General Fund Miscellaneous Intergovernmental Interfund Transfers General Fund Revenues General Fund Expenses Franchise Fees Investment Income General Fund Revenue & Expense Forecast Fiscal Years 2017-2020 Grants Classification Fund: 01 - General Fund Property Taxes State of Illinois Taxes Other Taxes Licenses & Permits Fines and Forfeits Charges for Services Page 105 FY 2017 Proposed Budget FY 2018 Budget FY 2019 Budget FY 2020 Budget Licenses and Permits 550,000 525,000 500,000 500,000 State of Illinois Taxes 1,665,000 1,714,950 1,749,249 1,784,234 Charges for Services 14,540,000 14,976,200 15,425,486 15,579,741 Investment Income 10,000 15,000 15,000 15,000 Miscellaneous 18,000 15,000 15,000 15,000 Revenues Total $16,783,000 $17,246,150 $17,704,735 $17,893,975 Salaries and Wages 1,359,000 1,392,975 1,434,764 1,477,807 Benefits 549,055 568,272 591,003 614,643 Utilities 707,000 710,535 714,088 717,658 Supplies and Commodities 484,800 487,224 489,660 492,109 Contractual Services 8,646,500 8,797,814 8,973,770 9,153,245 Other 250,000 250,000 250,000 250,000 Transfers 970,900 970,900 979,300 976,800 Capital 678,000 900,000 1,000,000 950,000 Debt service 3,137,745 3,166,913 3,190,175 3,190,525 Depreciation 0 0 0 0 Expenses Total $16,783,000 $17,244,633 $17,622,760 $17,822,787 Surplus/(Deficit) Water & Sewer Fund $0 $1,517 $81,975 $71,188 Water & Sewer Fund Revenue & Expense Forecast Fiscal Years 2017-2020 Water, Sewer & Expansion Revenues Water, Sewer & Expansion Expenses Classification Fund: 02 - Water & Sewer Fund Page 106 GENERAL FUND REVENUE PER CAPITA Importance Emerging Trends GENERAL FUND TAX REVENUES AS A % OF GENERAL FUND REVENUE Importance Emerging Trends VILLAGE OF PLAINFIELD STATISTICAL TRENDS Declining tax revenues, where levies or rates have not been reduced, should be avoided. Taxes are the largest single revenue source in this fund, and so their levels must be carefully monitored on a continual basis. Total General Fund tax revenues (local and non-local, property, sales tax etc.) collected divided by total General Fund operating revenue. Preferably, revenue per capita should at a minimum remain constant over time. Decreasing revenues might indicate an inability to meet service demands under the existing revenue structure. Per capita revenue provides preliminary information about the financial burden on and benefit received from residents. Significant variances should be investigated by examining individual revenue sources. Total General Fund operating revenues, divided by the current population (as reported or estimated by U.S. or Special Census) $400 $450 $500 $550 $600 $650 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Fiscal Year General Fund Revenue Per Capita 62.00% 64.00% 66.00% 68.00% 70.00% 72.00% 2008 2009 2010 2011 2012 2013 2014 2015 Fiscal Year GF Tax Revenues as a % of GF Revenue Page 107 LOCAL TAXES AS A % OF GENERAL FUND REVENUE Importance Emerging Trends SALES TAX REVENUE AS A % OF GENERAL FUND REVENUE Importance Emerging Trends Because sales taxes account for a high percentage of some governments revenues, this ratio measures dependency and can vary significantly with changes in external economic conditions. Decreasing sales tax revenue typically represents a downturn in the economy, but a decline could represent a change in a municipality's property mix (i.e. # of sales tax generating businesses). Local taxes are a municipality's most dependable source of revenue. However, there can be a challenge of balancing the need for financial stability with the burden placed on taxpayers by locally controlled taxes. A low percentage indicates the possibility of little local control over its financial future; a high percentage may indicate too much dependency on the local tax base. The appropriate balance will vary by municipality. Though it is critical to not overburden local taxpayers, the list of local taxes reflect that some of the burden can be spread to non-residents as well. Municipalities can proactively determine their revenue mix using local taxes to avoid heavy dependence on any one revenue source. Sales and use tax, divided by General Fund operating revenue. Local taxes under direct control of the governing unit (i.e. sales/use, property, motor fuel tax) divided by total General Fund operating revenue. VILLAGE OF PLAINFIELD STATISTICAL TRENDS 0.00% 10.00% 20.00% 30.00% 40.00% 50.00% 60.00% 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Fiscal Year Local Taxes as a % of GF Revenue 15.00% 20.00% 25.00% 30.00% 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Fiscal Year Sales Tax as a % of GF Revenue Page 108 PROPERTY TAX REVENUE AS A % OF GENERAL FUND REVENUE Importance Emerging Trends INCOME TAX REVENUE AS A % OF GENERAL FUND REVENUE Importance Emerging Trends VILLAGE OF PLAINFIELD STATISTICAL TRENDS Property tax is typically one of the largest revenue sources for municipalities, but it can be politically sensitive. Reliance on these revenues remain high because it is generally an inelastic revenue, as local assessments are averaged over a three year period. Property and personal property replacement tax divided by General Fund operating revenue. Being one the most significant revenue generators, especially for non-home rule municipalities, property taxes are used to fund critical day-to-day operations and services that residents expect. Municipalities with excessive growth will experience a future increase in property tax revenues even when the municipality's tax rate remains the same, however additional growth tends to increase service needs. Also, impacts based on struggling housing markets should be examined to address the possible reduction in future property tax revenues. Income tax revenues fluctuate with economic swings and is outside the control of the local unit. Overreliance on sources that may be reduced with short notice could impact long-term stability. Income Tax divided by General Fund operating revenue. While income tax revenues are generally a reliable and steady income source, they are subject to the policy of the State. The State is currently proposing to push their financial burden to local municipalities by reducing its funding formula. Increasing reliance on this uncontrolled revenue source should be monitored and addressed. 0.00% 5.00% 10.00% 15.00% 20.00% 25.00% 30.00% 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015Fiscal Year Property Taxes as a % of GF Revenue 0.00% 5.00% 10.00% 15.00% 20.00% 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Fiscal Year Income Tax as a % of GF Revenue Page 109 GENERAL FUND EXPENDITURES PER CAPITA Importance Emerging Trends OPERATING SURPLUS (DEFICIT) AS A % OF GENERAL FUND REVENUE Importance Emerging Trends A basic tenant of government is that, over time, revenues should equal expenditures. This ratio provides an indication of the government's success in meeting this tenant. A unit's costs are in part related to the size of the population served. One should be aware of population trends and expect proportionate changes in demand for services. Over time, it is desirable to expend fewer dollars per person served. Warning signs include an increase in operating expenditures per capita unrelated to additional services or increasing demands on existing services. Total General Fund operating surplus (deficit) divided by the total General Fund operating revenue. VILLAGE OF PLAINFIELD STATISTICAL TRENDS Total General Fund operating expenditures divided by the current population (as reported or estimated by U.S. or Special Census) Notable increases in operating surpluses or deficits may indicate a pattern of imbalance of revenues and expenditures that should be examined and addressed through the budget process as well as monitored throughout the year. $200 $300 $400 $500 $600 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Fiscal Year GF Expenses Per Capita -20.00% -10.00% 0.00% 10.00% 20.00% 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Fiscal Year Operating Surplus (Deficit) as a % of GF Revenue Page 110 UNRESERVED FUND BALANCE AS A % OF GENERAL FUND REVENUE Importance Emerging Trends Importance Emerging Trends VILLAGE OF PLAINFIELD STATISTICAL TRENDS Declining amounts of assets that can be spent without restriction may suggest that a municipality investigate expense trends for possible improvements. Fund balance often assists governments in meeting unexpected needs or emergencies. In cases of revenue shortfall, this measure displays how much revenue could be offset or subsidized by existing unencumbered fund balance. UNRESTRICTED CASH AND INVESTMENTS AS A % OF GENERAL FUND EXPENDITURES Total General Fund unrestricted cash balance divided by the total General Fund operating expenditures. Cash assets, or assets readily convertible to cash and unrestricted, are critical for funding unexpected or emergency needs. Still, budgeting should attempt to balance security with over-funding cash-on-hand. Total General Fund unreserved fund balance divided by the total General Fund operating revenue. A decreasing unencumbered fund balance may hinder response in the event of an emergency or provide cash flow challenges due to unexpected declines in the economy. 0.00% 20.00% 40.00% 60.00% 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Fiscal Year Unreserved Fund Balance as a % of GF Revenue 0.00% 20.00% 40.00% 60.00% 2008 2009 2010 2011 2012 2013 2014 2015 Fiscal Year Unrestricted Cash & Investments as a % of GF Expenses Page 111