HomeMy Public PortalAboutVillage Budget 2016-2017VILLAGE OFFICIALS
PRESIDENT
TRUSTEES
Margie Bonuchi Garrett M. Peck
Bill Lamb Jim Racich
Edward O'Rourke Brian Wojowski
Village Administrator
Traci Pleckham Management Services Director
John Konopek Police Chief
Allen Persons Public Works Director
Ken Goska Building Official
Planning Director
Village Clerk
VILLAGE OF PLAINFIELD, ILLINOIS
FISCAL YEAR 2016-2017 BUDGET
Michael P. Collins
Brian Murphy
Michelle Gibas
VILLAGE OF PLAINFIELD
FISCAL YEAR 2016-2017 BUDGET
TABLE OF CONTENTS
ALL FUNDS
REVENUE AND EXPENSE SUMMARY 1
REVENUE SUMMARY 3
EXPENSE SUMMARY 4
FINANCIAL POLICIES 5
DEBT RATINGS 13
STAFFING SCHEDULE 14
SALARY CLASSIFICATION PLAN 15
GENERAL FUND
REVENUE NARRATIVE 17
REVENUE AND EXPENSE SUMMARY 24
REVENUE DETAIL 25
ADMINISTRATION/FINANCE
NARRATIVE 28
BUDGET SUMMARY 35
BUDGET DETAIL 36
POLICE
NARRATIVE 42
BUDGET SUMMARY 45
BUDGET DETAIL 46
STREETS
NARRATIVE 55
BUDGET SUMMARY 58
BUDGET DETAIL 59
PLANNING
NARRATIVE 62
BUDGET SUMMARY 66
BUDGET DETAIL 67
VILLAGE OF PLAINFIELD
FISCAL YEAR 2016-2017 BUDGET
TABLE OF CONTENTS
BUILDING
BUILDING NARRATIVE 68
BUILDING BUDGET SUMMARY 71
BUILDING BUDGET DETAIL 72
WATER/SEWER OPERATIONS & UTILITY EXPANSION
NARRATIVE 73
ALL DIVISIONS BUDGET SUMMARY 79
WATER AND SEWER REVENUE DETAIL 80
WATER BUDGET DETAIL 81
SEWER BUDGET DETAIL 83
UTILITY EXPANSION BUDGET DETAIL 85
CAPITAL FUND
CAPITAL NARRATIVE 86
CAPITAL BUDGET SUMMARY 89
CAPITAL BUDGET DETAIL 90
OTHER FUNDS
MISCELLANEOUS FUNDS SUMMARY 94
MOTOR FUEL TAX FUND BUDGET DETAIL 95
BOND AND INTEREST FUND BUDGET DETAIL 96
TORT IMMUNITY FUND BUDGET DETAIL 98
AUDIT FUND BUDGET DETAIL 99
POLICE PENSION FUND BUDGET DETAIL 100
D.A.R.E FUND BUDGET DETAIL 102
TAX INCREMENT FINANCING FUND BUDGET DETAIL 103
ALCOHOL ENFORCEMENT FUND BUDGET DETAIL 104
BUDGET FORECAST
GENERAL FUND REVENUE AND EXPENSE FORECAST 105
WATER AND SEWER REVENUE AND EXPENSE FORECAST 106
STATISTICAL TRENDS
REVENUE, EXPENSE AND FUND BALANCE RATIOS 107
Citizens of the
Village
Mayor and
Board of
Trustees
Village
Administrator
Management
Services
Department
Police
Department
Public Works
Department
Planning
Department
Building
Department
IT Community
Relations
Village Clerk
Village of Plainfield
Organizational Chart
Tax
Capital Capital Increment
General Replacement Improvement Financing MFT
Estimated Fund Balance
5/1/2016 13,468,310 8,800,874 3,226,000 5,597,573 1,384,984 2,793,873
Revenues 23,312,972 16,783,000 - 9,426,000 745,500 1,250,300
Transfers In 262,000 - - 500,000 - -
Debt Proceeds - - - - - -
Total Revenues 23,574,972 16,783,000 - 9,926,000 745,500 1,250,300
Expenses
Salaries and Wages 10,745,545 1,359,000 - - - -
Benefits 4,784,193 549,055 - - - -
Utilities 401,240 707,000 - - - -
Supplies/Commodities 891,670 484,800 - - - -
Contractual Services 6,195,494 8,646,500 - 110,000 - -
Other
Debt Service - 3,137,745 - - - -
Capital Outlay - 678,000 - 5,826,000 670,000 1,000,000
Miscellaneous 556,830 250,000 - 1,545,000 - -
Sub-Total Expenditures 23,574,972 15,812,100 - 7,481,000 670,000 1,000,000
Interfund Transfers - 970,900 - 2,034,150 550,000 200,000
Total Expenditures 23,574,972 16,783,000 - 9,515,150 1,220,000 1,200,000
Excess (Deficiency)- - - 410,850 (474,500) 50,300
Estimated Fund Balance
4/30/2017 13,468,310 8,800,874 3,226,000 6,008,423 910,484 2,844,173
All Fund Summary
Water and Sewer
Operations &
Expansion
Revenues, Expenditures & Fund Balances
2016-2017 Fiscal Year Budget
Page 1
Bond and Tort Police Alcohol
Interest Immunity Audit Pension Enforcement DARE Totals
2,135 24,560 6,160 24,519,182 33,407 11,314 59,868,372
116,150 620,100 42,010 2,550,000 10,030 15,020 54,871,082
3,005,050 - - - - - 3,767,050
- - - - - - -
3,121,200 620,100 42,010 2,550,000 10,030 15,020 58,638,132
- - - 445,000 - - 12,549,545
- - - 5,000 - - 5,338,248
- - - - - - 1,108,240
- - - 5,000 - 15,020 1,396,490
- 620,100 42,000 30,000 - - 15,644,094
3,121,150 - - - - - 6,258,895
- - - - - - 8,174,000
- - - 38,000 - - 2,389,830
3,121,150 620,100 42,000 523,000 - 15,020 52,859,342
- - - - 12,000 - 3,767,050
3,121,150 620,100 42,000 523,000 12,000 15,020 56,626,392
50 - 10 2,027,000 (1,970) - 2,011,740
2,185 24,560 6,170 26,546,182 31,437 11,314 61,880,112
Revenues, Expenditures & Fund Balances
2016-2017 Fiscal Year Budget
All Fund Summary
Page 2
All Revenue Sources
Amount
Percent of
Total
2015/2016
Estimate
2014/2015
Actual
Property Taxes 6,735,600 11.49%6,568,060 6,484,993
State of Illinois Taxes 15,553,300 26.52%16,340,000 16,099,277
Other Taxes 3,855,000 6.57%3,745,500 3,929,966
Licenses and Permits 1,055,000 1.80%1,045,400 1,021,492
Fines 817,600 1.39%826,787 1,002,453
Charges for Services 18,927,472 32.28%18,476,437 17,634,742
Grants 3,535,600 6.03%39,100 85,163
Franchise Fees 700,000 1.19%750,000 705,592
Investment Income 903,510 1.54%770,405 1,371,996
Intergovernmental 410,000 0.70%410,000 405,705
Miscellaneous 1,858,000 3.17%1,973,700 1,629,984
Water & Sewer Tap-on Fees 520,000 0.89%610,000 612,365
Subtotal Revenues 54,871,082 93.58%51,555,389 50,983,728
Interfund Transfers 3,767,050 6.42%3,754,950 6,845,397
Debt Proceeds - 0.00%- 9,996,514
Grand Total Revenues 58,638,132 100.00%55,310,339 67,825,639
All Funds
Revenue Summary
2016-2017 Fiscal Year Budget
Fiscal Year 2017 Budget History
Page 3
Expense Classification
Amount
Percent
of Total
2015/2016
Estimate
2014/2015
Actual
Salaries and Wages 12,549,545 22.16%11,883,299 11,113,943
Benefits 5,338,248 9.43%4,922,352 4,445,786
Utilities 1,108,240 1.96%1,075,640 1,117,761
Supplies and Commodities 1,396,490 2.47%1,342,250 1,315,631
Contractual Services 15,644,094 27.63%14,560,719 13,639,824
Debt Service 6,258,895 11.05%6,269,175 6,373,941
Capital Outlay 8,174,000 14.43%5,670,500 4,205,984
Other 2,389,830 4.22%1,614,500 1,463,381
Total Expenditures 52,859,342 47,338,435 43,676,251
Interfunds 3,767,050 6.65%3,754,950 6,094,911
Grand Total Expenditures 56,626,392 100.00%51,093,385 49,771,162
All Funds
Expense Summary
2016-2017 Fiscal Year Budget
Fiscal Year 2017 Budget History
Page 4
FINANCIAL POLICIES General
The Village of Plainfield has an important responsibility to carefully account for public funds, to
manage municipal finances wisely, and to plan and provide for the adequate funding of services
desired by the public and as required by laws, rules, or regulations, including the provision and
maintenance of public facilities and improvements. The financial goals and policies set forth in this
document are intended to establish guidelines for the continued financial strength and stability of the
Village of Plainfield.
Financial Goals
Financial goals are broad, fairly timeless statements of the financial position the Village seeks to attain.
The financial goals for the Village of Plainfield are:
• To provide full value for each tax dollar by delivering quality services efficiently and on a cost-
effective basis.
• To preserve our quality of life by providing and maintaining adequate financial resources
necessary to sustain a sufficient level of municipal services, and to respond to changes in the
economy, the priorities of governmental and non-governmental organizations, and other
changes that may affect our financial well-being.
• To maintain a strong credit rating in the financial community.
Financial Policies
Financial policies support the financial goals. They are general statements that guide decision-making
in specific situations, to ensure that a decision will contribute to the attainment of the financial goals.
Federal and state laws, rules, and regulations, our Village Code of Ordinances, and generally accepted
accounting principles promulgated by the Governmental Accounting Standards Board (“GASB”) and the
Government Finance Officers Association of the United States and Canada (“GFOA”) govern our
financial policies and processes.
Budget Policies
Sound financial practice and the desire to maintain a strong credit rating dictate that our budgets be
balanced, constantly monitored, and responsive to changes in service demands. With these concepts
in mind, the Village of Plainfield has adopted the following budget policy statements:
• The Village will adopt and maintain a balanced budget in which expenditures will not be
allowed to exceed reasonably estimated revenues and other available funds at the same
time maintaining recommended fund balances.
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FINANCIAL POLICIES • Fund balance should not be considered a source of funds for operating expenditures.
Excess unreserved and undesignated fund balance may be appropriated as part of the
adopted budget to fund capital or emergency expenditures.
• As part of the annual budget review process, the Village will project fund revenues and
expenditures for a minimum of two years beyond the budget year and compare the
projected balances to the fund balance policy. This will allow the Village to identify
potential problems early enough to correct them.
• The Village will maintain a budgetary control system to ensure adherence to the budget
and will prepare monthly reports comparing actual revenues and expenditures to
budgeted amounts.
• Twice annually, the Village Administrator will provide the Village Board with trend
analysis/projections of revenues and expenditures.
Revenue Policies
Revenues determine the capacity of a local government to provide services. Under ideal conditions,
revenues would grow at a rate equal to or greater than expenditures. To ensure that our revenues are
balanced and capable of supporting our desired levels of services, the Village of Plainfield has adopted
the following revenue policy statements. • The Village endeavors to develop and maintain a diversified and stable revenue base to
shelter it from short-term fluctuations in any one revenue source.
• The Village will estimate annual revenues on an objective, reasonable, and conservative
basis. Most revenues will be estimated based on a historical trend analysis. Major
revenues will receive a more in-depth analysis.
• Each year and whenever appropriate, existing revenues will be re-examined and
possible new sources of revenues will be explored to ensure that we are maximizing our
revenue potential.
• The Village will strive to be informed and aware of all grants and other aid that may be
available to us. All potential grants and other aid shall be carefully examined for
matching requirements (both dollar and level-of-effort) and restrictive covenants, to
ensure that our participation in such grants will be beneficial and cost-effective.
• All charges for services, fees, licenses, permits, etc. will be reviewed regularly to insure
that rates are maintained at a level that is related to the cost of providing the services
and are competitive with others providing similar services in the area.
Page 6
FINANCIAL POLICIES • Water and Sewer Funds will be self-supporting.
• The Village will establish user charges and set fees for services for its enterprise funds at
a level that fully supports both the direct and indirect costs of the activity. Indirect costs
include the recognition of annualized depreciation of capital assets. Cash flow
requirements to adequately defray bond retirement and capital outlay will become a
primary determinant in the development of user charges.
• Connection fees for water and sewer services shall be reviewed regularly to assure that
fees reflect the cost of providing services to new developments.
• One-time revenues that are not required by law or agreement to be expended for a
particular purpose will only be used to fund one-time capital or emergency
expenditures. One-time revenues will not be used to support operating expenditures,
except in emergency situations.
Cash Management Policies
• An investment policy has been adopted by the Village Board, which provides guidelines
for the prudent investment of the temporary idle cash and outlines the policies for
maximizing the efficiency of the cash management system. The ultimate goal is to
enhance the economic status of the Village while protecting its pooled cash.
• The cash management system is designed to accurately monitor and forecast
expenditures and revenues, thus enabling the Village to invest funds to the fullest
extent possible. The Village attempts to match funds to projected disbursements.
• Except for cash in certain restricted and special funds, the Village of Plainfield will
consolidate cash balances from all funds to maximize investment earnings. Investment
income will be allocated to the various funds based on their respective participation and
in accordance with generally accepted accounting principles.
• Criteria for selecting investments and the order of priority are: safety, liquidity, and
yield.
Expenditure Policies
Expenditures are a rough measure of a local government’s service output. While many expenses can
be easily controlled, emergencies, unfunded mandates, and unanticipated service demands may strain
our ability to maintain a balanced budget. To ensure the proper control of
Page 7
FINANCIAL POLICIES
expenditures and provide for a quick and effective response to adverse financial situations, the Village
of Plainfield has adopted the following expenditure statements:
• The Village will maintain a level of expenditures that will provide for the public well
being and safety of the residents of the community.
• The Village will pay all current operating expenditures with current operating revenues.
• Expenditures and purchase commitments will follow the Village’s approved Purchasing
Authority Policy.
• Encumbrances represent commitments related to unperformed contracts for goods or
services, and will be recorded when incurred. .
Fund Balance
Fund balances are established to protect against the need to reduce service levels or raise taxes
and fees due to temporary revenue shortfalls or unpredicted one-time expenditures.
In addition, in accordance with GASB Statement 54, the Village must establish fund balance
classifications that inform the financial statement user as to the extent to which the Village must
observe constraints imposed upon use of the resources that are reported by the governmental funds.
More detailed fund balance financial reporting and the increased disclosures will aid the user of the
financial statements in understanding the availability of resources for various governmental purposes.
The fund balance will be composed of five categories: 1) Nonspendable, 2) Restricted, 3) Committed, 4)
Assigned, or 5) Unassigned.
Definitions
Governmental Funds – are used to account for all or most of the Village’s general activities, including
the collection and disbursement of earmarked monies (special revenue funds), the acquisition or
construction of general capital assets (capital projects funds) and the servicing of general long-term
debt (debt service funds). The General Fund is used to account for all activities of the Village not
accounted for in some other fund.
Fund Balance – the difference between assets and liabilities in a Governmental Fund.
Nonspendable Fund Balance – the portion of a Governmental Fund’s fund balance that is not available
to be spent, either short-term or long-term, in either form (e.g., inventories, prepaid items, land held
for resale) or through legal restrictions (e.g., endowments).
Page 8
FINANCIAL POLICIES Restricted Fund Balance - the portion of a Governmental Fund’s fund balance that is subject to
external enforceable legal restrictions (e.g., grantor, contributors and property tax levies).
Committed Fund Balance - the portion of a Governmental Fund’s fund balance with self-imposed
constraints or limitations that have been placed by formal action at the highest level of decision
making.
Assigned Fund Balance - the portion of a Governmental Fund’s fund balance to denote an intended
use of resources, or for all remaining fund balance in non-General funds not categorized above.
Unassigned Fund Balance - available expendable financial resources in a governmental fund that are
not the object of tentative management plan (i.e. designations). (Only in the General Fund, unless
negative)
Fund Balance Policies
• The Village will spend the most restricted dollars before less restricted, in the following order:
a. Nonspendable (if funds become spendable)
b. Restricted
c. Committed
d. Assigned
e. Unassigned
• The Management Services Director will determine if a portion of fund balance should be
assigned, consistent with intentions of the Village Board.
• The Village will strive to maintain the unassigned fund balance of the General Fund at a
level at least equal to 25% of the total General Fund annual expenditures.
• If the General Fund unassigned fund balance falls below the minimum, a plan will be
developed to return to the minimum balance within a reasonable period of time.
• General Fund unassigned fund balance in excess of 40% may be transferred to the
Capital Improvement Fund.
• The Village will strive to maintain the unassigned fund balance of the Enterprise Fund
(Water and Sewer) at a level at least equal to 25% of the total Water and Sewer Fund
annual expenditures.
• If the Enterprise Fund balances fall below the minimum, rates may be adjusted so as to
gradually return to the minimum within a reasonable period of time. If the balances
exceed 40%, the overage may be used to offset rate increases, or transferred to the
Village’s Capital Replacement Fund, or a combination thereof.
Page 9
FINANCIAL POLICIES • The Capital Replacement Fund is a reserve fund for future capital investments in the
Village’s infrastructure system. Funding amounts for the Capital Replacement Fund is
largely driven by the annual depreciation amount of the Enterprise Fund infrastructure
system.
Capital Improvement Policies
• The Village shall maintain a Five Year Capital Improvement Program and capital
improvements will be made in accordance with that plan. The program shall be
updated annually.
• The corresponding year of the Capital Improvement Program will be incorporated into
the annual operating budget as the Capital Budget.
• As part of the development of the Capital Improvement Program, the condition of
Village infrastructure will be evaluated to appropriately prioritize and schedule
maintenance and replacement.
• Each capital project will be evaluated for its impact on current and future operating
budgets.
Debt Policies
Debt is an effective way to finance capital improvements or to even out short-term revenue flows.
Properly managed debt preserves our credit rating, provides flexibility in current and future operating
budgets, and provides us with long-term assets that maintain or improve our quality of life. To provide
for the appropriate issuance and responsible use of debt, the Village of Plainfield has adopted the
following debt management policy statements:
• The Village will confine long-term borrowing to capital improvements or one-time
obligations that cannot be financed from current revenues or reserves.
• Capital projects financed through the issuance of bonds shall be financed for a period
not to exceed the expected useful life of the improvement.
• The Village will maintain good communications with bond rating agencies about its
financial condition. The Village will follow a policy of full disclosure on every financial
report and bond prospectus.
• The Village will attempt to keep the average maturity of General Obligation Bonds at or
below 20 years.
• The annual operating budgets of all funds will be maintained so as to ensure the full and
timely repayment of debt principal and interest due that year.
Page 10
FINANCIAL POLICIES • The Village’s annual audit and official statements will reflect the Village’s commitment
to full and open disclosure concerning our debt.
• As a home rule unit of government in the State of Illinois, the Village has no statutory
debt limit.
Capital Asset Policies
This policy is to establish the principles related to the accounting treatment of the Village’s capital
assets.
Capital assets include land, improvements to land, buildings, building improvements, vehicles,
machinery, equipment, works of art and historical treasures, infrastructure, construction in progress
and all other tangible and intangible assets that are used in operations and have initial useful lives
extending beyond a single reporting period. Infrastructure assets are long-lived capital assets that
normally are stationary in nature and can be preserved for a significantly greater number of years than
most capital assets. Examples of infrastructure assets include roads, bridges, drainage systems, water
and sewer systems.
Land and land improvements are inexhaustible capital assets and will not be depreciated. Construction
in progress will not be depreciated until construction is complete. All other capital assets will be
depreciated over their estimated useful lives, using the straight-line method of depreciation. In no
event shall the useful life of an asset be less than the period of probable usefulness established for
debt purposes as outlined by GASB34.
A capitalization threshold is the cost established by the Management Services Director that must be
met or exceeded if an asset is to be recorded and depreciated as a capital asset. The capitalization
threshold is based on the cost of a single asset. Assets that do not meet the capitalization threshold
will be recorded as expenditures or expenses. For purposes of property control (insurance, security,
etc.), the Management Services Director and/or department heads may develop and maintain the
appropriate record keeping system(s) to account for assets which do not meet the capitalization
threshold.
Capital assets that meet the minimum capitalization threshold will be recorded at historical cost. The
cost of a capital asset includes capitalized interest and ancillary charges necessary to place the asset
into its intended location and condition for use. Ancillary charges include costs that are directly
attributable to asset acquisition, such as freight and transportation charges, site preparation costs, and
professional fees. Donated capital assets will be recorded at their estimated fair value at the time of
acquisition, including any ancillary charges. Estimated historical cost may be used in those cases where
the actual historical cost is not readily available. Estimated historical cost will be calculated using the
current replacement cost of a similar asset and deflating this cost to the acquisition year (or estimated
acquisition year) using a price-level index approved by the Management Services Director.
Page 11
FINANCIAL POLICIES Capital assets associated with the operation of enterprise funds will be recorded in those funds.
Capital assets associated with general government operations, with the exception of infrastructure
assets, will be recorded in the appropriate internal service fund(s). Infrastructure assets will not be
recorded in a governmental or proprietary fund, but a record keeping system necessary to allow for
the accounting, auditing, and reporting of such assets, including depreciation will be maintained.
Estimated useful life means the estimated number of years that an asset will be able to be used
for the purpose for which it was purchased. The Village of Plainfield will capitalize all assets that
have a useful life greater than one year and meet the following dollar thresholds:
Asset Category Threshold Est. Useful Life
Land & Improvements Any Inexhaustible
Building & Improvements $20,000 5 – 50
Machinery & Equipment $5,000 3 – 20
Infrastructure $50,000 15 – 50
With respect to asset improvements (such as street resurfacing, roof replacement, etc), costs
over the appropriate asset category threshold will be capitalized if:
• The estimated life of the asset is extended by more than 25%, or
• The cost results in an increase in the capacity of the asset, or
• Significantly changes the asset, or
• In the case of streets and road – if the work impacts the “base”
structure
Financial Reporting Policies
1. The Village will adhere to a policy of full and open disclosure of all financial
operations.
2. An independent firm of certified public accountants will perform an annual audit
according to Generally Accepted Auditing Standards (GAAS) and issue a written
opinion that will be incorporated in the Annual Financial Report.
3. As long as the Village has outstanding debt, the Annual Financial Report will include
the additional disclosures required by SEC Rule 15c2-12.
Page 12
Moody's S&P
Aaa AAA
Aa1 AA+
Aa2 *AA
Aa3 **AA-
A1 A+
A2 A
A3 A-
Baa1 BBB+
Baa2 BBB
Baa3 BBB-
*1st lien revenue bond
**2nd lien revenue bond
The Village holds both General Obligation Bonds and
Water & Sewer System Revenue Bonds
Village of Plainfield
Debt Ratings
Comparison of Ratings Used by Moody's
and Standard and Poor's (S&P)
Village of Plainfield's Debt Rating is Highlighted.
2016-2017 Fiscal Year Budget
Debt ratings express the rating agency’s opinion about the ability and willingness of an issuer
(municipality) to meet its financial obligations in full and on time. Ratings can also speak to the
credit quality of a municipal bond, and the relative likelihood that the issue may default. In
addition, debt ratings help municipalities anticipate the interest rate to be offered on their new
debt issues. As a general rule, the more creditworthy an issuer (municipality) is, the lower the
interest rate the issuer would typically have to pay to attract investors, translating to less
interest cost to the municipality. The reverse is also true: an issuer with lower creditworthiness
will typically pay a higher interest rate, thus higher interest cost , to offset the greater credit
risk assumed by investors.
During the December 2013 refunding of the Village's Series 2004 Bonds, S&P upgraded the
Village's AA debt rating to AA+. S&P noted the Village's strong economy, budgetary flexibility,
budgetary performance, management with good financial policies and practices, and adequate
debt and contingent liabilities position as key factors of the upgrade. S & P also noted, "The
stable outlook reflects our view of the village's strong economy and our anticipation that the
village will maintain very strong budgetary flexibility and liquidity."
S&P and Moody's again recognized the Village's improved financial profile, management, and
budgetary performance by upgrading the Village's Water & Sewer Revenue Bonds in 2014 to
AA+ and Aa2, saving over $911,000 in present value interest costs over the life of the bond.
Since 2009, the Village has saved $2.98 million in present value interest cost, due to the
improved bond market and the Village's rating upgrades.
In 2015, as part an annual review of the Village's bond rating, Moody’s Investors Service
upgraded the Village of Plainfield, IL’s general obligation (GO) rating to Aa1 from Aa2. Moody's
stated that, "the Aa1 rating reflects the village’s healthy financial operations and ample reserves
supported by strong management and long term fiscal planning."
Page 13
Authorized Positions
Administration/Finance 14.5 14.5 15 14.5 15.5 16 16
Police Department 73.5 75.5 75.5 76.5 77 77.5 79.5
Streets Division 17 17.5 18.5 18.5 18.5 18.5 18.5
Community Development 7.5 7.5 8 8 8 9.5 10.5
Water and Sewer Division 11.5 12.5 11.5 11.5 11.5 11.5 11.5
Public Works Engineering 2 3 3 3 3 3 3
Village Totals 126 130.5 131.5 132 133.5 136 139
Positions Reflected are Full Time Equivalent (FTE) Positions
2010 Village Population 39,581
2014 Population Estimate*42,138
*(US Census)
Village of Plainfield
Staffing Schedule
2016-2017 Fiscal Year Budget
2016-2017
Budgeted
2010-2011
Actual
2011-2012
Actual
2012-2013
Actual
2013-2014
Actual
2014-2015
Actual
2015-2016
Actual
115
120
125
130
135
140
2010-2011
Actual
2011-2012
Actual
2012-2013
Actual
2013-2014
Actual
2014-2015
Actual
2015-2016
Actual
2016-2017
Budgeted
Total Staff by Fiscal Year
Page 14
Grade Position Title Grade Position Title
I Cable TV Operations Assistant VII Equipment Operator II
I Crossing Guard VII Inspector - Building, Electrical, Plumbing, PW
I Intern - Engineering VII Plant Operator II - Water & Wastewater
I Seasonal Laborer
VIII Crew Leader
II Cashier/Receptionist VIII Executive Supervisor - PD
III Community Service Officer IX Associate Prosecutor
III Custodian IX Lead Inspector
III Police Commission Secretary IX Planner II
IX Village Clerk
IV CSO OIC
IV Fleet Coordinator X Engineer
IV Secretary - PD, PW, VH X IT - Police Technical Specialist
IV Maintenance Worker I
IV Technician - Court, Records XI Community Relations Director
IV Utility Billing Rep./Customer Service
XII Accounting Services Supervisor
V Accounting Assistant - PD, VH XII Lead Engineer
V Building Maintenance Worker II
V Executive Assistant - PW, PD, Planning XIII Building Official
V Executive Secretary XIII Police Sergeant
V Lead Court Technician XIII
V Records Specialist
V Assistant Records Supervisor
V Secretary Supervisor Building XIV Planning Director
V Street Maintenance Worker II
V Water Service Worker I XV Human Resources Director
XV IT Director
VI Code Enforcement Officer XV Police Commander - Admin, Operation, EMS
VI Equipment Operator I
VI Human Resources Assistant XVI Police Attorney
VI IT-GIS Specialist
VI Mechanic I XVII Director of Management Services
VI Planner I XVII Director of Public Works
VI Plant Operator 1 - Water & Wastewater XVII Police Chief
VI Utility Billing Supervisor
Contracted/Appointed/Elected
Liquor Commissioner
Mayor
Plan Commissioner
Police Officers
Treasurer
Trustee
Village Administrator
2016 -2017 Village of Plainfield
Salary Classification Plan-
Position Grade Structure
Superintendent - Water, Wastewater, Streets & Public
Improvement
Page 15
GRADE HOURLY MINIMUM MAXIMUM MIDPOINT
I 9.23 19,188 44,071 31,630
II 15.31 31,849 51,705 41,777
III 17.12 35,601 57,799 46,700
IV 18.02 37,476 60,844 49,160
V 20.14 41,886 68,003 54,944
VI 21.76 45,270 73,498 59,384
VII 23.47 48,823 79,264 64,044
VIII 25.35 52,720 85,593 69,157
IX 27.22 56,615 91,916 74,266
X 29.04 60,412 98,080 79,246
XI 30.03 62,459 101,405 81,932
XII 31.01 64,507 104,730 84,619
XIII 33.01 68,656 111,466 90,061
XIV 35.22 73,257 118,934 96,095
XV 37.11 77,195 125,329 101,262
XVI 39.01 81,135 131,725 106,430
XVII 44.69 92,955 150,915 121,935
XVIII 46.22 96,137 156,080 126,108
Village of Plainfield
Salary Table
Fiscal Year 2016-2017
Page 16
GENERAL FUND REVENUES
The Village of Plainfield continues to focus on diversified revenue streams to support the
operations of the Village. Based on the current economy, the Village continues to experience
uncertainty across multiple revenue sources, including State shared revenues (Income Tax, Use Tax,
and Sales Tax), property taxes, and permit revenues. For Fiscal Year 2017, the Village’s sources of
General Fund Revenue are as follows:
The largest source of the Village’s total General Fund Revenues (used for operations) continue
to come from State of Illinois taxes at approximately 42%. This consists of Municipal Sales Tax,
Income Tax, Replacement and Use Tax.
Property Taxes continue to be the 2nd largest revenue source at 22%.
Charges for services remain the 3rd largest revenue source at 18%. This primarily consists of
refuse collection fees (which are pass-through) and an administrative service charge received
from the Water and Sewer Fund to the General Fund.
Page 17
GENERAL FUND REVENUES State of Illinois Revenues
The Village’s General Fund State of Illinois Revenues are made up of three main components: Local
Use Tax (7.61%), Illinois Income Tax (33.29%), and Sales Tax (58.64%). Sales Tax includes both the 1%
Municipal Sales Tax and a portion of the Village’s 1.5% Home Rule Sales Tax. The Village implemented
a 1% home-rule sales tax in 2008, with an additional .5% implemented in July 2012. The home-rule
sales tax is collected in the Village’s Capital and Water & Sewer Fund, with a portion budgeted for the
General Fund to help support the Street Division operations.
Municipal Sales Tax Revenues
The Village receives a 1% sales tax imposed on retail sales made within the Village of Plainfield.
Sales tax is collected by the State and remitted to the Village three months after the liability
occurs. (The below chart does not include the Village’s Home Rule Sales Tax of 1.5%.)
Fiscal Year 2016 is trending about 3.5% higher than 2015. The Village experienced increases in
Sales Tax revenues of 5.4%, 3%, and 2.7% in Fiscal Years 2013, 2014 and 2015 respectively.
Fiscal Year 2017 represents a modest 1.5% increase as compared to the Fiscal Year 2016
estimate.
Page 18
GENERAL FUND REVENUES The following chart depicts the Village’s retail municipal sales tax revenue by category for the calendar
year 2015. Consistent with previous calendar years, General Merchandise and Automotive and Gas
stations sales reflect the two largest sales tax revenue sources for the Village.
Local Use Tax Revenue
Use tax is a tax imposed on the privilege of using, in Illinois, any item of tangible personal property that
is purchased anywhere at retail. 16% of the 6.25% State rate is allocated for local government. The
amount that each municipality receives is based on its population in proportion to the total state
population.
Fiscal Year 2015 resulted in a 17.6% increase in Use Tax revenues. It is anticipated that Fiscal
Year 2016 revenues will trend approximately 3% lower and Fiscal Year 2017 is budgeted to
remain generally constant due to the uncertainty of the State of Illinois budget decisions.
Page 19
GENERAL FUND REVENUES Illinois Income Tax Revenue
Illinois Income Tax is a tax that is imposed on the privilege of earning or receiving income in or as a
resident of the State of Illinois. This tax applies to income for each taxable year. Prior to January 1,
2011, local governments received one-tenth (10%) of the net collections of all income tax received,
income tax rates for individuals were 3% and corporations were assessed 5%. In January of 2011,
Illinois regular income tax rates increased to 5% for individuals and to 7% for corporations, and the
distribution formula for municipalities was reduced to 6% on revenue from individuals and to 6.86% on
revenue from corporations. In January of 2015, the income tax rates were reduced to 3.75% for
individuals and 5.25% for corporations, and the current municipal distribution formula is calculated at
8% and 9.14% for individuals and corporations respectively. The amount that each municipality
receives is based on its population in proportion to the total state population. The Village’s current
population is 39,581 based on the 2010 special census. The following chart reflects the Village’s
Income Tax revenue history for the past six fiscal years, along with estimates for fiscal years 2016 and
2017:
Fiscal Year 2015 remained consistent with 2014 income tax revenues. Fiscal Year 2016 income
tax revenues are anticipated to increase approximately 7%. Due to the uncertainty of the State
distribution formula, Fiscal Year 2017 is budgeted with a 20% decline as compared to the Fiscal
Year 2016 estimate. This reduction stems from the continued State of Illinois budget impasse
and Governor Rauner’s 2015 proposal to reduce the Local Government Distributive Fund
(income tax) revenue by 50 percent. This revenue source will continue to be monitored closely
so that any additional budgetary impacts can be addressed quickly and effectively.
Page 20
GENERAL FUND REVENUES Building Permit Revenues
The Village’s Building Permit Revenue history is depicted in the chart below:
Fiscal Year 2012 resulted in the first positive increase in Permit Revenues since Fiscal Year 2006.
Fiscal Year 2016 is estimated to increase by approximately 4% over Fiscal Year 2015, and Fiscal
Year 2017 is budgeted to increase by 3% over 2016.
In Fiscal Year 2006, building permit revenues accounted for 37% of the Village’s overall General
Fund revenue. Fiscal Year 2017 is estimated to account for 3.6% of the overall General Fund
revenues.
Property Tax Revenues
Local property tax revenues have remained consistent since 2011. The current stable market, as well as
the Village’s efforts to keep their property tax rate level, continues to keep property tax revenues level.
Page 21
GENERAL FUND REVENUES For the 2015 tax levy, the Village Board has again authorized to maintain the same property tax rate as
the 2014 levy rate. Village residents on average will not see an increase in the Village portion of their
property taxes when compared to 2014 unless the value of their home (Equalized Assessed Value) has
increased. In terms of an average property tax bill for levy year 2014, for every dollar paid in property
taxes by Village residents, 4.87 cents represents the Village of Plainfield’s portion. The following chart
reflects the Village’s overall property tax rate history:
A history of the Village’s Equalized Assessed Values (EAV) is displayed below. Due to the recent
reassessments of property within the Village, the Village’s 2010 EAV declined by 6% and the 2011,
2012 and 2013 EAV declined by 5.5%, 5.3% and 2.5% respectively. The 2014 EAV increased by 2.1% and
the Village’s 2015 EAV is estimated increase slightly as well.
Page 22
GENERAL FUND REVENUES
Tax Rate Percentage Tax Rate Percentage
Village of Plainfield 0.4669 4.87%0.7351 9.67%
Will County & Forest Preserve 0.8410 8.78%0.7834 10.30%
School District 202 6.2622 65.35%4.6893 61.66%
Joliet Junior College 525 0.3085 3.22%0.2135 2.81%
Plainfield Township Park District 0.2742 2.86%0.2625 3.45%
Plainfield Public Library District 0.2057 2.14%0.2531 3.33%
Plainfield Fire Protection District 1.0122 10.56%0.4641 6.10%
Township and Other 0.2125 2.22%0.2037 2.68%
Total Tax Rate 9.5832 100.00%7.6047 100.00%
Village of Plainfield
Comparison of Tax Rates per $100 of Assessed Valuation
2014 and 1995 Levy Years
2014 Levy 1995 Levy
Village of Plainfield
4.87% Will County & Forest
Preserve
8.78%
School District 202
65.35%
Joliet Junior College
525
3.22%
Plainfield Township
Park District
2.86%
Plainfield Public
Library District
2.14%
Plainfield
Fire
Protection
District
10.56%
Township and Other
2.22%
2014 Levy Tax Distribution by District
Residential
85.34% Commercial
12.61%
Industrial
1.70%
Farm
0.31% Railroad
0.04%
2014 Levy
Village Equalized Assessed Value by Type
Page 23
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2017
Proposed
Budget
Fund: 01 - General Fund
5,112,469 5,107,137 5,189,002 4,948,000 5,212,500
9,000,883 9,498,263 9,772,505 9,530,692 9,938,300
844,223 795,125 821,971 824,000 855,000
735,755 862,916 976,464 886,700 1,019,500
825,835 773,466 775,892 694,287 657,600
3,865,441 3,982,660 4,060,295 4,161,887 4,329,472
89,531 112,613 50,754 35,600 35,600
622,783 638,698 705,592 655,000 700,000
18,601 26,120 (122,986)15,000 15,000
245,741 139,403 162,218 140,000 140,000
430,827 389,939 405,705 385,000 410,000
58,000 9,000 60,000 262,000 262,000
$21,850,089 $22,335,340 $22,857,412 $22,538,166 $23,574,972
Administration/Finance 5,045,095 8,506,124 9,127,945 6,270,241 6,586,473
Police Department 10,438,440 10,421,883 10,963,551 11,692,957 12,171,184
Street Department 2,819,002 3,512,466 3,331,867 3,466,359 3,479,508
Planning Program 465,869 403,028 409,891 471,688 625,874
Building Program 496,106 491,731 576,370 636,921 711,933
$19,264,512 $23,335,232 $24,409,624 $22,538,166 $23,574,972
$2,585,577 ($999,892)($1,552,212)$0 $0
Expense Totals
Total: General Fund
Grants
Franchise Fees
Investment Income
Intergovernmental
Interfund Transfers
Expenses
Miscellaneous
State of Illinois Taxes
Other Taxes
Licenses & Permits
Revenue Totals
Fines and Forfeits
Charges for Services
Classification
Revenues
Property Taxes
General Fund
Revenue & Expense Summary
2016-2017 Fiscal Year Budget
($2,000,000)
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Adopted
Budget
Revenue History by Type
Property Taxes
State of Illinois Taxes
Other Taxes
Licenses & Permits
Fines and Forfeits
Charges for Services
Grants
Franchise Fees
Investment Income
Miscellaneous
Intergovernmental
Interfund Transfers
Page 24
Description
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2016
Estimated
Amount
FY 2017
Proposed
Budget
Fund: 01 - General Fund
Revenues
Property Tax Revenue 3,293,743 3,283,050 3,333,428 3,048,000 3,254,993 3,162,500
Property Tax Rev-Road & 362,146 371,366 383,703 375,000 385,492 375,000
Property Tax Rev-Police 888,578 886,519 898,172 950,000 948,549 1,100,000
Property Tax Rev-IMRF 568,002 566,202 573,699 575,000 575,526 575,000
$5,112,469 $5,107,137 $5,189,002 $4,948,000 $5,164,560 $5,212,500
STTAX - State of Illinois Taxes
Home Rule Sales Tax 0 0 0 500,000 500,000 500,000
Municipal Sales Tax 4,749,179 4,892,203 5,025,975 5,088,192 5,220,000 5,298,300
Illinois Income Tax 3,567,060 3,857,016 3,876,349 3,172,500 4,150,000 3,320,000
Replacement Tax 49,448 54,612 53,813 45,000 45,000 45,000
Local Use Tax 635,196 694,432 816,368 725,000 790,000 775,000
$9,000,883 $9,498,263 $9,772,505 $9,530,692 $10,705,000 $9,938,300
Amusement Tax 5,804 4,966 8,253 4,000 5,500 5,000
Local Gas Tax 838,419 790,159 813,718 820,000 840,000 850,000
$844,223 $795,125 $821,971 $824,000 $845,500 $855,000
LIC&PER - Licenses and Permits
Liquor License 91,815 94,518 94,170 85,000 90,000 90,000
Contractors License 35,900 38,200 38,750 35,000 38,000 35,000
Cigarette License 2,750 6,750 7,500 2,500 6,500 5,000
Scavenger License 150 100 100 200 200 200
Business License 33,078 34,356 31,713 30,000 33,000 30,000
Building Permit 561,591 677,305 792,640 725,000 825,000 850,000
Sign Permit 6,232 4,624 6,672 5,000 5,000 5,000
Special Movement Permit 3,189 5,803 4,254 3,000 5,500 3,000
Solicitors Permit 1,050 1,260 665 1,000 1,200 1,300
$735,755 $862,916 $976,464 $886,700 $1,004,400 $1,019,500
Will County Court Fines 447,769 354,042 319,084 300,000 310,000 310,000
Aministrative Fines(P-Tickets)231,711 201,643 175,535 200,000 140,000 150,000
Aministrative Fines - Late fees 0 10,460 17,265 8,000 12,000 10,000
Asset Seizure 138,950 193,043 255,667 177,687 177,687 180,000
Alarm Fees 6,860 13,100 6,700 8,000 6,000 7,000
Kendall County Court Fines 545 1,158 1,641 500 1,000 500
Alcohol Fines 0 20 0 100 100 100
$825,835 $773,466 $775,892 $694,287 $646,787 $657,600
Total: State of Illinois Taxes
OTHTX - Other Taxes
Total: Other Taxes
General Fund
Revenue Detail
2016-2017 Fiscal Year Budget
PROPTX - Property Taxes
Total: Property Taxes
Total: Licenses & Permits
FIN - Fines and Forfeits
Total: Fines and Forfeits
Page 25
Description
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2016
Estimated
Amount
FY 2017
Proposed
Budget
General Fund
Revenue Detail
2016-2017 Fiscal Year Budget
Fund: 01 - General Fund Revenues (continued)
Garbage Fee 3,212,301 3,350,151 3,536,827 3,626,500 3,700,000 3,840,000
Garbage Penalties 51,052 49,170 50,967 40,000 50,000 45,000
Engineering Services 25,935 16,584 0 10,000 25,000 15,000
Child Safety Seats 150 0 0 100 100 100
Rent 67,783 67,783 16,946 0 0 0
Zoning Applications 22,635 14,462 14,452 10,000 18,000 10,000
Accident Report Fees 3,675 4,470 4,155 4,000 4,000 4,000
Copies-Maps & Ordinances 3,118 3,551 2,701 3,000 2,500 3,000
Impound Fee 115,200 98,948 63,600 95,000 30,000 30,000
Parking Lot Revenue 4,050 5,200 4,800 1,000 1,050 1,000
Tower Rent 42,738 49,586 37,623 39,087 39,087 39,172
Rental Income 25,200 25,200 29,200 45,200 49,200 49,200
Rental-Community/Multi 4,463 4,651 5,660 3,000 3,000 3,000
Special Detail/OT 37,141 42,524 42,984 35,000 48,000 40,000
Water & Sewer Service 250,000 250,380 250,380 250,000 250,000 250,000
$3,865,441 $3,982,660 $4,060,295 $4,161,887 $4,219,937 $4,329,472
FEMA Grant 42,023 58,202 0 0 0 0
Grant Revenue 0 9,972 0 0 0 0
Bulletproof Vest Grant 2,405 5,793 7,165 3,000 6,500 3,000
Tobacco Grant 2,750 2,970 2,750 2,600 2,600 2,600
Traffic Grant 38,353 35,676 40,839 30,000 30,000 30,000
Citizens Corp Grant 4,000 0 0 0 0 0
$89,531 $112,613 $50,754 $35,600 $39,100 $35,600
AT&T Franchise Payment 210,478 218,607 259,808 230,000 270,000 250,000
Cable TV-Comcast 412,305 420,091 445,784 425,000 480,000 450,000
$622,783 $638,698 $705,592 $655,000 $750,000 $700,000
Interest Income 17,744 22,763 27,131 15,000 18,000 15,000
Realized Gain/Loss 0 0 (158,668)0 0 0
Unrealized Gain/Loss 857 3,357 8,551 0 0 0
$18,601 $26,120 ($122,986)$15,000 $18,000 $15,000
INT - Investment Income
Total: Investment Income
GRNTS - Grants
Total: Grants
FRAN - Franchise Fees
Total: Franchise Fees
SERV - Charges for Services
Total: Charges for Services
Page 26
Description
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2016
Estimated
Amount
FY 2017
Proposed
Budget
General Fund
Revenue Detail
2016-2017 Fiscal Year Budget
Fund: 01 - General Fund Revenues (continued)
Event Sponsorship Program 6,068 5,499 5,276 4,000 4,000 4,000
Amphitheater Rent 350 725 1,400 500 500 500
Restitution Program 125 0 0 0 500 0
Step-Basset Program 405 225 155 500 500 500
Donation/Contribution 17,559 11,684 23,407 10,000 15,000 10,000
Sales-Fixed Assets 6,300 1,189 1,144 5,000 5,000 5,000
Other Reimbursements 197,089 106,231 89,304 100,000 90,000 95,000
Other Receipts 17,845 13,850 41,532 20,000 30,000 25,000
$245,741 $139,403 $162,218 $140,000 $145,500 $140,000
INTERGOV - Intergovernmental
School Liaison 384,146 374,577 391,862 375,000 400,000 400,000
Park Officer Reimbursement 41,684 0 0 0 0 0
HIDTA/Organized Crime 4,997 15,362 13,843 10,000 10,000 10,000
$430,827 $389,939 $405,705 $385,000 $410,000 $410,000
Transfer From MFT 0 0 0 200,000 200,000 200,000
Transfer From TIF 50,000 0 50,000 50,000 50,000 50,000
Transfer From Alcohol Enforc.8,000 9,000 10,000 12,000 12,000 12,000
$58,000 $9,000 $60,000 $262,000 $262,000 $262,000
$21,850,089 $22,335,340 $22,857,412 $22,538,166 $24,210,784 $23,574,972Revenues Total
MISC - Miscellaneous
Total: Miscellaneous
Total: Intergovernmental
INTER - Interfund Transfers
Total: Interfund Transfers
Page 27
ADMINISTRATION/FINANCE
DESCRIPTION OF DEPARTMENTAL ACTIVITIES
The Administration/Finance unit of the Village’s General Fund is comprised of the following Programs:
• Non-Departmental
• Legislative Support
• Administration
• Community Relations
• Facility Management
• Human Resources
• Information Technology
Non-Divisional Program
This accounts for fees paid to the Village’s contracted refuse hauler. The Village approved a contract
with Waste Management for refuse hauling services. The increase in budgeted expenditures
represents the minimal price increase as stated in the contract. Waste Management currently services
approximately 13,000 households.
Legislative Program
This program accounts for the expenses of the elected officials of the Village, municipal dues for
governmental organizations, economic incentive rebates for one retailer, and funding to address
economic development opportunities.
In addition to the regularly scheduled Board Meetings on the first and third Mondays of the month, the
Village Board also meets on the second and the fourth Mondays of each month in Committee of the
Whole sessions. All meetings detailed are open to the public and are televised on cable community
access television.
Administration Program
The Administration Program includes expenses of the Administrator’s Office, the Village Clerk, and the
Management Services Department. The Village Administrator oversees the Village’s daily operations
and is responsible for implementing the policies, procedures, and directives of the Village Board. All
Department Directors report to the Village Administrator, who in turn reports to the Village Board.
The Village’s Community Relations and Information Technology Programs are also under the direct
supervision of the Administrator.
Village of Plainfield Belief Statement
The Village of Plainfield believes in
Responsive and Responsible Government
Delivered Efficiently and Effectively
By Professional Public Servants
With Empathy and Humility
Page 28
ADMINISTRATION/FINANCE
The Clerk’s office is responsible for notice publication of all Village Meetings, the official keeper of
Village records, ordinances and minutes, FOIA requests, registering voters and early voting. The Clerk’s
office also oversees the administration of the community access cable television channel (Channel 6).
Performance Measures – Clerk’s Office
Management Services
The Management Services Department is managed by the Management Services Director and is
responsible for all accounting, financing and financial reporting functions of the Village, including
Accounts Payable, Accounts Receivable, Miscellaneous Billing, Human Resources/Payroll, Utility Billing,
Revenue Collections, and investment of the Village’s funds. Management Services also oversees the
administration of the Facility Management Program. The Management Services Department is also
responsible for the preparation, presentation, and administration of the annual Village budget. Trend
analysis of revenues and expenditures are continuously reviewed and projected throughout each
budget year.
The Village is audited annually by an external independent accounting firm to assure compliance with
accounting standards and reporting along with local, state, and federal regulations. Internal controls
are reviewed to assure the safeguard of assets and to prevent irregularities. The Management Services
Department throughout the year works to assure that the Village is in compliance with financial and
reporting regulations, and ensuring that internal controls are maintained.
Management Services Key Objectives
• To invest funds in accordance with the Village’s Investment Policy
• To provide responsive accounting services within generally accepted accounting principles
• To provide timely, accurate and complete reporting
• To monitor, plan and report on the fiscal health of the Village
• To complete all statutory or mandated reporting requirements
• To promote outstanding customer service
Performance Measures 2009 2010 2011 2012 2013 2014 2015
Processing of Ordinances 98 53 65 57 43 62 51
Processing of Resolutions 32 18 23 27 19 10 26
Village Board Meetings Minutes/Agendas 29 28 27 29 34 28 21
COW Workshop Meetings/Agendas 27 19 21 16 18 14 18
FOIA Requests Processed 230 198 275 265 270 349
Early Voting (when applicable) 391 1,166 162 2,959 173 1874 237
Page 29
ADMINISTRATION/FINANCE
Management Services Performance Measures – Accounts Payable/Payroll
FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
Checks Issued:
Accounts Payable
Payroll Checks
4,137
719
3,701
629
3,493
487
3,411
345
2,824
370
3,556
417
3,467
424
No. of direct
deposits 3,846 4,644* 4,245 4,470 4,549 4,763 4,884
Total Payroll
Processed 4,565 5,273 4,732 4,815 4,919 5,180 5,308
*FY 2010-2015 includes multiple direct deposits for each employee
Management Services Performance Measures – Utility Billing
FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
Water Billing
Activity:
# of metered
accts
149,497 148,031 151,816 153,205 154,914 156,826
Total Water
consumption
billed: (cubic
feet)
144,810,691 145,507,083 154,350,603 163,826,191 158,288,569 147,821,768
Residential
Commercial
Industrial
110,246,350
17,304,912
17,259,429
111,002,800
20,570,922
13,933,361
123,367,085
16,671,638
14,311,880
123,441,600
22,609,487
17,775,104
125,383,157
13,257,815
19,647,597
115,777,283
13,161,991
18,882,494
Total Water Bill
Transactions:
149,497 148,031 151,816 153,205 154,914 156,826
Lockbox
Direct Debit
Front desk
59,552
24,312
65,633
65,975
26,616
55,440
65,059
27,044
59,713
81,208
28,463
43,534
75,841
32,178
46,895
75,682
35,059
46,085
Page 30
ADMINISTRATION/FINANCE
Community Relations Program
The Community Relations Program includes Village marketing, communications, and public/community
relations activities. These efforts include: the Village web site, Settlers’ Park programming, the Village’s
social media efforts, intergovernmental/community projects and events, and Village publications.
Community Relations Program Highlights
• Distribute and publicize Village news and information via Village publications (newsletters,
press releases), digital billboards, water bills, E-News Updates, the Village web site, Facebook,
and Twitter.
• Maintain the Village web site, www.plainfield-il.org, and use it to share Village information and
news.
• Coordinate, write, edit, and lay out the Village newsletter, the Village Voice.
• Special event coordination including Hunger Action Month, the How-To Fair, and Settlers’ Park
Programming. For Settlers’ Park, this includes coordination of all aspects of the annual summer
concert and movie series - schedules, event hotline, bands, movies, publicity, concessions,
community group participation, and sponsorships.
FY 2016-2017 Community Relations Key Objectives
• Continue to use weekly E-News Updates, Economic Development E-News Updates, Village
Voice newsletters, water bill inserts, press releases, the Village web site, social media, Plainfield
Community Television (PCT), and local media outlets to publicize and distribute Village news
and information.
o Publicize online work order system; also publicize in conjunction with snowplowing
updates.
• Utilize the digital billboards for public service announcements and to promote
Village/community events.
• Continue to add/update information on the Village web site.
• Promote E-News and Economic Development E-News Updates and continue increasing the
number of subscribers.
• Strategic Plan – Promote the community forum, assist with the completion of action items, and
help complete plan updates.
• Continue to expand the use of social media to reach out to residents and to publicize Village
news and information. Research other social media networks to see if their use would benefit
the Village.
• Community Projects:
o Work with other agencies/groups to assist in publicizing their events through E-News,
the Village web site, the digital billboards, and social media.
o Continue Hunger Action Month activities in conjunction with the Northern Illinois Food
Bank, Plainfield Public Library District, School District 202, and the Plainfield Chamber of
Commerce.
o Help organize, coordinate, and publicize the 2016 How-To Fair with the Plainfield Public
Library District and Plainfield Park District.
Page 31
ADMINISTRATION/FINANCE
• Assist in the Village’s economic development efforts (e.g. Task Force, Economic Development
E-News, industrial retention interviews, etc.).
• Settlers’ Park Concerts & Movies:
o Continue event/series sponsorship program for concerts and movies.
o Work with other jurisdictions/groups to coordinate activities at movies.
Community Relations Performance Measures
2010 2011 2012 2013 2014 2015
Concerts 3 3 3 3 3 3
Movies 5 4 4 3
(1 rainout)
4 3
(1 rainout)
Sponsorship Dollars $3,800 $4,500 $4,500 $4,000 $4,500 $4,000
Concessions $281 $283 $608 $236 $481 ($111)
Press Releases* 63 42 33 34 16 14
Village Voice Newsletters 4 3 3 4 4 4
E-News Subscribers 968 1,433 1,902 2,444 2,850 3,227
E-News Updates 57 59 57 56 55 53
ED E-News Subscribers 187 277 436 585 677 754
ED E-News Updates 2 7 8 6 2 1
Facebook Posts** (Village of
Plainfield IL only)
- 132 109 238 224 271
Tweets** (@Plainfield IL only) - 133 143 236 221 243
Dash (-) = not applicable.
*Does not include Police Department Press Releases.
**The Village joined Facebook and Twitter in December 2010 and has three Facebook and three Twitter accounts (one each
for the Village, Public Works, and the Police Department). The statistics listed are for the Village accounts only to provide a
snapshot of activity.
Facility Management Program
The Facility Management Program reflects expenses related to the cleaning, upkeep and maintenance
of Village Hall. This program is coordinated through the Management Services Division; however
facility maintenance issues are managed by the Public Works Facility Maintenance Crew Leader and
staff. The custodial services are currently provided contractually, with the exception of non-routine
cleaning and miscellaneous maintenance projects such as carpet cleaning and floor waxing. Certain
tasks such as generator, HVAC, various electrical and elevator maintenance and repairs and annual
inspections are also contracted with outside vendors.
Page 32
ADMINISTRATION/FINANCE
Human Resources Program
The Human Resources Division is responsible for the oversight of recruitment, testing, selection, staff
development and training, performance evaluation, labor relations, discipline, management of
employee benefit programs, workplace wellness program initiatives, worker’s compensation and risk
management programs, and administration and interpretation of Village personnel policies and
procedures. Employee benefit programs include medical, dental, life, and supplemental insurance
programs, IMRF pension and disability programs, unemployment compensation, 457 deferred
compensation, vacation, sick leave, holiday pay programs, and wellness programs. This division is also
responsible for payroll administration, processing, and compliance with federal and state reporting.
Human Resources FY 2016-2017 Key Objectives
• Employee Wellness Program – Continue to increase awareness of our Village Employee
Wellness Program and maintain/increase employee participation (currently at 80%). Continue
to attain the highest wellness program level established by our Intergovernmental Personnel
Benefits Cooperative (IPBC). Focus on behavioral outcomes and benchmarking utilizing private
and public programs as the gold standard. These programs include:
o Employee Health Fair/Wellness Kick Off Programs.
o On-site (live) and online educational wellness programming and presentations.
o Chair Employee Benefit/Wellness Committee to help employees:
• Educate and become better consumers of their health benefits.
• Understand the benefits of participating in wellness initiatives.
• Assist the Village with plan design and cost containment strategies.
• Wellness Recognition – Continue the Village’s commitment to employee wellness in the
workplace. Enhance our reputation as a premier provider of jobs in the area. Continue activities
in support of wellness programming and employer/employee recognition including:
o 2016 American Heart Association’s Fit-Friendly Workplace award, gold level.
o 2012-2015 Crain’s Chicago Business recognition finalist, Illinois’ Healthiest
Employers; honorable mention in the 100 Healthiest Workplaces in America.
o Will County 2015 We Will Work Fit gold award
• Implement ongoing Affordable Care Act requirements. Ensure that employees are informed of
the health marketplace program.
• Enhance the Village’s loss prevention efforts to reduce the cost of worker’s compensation:
o Identify and implement the goals and objectives determined by the Southwest
Agency for Risk Management (SWARM) Pool.
o Continue to create and deliver Best Practices platform and training.
o Foster alliances with third party providers to help meet our safety/risk goals.
• Implement New World “E Suites” online employee information delivery system, including
online benefit enrollment and paperless payroll processing.
• Assist in the delivery of a comprehensive employee compensation/organization structure study
• Assist in employee recognition and the development of personnel through training programs
structured for every level of employee.
• Continue to deliver effective, informative messages to our employees utilizing employee
communication newsletter “Team Talk.”
Page 33
ADMINISTRATION/FINANCE
Information Technology Program
The IT Department is responsible for supporting the email, telephone and voicemail systems for all
Village facilities. Information Technology plays a vital role in the implementation of new software
projects, acquisition of new computer and network equipment, designing and supporting the Village’s
public website, and supporting the Village’s existing software systems. The IT Department consists of
an IT Director, and two IT Specialists; one for Police and one for the Village’s Geographical Information
System (GIS).
The Information Technology Department implemented a new help desk ticket tracking software
program in FY2012-2013.
Calendar Year Tickets Closed
2012 1528
2013 1273
2014 1221
2015 1810
Information Technology FY 2016-2017 Key Objectives
• Implement Mobile Inspections – We plan to roll out a mobile building inspection platform to
the Building Department which will allow the inspectors to complete inspections from the field
utilizing their issued iPads.
• Continue to enhance online forms and workflow – As part of our document management
platform, the IT Department has added a module to provide capabilities to design fillable forms
that can be posted online and that will have workflow logic behind them. We will continue to
enhance the forms we have posted online to minimize resident questions and provide
efficiency in submission and routing of the forms.
• Continue to move to a virtualized environment and upgrade equipment - The IT Department
will continue to upgrade equipment and infrastructure according to age and need, taking full
advantage of virtualized components where practical.
• Upgrade network storage – We are also planning to upgrade our network storage to
accommodate a larger virtual environment.
Page 34
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
2017
Proposed
Budget
887,715 931,320 1,081,806 1,231,614 1,303,974 1,319,499
424,548 393,662 406,536 470,288 534,951 588,132
8,522 9,483 8,766 9,246 12,280 11,200
77,593 85,568 87,925 92,049 99,050 100,950
3,245,112 3,228,379 3,450,917 3,630,645 3,865,186 4,085,342
305,474 376,683 467,149 399,103 454,800 481,350
Sub-total $4,948,964 $5,025,095 $5,503,099 $5,832,945 $6,270,241 $6,586,473
0 20,000 3,003,025 3,295,000 0 0
$4,948,964 $5,045,095 $8,506,124 $9,127,945 $6,270,241 $6,586,473
Unit: 04 - Administration/Finance
Total Administration/Finance
Salaries and Wages
Benefits
Utilities
Supplies and Commodities
Contractual Services
Other
Transfers
Classification
Fund: 01 - General Fund
Expenditures
General Fund
Administration/Finance Summary
2016-2017 Fiscal Year Budget
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
$4,500,000
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
2017
Proposed
Budget
Admin/Finance Expense History
Salaries and Wages
Benefits
Utilities
Supplies and Commodities
Contractual Services
Other
Page 35
Description
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2016
Estimated
Amount
FY 2017
Proposed
Budget
Unit: 04 - Administration/Finance
Contrac - Contractual Services
Fees to Refuse Hauler 2,915,209 3,044,893 3,186,306 3,278,236 3,337,470 3,452,192
$2,915,209 $3,044,893 $3,186,306 $3,278,236 $3,337,470 $3,452,192
Salaries-President 12,000 19,333 20,000 20,000 20,000 20,000
Salaries-Elected Officials 21,900 22,900 20,500 25,000 22,500 25,000
Salaries-Liquor Commissioner 1,500 1,500 1,500 1,500 1,500 1,500
Salaries-Treasurer 2,500 2,500 2,500 2,500 2,500 2,500
$37,900 $46,233 $44,500 $49,000 $46,500 $49,000
FICA 2,152 2,698 2,549 2,800 2,600 3,000
Medicare 503 631 596 700 625 700
IMRF 0 119 386 300 825 850
Employee Insurance 118 99 88 150 100 150
Travel/Training 6,116 7,017 7,655 10,000 8,000 10,000
$8,889 $10,564 $11,274 $13,950 $12,150 $14,700
SUPP - Supplies and Commodities
Replacement Supplies 1,320 3,574 894 4,000 2,000 3,000
Dues & Subscriptions 29,949 33,465 33,224 34,000 34,000 35,000
$31,269 $37,039 $34,118 $38,000 $36,000 $38,000
Contrac - Contractual Services
Public Relations 31,412 80,333 49,262 70,000 60,000 150,000
Cable TV 0 173 929 50,000 50,000 20,000
$31,412 $80,506 $50,191 $120,000 $110,000 $170,000
Economic Incentive Rebate 308,530 337,630 329,790 300,000 330,000 335,000
$308,530 $337,630 $329,790 $300,000 $330,000 $335,000
$418,000 $511,972 $469,873 $520,950 $534,650 $606,700
Total: Supplies & Commodities
Total: Contractual Services
OTHER - Other
Total: Other
Total: 01 - Legislative Program
Total: Salaries and Wages
BEN - Benefits
Total: Non-Divisional
SAL - Salaries and Wages
Total: Benefits
Administration/Finance Detail
2016-2017 Fiscal Year Budget
General Fund
Division: 00 - Non-Divisional
Division: 01 - Legislative Program
Expenditures
Page 36
Description
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2016
Estimated
Amount
FY 2017
Proposed
Budget
Administration/Finance Detail
2016-2017 Fiscal Year Budget
General Fund
Salaries-Full Time 503,754 508,460 621,569 659,263 675,000 679,926
Salaries-Part Time 29,177 57,430 42,061 50,000 45,000 50,000
Salaries-Overtime 1,131 20 266 1,500 500 1,500
$534,062 $565,910 $663,896 $710,763 $720,500 $731,426
FICA 29,777 31,608 37,453 44,067 40,069 45,348
Medicare 7,629 8,117 9,600 10,306 10,000 10,606
IMRF 63,055 68,115 77,952 81,738 80,000 84,114
Employee Insurance 62,697 67,999 85,907 105,419 103,000 105,852
Deferred Comp. Contribution 10,606 10,814 20,933 15,000 21,000 24,000
Travel/Training 8,578 8,482 11,341 15,000 12,000 15,000
IL Unemployment Insurance 50,972 4,654 3,747 8,000 5,000 7,000
$233,314 $199,789 $246,933 $279,530 $271,069 $291,920
UTIL - Utilities
Telephone/Internet 5,066 3,598 3,447 5,000 3,500 5,000
Cellular Phones/Pagers 1,323 1,274 1,444 2,000 1,800 2,000
$6,389 $4,872 $4,891 $7,000 $5,300 $7,000
SUPP - Supplies and Commodities
Office Supplies/Postage 29,051 26,964 33,572 30,000 30,000 30,000
Dues & Subscriptions 4,166 3,109 3,764 5,000 4,000 5,000
Gas/Oil/Mileage/Carwash 8,945 9,150 8,513 9,500 8,500 9,500
$42,162 $39,223 $45,849 $44,500 $42,500 $44,500
Contrac - Contractual Services
Software Licensing 34,696 0 0 0 0 0
Maintenance Contracts/Lease 4,470 4,395 3,957 8,000 5,000 8,000
Recording Fees 107 464 1,024 2,500 1,500 2,500
Legal Notices 2,456 1,274 1,729 2,500 2,000 2,500
Legal Fees 78,864 45,220 49,595 60,000 50,000 60,000
Contractual Services 75,608 46,427 90,591 70,000 80,000 70,000
Engineering Fees 5,255 4,927 0 15,000 5,000 5,000
$201,456 $102,707 $146,896 $158,000 $143,500 $148,000
OTHER - Other
Office Furniture & Equipment 1,083 0 2,927 5,000 3,000 5,000
Contingencies 31,535 65,814 30,000 50,000 30,000 50,000
$32,618 $65,814 $32,927 $55,000 $33,000 $55,000
Total: 02 - Administration $1,050,001 $978,315 $1,141,392 $1,254,793 $1,215,869 $1,277,846
Total: Supplies & Commodities
Total: Contractual Services
Total: Salaries and Wages
Total: Benefits
BEN - Benefits
Total: OTHER - Other
SAL - Salaries and Wages
Total: UTIL - Utilities
Division: 02 - Administration Program
Page 37
Description
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2016
Estimated
Amount
FY 2017
Proposed
Budget
Administration/Finance Detail
2016-2017 Fiscal Year Budget
General Fund
Salaries-Full Time 88,041 90,217 92,540 94,425 94,425 97,225
$88,041 $90,217 $92,540 $94,425 $94,425 $97,225
FICA 4,939 5,179 5,485 5,854 5,854 6,028
Medicare 1,155 1,211 1,283 1,369 1,422 1,410
IMRF 10,236 10,946 10,929 10,859 10,859 11,181
Employee Insurance 17,028 17,870 17,153 18,231 18,100 19,919
Deferred Comp. Contribution 650 2,378 3,472 3,000 3,500 4,000
Travel/Training 368 246 224 1,700 500 1,500
$34,376 $37,830 $38,546 $41,013 $40,235 $44,038
UTIL - Utilities
Telephone/Internet 328 335 338 500 350 500
$328 $335 $338 $500 $350 $500
SUPP - Supplies and Commodities
Office Supplies/Postage 68 52 58 750 200 2,000
Dues & Subscriptions 85 98 110 750 250 750
Gas/Oil/Mileage/Carwash 0 0 0 100 50 100
$153 $150 $168 $1,600 $500 $2,850
Contrac - Contractual Services
Public Relations 6,650 10,453 6,614 16,500 8,000 17,000
Marketing and Promotions 0 0 0 2,500 2,500 2,500
Settler's Park 5,636 6,858 5,797 8,500 7,000 8,500
Contractual Services 237 237 0 2,750 1,000 2,500
$12,523 $17,548 $12,411 $30,250 $18,500 $30,500
OTHER - Other
Software-Capital $0 $0 $0 $1,000 $500 $6,500
$0 $0 $0 $1,000 $500 $6,500
Total: 03-Community Relations $135,421 $146,080 $144,003 $168,788 $154,510 $181,613
Total: UTIL - Utilities
Total: Salaries and Wages
Division: 03 - Community Relations Program
BEN - Benefits
Total: Supplies & Commodities
Total: Contractual Services
SAL - Salaries and Wages
Total: OTHER - Other
Total: Benefits
Page 38
Description
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2016
Estimated
Amount
FY 2017
Proposed
Budget
Administration/Finance Detail
2016-2017 Fiscal Year Budget
General Fund
Salaries-Full Time 0 0 30,650 31,804 32,700 32,865
Salaries-Overtime 0 0 2,603 2,000 2,000 2,500
$0 $0 $33,253 $33,804 $34,700 $35,365
FICA 0 0 1,918 2,096 2,096 2,193
Medicare 0 0 449 492 492 513
IMRF 0 0 3,842 3,657 3,945 4,067
Employee Insurance 0 0 7,887 9,503 8,950 9,465
$0 $0 $14,096 $15,748 $15,483 $16,238
SUPP - Supplies and Commodities
Building Maint Supplies 6,802 5,874 5,460 7,000 6,800 7,000
$6,802 $5,874 $5,460 $7,000 $6,800 $7,000
Contrac - Contractual Services
Contractual Services 34,701 37,393 37,333 50,000 40,000 50,000
$34,701 $37,393 $37,333 $50,000 $40,000 $50,000
OTHER - Other
Building Improvements 7,586 1,546 2,235 50,000 55,000 40,000
$7,586 $1,546 $2,235 $50,000 $55,000 $40,000
Total: 04-Facility Management $49,089 $44,813 $92,377 $156,552 $151,983 $148,603
Total: Salaries and Wages
Division: 04 - Facility Management Program
Total: Supplies & Commodities
Total: Contractual Services
Total: OTHER - Other
Total: Benefits
SAL - Salaries and Wages
BEN - Benefits
Page 39
Description
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2016
Estimated
Amount
FY 2017
Proposed
Budget
Administration/Finance Detail
2016-2017 Fiscal Year Budget
General Fund
Salaries-Full Time 159,438 166,920 172,901 171,975 175,964 181,654
Salaries-Overtime 237 304 0 500 500 500
$159,675 $167,224 $172,901 $172,475 $176,464 $182,154
FICA 9,649 10,092 10,605 10,694 10,700 11,294
Medicare 2,257 2,360 2,480 2,501 2,550 2,641
IMRF 18,921 20,134 20,491 19,835 20,250 20,948
Employee Insurance 33,975 31,978 19,510 28,200 26,255 39,020
Deferred Comp. Contribution 4,084 4,448 6,627 5,500 7,000 7,200
Travel/Training 3,343 4,143 3,683 7,500 7,500 6,000
$72,229 $73,155 $63,396 $74,230 $74,255 $87,103
UTIL - Utilities
Telephone/Internet 386 620 675 800 800 1,000
Cellular Phones/Pagers 428 390 360 360 360 360
$814 $1,010 $1,035 $1,160 $1,160 $1,360
SUPP - Supplies and Commodities
Office Supplies/Postage 552 1,096 1,184 1,000 1,000 1,500
Dues & Subscriptions 1,933 1,652 1,976 3,200 3,200 3,200
Gas/Oil/Mileage/Carwash 921 686 1,003 1,400 1,400 1,400
$3,406 $3,434 $4,163 $5,600 $5,600 $6,100
Contrac - Contractual Services
Public Relations 7,260 12,358 11,194 12,000 11,000 12,000
Marketing and Promotions 274 229 160 300 300 300
Contractual Services 3,973 4,119 6,023 8,000 5,000 8,000
$11,507 $16,706 $17,377 $20,300 $16,300 $20,300
OTHER - Other
Software-Capital 0 0 218 350 0 0
$0 $0 $218 $350 $0 $0
Total: 06 - Human Resources $247,631 $261,529 $259,090 $274,115 $273,779 $297,017
Total: Supplies & Commodities
Total: Contractual Services
Total: OTHER - Other
Total: Benefits
Total: UTIL - Utilities
BEN - Benefits
SAL - Salaries and Wages
Total: Salaries and Wages
Division: 06 - Human Resources Program
Page 40
Description
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2016
Estimated
Amount
FY 2017
Proposed
Budget
Administration/Finance Detail
2016-2017 Fiscal Year Budget
General Fund
Salaries-Full Time 92,063 181,707 190,423 243,507 230,127 223,829
Salaries-Part Time 19,579 30,515 34,101 0 0 0
Salaries-Overtime 0 0 0 0 200 500
$111,642 $212,222 $224,524 $243,507 $230,327 $224,329
FICA 6,667 13,020 13,790 15,097 14,280 13,877
Medicare 1,559 3,045 3,225 3,531 3,340 3,246
IMRF 12,843 25,609 26,396 28,003 26,134 25,740
Employee Insurance 17,199 34,150 35,256 46,099 50,000 56,770
Deferred Comp. Contribution 2,087 4,252 5,785 6,000 6,000 7,000
Travel/Conventions/Training 4,499 5,122 11,591 11,750 10,000 27,500
$44,854 $85,198 $96,043 $110,480 $109,754 $134,133
UTIL - Utilities
Telephone/Internet 241 335 338 500 500 500
Cellular Phones/Pagers 1,711 2,214 2,644 3,120 3,120 1,840
$1,952 $2,549 $2,982 $3,620 $3,620 $2,340
SUPP - Supplies and Commodities
Office Supplies/Postage 971 1,456 1,389 1,400 1,400 1,400
Dues & Subscriptions 200 284 390 400 700 400
Gas/Oil/Mileage/Carwash 605 378 512 400 400 400
Uniforms 0 87 0 150 100 300
$1,776 $2,205 $2,291 $2,350 $2,600 $2,500
Contrac - Contractual Services
Software Licensing/Renewals 19,021 145,130 177,184 196,650 180,000 205,800
Contractual Services 2,550 6,034 2,947 11,750 11,750 8,550
$21,571 $151,164 $180,131 $208,400 $191,750 $214,350
OTHER - Other
Server/Network Supplies 15,731 27,808 18,331 36,450 20,000 32,850
Computers 12,068 34,351 15,602 12,000 12,000 12,000
Office Furniture/Equipment 150 0 0 0 0 0
$27,949 $62,159 $33,933 $48,450 $32,000 $44,850
Total: 08 - IT Program $209,744 $515,497 $539,904 $616,807 $570,051 $622,502
Transfer to Tort Immunity 0 0 95,000 0 0 0
Transfer to Capital 20,000 3,003,025 3,200,000 0 0 0
$20,000 $3,003,025 $3,295,000 $0 $0 $0
Total: Administration/Finance $5,045,095 $8,506,124 $9,127,945 $6,270,241 $6,238,312 $6,586,473
Total: Transfers
Total: OTHER - Other
Total: Salaries and Wages
Total: Benefits
SAL - Salaries and Wages
BEN - Benefits
Total: Contractual Services
Division: 08 - IT Program
Transfers
Total: Supplies & Commodities
Total: UTIL - Utilities
Page 41
POLICE DEPARTMENT
DESCRIPTION OF DEPARTMENTAL ACTIVITIES
The Plainfield Police Department, under the leadership and direction of the Chief of Police John
Konopek, is comprised of three primary divisions, each overseen by a sworn Commander. The Patrol,
Administration, and Community Service Commanders are responsible for their own budget cost
centers, as are three ‘stand-alone’ sections – Executive, Courts, and the Records Section which was
broken out from the Administration Division.
Each of these cost centers will be addressed individually, and also work together as one entity. The
Plainfield Police Department stands by a community policing philosophy, involving citizen interactions
and response, directed enforcement, and problem-solving. The Department was reaccredited in 2013
by the Commission on Accreditation for Law Enforcement Agencies (CALEA) and continues to maintain
high professional and law enforcement standards.
Police Administration - Executive
This section represents the Office of the Chief. Aside from salary/benefit-related expenses, there were
no other significant increases to note and this section of the Budget actually decreased by over $4,000.
Police Operations
The Police Operations Division is the largest cost center, representing salaries, uniforms, training, office
supplies, ammunition, range, squad radio maintenance, wireless communications, and dispatch
services.
Police Operations includes Patrol Platoons, and also the K-9 Unit which is available to answer a wide
array of calls for service. The Traffic Unit provides specialized services in addition to patrol coverage
with focus on DUI enforcement, overweight truck enforcement, accident reconstruction, and seat belt
enforcement. The community is ALWAYS our number one priority, and we will continue our
commitment to serve and protect.
This section of the budget saw a significant increase which is due to the Department being approved
for two (2) new officers. Aside from salary/benefit-related expenses, there were increases to the line
items of Travel/Training for the new officers to attend the Police Academy; and Operations Uniforms
as the Department prepares to provide them with equipment when they graduate from the Academy.
The last increase to note in the Division is included under Maintenance Contracts/Office and those
dollars increased to cover patrol Watchguard in-car camera systems. Overall, the total increase to
Patrol Operations is 6.5% from the previous fiscal year.
Page 42
POLICE DEPARTMENT
Administration Division
The Administration Division includes the Investigations Unit, School Resource Officers, and
Accreditation. The expenses related to these functions are similar to the Patrol Division [Salaries,
Uniforms, Training, Office Supplies and Squad/Radio Maintenance]. Aside from salary/benefit
expenses, the budget had minimal increases for advanced training of School Resource Officers and
Investigators, and new camera equipment for Evidence for a total increase of approximately 4% over
the previous fiscal year.
Records Division
The Records Division provides report data entry, covers front office calls for service, and handles a
myriad of reporting duties (i.e., FOIA, sex offender registration, UCR reporting, insurance requests).
This Division is also responsible for CALEA updates and maintaining certification.
Outside of salary and benefit increases, no other significant changes were noted in this Division.
Non-Departmental/Capital/Contingencies
Seizure Expenditures, Capital Equipment and Contingency expenses remained unchanged for Fiscal
Year 2016-2017.
Community Services Division
The Community Services Division is comprised of a Sergeant, DARE/Community Resource Officers,
Code Enforcement Officers, Executive Assistant, Community Service Officers, Crossing Guards, and
Police Chaplains.
Community Service has minimal increases that included accident reconstruction equipment and radio
repairs/replacements for a total increase of approximately 6% over Fiscal Year 2015-2016.
Courts Services Division
The Courts Services Division represents the salary and benefit expenses of the Associate Prosecutor
and three court technicians; one (1) full-time and two (2) part-time. It should be noted that this
Division saw a significant decrease in expenses totaling just over $21,000 which is attributed to a
savings in outside legal services.
As a whole, the budget for the Police Department increased by only 3% for Fiscal Year 2016-2017.
PEMA
The PEMA Budget represents the expenses of the Community Services Commander/PEMA Deputy
Director’s salary and benefits; and operating expenses of this unit. Although PEMA had an increase in
dollars for search and rescue, training and radio communication; the budget saw an overall decrease in
expenses by over 5%.
Page 43
POLICE DEPARTMENT
Police Commission
The Police Commission Budget covers expenses for a part-time secretary who handles meeting
agendas, minutes and other administrative tasks. The Police Commission saw no increase in the 2016-
2017 Budget.
FY 2016-2017 Key Objectives
1. Continue to evaluate performance standards for qualitative and quantitative measures within
patrol and ancillary positions, modify as necessary.
2. Continue to update the rolling three (3) year Strategic Plan.
3. Evaluate community/neighborhood/patrol programs and modify or discontinue as applicable.
4. Continue to seek grant funding or other funding sources; and efficiently and effectively use the
resources provided; to protect and serve the Village of Plainfield.
5. Continue to implement the E-ticket program to streamline the records process.
6. Continue to increase communication with the community through social media and direct
interaction.
PERFORMANCE MEASURES 2011 2012 2013 2014 2015
Calls Responded To 40,490 37,529 34,570 33,345 34,026
Total Traffic Citations 14,037 11,086 9,819 7,947 6,964
Total DUI Arrests 104 119 107 91 67
Total Occupant Restraint Citations 4,135 2,137 1,465 924 651
Total Crashes 980 1010 1,121 1,109 1,225
DARE Program Student Attendance 1,150 1,100 1,200 1,050 1,200
Battery 143 129 119 136 140
Burglary to Motor Vehicle 137 144 99 91 68
Illegal Possession/Consumption 139 114 74 85 65
Suicide/Attempt 25 39 34 34 29
Sexual Assault 8 11 8 10 9
Retail Theft 109 128 80 88 105
Operating Uninsured Motor Vehicle –OUMV 1820 1,431 1,253 975 787
IN PARTNERSHIP WITH THE COMMUNITY, WE ARE COMMITTED TO SERVE AND
PROTECT, PROMOTE SAFETY AND ENHANCE THE QUALITY OF LIFE
Page 44
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2017
Proposed
Budget
Salaries and Wages 6,052,014 6,266,035 6,291,602 6,518,609 6,908,316 7,184,833
Benefits 2,674,912 2,608,980 2,667,912 2,775,608 2,984,962 3,230,709
Utilities 85,712 88,753 67,354 58,674 71,930 66,540
Supplies and Commodities 372,137 365,201 355,748 350,213 417,660 417,070
Contractual Services 1,063,197 1,046,886 1,007,377 1,226,397 1,242,709 1,196,552
Other 40,831 62,585 31,890 34,050 67,380 75,480
Total - Police Department $10,288,803 $10,438,440 $10,421,883 $10,963,551 $11,692,957 $12,171,184
Classification
Fund: 01 - General Fund
Expenditures
Total Police Department
General Fund
Police Division Summary
2016-2017 Fiscal Year Budget
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2017
Proposed
Budget
Police Division Expense History
Salaries and Wages
Benefits
Utilities
Supplies and Commodities
Contractual Services
Other
Page 45
Description
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2016
Estimated
Amount
FY 2017
Proposed
Budget
Fund: 01 - General Fund
Expenditures
Unit: 05 - Police Department
SAL - Salaries and Wages
Salaries-Full Time 351,811 271,994 280,675 286,368 291,000 293,527
Salaries-Part Time 25,359 29,671 30,993 31,896 31,896 32,693
Salaries-Overtime 61 0 461 2,000 1,500 3,500
$377,231 $301,665 $312,129 $320,264 $324,396 $329,720
BEN - Benefits
FICA 22,471 17,951 18,378 19,856 20,738 20,443
Medicare 5,381 4,240 4,377 4,644 4,850 4,781
IMRF 30,083 21,641 21,432 22,970 22,530 23,718
Employee Insurance 61,505 53,498 62,532 68,857 64,000 65,734
Deferred Comp. Contrib.7,422 5,484 7,471 7,500 7,500 8,000
Travel/Training 3,382 3,120 2,957 11,100 5,000 10,150
Education/School 2,682 4,802 4,000 12,000 4,000 12,000
Unemployment Insurance 23,000 23,000 19,460 23,000 23,000 23,000
$155,926 $133,736 $140,607 $169,927 $151,618 $167,826
UTIL - Utilities
Telephone/Internet 1,497 1,725 1,612 1,610 1,610 1,610
Cellular Phones/Pagers 1,581 1,130 1,320 1,505 1,300 1,200
$3,078 $2,855 $2,932 $3,115 $2,910 $2,810
SUPP - Supplies and Commodities
Office Supplies/Postage 6,335 9,902 7,070 11,950 7,000 11,950
Replacement Supplies 220 1,084 1,052 1,700 1,700 1,700
Dues & Subscriptions 1,326 2,315 3,734 7,050 4,000 7,050
Gas/Oil/Mileage/Carwash 0 1,815 856 3,000 1,000 3,700
Software 8,248 0 0 0 0 0
Hardware 21,658 0 0 0 0 0
Uniforms/Clothing 1,653 1,573 3,079 1,800 1,800 1,800
$39,440 $16,689 $15,791 $25,500 $15,500 $26,200
Contrac - Contractual Services
Maintenance Contracts/Lease 31,329 8,027 8,262 8,390 7,100 7,190
Custodian 47,434 58,279 56,663 81,000 50,000 70,000
Vehicle Maintenance 3,341 1,788 583 2,500 1,800 2,500
Contractual Services 4,454 4,538 3,301 8,000 5,000 8,000
$86,558 $72,632 $68,809 $99,890 $63,900 $87,690
Total: Administration Program $662,233 $527,577 $540,268 $618,696 $558,324 $614,246
Total: Contractual Services
Total: Supplies & Commodities
Division: 02 - Administration Program
General Fund
Police Division Detail
2016-2017 Fiscal Year Budget
Total: Salaries and Wages
Total: Benefits
Total: Utilities
Page 46
Description
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2016
Estimated
Amount
FY 2017
Proposed
Budget
General Fund
Police Division Detail
2016-2017 Fiscal Year Budget
SAL - Salaries and Wages
Salaries-Full Time 201,845 198,361 267,346 172,429 172,429 176,739
Salaries-Patrol Officers 2,595,716 2,718,030 2,881,505 3,036,573 2,950,000 3,265,633
Salaries-Overtime 334,032 286,232 357,231 391,500 370,000 380,000
$3,131,593 $3,202,623 $3,506,082 $3,600,502 $3,492,429 $3,822,372
BEN - Benefits
FICA 187,796 191,626 209,652 223,231 222,208 237,700
Medicare 44,251 45,257 49,459 52,207 51,968 55,591
IMRF 6,709 7,122 6,259 6,556 6,492 6,720
Employer Pension Contrib.888,578 886,519 898,172 950,000 950,000 1,100,000
Employee Insurance 509,996 566,086 577,536 612,662 523,929 579,738
Deferred Comp. Contrib.36,395 35,686 83,770 45,000 85,000 85,000
Travel/Training 30,664 22,002 36,421 42,500 38,000 48,916
$1,704,389 $1,754,298 $1,861,269 $1,932,156 $1,877,597 $2,113,665
UTIL - Utilities
Telephone/Internet 53,022 32,178 23,104 29,070 25,000 29,070
Cellular Phones/Pagers 5,597 6,619 7,153 7,055 7,000 6,300
$58,619 $38,797 $30,257 $36,125 $32,000 $35,370
SUPP - Supplies and Commodities
Office Supplies/Postage 8,751 16,720 13,360 14,000 12,500 13,000
Replacement Supplies 9,037 12,317 13,240 14,650 14,000 15,500
Dues & Subscriptions 894 938 1,108 2,900 2,000 2,900
Gas/Oil/Mileage/Carwash 114,259 114,517 92,237 110,000 70,000 110,000
K-9 Unit 3,634 6,135 7,099 4,000 4,000 4,000
Uniforms/Clothing 21,362 22,268 31,151 33,100 30,000 35,000
Ammunition/Weapons 20,707 18,792 25,593 25,600 25,000 25,000
Bike Unit 1,317 1,507 1,679 2,000 1,800 2,000
$179,961 $193,194 $185,467 $206,250 $159,300 $207,400
Contrac - Contractual Services
Traffic Programs 12,821 17,672 20,061 22,200 16,000 23,000
Radio Maintenance 16,365 11,939 0 1,200 750 1,200
Maintenance Contracts/Lease 1,836 1,989 1,836 5,236 7,200 9,542
Legal Fees 315 236 0 0 0 0
Vehicle Maintenance 34,238 47,139 47,593 46,000 46,000 46,000
Contractual Svcs-Wescom 574,925 592,192 648,667 593,000 593,000 593,000
$640,500 $671,167 $718,157 $667,636 $662,950 $672,742
Total: Police Operations $5,715,062 $5,860,079 $6,301,232 $6,442,669 $6,224,276 $6,851,549
Total: Salaries and Wages
Division: 51 - Police Operations
Total: Benefits
Total: Utilities
Total: Supplies & Commodities
Total: Contractual Services
Page 47
Description
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2016
Estimated
Amount
FY 2017
Proposed
Budget
General Fund
Police Division Detail
2016-2017 Fiscal Year Budget
SAL - Salaries and Wages
Salaries-Full Time 127,330 130,706 154,601 117,795 117,795 120,740
Salaries-School Officer 310,434 341,344 285,812 390,672 390,672 399,944
Salaries-Investigation 722,105 718,401 725,877 795,301 795,301 814,206
Salaries-Overtime 128,973 119,700 119,676 128,000 115,000 128,000
$1,288,842 $1,310,151 $1,285,966 $1,431,768 $1,418,768 $1,462,890
BEN - Benefits
FICA 78,882 80,283 77,745 88,770 88,770 90,699
Medicare 18,462 18,876 18,182 20,761 20,761 21,212
Employee Insurance 174,429 174,720 159,451 191,833 205,000 212,634
Deferred Comp. Contrib.18,510 22,983 38,695 25,000 40,000 40,000
Travel/Training 6,725 11,738 9,027 11,740 12,000 11,740
$297,008 $308,600 $303,100 $338,104 $366,531 $376,285
UTIL - Utilities
Telephone/Internet 625 495 1,282 2,070 1,500 2,070
Cellular Phones/Pagers 8,638 7,393 7,713 10,050 8,200 11,280
$9,263 $7,888 $8,995 $12,120 $9,700 $13,350
SUPP - Supplies and Commodities
Office Supplies/Postage 4,282 2,599 3,582 10,800 6,500 10,000
Replacement Supplies 1,958 807 1,766 5,000 2,500 5,000
Dues & Subscriptions 5,735 5,090 3,597 4,070 4,000 4,070
Gas/Oil/Mileage/Carwash 29,977 30,956 28,060 29,000 20,000 29,000
Crime Scene/Evidence Tech 3,571 4,812 5,508 4,500 6,000 7,000
Uniforms/Clothing 9,475 9,222 18,054 14,740 14,000 8,950
$54,998 $53,486 $60,567 $68,110 $53,000 $64,020
Contrac - Contractual Services
Explorer Program 0 0 0 0 0 2,500
Radio Maintenance 1,452 2,176 0 1,500 500 500
Maintenance Contracts/Lease 3,155 3,025 4,497 7,420 7,420 8,920
Vehicle Maintenance 13,810 17,471 10,729 16,500 12,500 15,250
Background Check Svcs.980 1,273 977 2,500 2,500 2,500
Accreditation 4,065 7,400 4,065 4,570 4,570 8,070
$23,462 $31,345 $20,268 $32,490 $27,490 $37,740
Total: Police Administration $1,673,573 $1,711,470 $1,678,896 $1,882,592 $1,875,489 $1,954,285
Division: 52 - Police Administration
Total: Salaries and Wages
Total: Benefits
Total: Utilities
Total: Supplies & Commodities
Total: Contractual Services
Page 48
Description
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2016
Estimated
Amount
FY 2017
Proposed
Budget
General Fund
Police Division Detail
2016-2017 Fiscal Year Budget
SAL - Salaries and Wages
Salaries-Full Time 372,806 371,741 383,486 390,965 390,481 400,739
Salaries-Overtime 2,518 5,703 3,003 6,000 4,000 6,000
$375,324 $377,444 $386,489 $396,965 $394,481 $406,739
BEN - Benefits
FICA 22,726 22,665 23,343 24,612 25,400 25,218
Medicare 5,315 5,301 5,459 5,756 5,940 5,898
IMRF 32,098 32,734 33,113 34,778 33,588 35,630
Employee Insurance 83,065 89,312 106,901 116,555 120,000 124,382
Deferred Comp. Contrib.4,796 4,397 13,843 5,700 14,250 15,000
Travel/Training 1,358 670 950 2,100 1,800 2,100
$149,358 $155,079 $183,609 $189,501 $200,978 $208,228
UTIL - Utilities
Telephone/Internet 601 495 1,282 2,070 1,500 2,070
$601 $495 $1,282 $2,070 $1,500 $2,070
SUPP - Supplies and Commodities
Office Supplies/Postage 8,524 8,635 7,878 13,450 9,000 13,450
Dues & Subscriptions 0 0 100 425 425 425
Uniforms/Clothing 2,004 1,299 2,409 3,100 2,800 2,400
$10,528 $9,934 $10,387 $16,975 $12,225 $16,275
Contrac - Contractual Services
Maintenance Contracts/Lease 5,310 5,130 5,735 5,720 5,720 4,460
$5,310 $5,130 $5,735 $5,720 $5,720 $4,460
Total: Police Records $541,121 $548,082 $587,502 $611,231 $614,904 $637,772
Division: 53 - Police Records
Total: Salaries and Wages
Total: Contractual Services
Total: Benefits
Total: Utilities
Total: Supplies & Commodities
Page 49
Description
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2016
Estimated
Amount
FY 2017
Proposed
Budget
General Fund
Police Division Detail
2016-2017 Fiscal Year Budget
Contrac - Contractual Services
Seizure/Forfeiture Exp.192,423 113,323 309,003 177,687 177,687 180,000
$192,423 $113,323 $309,003 $177,687 $177,687 $180,000
Total: Seizure/Forfeiture $192,423 $113,323 $309,003 $177,687 $177,687 $180,000
SAL - Salaries and Wages
Salaries-Special Activities 27,409 32,241 30,013 32,513 35,000 32,513
$27,409 $32,241 $30,013 $32,513 $35,000 $32,513
BEN - Benefits
FICA 1,664 1,931 1,807 2,016 2,200 2,016
Medicare 389 455 424 471 550 471
$2,053 $2,386 $2,231 $2,487 $2,750 $2,487
SUPP - Supplies and Commodities
Mobile Field Force 0 0 0 500 500 1,000
$0 $0 $0 $500 $500 $1,000
Total: Police Special Activities $29,462 $34,627 $32,244 $35,500 $38,250 $36,000
Total: Contractual Services
Division: 54 - Seizure/Forfeiture
Total: Supplies & Commodities
Total: Salaries and Wages
Total: Benefits
Division: 55 - Police Special Activities
Page 50
Description
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2016
Estimated
Amount
FY 2017
Proposed
Budget
General Fund
Police Division Detail
2016-2017 Fiscal Year Budget
SAL - Salaries and Wages
Salaries-Full Time 466,050 471,948 466,179 543,527 525,000 559,103
Salaries-Part Time 212,023 209,965 237,118 267,509 215,000 245,000
Salaries-Overtime 29,183 20,839 27,016 30,000 32,000 30,000
$707,256 $702,752 $730,313 $841,036 $772,000 $834,103
BEN - Benefits
FICA 43,164 43,269 44,669 52,144 49,258 53,110
Medicare 10,095 10,119 10,447 12,195 11,520 12,421
IMRF 44,844 45,563 47,721 57,046 48,953 57,849
Employee Insurance 77,353 81,604 70,144 99,257 98,607 100,609
Deferred Comp. Contrib.2,956 2,997 6,839 4,000 7,000 7,500
Travel/Training 5,370 3,011 3,124 12,440 10,500 12,020
$183,782 $186,563 $182,944 $237,082 $225,838 $243,509
UTIL - Utilities
Telephone/Internet 0 433 1,282 2,070 1,500 2,070
Cellular Phones/Pagers 2,822 3,005 3,107 2,820 3,100 3,280
$2,822 $3,438 $4,389 $4,890 $4,600 $5,350
SUPP - Supplies and Commodities
Office Supplies/Postage 3,075 3,359 3,857 3,000 3,500 3,000
Replacement Supplies 1,555 403 2,591 3,200 2,800 3,700
Dues & Subscriptions 1,832 1,352 1,437 2,450 1,800 3,050
Gas/Oil/Mileage/Carwash 27,566 25,710 22,663 25,000 18,000 25,000
Uniforms/Clothing 7,086 10,414 13,679 8,400 12,000 6,700
$41,114 $41,238 $44,227 $42,050 $38,100 $41,450
Contrac - Contractual Services
Community Programs 3,522 5,761 3,182 7,000 5,000 7,000
Community Prog-Alc/Tobacco 2,548 95 244 5,100 1,500 5,100
Radio Maintenance 3,265 32,379 28,392 49,000 30,000 50,000
Maintenance Contracts 2,970 2,981 3,983 10,000 6,000 10,000
Vehicle Maintenance 9,588 13,472 7,344 14,000 20,000 14,000
DARE Program 1,394 2,996 2,521 5,000 3,000 5,000
Chaplaincy Program 2,367 2,999 2,405 4,250 3,000 4,600
Animal Control 9,550 10,348 10,030 14,000 10,000 14,000
$35,204 $71,031 $58,101 $108,350 $78,500 $109,700
OTHER - Other
Shop With a Cop 11,371 9,431 11,925 10,000 11,000 4,000
$11,371 $9,431 $11,925 $10,000 $11,000 $4,000
Total: Community Services $981,549 $1,014,453 $1,031,899 $1,243,408 $1,130,038 $1,238,112
Total: Salaries and Wages
Total: Benefits
Total: Utilities
Total: Supplies & Commodities
Division: 56 - Community Services
Total: Contractual Services
Total: OTHER - Other
Page 51
Description
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2016
Estimated
Amount
FY 2017
Proposed
Budget
General Fund
Police Division Detail
2016-2017 Fiscal Year Budget
SAL - Salaries and Wages
Salaries-Full Time 207,753 209,739 114,789 115,847 115,750 118,743
Salaries - Part Time 33,266 36,871 33,779 45,126 45,126 46,253
Salaries-Overtime 317 0 0 1,000 250 1,000
$241,336 $246,610 $148,568 $161,973 $161,126 $165,996
BEN - Benefits
FICA 14,639 15,041 8,740 10,042 10,313 10,292
Medicare 3,424 3,518 2,044 2,349 2,412 2,407
IMRF 28,261 30,524 17,439 19,437 18,750 19,920
Employee Insurance 37,293 42,884 37,757 40,957 37,964 38,118
Deferred Comp. Contrib.2,310 2,358 4,740 3,000 4,850 5,000
Travel/Training 382 1,533 231 3,000 1,500 3,000
$86,309 $95,858 $70,951 $78,785 $75,789 $78,737
UTIL - Utilities
Telephone/Internet 480 471 997 1,610 1,000 1,610
Cellular Phones/Pagers 713 695 849 0 0 0
$1,193 $1,166 $1,846 $1,610 $1,000 $1,610
SUPP - Supplies and Commodities
Office Supplies/Postage 10,030 8,827 7,472 11,125 8,500 11,625
Dues & Subscriptions 6,568 7,552 8,421 8,650 8,500 8,800
Gas/Oil/Mileage/Carwash 1,521 0 0 0 0 0
Uniforms/Clothing 755 400 862 900 900 900
$18,874 $16,779 $16,755 $20,675 $17,900 $21,325
Contrac - Contractual Services
Maintenance Contracts/Lease 3,036 3,036 3,036 3,036 3,036 1,920
Legal Fees 17,011 5,002 4,035 45,000 8,000 20,000
$20,047 $8,038 $7,071 $48,036 $11,036 $21,920
Total: Court Services $367,759 $368,451 $245,191 $311,079 $266,851 $289,588
OTHER - Other
Office Furniture & Equip.520 6,861 5,096 6,000 5,000 6,000
Machinery and Equipment 28,342 6,727 2,516 28,680 25,000 42,780
$28,862 $13,588 $7,612 $34,680 $30,000 $48,780
Total: Capital $28,862 $13,588 $7,612 $34,680 $30,000 $48,780
OTHER - Other
Contingencies 8,880 5,832 9,506 12,700 8,000 12,700
$8,880 $5,832 $9,506 $12,700 $8,000 $12,700
Total: Contingencies $8,880 $5,832 $9,506 $12,700 $8,000 $12,700
Total: Police Department $10,200,924 $10,197,482 $10,743,353 $11,370,242 $10,923,819 $11,863,032
Total: Contractual Services
Total: Benefits
Total: Utilities
Total: Supplies & Commodities
Total: OTHER - Other
Total: OTHER - Other
Division: 57 - Court Services
Division: 91 - Capital
Division: 93 - Contingencies
Total: Salaries and Wages
Page 52
Description
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2016
Estimated
Amount
FY 2017
Proposed
Budget
General Fund
Police Division Detail
2016-2017 Fiscal Year Budget
SAL - Salaries and Wages
Salaries-Full Time 113,445 114,705 117,567 117,795 121,377 125,000
$113,445 $114,705 $117,567 $117,795 $121,377 $125,000
BEN - Benefits
FICA 6,740 7,021 7,115 7,303 7,500 7,750
Medicare 1,628 1,642 1,685 1,708 1,750 1,813
Employee Insurance 17,107 17,741 16,936 20,988 18,550 20,988
Deferred Comp. Contrib.3,104 3,156 3,910 3,500 4,000 4,000
Travel/Training 574 1,543 1,141 2,000 2,000 4,000
$29,153 $31,103 $30,787 $35,499 $33,800 $38,551
UTIL - Utilities
Telephone/Internet 7,941 7,454 4,573 6,800 6,500 780
Cellular Phones/Pagers 5,236 5,261 4,400 5,200 5,000 5,200
$13,177 $12,715 $8,973 $12,000 $11,500 $5,980
SUPP - Supplies and Commodities
Office Supplies/Postage 1,868 317 520 1,300 1,000 1,300
Replacement Supplies 3,923 6,975 3,803 11,000 8,500 11,000
Dues & Subscriptions 622 855 1,369 2,000 2,000 3,000
Gas/Oil/Mileage/Carwash 9,740 10,162 7,933 12,000 7,000 12,000
Supplies/Hardware 24 2,370 927 2,000 1,000 2,000
Supplies/Hardware-ESDA 0 0 88 500 250 2,000
Uniforms/Clothing 3,243 3,023 1,989 5,700 2,000 5,000
Bike Unit 0 63 97 500 300 500
$19,420 $23,765 $16,726 $35,000 $22,050 $36,800
Contrac - Contractual Services
Emergency Operation Center 0 0 21 750 500 750
Police Public Relations 249 0 0 25,000 22,000 2,000
Disaster Plan/Exercises/NIMS 0 200 0 3,000 1,000 3,000
Radio Maintenance 233 1,975 4,744 8,000 5,000 10,000
Maintenance Contracts/Lease 3,000 3,250 2,400 3,500 2,000 1,800
Vehicle Maintenance 11,471 7,266 12,404 15,000 12,000 15,000
Siren Maintenance 15,298 3,988 13,335 20,000 15,000 20,000
Contractual Services 675 165 957 5,250 1,500 5,250
CERT/Explorer Program 3,207 191 4,026 5,400 4,500 5,500
PEMA Search and Rescue 4,389 5,218 991 6,000 1,000 8,000
$38,522 $22,253 $38,878 $91,900 $64,500 $71,300
OTHER - Other
Office Furniture & Equipment 869 0 198 2,000 500 2,000
Machinery and Equipment 10,627 2,470 3,583 5,000 3,500 5,000
Contingencies 1,976 569 1,226 3,000 1,000 3,000
$13,472 $3,039 $5,007 $10,000 $5,000 $10,000
Total: PEMA $227,189 $207,580 $217,938 $302,194 $258,227 $287,631
Total: Utilities
Total: Supplies & Commodities
Total: OTHER - Other
Total: Contractual Services
Total: Benefits
Total: Salaries and Wages
Unit: 07 - PEMA
Page 53
Description
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2016
Estimated
Amount
FY 2017
Proposed
Budget
General Fund
Police Division Detail
2016-2017 Fiscal Year Budget
Division: 02 - Administration Program
SAL - Salaries and Wages
Salaries-Part Time 3,599 3,411 1,482 5,500 2,000 5,500
$3,599 $3,411 $1,482 $5,500 $2,000 $5,500
BEN - Benefits
FICA 200 234 89 341 130 341
Medicare 47 55 21 80 29 80
Travel/Training 755 0 0 1,000 500 1,000
$1,002 $289 $110 $1,421 $659 $1,421
SUPP - Supplies and Commodities
Office Supplies/Postage 176 288 (82)2,000 1,000 2,000
Dues & Subscriptions 690 375 375 600 375 600
$866 $663 $293 $2,600 $1,375 $2,600
Contrac - Contractual Services
Legal Fees 0 0 0 1,000 250 1,000
Police Testing/Hiring 330 11,988 375 10,000 10,000 10,000
Contractual Services 4,530 470 0 0 0 0
$4,860 $12,458 $375 $11,000 $10,250 $11,000
Total: Police Commission $10,327 $16,821 $2,260 $20,521 $14,284 $20,521
Police Division Total $10,438,440 $10,421,883 $10,963,551 $11,692,957 $11,196,330 $12,171,184
Total: Contractual Services
Total: Salaries and Wages
Total: Benefits
Total: Supplies & Commodities
Unit: 50 - Police Commission
Page 54
STREET DEPARTMENT
DESCRIPTION OF DEPARTMENTAL ACTIVITIES
The Street Department is the largest of the four divisions within Public Works. This division is under the
general supervision of the Director of Public Works while the day to day operations are managed by
the Street Superintendent, one crew leader in Street Maintenance, one crew leader in Forestry, and
one crew leader in Vehicle Maintenance. Additional staff members include four equipment operators,
five street maintenance workers, and two mechanics.
Overall Goal
To provide our residents the highest level of service possible as they relate to the responsibilities of the
Street Division.
Street Operation Duties
The Street Division is responsible for the maintenance of over 420 lane miles of roadway, 388 cul-de-
sacs, several alleyways, and all associated storm sewer infrastructure within the Village.
The Streets budget includes funding for programs including:
1. Snow removal and de-icing operations.
2. Asphalt pavement patching/pot-hole repair, repair or replacement of smaller quantities
of sidewalks and curbs, striping roadways, crosswalks and stop bars as needed. The
budget includes $130,000 for these projects.
3. The installation and maintenance of over 4,000 regulatory and informational signs
within the Village.
4. Street sweeping all roadways at least four times a year.
5. Storm sewer repairs and cleaning of structures, cleaning various creeks and ditches to
insure proper water flow.
6. Shoulder stone repair or replacement, mowing and trash pick-up within right of way,
and ground maintenance.
7. The maintenance and landscaping of Village parks and properties including 45 sites with
a total area of over 115 acres.
8. Parkway tree inspection and required maintenance for the 36,000 trees that are owned
by the Village.
9. Emergency response to storm damage and clean-up and assistance with sandbagging
operations as needed.
10. Provide support for festivals and special events.
11. Fleet Services provides repairs and maintains over 200 pieces of equipment and/or
vehicles, as required, for all departments.
12. Emergency traffic control and barricading placement.
13. Graffiti removal from sidewalks, streets, and buildings.
14. Dead animal pick-up and animal nuisance control as needed.
15. Mosquito abatement.
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STREET DEPARTMENT
Street Operation Duties (continued)
16. To provide barricades for block parties, cruise nights, safety seat checks, and other
special activities.
17. Repair sidewalk trip hazards immediately after notification, with temporally patching, to
prevent accidental falls.
18. The installation of banners and holiday decorations.
19. Provide mowing services of vacant properties per the Code Enforcement division in the
Police Department.
FY 2016-2017 Key Objectives
1. To provide effective and efficient services for our residents including:
a) Continuing our efforts in managing the removal and replacement of trees infested with
the Emerald Ash Borer. It is estimated that over 900 trees will be removed in 2016-2017.
b) Street patching and pot hole repair.
c) Efficient snow removal and reasonable road salt usage that will reduce expenses
without jeopardizing safety.
d) Regular street sweeping and herbicide spraying of curb lines.
e) Downtown streetscape maintenance. This program will consist of the installation of
planting materials within approximately 70 decorative flower pots and planting beds.
Additionally, the general daily maintenance will be completed to keep the downtown
business district in a pristine condition.
2. To provide sign installation and replacement that complies with new retro-reflectivity
requirements. Understanding that there are three levels of compliance, that started in January
2012 with full compliance required by January 2018, Staff plans to complete the following:
a) Update the sign inventory.
b) Replace signs that exceed their life cycle by 10 years.
c) Continue updating the sign maps as changes occur.
3. To complete a regular pavement and sidewalk maintenance schedule including:
a) Complete pavement patching utilizing street division employees rather than outside
contractors within certain areas.
b) Continue to complete the roadway crack sealing program to help extend pavement life.
c) Continue the sidewalk replacement program as required.
Page 56
STREET DEPARTMENT
FY 2016-2017 Key Objectives (continued)
4. Vehicle Maintenance (Fleet Services) - It is our mission to provide the employees of the Village
with safe/dependable vehicles and equipment. This work is to occur in a safe and cost-effective
manner. Programs include:
a) Manage Village fuel purchasing and usage.
b) Provide a preventative vehicle maintenance program in an effort to minimize down time
and reduce operating costs.
c) Provide high quality vehicle and equipment repair service.
d) Participate in A.S.E. certification programs as required.
e) Manage the automated fuel dispensing equipment.
f) Retain an accurate inventory of parts and restock as required.
5. To provide high quality building maintenance services including:
a) Continue to manage and complete preventive maintenance for all the equipment
associated with the Village buildings.
b) Continue to maintain and operate the central warehouse by inventorying and re-
ordering parts and equipment as needed.
c) Continue to keep accurate records regarding all maintenance preformed.
Performance Measures
Program 2010 2011 2012 2013 2014 2015
Asphalt patching / pot hole repair (tons) 285 195 136 109 104 72
Shoulder stone repaired (tons) 464 843 1,173 824 945 390
Snow removal events 29 20 12 26 27 23
Storm sewer structures repaired 52 79 41 44 45 32
New signs installed 255 254 182 124 144 254
Street sweeping (lane miles) 1,760 1,627 1,958 1,635 1,334 1,398
Trees trimmed 2,850 3,728 1,457 893 2,041 2,128
Plantings installed 864 821 700 602 610 568
Grounds maintenance and mowing (hours) 1,974 2,280 1,709 1,904 1,552 1,674
All vehicles, trucks, and equipment repaired in
fleet services (units) 826 762 688 810 785 766
Page 57
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2017
Proposed
Budget
Salaries and Wages 1,185,283 1,271,504 1,433,578 1,386,176 1,401,039 1,424,713
Benefits 505,488 543,940 587,202 575,346 609,420 600,895
Utilities 250,439 268,022 290,727 306,083 279,000 312,000
Supplies and Commodities 299,629 242,395 348,937 439,843 385,800 345,800
Contractual Services 535,230 493,141 852,022 624,419 791,100 796,100
$2,776,069 $2,819,002 $3,512,466 $3,331,867 $3,466,359 $3,479,508
General Fund
Streets Division Summary
2016-2017 Fiscal Year Budget
Total Street Division
Classification
Fund: 01 - General Fund
Expenditures
Unit: 08 - Street Division
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2017
Proposed
Budget
Streets Division Expense History
Salaries and Wages
Benefits
Utilities
Supplies and
Commodities
Contractual
Services
Page 58
Description
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2016
Estimated
Amount
FY 2017
Proposed
Budget
Unit: 08 - Street Department
Salaries-Full Time 248,172 247,416 266,463 271,069 270,000 279,953
$248,172 $247,416 $266,463 $271,069 $270,000 $279,953
FICA 15,286 15,223 15,766 16,806 17,006 17,360
Medicare 3,642 3,633 3,800 3,931 3,977 4,060
IMRF 30,542 31,111 31,771 32,528 30,361 32,195
Employee Insurance 52,438 40,342 37,223 55,133 51,486 54,449
Deferred Comp. Contribution 4,097 4,779 6,055 6,000 6,500 7,000
Travel/Conventions/Training 12,533 13,444 7,957 10,000 8,000 10,000
IL Unemployment Insurance 10,000 4,000 3,792 4,000 4,000 4,000
$128,538 $112,532 $106,364 $128,398 $121,330 $129,064
Telephone/Internet 4,150 11,988 9,479 12,000 15,000 15,000
Cellular Phones/Pagers 4,914 5,056 7,420 7,000 7,000 7,000
$9,064 $17,044 $16,899 $19,000 $22,000 $22,000
SUPP - Supplies and Commodities
Office Supplies/Postage 2,609 2,344 2,625 2,500 2,500 2,500
Dues & Subscriptions 3,971 2,626 2,467 3,000 2,500 3,000
Gas/Oil/Mileage/Carwash 83 192 0 300 200 300
Supplies/Hardware 17 0 484 500 500 500
$6,680 $5,162 $5,576 $6,300 $5,700 $6,300
Radio Maintenance 37 0 0 100 100 100
Building Maintenance 9,214 13,840 13,942 15,000 13,500 15,000
Legal Notices 587 0 0 1,000 500 1,000
$9,838 $13,840 $13,942 $16,100 $14,100 $16,100
$402,292 $395,994 $409,244 $440,867 $433,130 $453,417
Fund: 01 - General Fund
Expenditures
Total:Supplies & Commodities
Contrac - Contractual Services
Total: Contractual Services
SAL - Salaries and Wages
Total: Salaries and Wages
BEN - Benefits
Total: Benefits
UTIL - Utilities
Total: UTIL - Utilities
Total: Administration
General Fund
Streets Division Detail
2016-2017 Fiscal Year Budget
Division: 02 - Administration Program
Page 59
Description
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2016
Estimated
Amount
FY 2017
Proposed
Budget
General Fund
Streets Division Detail
2016-2017 Fiscal Year Budget
Salaries-Full Time 639,286 722,182 709,040 714,330 705,000 718,000
Salaries-Part Time 59,881 59,418 54,679 75,000 65,000 75,000
Salaries-Overtime 65,143 165,926 98,448 80,000 80,000 80,000
$764,310 $947,526 $862,167 $869,330 $850,000 $873,000
FICA 46,119 54,812 51,637 53,898 52,390 54,126
Medicare 10,813 12,846 12,077 12,605 12,252 12,660
IMRF 83,613 102,007 92,440 94,720 91,000 94,500
Employee Insurance 153,535 184,296 177,171 189,520 165,000 167,141
Deferred Comp. Contribution 9,837 10,657 18,826 12,000 18,000 19,900
$303,917 $364,618 $352,151 $362,743 $338,642 $348,327
Telephone/Internet 3,859 0 0 0 0 0
Electricity/Gas 255,099 273,683 289,184 260,000 275,000 290,000
$258,958 $273,683 $289,184 $260,000 $275,000 $290,000
SUPP - Supplies and Commodities
Replacement Supplies 383 0 0 0 0 0
Gas/Oil/Mileage/Carwash 78,450 103,065 64,283 85,000 70,000 85,000
Supplies/Hardware 17,911 17,225 15,770 15,000 15,000 15,000
Supplies - Salt Purchase 106,139 192,308 324,808 250,000 245,000 200,000
Street Sign Maintenance 18,271 12,498 17,210 15,000 18,000 20,000
Aggregate Materials 1,761 5,612 2,036 4,000 3,000 4,000
Uniforms/Clothing 9,489 6,638 6,123 4,000 9,000 9,000
$232,404 $337,346 $430,230 $373,000 $360,000 $333,000
Radio Maintenance 0 0 4,209 5,000 4,500 5,000
Vehicle Maintenance 26,535 32,576 32,586 25,000 25,000 35,000
Street Light Maintenance 114,359 88,213 90,099 75,000 85,000 90,000
Street Maintenance 79,230 162,347 90,676 130,000 130,000 130,000
Storm Sewer Improvements 5,978 11,803 8,280 10,000 11,000 10,000
Contractual Services 41,980 39,348 42,812 85,000 90,000 90,000
Contractual Snow Removal 94,188 353,803 233,913 300,000 200,000 280,000
Sidewalk Maintenance 525 2,079 2,681 5,000 3,000 5,000
Equipment Maintenance 78,586 102,722 88,817 85,000 85,000 90,000
$441,381 $792,891 $594,073 $720,000 $633,500 $735,000
$2,000,970 $2,716,064 $2,527,805 $2,585,073 $2,457,142 $2,579,327 Total: Street Maintenance
SAL - Salaries and Wages
Total: Salaries and Wages
BEN - Benefits
Total: Benefits
UTIL - Utilities
Total: Utilities
Total:Supplies & Commodities
Contrac - Contractual Services
Total: Contractual Services
Division: 60 - Street Maintenance Program
Page 60
Description
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2016
Estimated
Amount
FY 2017
Proposed
Budget
General Fund
Streets Division Detail
2016-2017 Fiscal Year Budget
SAL - Salaries and Wages
Salaries-Full Time 44,424 65,647 72,373 73,675 73,675 76,660
Salaries-Overtime 2,025 3,932 4,318 4,000 5,000 6,000
$46,449 $69,579 $76,691 $77,675 $78,675 $82,660
FICA 2,706 4,686 4,789 4,816 4,816 5,125
Medicare 639 1,096 1,120 1,126 1,126 1,199
IMRF 5,302 9,054 9,334 8,841 8,841 8,816
Employee Insurance 8,236 17,744 18,146 19,623 18,900 19,648
Deferred Comp. Contribution 653 1,112 2,428 2,000 2,500 3,000
$17,536 $33,692 $35,817 $36,406 $36,183 $37,788
SUPP - Supplies and Commodities
Supplies/Hardware 3,311 6,429 3,994 6,000 5,300 6,000
Uniforms/Clothing 0 0 43 500 500 500
$3,311 $6,429 $4,037 $6,500 $5,800 $6,500
Tree Removal 35,632 45,291 15,703 50,000 50,000 40,000
Contractual Services 6,290 0 701 5,000 4,500 5,000
$41,922 $45,291 $16,404 $55,000 $54,500 $45,000
$109,218 $154,991 $132,949 $175,581 $175,158 $171,948
Salaries-Full Time 203,697 161,003 172,753 174,965 174,965 181,100
Salaries-Overtime 8,876 8,054 8,102 8,000 8,000 8,000
$212,573 $169,057 $180,855 $182,965 $182,965 $189,100
FICA 12,723 10,533 10,903 11,344 11,344 11,724
Medicare 2,975 2,463 2,550 2,653 2,653 2,741
IMRF 25,268 21,361 21,574 21,407 21,407 21,250
Employee Insurance 51,720 40,062 39,845 43,469 40,816 42,501
Deferred Comp. Contribution 1,263 1,941 6,142 3,000 6,800 7,500
$93,949 $76,360 $81,014 $81,873 $83,020 $85,716
$306,522 $245,417 $261,869 $264,838 $265,985 $274,816
$2,819,002 $3,512,466 $3,331,867 $3,466,359 $3,331,415 $3,479,508
Total: Vehicle Maintenance
Total: Street Division
Total:Supplies & Commodities
Contrac - Contractual Services
Total: Contractual Services
Total: Forestry Program
SAL - Salaries and Wages
Total: Salaries and Wages
BEN - Benefits
Total: Benefits
Division: 63 - Vehicle Maintenance Program
Division: 62 - Forestry Program
Total: Benefits
Total: Salaries and Wages
BEN - Benefits
Page 61
PLANNING DEPARTMENT
DESCRIPTION OF DEPARTMENTAL ACTIVITIES
The Planning Department continues to serve as the central liaison with the development community
with respect to the ongoing development of the Village of Plainfield. With a projected population of
63,000 people by 2030 and a current population of 40,000, Plainfield will continue to attract new
development over the next several decades. Planning will continue to serve as the professional lead in
creating long term visions on how Plainfield should physically evolve over the next generation.
For the 2016-17 Fiscal Year, the department will have four (4) full-time employee positions, which
include the Director of Planning, Planner II, Economic Development Specialist, and the Planning
Secretary. Two members of the Department are members of the American Institute of Certified
Planners.
Planning and Zoning Process
All land use development and entitlement cases are legally processed by the Village’s planning staff.
This process requires staff to work with land owners, entitlement attorneys’ land planners, architects,
engineers and landscape architects. Cases in the Planning Department involve Annexations,
Annexation Agreements, Special Uses, Planned Developments, Rezoning, Variances and Site Plan
reviews. The planning process starts with the pre-application meeting where staff sits down with the
property owner or the prospective developer to discuss the proposed zoning request or development.
At the pre-application meeting staff generally reviews the planning process and the necessary
procedural steps that will be necessary to obtain approval of the proposed project or zoning request.
Staff prepares the case for the Plan Commission and coordinates with the Village Engineer, Fire
Department and Traffic Committee any planning comments regarding the case. A review letter is
forwarded to the applicant prior to the Plan Commission meeting with all review comments.
After the Plan Commission staff prepares the case for the Village Board and final approval, coordinates
the negotiations and any required revisions relating to an annexation agreement or Statement of
Intent and Agreement. In addition, staff prepares the necessary agreements, plats, plans, exhibits, and
ordinances relating to approved land use cases.
Staff is also responsible for handling and processing all façade grants that are submitted for
consideration. The facade grant program is subsidized by the downtown tax increment finance district
and staff processes the grant applications and processes the payments once the facades are
completed.
The director further serves as the staff liaison to the Historic Preservation Commission and prepares all
staff reports for the monthly meetings of the commission. The commission is active in soliciting
landmark and district applications throughout the Village’s historical core. Staff is responsible for
handling the administration of landmark applications and any proposed creation of a district. All
Certificate of Appropriateness for landmarks and any demolition are also processed through the
Planning Department. Lastly, staff coordinates the annual reporting requirements associated with
being a Certified Local Government with the Illinois Historic Preservation Association.
Page 62
PLANNING DEPARTMENT
Long Term Planning & Visioning
One of the critical roles of the department is to continue the visioning process on how Plainfield will
grow over the next several decades. Good planning continues to dictate looking into the future and
looking at the big picture. What will residential development look like in twenty years? How will retail
change in the future? How will the family structure and demographics change in the future? These are
just a few of the questions which will help reshape Plainfield in the future.
Based on this role, our department will continue to attempt in identify those areas which are most
likely to attract infill development. One of the general themes since the Great Recession is that
development in the Village will continue to evolve at a must slower and more incremental pace in the
future. Accordingly, because developments will be smaller, it will be more important to create general
plans that can be followed by the development community which will show important public
improvements. These public improvements range from local street connections to the future locations
of neighborhood parks.
Recapture
The Planning staff is also responsible for the tracking of all recapture payment requests and processing
any recapture agreements through the Village Board approval process. Additional duties of the
department include review and permit approval for all permanent and temporary signage within the
Village.
Engineering
The department oversees the coordination of all engineering review of proposed projects through the
Village’s consulting engineer Baxter & Woodman and the Village’s in-house staff engineer in the Public
Works Department. The coordination involves establishing a file number and authorizing the Village
engineer to start the review. Staff is responsible for the coordination of the engineering review and the
scheduling of internal meetings between the developer’s and the Village’s engineer. All approved plans
must be consistent with the Village’s subdivision and building codes and staff is responsible for keeping
the Village’s Subdivision code updated.
FY 2016-17 Key Objectives
• Affordable Housing Plan
• Route 30 Tax Increment Finance District & Redevelopment Plan
• Downtown and Village Center Improvement Plan
• Neighborhood Plan
• New economic Incentive policy
Page 63
PLANNING DEPARTMENT
Economic Development- Staff will continue to support the activities of the Advisory Task Force on
economic development and its activities on behalf of the Village of Plainfield. Staff, as part of the
Strategic Plan, will continue to work on an approach that promotes the Village’s many regional
strengths and friendly business environment. For the 2016-17 Fiscal Year, a new Economic
Development Specialist position was added to the Planning Department to enhance these efforts,
which will include:
• Working with Retail Strategies, LLC on identifying retailers that would potentially be interested
in locating to Plainfield.
• Coordinating with Retail Strategies, LLC on a new recruitment and marketing campaign for the
Village.
• Pursuing implementation of the Business Attraction Plan
• Continuing to work with the owners of the Boulevard and Prairie Creek on attracting new
commercial development to these critically important sites.
• Managing the Business Evolution Center, including conducting quarterly reviews with
participating businesses and supporting the “graduation” of businesses into commercial space
within the Village of Plainfield by working with commercial real estate brokers and property
owners.
• Supporting the Village of Plainfield’s participation in the International Council of Shopping
Centers (ICSC) annual RECon conference and Chicago-area conferences.
• Planning will work with Administration and our consultants, S.B. Friedman and Lakota on a TIF
eligibility and Redevelopment Plan for the Route 30 corridor. Staff continues to believe that the
Route 30 corridor contains numerous opportunities for new commercial redevelopment. The
poor condition of the corridor currently makes it ripe for redevelopment.
Facade Program- Staff will continue to work with downtown businesses on the Village’s facade
program in order to complete a number of important facade renovations along Lockport Street:
• Continue to work with the current owner of the “Trolley Barn” on a major new redevelopment
in the Downtown.
• Work with owners of the remaining properties on Lockport Street that would benefit the most
from participating in this program.
Riverfront Foundation- Continue to work as the staff liaison on the ongoing efforts to raise private
funds for the construction of the Riverwalk along the DuPage River. Specifically, staff has been working
extensively with the Riverfront Foundation on raising funds for the first phase of the Riverfront Project:
• Organize Plainfield Fest 2016.
• Coordination with Hitchcock Design on the first phase of the Riverfront project.
• Continue to seek out grants for the Riverfront Foundation.
Irish Parade- Staff is working with the VPA on this important downtown event which requires
coordination with various village departments.
Page 64
PLANNING DEPARTMENT
Plainfield Fest-Staff will continue to take the lead in this very challenging and time consuming event as
it relates to planning, coordinating, and marketing the event with various departments in the Village.
Specifically, staff is responsible for finding and coordinating all the vendors for this large Village event.
Green Village & Conservation Plainfield- Staff will continue to promote new “green” policies
throughout the Village including new sustainable planning efforts for green building, preservation of
open space, green energy (wind turbines), and the promotion of Best Management Practices. Staff has
been very active in the promotion of the “Rain Barrel” program which has received tremendous
community support and will be promoting the “CUB Energy Saver” program in the coming year.
Business Licensing- Staff will continue to manage the process of business license applications which
includes issuing new licenses and the annual renewal of business licenses. Last year, the department
processed over 600 business licenses.
Page 65
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2017
Proposed
Budget
Unit: 09 - Community Development
Salaries and Wages 240,846 250,754 256,065 263,288 269,014 366,500
Benefits 113,961 114,614 113,833 117,758 123,174 168,124
Utilities 4,512 4,788 2,815 2,367 4,500 6,000
Supplies and Commodities 13,053 11,592 10,902 11,068 14,000 14,250
Contractual Services 50,623 84,121 19,413 15,410 61,000 71,000
$422,995 $465,869 $403,028 $409,891 $471,688 $625,874Total: 20 - Planning Program
Classification
Fund: 01 - General Fund
Expenditures
General Fund
Planning Division Summary
2016-2017 Fiscal Year Budget
Division: 20 - Planning Program
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2017
Proposed
Budget
Planning Division Expense History
Salaries and Wages
Benefits
Utilities
Supplies and Commodities
Contractual Services
Page 66
Description
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2016
Estimated
Amount
FY 2017
Proposed
Budget
Unit: 09 - Community Development
Division: 20 - Planning Program
Salaries-Full Time 246,331 251,089 257,614 262,514 267,054 360,000
Salaries-Overtime 2,458 2,346 2,369 2,500 2,500 2,500
Salaries-Commissioner 1,965 2,630 3,305 4,000 3,500 4,000
$250,754 $256,065 $263,288 $269,014 $273,054 $366,500
FICA 15,304 15,625 16,093 16,679 16,500 22,723
Medicare 3,579 3,654 3,764 3,901 3,900 5,315
IMRF 29,476 30,669 30,659 30,189 30,500 43,500
Employee Insurance 51,423 53,818 53,552 57,905 56,450 77,086
Deferred Comp. Contribution 6,684 6,825 9,979 8,500 10,000 11,500
Travel/Training 3,148 2,222 2,928 5,000 5,000 7,000
IL Unemployment Insurance 5,000 1,020 783 1,000 1,000 1,000
$114,614 $113,833 $117,758 $123,174 $123,350 $168,124
Telephone/Internet 4,235 2,296 1,689 3,500 2,000 4,000
Cellular Phones/Pagers 553 519 678 1,000 1,000 2,000
$4,788 $2,815 $2,367 $4,500 $3,000 $6,000
SUPP - Supplies and Commodities
Office Supplies/Postage 9,561 8,892 9,222 10,000 9,500 10,000
Dues & Subscriptions 1,898 2,010 1,807 3,000 2,200 3,000
Gas/Oil/Mileage/Carwash 133 0 39 500 200 750
Software 0 0 0 500 250 500
$11,592 $10,902 $11,068 $14,000 $12,150 $14,250
Software Licensing/Renewals 4,500 0 0 0 0 0
Maintenance Contracts/Lease 3,520 3,444 3,117 5,000 3,500 5,000
Vehicle Maintenance 0 0 0 1,000 1,000 1,000
Legal Fees 2,541 3,023 722 5,000 2,000 5,000
Special Projects and Programs 15,742 10,587 4,910 15,000 10,000 15,000
Contractual Services 51,412 186 6,661 25,000 10,000 35,000
Engineering Fees 6,406 2,173 0 10,000 6,000 10,000
$84,121 $19,413 $15,410 $61,000 $32,500 $71,000
$465,869 $403,028 $409,891 $471,688 $444,054 $625,874
Fund: 01 - General Fund
Expenditures
General Fund
Planning Division Detail
2016-2017 Fiscal Year Budget
Total: Supplies & Commodities
Contrac - Contractual Services
Total: Contractual Services
Total: 20 - Planning Program
SAL - Salaries and Wages
Total: Salaries and Wages
BEN - Benefits
Total: Benefits
UTIL - Utilities
Total: Utilities
Page 67
BUILDING DEPARTMENT
DESCRIPTION OF DEPARTMENTAL ACTIVITIES
The purpose of the department is to enforce the Village of Plainfield’s building codes and ordinances
and to ensure public health and safety. This is accomplished by performing two primary functions: plan
review and field inspections. The purpose of plan review is to determine that the plans and
specifications conform to the codes and ordinances. The intent of field inspections is to determine that
the construction integrates to the plans and specifications. Field inspection is not construction
supervision. It is a review of the construction process, at various stages, to verify that the approved
plans and specifications are followed.
The administrative function of the department is responsible for the development of processes and
procedures to ensure effective work flow. The clerical staff is responsible for building permit entry,
contractor registration, billing, collection, and release of permit, along with data preservation,
inspection scheduling, Freedom of Information requests and quality customer service.
Duties
The Building Department utilizes the administration, review process and enforcement of regulations on
permits and inspections for regulating construction, safe occupancy and use of all buildings or
structures and premises. This includes structural building code compliance, control systems, including
but not limited, to electrical, plumbing, HVAC, energy control systems, fire protection and fire safety
systems and provisions for property maintenance. The Building Department consists of a Building
Official, three Inspectors, a Secretary Supervisor, and Secretary Support.
Administration
Permits and Inspections are the foundation of services within the department. The Building Official’s
office provides administration, support and oversight for the core services and their daily operations.
• Permits: The department receives applications for:
New construction (residential & commercial)
Residential Remodel
Commercial Build Out
Commercial Change of Occupancy
Miscellaneous Permits (fence, deck, generators, etc.)
• Licensing: The department maintains records for all contractor registration and licensing.
Approval of occupancy and verification by all departments within the Village is required prior to
issuance of all business licenses.
• Fees: The department is responsible for the collection of all fees associated with permitting,
licensing, contractor registrations and maintains information pertaining to insurance and
bonding requirements
Permit Management
The department requires Village code provisions for work done without permits, work exceeding the
scope of the approved permit and issues related to expired permits and extensions of permits.
Page 68
BUILDING DEPARTMENT
Plan Review
For compliance of permits, inspections and licensing the department conducts reviews with all
departments prior to granting approvals and issuance of certificates.
• Inspection Review: The department coordinates all interdepartmental permit reviews and plan
reviews. The plan review verifies that construction plans/drawings, proposed drawings for non-
construction changes and all requested revisions are in compliance with the Village’s building
codes and ordinances as well as its design standards. When necessary, consulting services of
structural engineers, consultants, fire protection services and elevator review/inspections
services assist in reviews for assuring compliance.
• Field Review: Field reviews ensure that the scope of work complies with approved drawings.
Deviations from approved drawings require revisions to permit drawings and subsequent
approvals by all applicable reviewers. Inspectors coordinate final inspections and require final
“walk-through” and “sign-off” before issuing appropriate certificates.
• Change of Occupancies: Inspectors coordinate final inspections and require final “walk-
through” and “sign-off” before issuing appropriate certificates.
Inspections
The department conducts inspections to implement construction provisions for compliance with codes,
requirements for occupancy, maintenance and use of buildings, structures and sites.
• Code Compliance: The department’s inspectors require compliance of the Village’s codes and
ordinances to secure that building, electrical, fire-protection, plumbing, other building systems
and village design standards are met. The department also interfaces with Thompson Elevator
Inspections Services for the periodic inspections of all elevators for compliance with State Code.
• Property Maintenance: The department assists the code enforcement department for
compliance of existing structures and their premises to comply with the Village Municipal Code
provisions for property maintenance and upkeep, and in follow up to complaints received.
• Enforcement of Village Zoning Ordinance: The department inspectors conduct inspections and
enforce special conditions and restrictions imposed on properties/premises at time of review
by Village ordinances.
Site Safety
Premise Safety is priority for the safe occupancy and use of buildings and/or structures. The
department interfaces, as needed, with the Fire Services Department and Police in code matters
related to premise safety.
• Regulating property/premises for emergency responders: The department verifies all street
addresses as required by code for emergency responders.
• Regulating safety on property by response to disasters: Safety inspections are conducted by
department inspectors on 24-hour on-call basis for emergency incidents such as fires, floods
and other disasters.
Page 69
BUILDING DEPARTMENT
FY 2016-2017 Goals
• Continue to monitor and refine the department’s processes and procedures
• Continue professional academic training to stay informed of building codes and industry
updates
• Continue inter-departmental cross training initiatives
• Investigate enhancements and efficiencies to the current building permit applications
• Introduce the paperless permit process
FY 2016-2017 Key Objectives
• To provide accurate, timely and efficient Plan Reviews, Permit Issuance, and Inspection Services
• To support zoning enforcement efforts, developers, contractors and business developments
• To sustain timely response to property condition complaints, inspection, pre-construction,
phone, e-mail, letter, and Freedom of Information requests
• To administer rapid service for customers and residents
• To maintain new Village of Plainfield Codes, regulations, and department information, as well
as updating the Village website and permit applications
Growth Statistics
Year Population Year Population
2000 13,038 2007 37,334
2003 20,673 2010 39,581
2005 30,314 2014 (US Census estimate) 42,138
Calendar Year 2009 2010 2011 2012 2013 2014 2015
New Residential Permits 66 58 93 111 135 166 138
General Construction
Inspections 5,342 4,300 4,884 6,619 8,016 6,296 7,801
Commercial/Industrial Added 24,659 172,926 90,770 71,414 194,250 355,587 336,744
Acreage Annexed 24 5.4 2.1 277 6 86 172
Page 70
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2017
Proposed
Budget
Unit: 09 - Community Development
Salaries and Wages 304,848 340,920 341,914 405,815 439,912 450,000
Benefits 128,116 130,279 136,871 132,040 181,809 196,333
Utilities 3,802 5,054 3,976 4,863 5,500 5,500
Supplies and Commodities 7,647 5,814 8,970 12,547 8,200 13,600
Contractual Services 14,000 14,039 0 21,105 1,500 46,500
$458,413 $496,106 $491,731 $576,370 $636,921 $711,933
General Fund
Building Division Summary
2016-2017 Fiscal Year Budget
Total Building Program
Classification
Fund: 01 - General Fund
Expenditures
Division: 21 - Building Program
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
$500,000
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2017
Proposed
Budget
Building Division Expense History
Salaries and Wages
Benefits
Utilities
Supplies and
Commodities
Contractual Services
Page 71
Description
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2016
Estimated
Amount
FY 2017
Proposed
Budget
Unit: 09 - Community Development
Salaries-Full Time 315,920 330,100 359,744 419,412 355,875 399,000
Salaries-Part Time 25,000 11,814 45,854 20,000 50,000 50,000
Salaries-Overtime 0 0 217 500 1,500 1,000
$340,920 $341,914 $405,815 $439,912 $407,375 $450,000
FICA 20,525 20,894 23,310 27,275 25,258 27,900
Medicare 4,800 4,887 5,452 6,379 5,907 6,525
IMRF 36,860 39,810 39,560 50,590 46,690 52,875
Employee Insurance 58,857 59,850 53,491 84,565 78,784 97,033
Deferred Comp. Contribution 2,352 6,233 5,100 7,500 6,000 6,500
Travel/Training 1,885 4,147 4,077 4,500 4,500 4,500
IL Unemployment Insurance 5,000 1,050 1,050 1,000 1,000 1,000
$130,279 $136,871 $132,040 $181,809 $168,139 $196,333
Telephone/Internet 2,341 1,369 338 1,500 1,500 1,500
Cellular Phones/Pagers 2,713 2,607 4,525 4,000 4,000 4,000
$5,054 $3,976 $4,863 $5,500 $5,500 $5,500
Office Supplies/Postage 4,742 7,855 10,466 6,000 7,200 8,000
Replacement Supplies 8 0 0 0 0 0
Dues & Subscriptions 452 523 870 700 700 4,000
Gas/Oil/Mileage/Carwash 312 242 611 1,000 1,000 1,000
Uniforms/Clothing 300 350 600 500 500 600
$5,814 $8,970 $12,547 $8,200 $9,400 $13,600
Software Licensing/Renewals 14,000 0 0 0 0 0
Special Projects & Programs 39 0 0 500 500 500
Contractual Services 0 0 21,105 0 65,000 45,000
Ordinance Maintenance 0 0 0 1,000 1,000 1,000
$14,039 $0 $21,105 $1,500 $66,500 $46,500
$496,106 $491,731 $576,370 $636,921 $656,914 $711,933
Fund: 01 - General FundExpenditures
Division: 21 - Building Program
General Fund
Building Division Detail
2016-2017 Fiscal Year Budget
Total: 21 - Building Program
SAL - Salaries and Wages
Total: 1)SAL - Salaries and Wages
BEN - Benefits
Total: Benefits
SUPP - Supplies and Commodities
Total: Supplies & Commodities
Contrac - Contractual Services
Total: Contractual Services
UTIL - Utilities
Total: Utilities
Page 72
WATER DIVISION
DESCRIPTION OF DEPARTMENTAL ACTIVITIES
The Water Division is a division of the Public Works Department. The department operates under the
general supervision of the Director of Public Works as the daily operations are managed by the Water
Superintendent and two Crew Leaders within this division. Additional staff members include one
Water Operator and one Water Service Worker. This budget outlines the corresponding portion of the
financial revenues and expenditures that support the overall operation of this division. The primary
functions of this division include compliance with the Environmental Protection Agency’s regulations,
customer service, system operations, maintenance, water billing, and management.
Water Supply
This division is responsible for the operation and maintenance of the entire potable water supply
system within the Village. Once the treated Lake Michigan water, provided by Illinois-American, is
delivered to the 127th Street pumping station, this water is distributed throughout the system. Some of
the major components within the system include two pressure adjusting stations, one ground storage
tank, five elevated water towers, the supervisory control/data acquisition computer system, and three
emergency back-up wells. The employees of the division operate the system in a manner that provides
safe drinking water for our residents while retaining a sufficient supply of water that could be utilized
to extinguish a fire if required.
Once the Village started utilizing treated Lake Michigan water in 2004, the system has consistently
exceeded the water quality standards established by the Environmental Protection Agency. On a
regular basis staff collects bacteriological samples, complete chemical samples, volatile & synthetic
compound samples, and lead/copper samples. Once these samples are collected they are analyzed by
an EPA certified laboratory.
On a daily basis employees are available to respond to water related concerns expressed by our
residents. Additionally, staff will perform routine maintenance on pumps, motors, and chemical feed
equipment. Our field crews oversee the operation and maintenance of 230 miles of water main, 3,600
hydrants, 2,701 valves, and 13,053 water service/water meters.
Page 73
WATER DIVISION
Water Metering
This division is responsible for the installation, repair, and programming of all water meters. On a
monthly basis staff will collect water usage readings, via radio frequency, from all water meters within
the Village. These readings are then electronically transferred to our water billing system. Employees
maintain and troubleshoot meters that indicate unusually high or low usage. Staff will also replace
inoperable meters as required. The Water Division is currently in the process of changing technology
by changing the meter reading devices to a fixed base system. This system, when fully operational, will
have the capability of reading all the Village’s meters from a fixed base unit mounted on two water
towers. This new technology will enable the Division to maintain the system more efficiently and allow
reading meters in less than one day compared to the drive by reading which takes approximately four
days. This system also allows a shut off to occur at the meter instead of the buffalo box located in the
parkway. An automated shut off valve was built into the new “iPERL” meters, which we currently
purchase from Sensus Technologies Inc. Water termination can occur at the meter with this
technology, and can be performed in seconds compared to days. These advances in technology will
save money.
FY 2016-2017 Key Objectives
Objective 1: Provide Outstanding Service for our Residents & Businesses
1. All employees within the division will strive to respond to the concerns expressed by our
residents in a timely manner. The water quality and system pressure will be maintained in a
manner to help protect the wellbeing of our customers.
a. The system will be operated within the regulations established by the Environmental
Protection Agency.
b. The buildings, facilities, and equipment, will receive preventative and emergency
maintenance as required.
c. Staff will continue our efforts in implementing our new “work order” system that should
improve work efficiencies.
d. Additional hydrant flow testing will be coordinated with the Fire Protection District and
related fire protection companies.
e. We will strive to maintain the Village’s unaccounted for water consumption (currently at
1.9%) at an acceptable level. Staff will conduct a water loss survey and respond quickly
to water main and service line leaks.
Objective 2: Provide Public Improvements that Improve Efficiency.
1. Staff will work with the Environmental Protection Agency, the Illinois Department of
Transportation, and local Developers to provide the most cost-effective and least disruptive
solutions to address major improvement projects. We will strive to provide a comprehensive
review of the related engineering plans and provide proper construction inspection services.
Page 74
WATER DIVISION
Objective 3: Planning for the Future.
a. Continue to update the 5-Year Capital Improvement Plan for the water system.
b. Discuss low interest loans and grant funding opportunities with the Village Board for
future consideration.
c. Continue to review the systems electrical usage will be completed to find possible
savings in efficiency. The Village currently utilizes Energy Me for our supplier of
electricity which results in an approximate 5% cost savings.
d. Expand the use of utility atlases by including new information within the geographical
information system. Currently the GIS Division, (which is under the direction of the
Information Technology Division) updates the water atlases to show hydrants on one
map and valves on another map. This greatly improves our efforts to correctly locate
and maintain the system as well as quick shut downs of the system in time of repairs.
The newly utilized I pad for utility locates has helped reduce time for locating Village
utility services.
Performance Measures – Water Division
2010 2011 2012 2013 2014 2015
Water Flow: ( Jan 1- Dec 31)
Total pumpage (in billions)
Unaccounted for flow
Average daily flow (MGD)
Maximum daily flow (MGD)
1.118
2 %
3.062
5.841
1.128
2 %
3.091
6.324
1.273
2 %
3.490
6.644
1.170
2 %
3.205
5.941
1.131
1%
3.098
4.656
1.145
1.9%
3.136
5.292
Water Mains:
Main breaks
Valves repaired
Valves exercised
Hydrants repaired
Hydrants tested
Water service repairs
4
0
2,061
32
2,254
58
5
0
28
55
3,104
2
2
2
19
25
3,152
3
1
0
513
65
3,424
0
5
0
1,096
30
3,070
1
4
0
441
66
3,423
5
Fire Flow Tests 15 4 3 6 5 4
Water Samples 517 517 517 517 517 747
Page 75
WASTEWATER DIVISION
DESCRIPTION OF DEPARTMENTAL ACTIVITIES
The Wastewater division is a sub-section of the Public Works Department. The Wastewater Division
functions under the general supervision of the Director of Public Works as the daily operations are
managed by the Wastewater Superintendent. This division employs four wastewater operators to deal
with the responsibilities of wastewater collection and conveyance, advanced wastewater treatment,
bio-solids treatment and bio-solids re-use. In addition, the Wastewater Division investigates and
mitigates pollution issues, infiltration and inflow, industrial discharges and drainage issues.
Wastewater Treatment Facility
The Wastewater Division is responsible for the treatment of over 1.6 billion gallons of municipal
wastewater annually, utilizing an operating budget of 3.5 million dollars. The newly expanded North
Wastewater Plant is a 7.5 million gallon per day, secondary activated sludge plant with nitrification and
phosphorus removal. The North Facility is also the location of the Laboratory Facility. The Laboratory
Facility is charged with the analysis requirements set forth within the federal EPA NPDES permit.
The thoroughly modern facility, utilizes screening, settling, and biological techniques to separate the
organic and inorganic solids found in the raw wastewater. The solids are removed, retained, treated
and beneficially reused as farm field fertilizer. The clear liquid portion of the wastewater (effluent) is
disinfected by ultra violet light and either reused for grounds irrigation and process cleaning or
returned to the environment by way of the DuPage River.
Sanitary Sewer System
Within its boundaries, the Village has over 3,000 manhole structures, 220 miles of sanitary sewers
ranging from 8” to 54” in diameter. The design of the system requires that 16 lift stations be employed
to elevate the wastes due to topography differences. Each of these lift stations has at least two sewage
pumps, computer controls, emergency alarms, and back-up power connections.
Industrial Pretreatment Program
This program mandates that all industrial discharges be monitored for quantity and quality of
generated wastes and pollutants. The operator responsible for industrial pretreatment is assigned the
task of tracking, sampling, reporting, monitoring, and environmental enforcement within the industrial
community.
Infiltration & Inflow (I &I)
With age, underground sewer lines deteriorate and begin to allow groundwater to enter the system.
These extraneous flows can cause basement back-ups, main line surcharging and the potential for
sanitary sewer overflow discharges to the river without proper treatment. One employee of our sewer
division has the responsibility to identify I & I points through pipe cleaning and televising so problems
can be addressed.
Page 76
WASTEWATER DIVISION
FY 2016-2017 Key Objectives
Objective 1: Provide Outstanding Service for our Residents and Retain Environmental Compliance
All employees within the division will strive to respond to the concerns expressed by our residents
in a timely manner. The water quality and system operation will be maintained in a manner to help
protect the wellbeing of our customers, people that utilize the DuPage River, and the environment.
a. The system will be operated within the regulations established by the EPA.
b. The buildings, facilities, and equipment will receive preventative and emergency
maintenance as required.
c. Staff will continue our efforts in implementing our new work order system that has
improved work efficiencies.
d. Staff will respond quickly to sewer pipeline problems or other environmental concerns.
Objective 2: Provide Public Improvements that Improve Efficiency
Staff will work with the EPA, the Illinois Department of Transportation, and local Developers to
provide the most cost-effective and least disruptive solutions to address major improvement
projects. Staff will strive to provide a comprehensive review of the related engineering plans and
provide proper construction inspection services.
Objective 3: Planning for the Future
a. Continue to update the 5 Year Capital Improvement Plan for the Wastewater system.
b. Discuss low interest loans and grant funding opportunities with the Village Board for future
consideration.
c. Expand the use of utility atlases by including new information within the geographical
information system.
Page 77
WASTEWATER DIVISION
Performance Measures – Wastewater Division
UTILITY EXPANSION
The Utility Expansion unit represents water and sewer capital and engineering projects, as well as
water and sewer debt service expenses relating to past projects. For Fiscal Year 2017, expansion funds
will be expended to cover the Village’s proportionate share of the utilities involved in the Route 30
expansion. This Route 30 work includes improvements to accommodate future commercial needs
anticipated in the Route 55/ Route 30 corridor. Additionally, funds are budgeted to address lift station
and SCADA improvements as well as miscellaneous engineering and equipment for both divisions.
2010 2011 2012 2013 2014 2015
Total Gallons Reclaimed (in Billions)
Bio-solids Treated (in tons)
Average Daily Flow (in Millions)
Maximum Daily Flow (in Millions)
Miles of Sanitary Sewer Main
1.296
730
3.55
11.1
220
1.447
642
3.964
11.3
220
1.139
799
3.120
6.089
220
1.621
771
4.441
22.8
220
1.707
945
4.677
12.5
220
1.628
879
4.460
12.2
220
Lift Station Maintenance Events
Laboratory Tests
Industrial Samples
Sewers Inspected and Cleaned (feet)
2,599
20,300
220
9,000
2,506
18,478
259
3,308
1,602
15,143
314
23,200
771
14,294
166
13,200
860
14,620
224
6,200
1,059
15,953
138
14,006
Page 78
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2017
Proposed
Budget
Fund: 02 - Water & Sewer Fund
Licenses and Permits 1,191,997 589,954 648,200 353,500 550,000
State of Illinois Taxes 1,415,262 1,630,710 1,643,244 1,640,000 1,665,000
Charges for Services 14,042,146 13,319,897 13,377,977 14,158,609 14,540,000
Investment Income 7,011 10,335 (11,253)5,000 10,000
Miscellaneous 2,480 1,910 18,745 1,000 18,000
Revenues Total $16,658,896 $15,552,806 $15,676,913 $16,158,109 $16,783,000
Salaries and Wages 1,210,768 1,269,380 1,295,489 1,308,841 1,359,000
Benefits 510,109 528,791 522,633 544,443 549,055
Utilities 627,523 744,123 589,954 713,000 707,000
Supplies and Commodities 445,842 496,996 509,019 515,300 484,800
Contractual Services 7,170,282 7,568,677 8,033,790 7,993,300 8,646,500
Other 250,000 250,380 250,380 250,000 250,000
Transfers 493,649 490,748 489,852 498,100 970,900
Capital 168,157 597,510 56,011 1,175,000 678,000
Debt service 3,252,747 3,237,728 3,082,189 3,160,125 3,137,745
Depreciation 3,068,557 3,072,337 3,083,662 0 0
Expenditures Total $17,197,634 $18,256,670 $17,912,979 $16,158,109 $16,783,000
Total: Water & Sewer Fund ($538,738)($2,703,864)($2,236,066)$0 $0
Classification
Water, Sewer & Expansion Revenues
Water, Sewer & Expansion Expenses
Water & Sewer Fund
Revenue/Expense Summary
2016-2017 Fiscal Year Budget
Page 79
Description
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2016
Estimated
Budget
FY 2017
Proposed
Budget
Fund: 02 - Water and Sewer Fund
LIC&PER - Licenses and Permits
Meter Sales 24,844 41,645 29,815 25,000 25,000 25,000
Water Connection Fee 176,770 208,950 309,199 125,000 330,000 240,000
Sewer Connection Fee 984,148 334,414 303,166 200,000 280,000 280,000
Sewer By-Pass Fee 6,235 4,945 6,020 3,500 7,000 5,000
$1,191,997 $589,954 $648,200 $353,500 $642,000 $550,000
STTAX - State of Illinois Taxes
Home Rule Sales Tax 1,415,262 1,630,710 1,643,244 1,640,000 1,650,000 1,665,000
$1,415,262 $1,630,710 $1,643,244 $1,640,000 $1,650,000 $1,665,000
SERV - Charges for Services
Water Sales 8,211,013 7,792,970 7,801,882 8,583,609 8,575,000 8,980,000
Water Penalty 100,855 87,802 84,824 70,000 87,500 80,000
Sewer Sales 4,447,321 4,138,682 4,175,306 4,195,000 4,220,000 4,250,000
Sewer Penalty 55,374 48,535 46,640 45,000 45,000 45,000
Capital Charge 1,209,985 1,235,459 1,253,043 1,250,000 1,255,000 1,170,000
Capital Charge Penalty 17,598 16,449 16,282 15,000 16,000 15,000
$14,042,146 $13,319,897 $13,377,977 $14,158,609 $14,198,500 $14,540,000
Interest Income 2,803 5,224 12,928 5,000 18,000 10,000
Unrealized Gain/Loss 4,208 5,111 (24,181)0 0 0
$7,011 $10,335 ($11,253)$5,000 $18,000 $10,000
Sale of Scrap 2,480 1,345 645 0 1,200 0
Other Receipts 0 565 18,100 1,000 33,000 18,000
$2,480 $1,910 $18,745 $1,000 $34,200 $18,000
$16,658,896 $15,552,806 $15,676,913 $16,158,109 $16,542,700 $16,783,000
Water & Sewer Fund
Revenue Detail
2016-2017 Fiscal Year Budget
Revenues Total
Revenues
Total: Licenses & Permits
Total: State of Illinois Taxes
Total: Charges for Services
INT - Investment Income
Total: Investment Income
MISC - Miscellaneous
Total: Miscellaneous
Page 80
Description
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2016
Estimated
Budget
FY 2017
Proposed
Budget
Fund: 02 - Water and Sewer Fund Expenses
Unit: 10 - Water Department
SAL - Salaries and Wages
Salaries-Full Time 230,796 238,403 227,194 227,541 226,746 231,000
$230,796 $238,403 $227,194 $227,541 $226,746 $231,000
FICA 13,810 14,574 14,463 14,165 14,000 14,500
Medicare 3,303 3,481 3,465 3,315 3,300 3,400
IMRF 27,561 29,675 27,774 25,035 25,000 26,565
Employee Insurance 48,292 50,109 47,710 52,765 38,246 45,740
Deferred Comp. Contrib 4,891 5,811 8,448 7,000 8,750 9,500
Travel/Training 4,715 2,522 2,100 8,500 5,500 7,000
IL Unemployment Ins.8,000 2,370 1,891 3,000 2,500 3,000
$110,572 $108,542 $105,851 $113,780 $97,296 $109,705
Telephone/Internet 3,128 3,705 4,403 3,500 3,500 3,500
Cellular Phones/Pagers 1,325 2,762 4,044 4,000 4,000 3,000
$4,453 $6,467 $8,447 $7,500 $7,500 $6,500
SUPP - Supplies & Commodities
Office Supplies/Postage 27,744 25,120 26,033 26,000 26,000 26,000
Dues & Subscriptions 1,488 1,483 1,360 2,000 1,500 1,500
Gas/Oil/Mileage/Wash 1,478 58 21 800 300 1,000
Supplies/Hardware 447 165 436 500 450 500
Software 1,733 1,733 1,784 2,000 1,800 2,000
Sand & Gravel 0 919 772 800 800 800
Water Meters 131,202 180,057 205,979 160,000 160,000 150,000
$164,092 $209,535 $236,385 $192,100 $190,850 $181,800
Contract - Contractual Services
Building Maintenance 4,997 9,437 8,996 15,000 9,500 10,000
Software Licensing 8,000 0 0 0 0 0
Legal Notices 0 0 0 500 100 500
Legal Fees 368 1,607 684 1,000 1,800 1,000
Contractual Services 47,704 16,349 9,124 40,000 20,000 30,000
Equipment Maintenance 339 492 (139)500 500 500
Engineering Fees 0 400 0 5,000 1,000 5,000
$61,408 $28,285 $18,665 $62,000 $32,900 $47,000
Admin Service Charge 125,000 125,190 125,190 125,000 125,000 125,000
Transfer to Debt Service 123,413 123,061 122,463 124,525 124,525 242,725
$248,413 $248,251 $247,653 $249,525 $249,525 $367,725
$819,734 $839,483 $844,195 $852,446 $804,817 $943,730
BEN - Benefits
Total: Benefits
UTIL - Utilities
Total: Utilities
Total: Supplies & Commodities
Total: Contractual Services
OTHER - Other
Total: Other
Total: Water Admin Program
Total: Salaries and Wages
Division: 02 - Water Administration Program
Water & Sewer Fund
Water/Sewer/Expansion Expense Detail
2016-2017 Fiscal Year Budget
Page 81
Description
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2016
Estimated
Budget
FY 2017
Proposed
Budget
Water & Sewer Fund
Water/Sewer/Expansion Expense Detail
2016-2017 Fiscal Year Budget
Salaries-Full Time 349,982 363,053 376,723 381,485 385,000 395,000
Salaries-Part Time 9,263 4,692 4,707 13,000 10,000 13,000
Salaries-Overtime 17,783 33,017 37,098 30,000 35,000 40,000
$377,028 $400,762 $418,528 $424,485 $430,000 $448,000
FICA 22,469 24,527 24,569 26,442 27,500 27,780
Medicare 5,285 5,766 5,780 6,184 6,400 6,500
IMRF 43,614 48,967 48,351 47,578 50,800 51,520
Employee Insurance 61,943 62,845 61,000 66,002 64,025 65,145
Deferred Comp. Contrib 8,147 9,768 11,533 10,500 11,800 12,000
$141,458 $151,873 $151,233 $156,706 $160,525 $162,945
Telephone/Internet 4,704 5,764 6,885 6,000 6,000 6,000
Cellular Phones/Pagers 2,128 456 0 2,000 1,700 2,000
Electricity/Gas 127,851 151,591 131,748 145,000 135,000 140,000
$134,683 $157,811 $138,633 $153,000 $142,700 $148,000
SUPP - Supplies and Commodities
Office Supplies/Postage 307 3,677 3,687 3,000 3,000 3,000
Replacement Supplies 2,288 5,164 2,456 11,000 10,000 5,000
Gas/Oil/Mileage/Wash 22,963 14,626 14,402 22,000 15,000 21,000
Supplies/Hardware 3,949 4,435 3,118 4,000 4,000 4,000
Chemicals 4,050 4,050 4,811 5,000 5,000 5,000
Uniforms/Clothing 2,709 1,836 2,366 2,500 2,500 2,000
$36,266 $33,788 $30,840 $47,500 $39,500 $40,000
Contract - Contractual Services
Building Maintenance 755 616 1,920 5,000 2,500 5,000
Vehicle Maintenance 5,740 3,777 9,371 9,000 8,000 7,500
Contractual Services 36,328 51,012 43,807 35,000 45,000 40,000
Lake Michigan Water 6,800,739 7,144,963 7,649,599 7,500,000 7,800,000 8,100,000
Equipment Maint.1,068 12,033 10,804 10,000 10,000 9,000
System Maintenance 32,025 64,895 45,303 45,000 45,000 45,000
Water/Fire Hydrant 9,474 9,418 15,119 15,000 15,000 20,000
EPA Analytical 14,517 12,816 15,400 15,300 16,000 16,000
$6,900,646 $7,299,530 $7,791,323 $7,634,300 $7,941,500 $8,242,500
Transfer to Debt Service 123,412 122,313 122,463 124,525 124,525 242,725
$123,412 $122,313 $122,463 $124,525 $124,525 $242,725
Contingencies/Depreciation
Depreciation 3,068,557 3,072,337 3,083,662 0 0 0
$3,068,557 $3,072,337 $3,083,662 $0 $0 $0
$10,782,050 $11,238,414 $11,736,682 $8,540,516 $8,838,750 $9,284,170
$11,601,784 $12,077,897 $12,580,877 $9,392,962 $9,643,567 $10,227,900Total: Water Department
BEN - Benefits
Total: Benefits
UTIL - Utilities
Total: Utilities
Total: Supplies & Commodities
Total: Contractual Services
OTHER - Other
Total: Other
Total: Depreciation
Total: Water Distribution Program
Total: Salaries and Wages
SAL - Salaries and Wages
Division: 30 - Water Distribution Program
Page 82
Description
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2016
Estimated
Budget
FY 2017
Proposed
Budget
Water & Sewer Fund
Water/Sewer/Expansion Expense Detail
2016-2017 Fiscal Year Budget
Unit: 11 - Sewer Department
Salaries-Full Time 221,375 228,798 227,693 228,346 227,391 232,000
$221,375 $228,798 $227,693 $228,346 $227,391 $232,000
FICA 13,235 13,815 13,964 14,157 14,100 14,400
Medicare 3,168 3,303 3,348 3,311 3,300 3,365
IMRF 26,494 28,234 27,837 26,260 25,000 26,700
Employee Insurance 47,475 49,558 47,420 47,147 38,246 45,630
Deferred Comp. Contrib 4,801 5,504 8,460 6,500 8,750 9,000
Travel/Training 4,920 6,875 3,443 8,500 8,000 8,500
IL Unemployment Ins.8,000 2,370 1,891 3,000 2,500 3,000
$108,093 $109,659 $106,363 $108,875 $99,896 $110,595
Telephone/Internet 6,032 8,234 9,846 9,000 9,000 9,000
Cellular Phones/Pagers 1,389 3,028 3,969 3,500 3,500 3,500
$7,421 $11,262 $13,815 $12,500 $12,500 $12,500
SUPP - Supplies and Commodities
Office Supplies/Postage 25,818 24,440 25,340 25,000 25,000 25,000
Dues & Subscriptions 37,171 58,911 61,871 66,200 65,000 66,200
Gas/Oil/Mileage/Wash 772 1,049 950 1,000 1,000 1,000
Supplies/Hardware 2,679 193 661 4,000 2,500 3,000
Software 0 0 0 1,000 500 500
Uniforms/Clothing 0 193 0 0 0 0
$66,440 $84,786 $88,822 $97,200 $94,000 $95,700
Contract - Contractual Services
Building Maintenance 7,740 9,975 11,577 15,000 10,000 15,000
Software Licensing 8,000 0 0 0 0 0
Legal Fees 368 1,607 959 2,000 700 2,000
Contractual Services 18,847 15,279 9,294 20,000 20,000 30,000
Equipment Maintenance 217 1 613 2,000 1,000 2,000
Engineering Fees 8,898 6,410 0 10,000 7,000 10,000
$44,070 $33,272 $22,443 $49,000 $38,700 $59,000
2013/2004A Bond (Principal)12,000 13,500 3,000 3,000 3,000 46,650
2013/2004A Bond (Interest)65,965 65,509 48,069 46,710 46,710 340,500
2005B Bond (Principal)303,000 316,500 331,500 348,000 348,000 30,000
2005B Bond (Interest)59,843 47,723 33,480 18,563 18,563 1,162
Admin Service Charge 125,000 125,190 125,190 125,000 125,000 125,000
Transfer to Debt Service 123,412 123,061 122,463 124,525 124,525 242,725
$689,220 $691,483 $663,702 $665,798 $665,798 $786,037
$1,136,619 $1,159,260 $1,122,838 $1,161,719 $1,138,285 $1,295,832 Total: Sewer Admin Program
SAL - Salaries and Wages
Total: Salaries and Wages
Total: Benefits
UTIL - Utilities
Total: Utilities
Total: Supplies and Commodities
Division: 02 - Sewer Administration Program
Total: Contractual
OTHER - Other
Total: Other
BEN - Benefits
Page 83
Description
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2016
Estimated
Budget
FY 2017
Proposed
Budget
Water & Sewer Fund
Water/Sewer/Expansion Expense Detail
2016-2017 Fiscal Year Budget
Salaries-Full Time 348,858 365,490 386,560 388,469 399,400 408,000
Salaries-Part Time 9,263 4,692 4,707 10,000 9,500 10,000
Salaries-Overtime 23,448 31,235 30,807 30,000 30,000 30,000
$381,569 $401,417 $422,074 $428,469 $438,900 $448,000
FICA 22,565 23,834 24,616 26,565 27,250 27,780
Medicare 5,305 5,602 5,788 6,213 6,400 6,500
IMRF 44,160 47,494 47,747 47,500 49,000 51,520
Employee Insurance 70,392 72,646 69,128 75,304 75,655 67,510
Deferred Comp. Contrib 7,514 8,167 11,907 9,500 12,000 12,500
Travel/Training 50 974 0 0 0 0
$149,986 $158,717 $159,186 $165,082 $170,305 $165,810
Telephone/Internet 13,358 14,410 17,212 15,000 15,000 15,000
Cellular Phones/Pagers 2,735 615 0 0 0 0
Electricity/Gas 464,873 553,558 411,847 525,000 520,000 525,000
$480,966 $568,583 $429,059 $540,000 $535,000 $540,000
SUPP - Supplies and Commodities
Office Supplies/Postage 1,810 3,718 3,686 5,000 4,000 5,000
Replacement Supplies 407 1,229 1,300 1,000 1,000 1,000
Gas/Oil/Mileage/Wash 10,604 16,066 17,601 15,000 12,000 15,000
Supplies/Hardware 6,491 6,753 6,007 7,000 11,000 7,800
Chemicals 106,959 118,256 110,989 125,000 115,000 115,000
Sand & Gravel 392 0 0 500 500 500
Industrial Flow Monitor 46,168 18,420 8,612 20,000 15,000 18,000
Uniforms/Clothing 6,213 4,445 4,777 5,000 5,000 5,000
$179,044 $168,887 $152,972 $178,500 $163,500 $167,300
Contract - Contractual Services
Vehicle Maintenance 3,823 3,455 8,200 8,000 8,000 8,000
Contractual Services 105,084 149,351 148,525 165,000 165,000 165,000
Equipment Maint.11,256 17,030 22,892 20,000 28,000 20,000
Maintenance-James St.35 0 0 5,000 1,000 5,000
System Maintenance 43,960 37,754 21,742 50,000 40,000 100,000
$164,158 $207,590 $201,359 $248,000 $242,000 $298,000
Transfer to Debt Service 123,413 122,313 122,463 124,525 124,525 242,725
$123,413 $122,313 $122,463 $124,525 $124,525 $242,725
$1,479,136 $1,627,507 $1,487,113 $1,684,576 $1,674,230 $1,861,835
$2,615,755 $2,786,767 $2,609,951 $2,846,295 $2,812,515 $3,157,667
Division: 40 - Sewer Treatment Program
Total: Sewer Department
Total: Sewer Treatment Program
SAL - Salaries and Wages
Total:Salaries & Wages
BEN - Benefits
Total: Benefits
UTIL - Utilities
Total: Utilities
Total: Supplies & Commodities
Total: Contractual
OTHER - Other
Total: Other
Page 84
Description
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2016
Estimated
Budget
FY 2017
Proposed
Budget
Water & Sewer Fund
Water/Sewer/Expansion Expense Detail
2016-2017 Fiscal Year Budget
Unit: 12 - Utility Expansion
Unit 12: Utility Expansion Program (continued)
Contractual Services 0 0 5,260 10,000 8,000 10,000
Engineering Fees 3,750 6,425 533 45,000 10,000 25,000
Machinery & Equipment 29,600 4,989 25,764 20,000 20,000 20,000
Vehicles 0 22,556 19,522 0 0 180,000
Naperville Rd. Water Main 6,989 563,540 0 0 0 0
Route 30 Water Main 0 0 0 350,000 300,000 0
Chicago Street Improv.99,585 0 0 0 0 0
Rt 30 Main-Kuusakoski to Tower 2 0 0 0 500,000 200,000 298,000
Scada Improvements 0 0 742 50,000 50,000 50,000
Liftstation Improvements 28,233 0 4,190 200,000 175,000 95,000
$168,157 $597,510 $56,011 $1,175,000 $763,000 $678,000
2013/2004A Bond (Principal)28,000 31,500 7,000 7,000 7,000 794,500
2013/2004A Bond (Interest)153,348 132,678 108,838 108,990 108,990 108,850
2013/2004B Bond (Principal)320,000 335,000 345,000 360,000 360,000 365,000
2013/2004B Bond (Interest)112,741 89,546 57,880 53,150 53,150 45,950
2005B Bond (Principal)707,000 738,500 773,500 812,000 812,000 70,000
2005B Bond (Interest)124,483 93,549 59,473 43,313 43,313 2,713
2008 Bond (Principal)380,000 400,000 415,000 450,000 450,000 475,000
2008 Bond (Interest)806,410 789,160 543,438 721,391 721,391 47,863
2015/2008 Bond (Principal)0 0 0 0 90,000 90,000
2015/2008 Bond (Interest)0 0 168,894 0 266,675 531,550
IEPA Loan 141,687 146,848 151,643 153,545 153,545 155,470
IEPA Loan (Interest)38,270 37,715 35,474 34,463 34,463 32,537
Bond Issuance Costs 0 92,674 178,866 0 0 0
$2,811,939 $2,887,170 $2,845,006 $2,743,852 $3,100,527 $2,719,433
$2,980,096 $3,484,680 $2,901,017 $3,918,852 $3,863,527 $3,397,433
$17,197,634 $18,349,344 $18,091,845 $16,158,109 $16,319,609 $16,783,000Total: Water & Sewer Fund
Total: Other
Division: 92 - Bonds
OTHER - Other
Total: Other
Unit Total: 12 - Utility Expansion
OTHER - Other
Division: 91 - Capital
Unit: 12 - Utility Expansion
Page 85
CAPITAL
Engineering / Facility Maintenance (EFM) Overall Goal
To effectively engineer and manage the design/construction of Capital Projects, Roadway and Facility
Maintenance Projects within the Village to provide high-quality, cost effective Public Improvements for
our residents. Research, evaluate, and pursue grant programs available to the Village for infrastructure
and maintenance projects.
The EFM group functions within the Public Works Department and the daily operations are managed
by the Superintendent of Public Improvements. Additional employees within the group include one
Lead Engineer, one Public Improvements Inspector, one Building Maintenance Supervisor and two
Building Maintenance Workers.
2016/2017 Goal
To continue to utilize in-house resources to administer the following Annual Maintenance Programs
including the MFT Roadway Resurfacing Program, Sidewalk/Curb Replacement, Pavement Crack filling,
Roadway Striping, Pavement Patching and Bridge Inspection programs. The Village has had continued
success, while providing these services at a reduced cost, by managing these programs in-house during
the past construction season.
The Engineering group is continuing with utilizing part-time summer engineering interns that will assist
with administering the Village’s maintenance programs and completing work related to collecting
traffic data. This program not only improves our overall efficiency but it also provides a positive work
experience for the interns. We will also initiate a sidewalk ADA compliance program this summer. This
program will inventory and identify the sidewalk network within the community and note any
deficiencies. Those deficiencies will be addressed via the sidewalk replacement program and the
resurfacing program in future years as the budget allows.
It is also an ongoing goal to have the Engineering group component to become the central repository
for all plans, drawings, and information relating to the Village infrastructure and facilities. This task is a
multi-year project and includes scanning old documents and plans into the Village’s laserfiche system.
A concerted effort will be made this year to complete as much as this as is possible.
Facility Maintenance goal is to centralize as many external contracts and services as possible for cost
savings and smoother response in times of need. We also strive to complete as much ‘in-house”
repairs/maintenance as staff’s talents and time allow.
Vehicles/Equipment/Technology
Vehicles/Equipment – Based on the Public Works vehicle replacement program, one replacement
vehicle is needed. A 2002 Ford Taurus wagon has over 106,000 miles and is at the end of its useful life.
As the Taurus wagon is no longer available, a small van (Ford Transit or some other mini-van type
vehicle) would make a suitable replacement. The cost estimate for this vehicle is under $25,000.
The inventory of traffic counting devices has been decreasing due to obsolescence and vehicle damage.
Staff would like to acquire an additional (12) NC-300 units and related equipment this year. The cost
not to exceed $15,000
Page 86
CAPITAL
Annual Maintenance Programs
Roadway Resurfacing and Capital Roadway Improvements (MFT & General Funds) - $2,000,000.
A combination of MFT and Capital funds has been successfully utilized in past budgets to provide the
maintenance of several roadways within the Village. Staff has identified additional roadways in the
2016 fiscal year that are in need of maintenance and resurfacing. The results of the Village’s pavement
management survey have been successful in prioritizing this work. In an effort to retain the good
quality of the Village’s roadway network, $2 million has been allocated within both the MFT and
Capital funds. (The MFT budget is included in the Other Funds tab.)
Village Roadway Network - PCI update - $120,000
The last time the Village’s roadway network was evaluated formally was in 2011. Since that time, many
subdivisions and other roadway projects have been completed. The usual cycle for these re-
evaluations is 3-5 years. Once completed, Staff will be better able to program the next 5-10 years
roadway improvements.
US Route 30 Reconstruction – No cost this year.
The Illinois Department of Transportation (IDOT) has completed design plans for the reconstruction
and expansion of Route 30 between Route 59 and Interstate 55. While the total cost for this work is
estimated to be over $35 million, IDOT will provide a majority of this funding. The Village’s contribution
will improve pedestrian safety, as a new bike path and sidewalk will be installed along this roadway.
Patching Program - $100,000
Engineering Staff will coordinate with the Street Division to identify areas that are in need of roadway
patching. Funding for this program is within the Streets Maintenance Division.
Curb & Sidewalk Program - $100,000
Staff routinely performs inspections of sidewalks and curbs throughout the Village. In addition,
requests from residents concerning defects are promptly investigated and addressed. The sidewalk
replacement work typically occurs within the late summer season. Staff plans to include the “saw cut
removal” of trip hazards within this program. This type of work has been completed several times over
the last few years with great success.
Striping, Crackfill, LED Street light replacement - $75,000 We are in the second year of the two year
contract for striping and crackfilling so the funding level should be the same this upcoming year. The
LED street light replacement program has been increased by $25K.
Storm Sewer Program - $45,000
Staff completes routine maintenance and inspection work as it relates to the Village’s storm sewer
system and other various storm sewer improvements as required.
Page 87
CAPITAL
Bike Path Program - $325,000
Staff is responsible for the maintenance of thousands of linear feet of asphalt bike path within the
Village. Required patching and/or pavement sealing is completed on an annual basis. This amount also
includes funds for engineering of bike path connections adjacent to traffic signals and cannot be
completed in-house. Additionally, the multi-year program addresses the needs of completing “gaps”
within the sidewalk/bike path system, as identified in the Village’s transportation plan.
Bridge Maintenance Program - $100,000
The Village currently has (16) bridges that are under our jurisdiction. According to the Village’s bridge
inspection reports it was noted that there are some maintenance issues that need attention. Items
needing repair are rip-rap/scour restoration, corrosion mitigation and railing replacement.
Capital Projects
Grant funded Projects
STP (Surface Transportation Grant Program) - $1,500,000 – STP Grant will be increased to $4.5M
total with $2M for engineering.
• 143rd Street – Route 59 to Illinois 126 – Phase 1 design was approved by IDOT in December of
2014. Work will continue on the Phase 2 design and ComEd coordination. Once constructed,
this project which will ultimately provide a much needed east-west connection for the Village.
STP (Surface Transportation Grant Program $1,800,000
• 127th Street – Heggs to Tuttle Estates - Completion of the Phase 1 design would be completed
by the early 2016. This project takes a rural two lane cross section to the standard 3 lane urban
cross section. Construction to start in 2016 and be completed in 2017.
ICC/EJ&E/CN Mitigation Grant
• 135th Street – Bike Path/Pedestrian Crossing at the CN Railway Tracks. To be completed early
2016.
Village and/or IDOT Funded Projects
• I-55 Interchange Project (Plainfield/Bolingbrook/Romeoville)
o Phase 1 Engineering Study - $50,000
• 143rd Street & Route 30 – Traffic Signal & intersection Improvements
o This project is at the point where a cost sharing agreement with IDOT is needed before
ROQ acquisition can occur.
o Engineering - $10,000
• 127th Street & Naperville/Plainfield Road - Intersection/Traffic Signal Project
o This project is at the point where a cost sharing agreement with Will Co Hwy and
Bolingbrook is needed before ROW acquisition can occur,
o Engineering - $10,000
Page 88
CAPITAL
Village and/or IDOT Funded Projects (continued)
• Emerald Ash Borer - $200,000
o During the past twelve years the Emerald Ash Borer (EAB) has killed over 10 million
trees within the United States. Three years ago, the Illinois Department of Agriculture
had confirmed that this insect has infested several trees within our community. Since
that time the Village has actively been removing infested parkway trees. While our
community had over 6,000 parkway Ash trees five years ago, approximately 80% of
these trees have been removed since the EAB infestation was first discovered. In an
effort to support the replacement of these trees the Village has funded a new parkway
tree installation program that occurs in the spring and fall of each year. Funding has
helped provide over 2,500 new trees during the past three years and the continued
support of this program will be needed to help facilitate the future replacement of
parkway trees that have already been removed and will be removed in the future.
• Settlers Park Refresh and Memorial Plaza Improvements - $300,000
o As Settlers Park was constructed over fifteen years ago, maintenance work is needed to
restore the park to its original condition. Additionally, the War Memorial Plaza is in need
of improvements that will complement the monuments within the central area of the
park. This work consists of installing integrally colored and stamped concrete at the
Memorial Plaza, the removal/replacement of concrete pavers, cleaning and tuckpointing
of the limestone columns and seatwalls, electrical/lighting improvements, and extensive
landscaping within Settlers Park and around the Village Hall. Some of the funding for this
project will be provided by donations collected by volunteer groups that are supporting
the development of the plaza.
• Fort Beggs Street Lighting Improvements - $200,000
o Fort Beggs Drive is a public roadway that bisects the Plainfield Central High School
campus. While most of the buildings are north of this roadway, parking lots and sports
fields exist on the south side. Street lighting within this corridor is extremely limited and
concerns have been expressed by the School District as pedestrians cross this roadway
on a regular basis during the early morning and evening hours. As this improvement will
be beneficial to the students, instructors, and the general public, an Intergovernmental
Agreement has been approved whereby the Village will complete this improvement and
the School District will reimburse the Village for 50% of the total cost. This project will
extend from Route 59 to James Street.
• Building Improvements – $200,000
o Various Items including HVAC at Village Hall, gate maintenance at Public Works.
• Indian Boundary Bridge Replacement Project
o The Village was awarded Federal Bridge Replacement funding in July of 2015. In early
2016 engineering should be completed and construction should start later this year.
Grant Village
Engineering PH 1 - $80K 80%/20% $16K
Engineering PH 2 - $90K 100% $0
Engineering PH 3 - $120K 100% $0
Construction - $900K 100% $0
Page 89
Classification
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2017
Proposed
Budget
Fund: 11 - Capital Fund
State of Illinois Taxes 3,110,893 3,261,910 3,286,980 2,650,000 2,700,000
Utility Taxes 2,981,462 3,198,840 3,107,995 3,100,000 3,000,000
Licenses and Permits 152,286 125,262 9,193 3,500 5,500
Fines and Forfeits 211,100 227,048 216,400 200,000 150,000
Charges for Services 122,937 104,238 196,470 110,000 58,000
Grants 987,560 108,931 34,409 0 3,500,000
Investment Income 224 115 267 100 2,500
Miscellaneous 31,079 47,034 9,858 0 10,000
Interfund Transfers 20,000 3,063,025 3,700,000 500,000 500,000
Revenues Total $7,617,541 $10,136,403 $10,561,572 $6,563,600 $9,926,000
Transfer to Debt Service 2,531,130 2,532,138 2,500,545 2,494,850 2,034,150
Contractual Services 163,048 148,016 110,400 166,000 110,000
Machinery and Equipment 195,066 295,227 310,468 475,000 550,000
Storm/Drainage Improvements 3,170 6,876 35,843 45,000 45,000
Bridge Repairs & Construction 889,129 511,936 111,808 50,000 616,000
Sidewalk, Curb, & Bikepath 98,091 437,966 306,148 425,000 425,000
Traffic Control Device 71,451 760,135 44,166 150,000 20,000
Roadway Improvements 258,616 316,613 1,290,329 1,700,000 4,520,000
Misc. Capital Expenses 131,695 169,156 406,056 125,000 795,000
Building Improvements 0 0 167,709 175,000 200,000
Emerald Ash Borer 193,177 194,709 246,357 200,000 200,000
Expenses Total $4,534,573 $5,372,772 $5,529,829 $6,005,850 $9,515,150
Total: Capital Fund $3,082,968 $4,763,631 $5,031,743 $557,750 $410,850
Ending Fund Balance ($4,328,519)$435,112 $5,466,855 $6,024,605 $6,435,455
Capital Fund Revenues
Capital Fund Expenses
Capital Improvement Fund Summary
2016-2017 Fiscal Year Budget
Page 90
Description
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2016
Estimated
Budget
FY 2017
Proposed
Budget
Fund: 11 - Capital Improvement Fund
Home Rule Sales Tax 3,110,893 3,261,910 3,286,980 2,650,000 2,750,000 2,700,000
$3,110,893 $3,261,910 $3,286,980 $2,650,000 $2,750,000 $2,700,000
Utility Tax 2,981,462 3,198,840 3,107,995 3,100,000 2,900,000 3,000,000
$2,981,462 $3,198,840 $3,107,995 $3,100,000 $2,900,000 $3,000,000
Bike Path Fee 1,332 888 444 500 500 500
Traffic Impact Fee 143,750 118,750 0 0 0 0
Recapture Fee 7,204 5,624 8,749 3,000 8,500 5,000
$152,286 $125,262 $9,193 $3,500 $9,000 $5,500
Red Light Fines 211,100 227,048 216,400 200,000 170,000 150,000
$211,100 $227,048 $216,400 $200,000 $170,000 $150,000
Impound Fee 115,200 98,948 64,630 100,000 50,000 50,000
Daily Storage Fee for Impound 7,737 5,290 11,840 10,000 8,000 8,000
Rental Income 0 0 120,000 0 0 0
$122,937 $104,238 $196,470 $110,000 $58,000 $58,000
Economic Stimulus Funds 6,957 0 0 0 0 0
Grant Revenue 114,745 58,289 34,409 0 0 500,000
Energy Conservation Grant 2,500 0 0 0 0 0
STP Grant 863,358 50,642 0 0 0 3,000,000
$987,560 $108,931 $34,409 $0 $0 $3,500,000
Interest Income 224 115 267 100 3,000 2,500
$224 $115 $267 $100 $3,000 $2,500
Sales-Fixed Assets 0 4,788 0 0 32,000 5,000
Other Reimbursements 0 7,906 448 0 15,000 5,000
Other Receipts 31,079 34,340 9,410 0 72,000 0
$31,079 $47,034 $9,858 $0 $119,000 $10,000
Transfer From MFT 0 60,000 0 0 0 0
Transfer From TIF 0 0 500,000 500,000 500,000 500,000
Transfer From General 20,000 3,003,025 3,200,000 0 0 0
$20,000 $3,063,025 $3,700,000 $500,000 $500,000 $500,000
$7,617,541 $10,136,403 $10,561,572 $6,563,600 $6,509,000 $9,926,000
MISC - Miscellaneous
INTER - Interfund Transfers
Total: Interfund Transfers
Revenues Total
Total: Miscellaneous
SERV - Charges for Services
Total: Charges for Services
GRNTS - Grants
Total: Grants
INT - Investment Income
Total: Investment Income
OTHTX - Other Taxes
Total: Other Taxes
LIC&PER - Licenses and Permits
Total: Licenses and Permits
FIN - Fines and Forfeits
Total: Fines and Forfeits
STTAX - State of Illinois Taxes
Total: State of Illinois Taxes
Revenues
Capital Improvement Fund
Revenue & Expense Detail
2016-2017 Fiscal Year Budget
Page 91
Description
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2016
Estimated
Budget
FY 2017
Proposed
Budget
Capital Improvement Fund
Revenue & Expense Detail
2016-2017 Fiscal Year Budget
195,066
Police Fleet/Equipment 239,466 175,242 225,000 225,000 225,000
Public Works/Community Dev.55,761 135,226 250,000 275,000 325,000
127th St. & Naperville Rd-eng 24,804 50,041 50,000 50,000 10,000
126 and Wallin - engineering 23,178 281,879
Rt. 30 and 143rd - engineering 23,469 85,002 37,782 100,000 50,000 10,000
Rt. 126 & Meadow Ln.50,000
Lockport & VanDyke ped crossing 343,213 6,384
Bike Path 98,091 437,966 306,148 325,000 275,000 325,000
Curb & Sidewalk 100,000 75,000 100,000
57,263 810,372 1,000,000 1,150,000 1,000,000
I-55 Phase 1 Study 17,519 10,164 7,393 50,000 15,000 50,000
143rd St. Ext. Design (STP)99,516 271,988 20,000 1,500,000
143rd Street ROW ComEd - eng
Lockport Street bypass - eng 11,992 61,776 7,395 50,000 10,000
Renwick Corridor engineering 31,146 23,863 50,000 15,000 70,000
Rt 30 Reconstr. - Village Portion 78,353 25,636 250,000 155,000
127th - Heggs to Meadow-eng 200,000 250,000 1,800,000
72,326 135,174 143,682 100,000 121,000 100,000
889,129 511,936 111,808 50,000 25,000 616,000
3,170 6,876 35,843 45,000 40,000 45,000
PCI Pavement Inspection 120,000
Settler's Park - Campus refresh 300,000
Ft. Beggs Street Lighting 200,000
CMAP Grant-Transportation Plan 114,745 5,255
Street Lights - LED Replacement 1,187 29,400 50,000 40,000 75,000
School Beacons Upgrade 31,190
Misc. Engineering 16,950 58,774 42,966 75,000 20,000 100,000
Property Acquisition 302,500
IDOR Telecom Recovery 103,940
193,177 194,709 246,357 200,000 325,000 200,000
167,709 175,000 160,000 200,000
Roadway Improvements
Pavement Patching
Expenses
Machinery and Equipment
Traffic Control Device
Sidewalk, Curb, & Bikepath
Miscellaneous Capital Expenses
Emerald Ash Borer
Building Improvements
Bridge Repairs & Construction
Storm & Drainage Improvements
Page 92
Description
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2016
Estimated
Budget
FY 2017
Proposed
Budget
Capital Improvement Fund
Revenue & Expense Detail
2016-2017 Fiscal Year Budget
Capital Improvement Fund Expenses (cont.)
Red Light Cameras 163,048 148,016 110,400 166,000 80,000 110,000
2,531,130 2,532,138 2,500,545 2,494,850 2,494,850 2,034,150
$557,750 $557,750 $410,850
$4,534,573 $5,372,772 $5,529,829 $6,563,600 $6,478,600 $9,926,000Expenditure Grand Totals:
Fund Balance Replacement Plan
Contractual Services
Transfer to Debt Service
Page 93
Other
MFT Bond and Tort Audit Police DARE TIF Alcohol Funds
Fund Interest Immunity Fund Pension Fund Fund Enforcement Totals
REVENUES
Property Taxes - 116,100 620,000 42,000 - - 745,000 - 1,523,100
State of Illinois Taxes 1,250,000 - - - - - - - 1,250,000
Fines And Forfeits - - - - - - - 10,000 10,000
Interest Income 300 50 100 10 875,000 20 500 30 876,010
Other -
Employer Contributions - - - - 1,100,000 - - - 1,100,000
Employee Contributions - - - - 575,000 - - - 575,000
DARE Contributions - - - - - 15,000 - - 15,000
Interfund Transfers - 3,005,050 - - - - - - 3,005,050
Total 1,250,300 3,121,200 620,100 42,010 2,550,000 15,020 745,500 10,030 8,354,160
EXPENDITURES
Salaries & Wages - - - - 445,000 - - - 445,000
Benefits - - - - 5,000 - - - 5,000
Supplies/Commodities - - - - 5,000 15,020 - - 20,020
Contractual Services - - 620,100 42,000 30,000 - - - 692,100
Other
Debt Service - 3,121,150 - - - - - - 3,121,150
Capital Outlay 1,000,000 - - - - - 670,000 - 1,670,000
Miscellaneous - - - - 38,000 - - - 38,000
Interfund Transfers 200,000 - - - - - 550,000 12,000 762,000
Total 1,200,000 3,121,150 620,100 42,000 523,000 15,020 1,220,000 12,000 6,753,270
EXCESS/(DEFICIENCY)50,300 50 - 10 2,027,000 - (474,500) (1,970) 1,600,890
Miscellaneous Funds
Revenue & Expenses by Fund Summary
2016-2017 Fiscal Year Budget
Page 94
Description
FY 2013
Actual 2014 Actual 2015 Actual
FY 2016
Adopted
Budget
FY 2016
Estimated
Amount
FY 2017
Proposed
Budget
Fund: 04 - Motor Fuel Tax
State of Illinois Taxes
MFT Entitlements 1,200,678 1,241,376 1,396,548 1,250,000 1,235,000 1,250,000
Grant Revenue 39,402 0 0 0 0 0
Total: State of Illinois Taxes $1,240,080 $1,241,376 $1,396,548 $1,250,000 $1,235,000 $1,250,000
Investment Income
Interest Income 1,249 300 398 300 300 300
Total: Investment Income $1,249 $300 $398 $300 $300 $300
Miscellaneous
Other Receipts 210 629 0 0 0 0
Total: Miscellaneous $210 $629 $0 $0 $0 $0
Revenues Total $1,241,539 $1,242,305 $1,396,946 $1,250,300 $1,235,300 $1,250,300
Division: 91 - Capital
Contractual Services 81,706 0 0 0 0 0
Street Improvements 765,689 776,728 621,545 1,000,500 800,000 1,000,000
Total: Other $847,395 $776,728 $621,545 $1,000,500 $800,000 $1,000,000
Division Total: 91 - Capital $847,395 $776,728 $621,545 $1,000,500 $800,000 $1,000,000
Division: 99 - Transfers
Transfer to General 0 0 0 200,000 100,000 200,000
Transfer to Capital 0 60,000 0 0 0 0
Total: 99 - Transfers $0 $60,000 $0 $200,000 $100,000 $200,000
Total: Non-Departmental $847,395 $836,728 $621,545 $1,200,500 $900,000 $1,200,000
Expenditures Total $847,395 $836,728 $621,545 $1,200,500 $900,000 $1,200,000
Total: 04 - Motor Fuel Tax $394,144 $405,577 $775,401 $49,800 $335,300 $50,300
Motor Fuel Tax Fund
2016-2017 Fiscal Year Budget
Revenues
Expenditures
Revenue & Expense Detail
$1,000,000
$1,100,000
$1,200,000
$1,300,000
$1,400,000
$1,500,000
FY 2013 Actual 2014 Actual 2015 Actual FY 2016
Adopted
Budget
FY 2017
Proposed
Budget
MFT Revenue History
MFT
Entitlements
Page 95
Description
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2016
Estimated
Amount
FY 2017
Proposed
Budget
Fund: 05 - Bond and Interest Fund
Property Taxes
Property Tax Revenue 111,034 113,327 112,333 116,100 114,500 116,100
Total: Property Taxes $111,034 $113,327 $112,333 $116,100 $114,500 $116,100
Investment Income
Interest Income 24 37 162 0 50 50
Total: Investment Income $24 $37 $162 $0 $50 $50
Debt Proceeds
Refunding Bond Proceeds 0 0 9,665,000 0 0 0
Premium on Bond Proceeds 0 0 331,514 0 0 0
Total: Debt Proceeds $0 $0 $9,996,514 $0 $0 $0
Interfund Transfers
Transfer From Water & Sewer 493,650 489,252 489,852 498,100 498,100 970,900
Transfer From Capital 2,531,130 2,533,634 2,500,545 2,494,850 2,494,850 2,034,150
Total: Interfund Transfers $3,024,780 $3,022,886 $2,990,397 $2,992,950 $2,992,950 $3,005,050
Revenues Total $3,135,838 $3,136,250 $13,099,406 $3,109,050 $3,107,500 $3,121,200
Bond & Interest Fund
2016-2017 Fiscal Year Budget
Revenues
Revenue & Expense Detail
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016
Adopted
Budget
FY 2017
Proposed
Budget
Bond & Interest Revenue History
Property Tax Revenue
Interfund Transfers
Page 96
Description
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2016
Estimated
Amount
FY 2017
Proposed
Budget
Bond & Interest Fund
2016-2017 Fiscal Year Budget
Revenue & Expense Detail
Unit: 00 - Non-Departmental
Division: 92 - Bonds
OTHER - Other
2005A Bond (Principal)470,000 495,000 525,000 540,000 540,000 0
2005A Bond (Interest)93,738 70,238 47,963 25,650 25,650 0
2007 Bond (Principal)610,000 635,000 665,000 690,000 690,000 725,000
2007 Bond (Interest)625,837 599,150 353,325 106,150 106,150 75,100
2009 Refunding Bond(Princ)85,000 90,000 90,000 100,000 95,000 100,000
2009 Refunding Bond (Int)26,525 24,825 22,125 16,100 19,424 16,100
2010 Bond (Principal)640,000 650,000 660,000 690,000 690,000 720,000
2010 Bond (Interest)317,200 304,400 291,400 271,600 271,600 250,900
2012 Refunding Bond (Princ)110,000 75,000 75,000 75,000 75,000 645,000
2012 Refunding Bond (Int)158,004 192,600 191,100 191,100 191,100 188,100
2014 Refunding Bond (Princ)0 0 70,000 125,000 125,000 125,000
2014 Refunding Bond (Int)0 0 115,827 278,450 278,450 275,950
Payment to Escrow Agent 0 0 9,875,322 0 0 0
Bond Issuance Costs 0 0 116,562 0 0 0
Total: OTHER - Other $3,136,304 $3,136,213 $13,098,624 $3,109,050 $3,107,374 $3,121,150
Expenditures Total $3,136,304 $3,136,213 $13,098,624 $3,109,050 $3,107,374 $3,121,150
Total: Bond & Interest ($466)$37 $782 $0 $126 $50
Expenditures
Page 97
Description
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2016
Estimated
Amount
FY 2017
Proposed
Budget
Fund: 07 - Tort Immunity Fund
Property Taxes
Property Tax Revenue 395,265 395,325 399,405 530,000 525,000 620,000
Total: Property Taxes $395,265 $395,325 $399,405 $530,000 $525,000 $620,000
Investment Income
Interest Income 126 66 10 100 200 100
Total: Investment Income $126 $66 $10 $100 $200 $100
Transfers
Transfer from General 0 0 95,000 0 0 0
Total: Transfers $0 $0 $95,000 $0 $0 $0
Revenues Total $395,391 $395,391 $494,415 $530,100 $525,200 $620,100
Unit: 00 - Non-Departmental
Contractual Services
Contractual Services 0 0 7,380 0 0 0
Bond-Treasurer 336 0 0 500 0 500
Comm. Umbrella Liability 235,023 207,955 234,279 250,000 254,210 270,000
Workman's Comp. Ins.251,477 309,482 268,302 325,000 332,028 349,600
Total: Contractual Services $486,836 $517,437 $509,961 $575,500 $586,238 $620,100
Expenditures Total $486,836 $517,437 $509,961 $575,500 $586,238 $620,100
Total: Tort Immunity Fund ($91,445)($122,046)($15,546)($45,400)($61,038)$0
**Tort Immunity Fund has a 4/30/15 Fund Balance of $70,626
Tort Immunity Fund
2016-2017 Fiscal Year Budget
Revenues
Expenditures
Revenue & Expense Detail
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2017
Proposed
Budget
Tort Immunity Revenue History
Property Tax Revenue
Page 98
Description
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2016
Estimated
Amount
FY 2017
Proposed
Budget
Fund: 08 - Audit Fund
Property Taxes
Property Tax Revenue 38,329 34,699 38,782 42,000 39,000 42,000
Total: Property Taxes $38,329 $34,699 $38,782 $42,000 $39,000 $42,000
Investment Income
Interest Income 7 10 11 10 10 10
Total: Investment Income $7 $10 $11 $10 $10 $10
Revenues Total $38,336 $34,709 $38,793 $42,010 $39,010 $42,010
Unit: 00 - Non-Departmental
Division: 00 - Non-Divisional
Contrac - Contractual Services
Audit Village 37,083 36,558 38,334 42,000 38,000 42,000
Total: Contractual Services $37,083 $36,558 $38,334 $42,000 $38,000 $42,000
Expenditures Total $37,083 $36,558 $38,334 $42,000 $38,000 $42,000
Total: Audit Fund $1,253 ($1,849)$459 $10 $1,010 $10
**Audit Fund has a 4/30/15 Fund Balance of $3,970
Audit Fund
2016-2017 Fiscal Year Budget
Revenues
Expenditures
Revenue & Expense Detail
$20,000
$25,000
$30,000
$35,000
$40,000
$45,000
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2017
Proposed
Budget
Audit Fund Revenue History
Property TaxRevenue
Page 99
Description
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2016
Estimated
Amount
FY 2017
Proposed
Budget
Fund: 10 - Police Pension Fund
Investment Income
Interest Income 455,711 474,607 869,435 400,000 330,000 400,000
Realized Gain/Loss 154,381 230,754 414,500 100,000 100,000 175,000
Unrealized Gain/Loss 905,093 1,009,855 220,006 300,000 300,000 300,000
Total: Investment Income $1,515,185 $1,715,216 $1,503,941 $800,000 $730,000 $875,000
MISC - Miscellaneous
Employee Contributions 546,037 497,544 522,107 510,000 545,000 575,000
Employer Contributions 888,578 886,519 898,172 950,000 930,000 1,100,000
Total: Miscellaneous $1,434,615 $1,384,063 $1,420,279 $1,460,000 $1,475,000 $1,675,000
Revenues Total $2,949,800 $3,099,279 $2,924,220 $2,260,000 $2,205,000 $2,550,000
Police Pension Fund
2016-2017 Fiscal Year Budget
Revenues
Revenue & Expense Detail
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2017
Proposed
Budget
Police Pension Contribution History
Employee Contributions
Employer Contributions
Page 100
Description
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2016
Estimated
Amount
FY 2017
Proposed
Budget
Police Pension Fund
2016-2017 Fiscal Year Budget
Revenue & Expense Detail
Unit: 00 - Non-Departmental
Division: 00 - Non-Divisional
Salaries and Wages
Pension Payments 311,904 439,598 413,533 440,000 433,000 445,000
Total: Salaries & Wages $311,904 $439,598 $413,533 $440,000 $433,000 $445,000
Benefits
Travel/Training 1,438 4,641 4,348 5,000 4,500 5,000
Total: Benefits $1,438 $4,641 $4,348 $5,000 $4,500 $5,000
Supplies and Commodities
Office Supplies/Postage 141 450 287 500 500 500
Dues & Subscriptions 3,739 4,323 4,538 4,500 4,500 4,500
Computers 0 1,380 0 0 0 0
Total: Supplies & Commodities $3,880 $6,153 $4,825 $5,000 $5,000 $5,000
Contractual Services
Contractual Services 21,808 39,407 24,579 30,000 26,000 30,000
Total: Contractual Services $21,808 $39,407 $24,579 $30,000 $26,000 $30,000
Other
Investment Expense 37,500 37,500 37,500 38,000 38,000 38,000
Total: OTHER - Other $37,500 $37,500 $37,500 $38,000 $38,000 $38,000
Total: Non-Divisional $376,530 $527,299 $484,785 $518,000 $506,500 $523,000
Expenditures Total $376,530 $527,299 $484,785 $518,000 $506,500 $523,000
Total: Police Pension Fund $2,573,270 $2,571,980 $2,439,435 $1,742,000 $1,698,500 $2,027,000
Expenditures
Page 101
Description
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2016
Estimated
Amount
FY 2017
Proposed
Budget
Fund: 14 - D.A.R.E. Fund
Investment Income
Interest Income $18 $17 $16 $20 $15 $20
Total: Investment Income $18 $17 $17 $20 $15 $20
Miscellaneous
DARE Contributions 12,144 18,094 18,884 13,000 15,000 15,000
Total: Miscellaneous $12,144 $18,094 $18,884 $13,000 $15,000 $15,000
Revenues Total $12,162 $18,111 $18,901 $13,020 $15,015 $15,020
Unit: 00 - Non-Departmental
Division: 00 - Non-Divisional
D.A.R.E. Program 14,934 17,370 29,478 22,000 17,000 15,020
Total: Non-Divisional $14,934 $17,370 $29,478 $22,000 $17,000 $15,020
Expenditures Total $14,934 $17,370 $29,478 $22,000 $17,000 $15,020
Total: D.A.R.E. Fund ($2,772)$741 ($10,577)($8,980)($1,985)$0
**DARE Fund has a 4/30/15 Fund Balance of $3,616
D.A.R.E. Fund
2016-2017 Fiscal Year Budget
Revenues
Expenditures
Revenue & Expense Detail
$0$2,000$4,000$6,000$8,000$10,000$12,000$14,000$16,000$18,000$20,000
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2017
Proposed
Budget
DARE Contribution History
DARE Contributions
Page 102
Description
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2016
Estimated
Amount
FY 2017
Proposed
Budget
Fund: 17 - Tax Increment Financing Fund
Property Taxes
Property Tax Revenue 593,913 647,405 745,471 745,000 725,000 745,000
Total: Property Taxes $593,913 $647,405 $745,471 $745,000 $725,000 $745,000
INT - Investment Income
Interest Income 632 1,146 1,398 500 800 500
Total: Investment Income $632 $1,146 $1,398 $500 $800 $500
Miscellaneous
Other Receipts 0 9,594 0 0 185,000 0
Total: Miscellaneous $0 $9,594 $0 $0 $185,000 $0
Revenues Total $594,545 $658,145 $746,869 $745,500 $910,800 $745,500
Unit: 00 - Non-Departmental
Division: 91 - Capital
Other
Contractual Services 142,228 779,924 169,965 700,000 175,000 525,000
Facade Improvements 76,204 18,296 0 250,000 150,000 145,000
Property Acquisition 12,422 0 0 0 0 0
Total: Capital $230,854 $798,220 $169,965 $950,000 $325,000 $670,000
Division: 99 - Transfers
OTHER - Other
Transfer to General Fund 50,000 0 50,000 50,000 50,000 50,000
Transfer to Capital Fund 0 0 500,000 500,000 500,000 500,000
Total: Transfers $50,000 $0 $550,000 $550,000 $550,000 $550,000
Expenditures Total $280,854 $798,220 $719,965 $1,500,000 $875,000 $1,220,000
Total: Tax Increment Financing Fund $313,691 ($140,075)$26,904 ($754,500)$35,800 ($474,500)
**TIF Fund has a 4/30/15 Fund Balance of $986,104
Tax Increment Financing Fund
2016-2017 Fiscal Year Budget
Revenues
Expenditures
Revenue & Expense Detail
$480,000
$530,000
$580,000
$630,000
$680,000
$730,000
$780,000
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2017
Proposed
Budget
TIF Property Tax Revenue History
Property Tax
Revenue
Page 103
Description
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2016
Estimated
Amount
FY 2017
Proposed
Budget
Fund: 27 - Alcohol Enforcement Fund
Fines and Forfeits
Alcohol Fines 8,950 10,088 10,161 10,000 10,000 10,000
Total: Fines and Forfeits $8,950 $10,088 $10,161 $10,000 $10,000 $10,000
Investment Income
Interest Income 18 29 31 30 30 30
Total: Investment Income $18 $29 $31 $30 $30 $30
Revenues Total $8,968 $10,117 $10,192 $10,030 $10,030 $10,030
Unit: 00 - Non-Departmental
Division: 99 - Transfers
Other
Transfer to General 8,000 9,000 10,000 12,000 12,000 12,000
Total: Transfers $8,000 $9,000 $10,000 $12,000 $12,000 $12,000
Expenditures Total $8,000 $9,000 $10,000 $12,000 $12,000 $12,000
Total: Alcohol Enforcement Fund $968 $1,117 $192 ($1,970)($1,970)($1,970)
**Alcohol Enforcement Fund has a 4/30/15 Fund Balance of $28,442
Alcohol Enforcement Fund
2016-2017 Fiscal Year Budget
Revenues
Expenditures
Revenue & Expense Detail
$8,200
$8,700
$9,200
$9,700
$10,200
$10,700
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
Budget
FY 2017
Proposed
Budget
Alcohol Fines History
Alcohol Fines
Page 104
FY 2017
Proposed
Budget
FY 2018
Budget
FY 2019
Budget
FY 2020
Budget
5,212,500 5,373,188 5,537,749 5,676,193
9,938,300 10,140,546 10,334,038 10,514,884
855,000 872,000 898,010 920,460
1,019,500 1,063,700 1,095,475 1,155,726
657,600 661,700 664,831 678,128
4,329,472 4,444,500 4,563,156 4,700,051
35,600 35,600 35,600 35,600
700,000 700,000 700,000 717,500
15,000 15,000 15,000 15,150
140,000 134,500 134,500 134,500
410,000 420,000 430,125 430,125
262,000 287,000 287,000 287,000
Revenues Total $23,574,972 $24,147,734 $24,695,484 $25,265,317
Administration/Finance 6,586,473 6,703,428 6,824,019 6,946,851
Police Department 12,171,184 12,532,077 12,851,257 13,172,539
Street Department 3,479,508 3,547,991 3,618,386 3,690,754
Planning Program 625,874 631,571 648,018 660,978
Building Program 711,933 726,156 746,380 761,308
Expenses Total $23,574,972 $24,141,223 $24,688,060 $25,232,430
$0 $6,511 $7,424 $32,887Surplus/(Deficit) General Fund
Miscellaneous
Intergovernmental
Interfund Transfers
General Fund Revenues
General Fund Expenses
Franchise Fees
Investment Income
General Fund
Revenue & Expense Forecast
Fiscal Years 2017-2020
Grants
Classification
Fund: 01 - General Fund
Property Taxes
State of Illinois Taxes
Other Taxes
Licenses & Permits
Fines and Forfeits
Charges for Services
Page 105
FY 2017
Proposed
Budget
FY 2018
Budget
FY 2019
Budget
FY 2020
Budget
Licenses and Permits 550,000 525,000 500,000 500,000
State of Illinois Taxes 1,665,000 1,714,950 1,749,249 1,784,234
Charges for Services 14,540,000 14,976,200 15,425,486 15,579,741
Investment Income 10,000 15,000 15,000 15,000
Miscellaneous 18,000 15,000 15,000 15,000
Revenues Total $16,783,000 $17,246,150 $17,704,735 $17,893,975
Salaries and Wages 1,359,000 1,392,975 1,434,764 1,477,807
Benefits 549,055 568,272 591,003 614,643
Utilities 707,000 710,535 714,088 717,658
Supplies and Commodities 484,800 487,224 489,660 492,109
Contractual Services 8,646,500 8,797,814 8,973,770 9,153,245
Other 250,000 250,000 250,000 250,000
Transfers 970,900 970,900 979,300 976,800
Capital 678,000 900,000 1,000,000 950,000
Debt service 3,137,745 3,166,913 3,190,175 3,190,525
Depreciation 0 0 0 0
Expenses Total $16,783,000 $17,244,633 $17,622,760 $17,822,787
Surplus/(Deficit) Water & Sewer Fund $0 $1,517 $81,975 $71,188
Water & Sewer Fund
Revenue & Expense Forecast
Fiscal Years 2017-2020
Water, Sewer & Expansion Revenues
Water, Sewer & Expansion Expenses
Classification
Fund: 02 - Water & Sewer Fund
Page 106
GENERAL FUND REVENUE PER CAPITA
Importance
Emerging Trends
GENERAL FUND TAX REVENUES AS A % OF GENERAL FUND REVENUE
Importance
Emerging Trends
VILLAGE OF PLAINFIELD STATISTICAL TRENDS
Declining tax revenues, where levies or rates have not been reduced, should be avoided.
Taxes are the largest single revenue source in this fund, and so their levels must be carefully monitored on a
continual basis.
Total General Fund tax revenues (local and non-local, property, sales tax etc.) collected divided by total
General Fund operating revenue.
Preferably, revenue per capita should at a minimum remain constant over time. Decreasing revenues might
indicate an inability to meet service demands under the existing revenue structure.
Per capita revenue provides preliminary information about the financial burden on and benefit received from
residents. Significant variances should be investigated by examining individual revenue sources.
Total General Fund operating revenues, divided by the current population (as reported or estimated by U.S.
or Special Census)
$400
$450
$500
$550
$600
$650
2006 2007 2008 2009 2010 2011 2012 2013 2014 2015
Fiscal Year
General Fund Revenue Per Capita
62.00%
64.00%
66.00%
68.00%
70.00%
72.00%
2008 2009 2010 2011 2012 2013 2014 2015
Fiscal Year
GF Tax Revenues as a % of GF Revenue
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LOCAL TAXES AS A % OF GENERAL FUND REVENUE
Importance
Emerging Trends
SALES TAX REVENUE AS A % OF GENERAL FUND REVENUE
Importance
Emerging Trends
Because sales taxes account for a high percentage of some governments revenues, this ratio measures
dependency and can vary significantly with changes in external economic conditions.
Decreasing sales tax revenue typically represents a downturn in the economy, but a decline could represent a
change in a municipality's property mix (i.e. # of sales tax generating businesses).
Local taxes are a municipality's most dependable source of revenue. However, there can be a challenge of
balancing the need for financial stability with the burden placed on taxpayers by locally controlled taxes.
A low percentage indicates the possibility of little local control over its financial future; a high percentage
may indicate too much dependency on the local tax base. The appropriate balance will vary by municipality.
Though it is critical to not overburden local taxpayers, the list of local taxes reflect that some of the burden
can be spread to non-residents as well. Municipalities can proactively determine their revenue mix using
local taxes to avoid heavy dependence on any one revenue source.
Sales and use tax, divided by General Fund operating revenue.
Local taxes under direct control of the governing unit (i.e. sales/use, property, motor fuel tax) divided by
total General Fund operating revenue.
VILLAGE OF PLAINFIELD STATISTICAL TRENDS
0.00%
10.00%
20.00%
30.00%
40.00%
50.00%
60.00%
2006 2007 2008 2009 2010 2011 2012 2013 2014 2015
Fiscal Year
Local Taxes as a % of GF Revenue
15.00%
20.00%
25.00%
30.00%
2006 2007 2008 2009 2010 2011 2012 2013 2014 2015
Fiscal Year
Sales Tax as a % of GF Revenue
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PROPERTY TAX REVENUE AS A % OF GENERAL FUND REVENUE
Importance
Emerging Trends
INCOME TAX REVENUE AS A % OF GENERAL FUND REVENUE
Importance
Emerging Trends
VILLAGE OF PLAINFIELD STATISTICAL TRENDS
Property tax is typically one of the largest revenue sources for municipalities, but it can be politically
sensitive. Reliance on these revenues remain high because it is generally an inelastic revenue, as local
assessments are averaged over a three year period.
Property and personal property replacement tax divided by General Fund operating revenue.
Being one the most significant revenue generators, especially for non-home rule municipalities, property
taxes are used to fund critical day-to-day operations and services that residents expect. Municipalities with
excessive growth will experience a future increase in property tax revenues even when the municipality's tax
rate remains the same, however additional growth tends to increase service needs. Also, impacts based on
struggling housing markets should be examined to address the possible reduction in future property tax
revenues.
Income tax revenues fluctuate with economic swings and is outside the control of the local unit.
Overreliance on sources that may be reduced with short notice could impact long-term stability.
Income Tax divided by General Fund operating revenue.
While income tax revenues are generally a reliable and steady income source, they are subject to the policy
of the State. The State is currently proposing to push their financial burden to local municipalities by
reducing its funding formula. Increasing reliance on this uncontrolled revenue source should be monitored
and addressed.
0.00%
5.00%
10.00%
15.00%
20.00%
25.00%
30.00%
2006 2007 2008 2009 2010 2011 2012 2013 2014 2015Fiscal Year
Property Taxes as a % of GF Revenue
0.00%
5.00%
10.00%
15.00%
20.00%
2006 2007 2008 2009 2010 2011 2012 2013 2014 2015
Fiscal Year
Income Tax as a % of GF Revenue
Page 109
GENERAL FUND EXPENDITURES PER CAPITA
Importance
Emerging Trends
OPERATING SURPLUS (DEFICIT) AS A % OF GENERAL FUND REVENUE
Importance
Emerging Trends
A basic tenant of government is that, over time, revenues should equal expenditures. This ratio
provides an indication of the government's success in meeting this tenant.
A unit's costs are in part related to the size of the population served. One should be aware of
population trends and expect proportionate changes in demand for services. Over time, it is desirable
to expend fewer dollars per person served.
Warning signs include an increase in operating expenditures per capita unrelated to additional services
or increasing demands on existing services.
Total General Fund operating surplus (deficit) divided by the total General Fund operating revenue.
VILLAGE OF PLAINFIELD STATISTICAL TRENDS
Total General Fund operating expenditures divided by the current population (as reported or estimated
by U.S. or Special Census)
Notable increases in operating surpluses or deficits may indicate a pattern of imbalance of revenues and
expenditures that should be examined and addressed through the budget process as well as monitored
throughout the year.
$200
$300
$400
$500
$600
2006 2007 2008 2009 2010 2011 2012 2013 2014 2015
Fiscal Year
GF Expenses Per Capita
-20.00%
-10.00%
0.00%
10.00%
20.00%
2006 2007 2008 2009 2010 2011 2012 2013 2014 2015
Fiscal Year
Operating Surplus (Deficit) as a % of GF Revenue
Page 110
UNRESERVED FUND BALANCE AS A % OF GENERAL FUND REVENUE
Importance
Emerging Trends
Importance
Emerging Trends
VILLAGE OF PLAINFIELD STATISTICAL TRENDS
Declining amounts of assets that can be spent without restriction may suggest that a municipality
investigate expense trends for possible improvements.
Fund balance often assists governments in meeting unexpected needs or emergencies. In cases of
revenue shortfall, this measure displays how much revenue could be offset or subsidized by existing
unencumbered fund balance.
UNRESTRICTED CASH AND INVESTMENTS AS A % OF GENERAL FUND EXPENDITURES
Total General Fund unrestricted cash balance divided by the total General Fund operating expenditures.
Cash assets, or assets readily convertible to cash and unrestricted, are critical for funding unexpected or
emergency needs. Still, budgeting should attempt to balance security with over-funding cash-on-hand.
Total General Fund unreserved fund balance divided by the total General Fund operating revenue.
A decreasing unencumbered fund balance may hinder response in the event of an emergency or
provide cash flow challenges due to unexpected declines in the economy.
0.00%
20.00%
40.00%
60.00%
2006 2007 2008 2009 2010 2011 2012 2013 2014 2015
Fiscal Year
Unreserved Fund Balance as a % of GF Revenue
0.00%
20.00%
40.00%
60.00%
2008 2009 2010 2011 2012 2013 2014 2015
Fiscal Year
Unrestricted Cash & Investments as a % of GF
Expenses
Page 111