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HomeMy Public PortalAbout03-07-2016 Village Board Minutes £3 OU2 t I 342i liv/ VILLAGE OF PLAINFIELD MEETING MINUTES MARCH 7, 2016 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, G.PECK, J.RACICH, B.WOJOWSKI, M.BONUCHI, B.LAMB, AND E.O'ROURKE. OTHERS PRESENT: B.MURPHY, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; T.ORBON, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNER; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND J.KONOPEK, CHIEF OF POLICE. CALL TO ORDER, ROLL CALL, PLEDGE Mayor Collins called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Collins led the pledge to the flag. There were approximately 40 persons in the audience. PRESIDENTIAL COMMENTS Mayor Collins congratulated Traci Pleckham and the Management Services staff for receiving the GFOA Certificate of Achievement for Excellence in Financial Reporting. TRUSTEES COMMENTS Trustee O'Rourke: • Expressed concern regarding the survey that was sent out in the water bills. Director Persons pointed out that the survey was prepared by the EPA and is EPA requirement. • Pointed out that a resident liked the LED Streetlight replacement. • Asked if the Village is paying overtime for the officers to attend block parties. Chief Konopek pointed out that the Police Department is made aware of those events and plans accordingly for the officers' time to attend those events, so there is minimal if any overtime. Trustee Lamb: • Stated that he thinks it is important that the officers interact with the residents at community events. • Expressed support for the Plainfield Library Referendum. Trustee Peck congratulated the staff on the finance award and suggested looking at posting the checkbook online. Trustee Racich: • Expressed support for the Plainfield Library Referendum. • Expressed concern regarding door hangers being placed in his mailbox. Village of Plainfield Meeting Minutes—March 7,2016 Page 2 PUBLIC COMMENTS (3 —5 Minutes) Vicky Polito, Walker's Grove resident, suggested filing a report if there are door hangers in your mailbox, and also suggested posting the Board Packets online. BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Lamb moved to approve the Agenda. Second by Trustee Peck. Vote by roll call. Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes. 6 yes, 0 no. Motion carried. 2) CONSENT AGENDA Trustee Bonuchi moved to approve the Consent Agenda to include: a) Minutes of the Board Meeting held on February 1, 2016. b) Bills Paid and Bills Payable Reports for March 7, 2016. c) Cash& Investments, Revenue, and Expenditure Reports for January, 2016. Second by Trustee Wojowski. Vote by roll call. Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes. 6 yes, 0 no. Motion carried. 3) CRUISE NIGHTS Trustee Bonuchi moved to authorize the road closures as identified in the staff report for Cruise Nights to be held on Tuesday evenings from June 7—August 30, 2016. Second by Trustee Peck. Trustee Racich inquired about requiring groups to pay for their own events. Administrator Murphy pointed out that there will be a future Committee of the Whole Workshop on this topic and that the events this evening have been budgeted. Vote by roll call. Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes. 6 yes, 0 no. Motion carried. 4) 2016 SAINT MARY IMMACULATE 5K Trustee Bonuchi moved to authorize the road closures as identified in the staff report for the 2016 Saint Mary Immaculate 5K to be held on May 14, 2016 at 7:30 a.m. Second by Trustee Wojowski. Vote by roll call. Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes. 6 yes, 0 no. Motion carried. 5) 2016 EIKON 5K RUN Trustee Bonuchi moved to authorize the road closures as identified in the staff report for the 2016 Eikon 5K to be held on May 21, 2016 at 8:00 a.m. Second by Trustee Lamb. Vote by roll call. Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes. 6 yes, 0 no. Motion carried. 6) 2016 MARCH FOR BABIES Trustee Wojowski moved to authorize the road closures as identified in the staff report for the 2016 March for Babies to be held on April 24, 2016 at 11:00 a.m. Second by Trustee Peck. Vote by roll call. Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes—March 7,2016 Page 3 7) PLAYA VISTA (Case No. 1710-122915.AAA/SU/PP/FP) Trustee Lamb moved to open a Public Hearing regarding an amendment to the annexation agreement for the property known as Grande Park Neighborhoods 4, 5, and 6. Seconded by Trustee Racich. Voice Vote. All in favor, 0 Opposed. Items c, d, e, and f were removed at the applicant's request. 8) PLAINFIELD MEIJER PLAZA III—Lot 3 —(Case No. 1711-010516.SU/SPR) Trustee O'Rourke moved to direct the Village Attorney to prepare an ordinance approving a special use for a drive-thru. Second by Trustee Peck. Trustee Lamb asked if the applicant has identified a user at this time. Mr. Proulx stated that a user has not yet been identified. Vote by roll call. Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes. 6 yes, 0 no. Motion carried. Trustee Lamb moved to approve the Site Plan Review for Plainfield Meijer Plaza III development of Lot 3 of the Meijer Plainfield subdivision. Second by Trustee O'Rourke. Vote by roll call. Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes. 6 yes, 0 no. Motion carried. 9) 127TH STREET PLAINFIELD LLC (Case No. 1712-010716.SU) Trustee O'Rourke moved to direct the Village Attorney to prepare an ordinance granting approval of a special use permit for the Parkland Preparatory Academy at 27040 W 127th Street for up to 60 students. Second by Trustee Lamb. Vote by roll call. Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes. 6 yes, 0 no. Motion carried. 10) MEIJER SUBDIVISION—Lot 9 (Case No. 1681-032515.PP/FP) Trustee Lamb moved to approve the Final Plat for the Plainfield II —Lot 9 resubdivision. Second by Trustee Wojowski. Vote by roll call. Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes. 6 yes, 0 no. Motion carried. Trustee Racich left the meeting at 8:23 p.m. 11) VEQUITY LLC TARGET OUTLOT (Case No. 1713-021116.SU) Trustee Lamb moved to direct the Village Attorney to prepare an ordinance granting approval of a special use to permit drive-through operations on Lot 1 of the Vequity Subdivision. Second by Trustee O'Rourke. Vote by roll call. Peck, yes; Racich, absent; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes. 5yes, 0 no, 1 absetn. Motion carried. Trustee Lamb moved to re-approve the Final Plat of subdivision for the Vequity Subdivision. Second by Trustee Wojowski. Vote by roll call. Peck, yes; Racich, absent; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes. 5 yes, 1 no, 1 absent. Motion carried. Trustee Racich returned to the meeting at 8:25 p.m. Village of Plainfield Meeting Minutes—March 7,2016 Page 4 12) BOULEVARD SUBDIVISION (Case No. 1715-021816.PP/FP) Trustee Bonuchi moved to approve the preliminary plat of The Boulevard Subdivision, subject to the stipulations noted in the staff report. Second by Trustee Wojowski. Vote by roll call. Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes. 6 yes, 0 no. Motion carried. Trustee Bonuchi moved to approve the final plat of The Boulevard Subdivision, subject to the stipulations noted in the staff report. Second by Trustee Peck. Vote by roll call. Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT No Report. MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT No Report. PLANNING DEPARTMENT REPORT No Report. BUILDING DEPARTMENT REPORT Mr. Ken Goska, Building Official,presented the Operations Reports for January and February, 2016. PUBLIC WORKS REPORT Trustee Racich moved to authorize the Village President to execute an Intergovernmental Agreement between the Village and the Plainfield School District as it relates to the Fort Beggs Street Lighting Improvements. Second by Trustee Lamb. Vote by roll call. Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes. 6 yes, 0 no. Motion carried. Trustee Lamb moved to authorize the Village President to execute a professional services agreement with Crawford, Murphy &Tilly, Inc. (CMT), at the standard time and material rates, for support services related to the 2016 TIGER Federal Grant application for the 143`d Street Extension Project. Second by Trustee Peck. Vote by roll call. Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes. 6 yes, 0 no. Motion carried. Trustee Lamb moved to authorize Dahme Mechanical Incorporated, the lowest bidder, to replace pumps and electrical equipment at the wastewater treatment facility at a total cost of$205,630. Second by Trustee O'Rourke. Vote by roll call. Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes—March 7,2016 Page 5 Trustee Lamb moved to authorize the Village President to award the 2016 Settlers' Park Refresh and Memorial Plaza Improvements Project to D&J Landscape, Inc., the lowest bidder, in the amount of$263,686.68. Second by Trustee Wojowski. Vote by roll call. Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes. 6 yes, 0 no. Motion carried. Trustee Lamb moved to authorize the purchase of a 2017 Peterbilt Model 348 Snow plow Truck and Equipment from JX Peterbilt Enterprises, Inc., at the total cost of$158,983.11. Second by Trustee Bonuchi. Vote by roll call. Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes. 6 yes, 0 no. Motion carried. POLICE CHIEF'S REPORT Trustee Lamb moved to authorize Mechanical, Inc. to provide/install and program a new HVAC Monitoring System for the total cost of$19,975.00. Second by Trustee Racich. Vote by roll call. Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes. 6 yes, 0 no. Motion carried. Trustee Wojowski moved to renew the shooting range maintenance contract with Best Technology Systems for three years in the amount of$9,930.00 per year. Second by Trustee Bonuchi. Vote by roll call. Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes. 6 yes, 0 no. Motion carried. Trustee Bonuchi moved to renew the Outdoor Warning System annual maintenance contract with Fulton Technologies in the amount of$6,526.00. Second by Trustee Wojowski. Vote by roll call. Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes. 6 yes, 0 no. Motion carried. Chief Konopek presented the PEMA Report for January, 2016 and the Operations Report for January, 2016. ATTORNEY'S REPORT No Report. Trustee Peck moved to adjourn. Seconded by Trustee Lamb. Voice Vote. All in favor, 0 Opposed. The meeting adjourned at 8:47 p.m. 411111r ),,(4662) / // Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes—March 7,2016 Page 6 VILLAGE OF PLAINFIELD PUBLIC HEARING MARCH 7, 2016 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, G.PECK, J.RACICH, B.WOJOWSKI, M.BONUCHI, B.LAMB, AND E.O'ROURKE. OTHERS PRESENT: B.MURPHY, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; T.ORBON, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNER; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND J.KONOPEK, CHIEF OF POLICE. PLAYA VISTA(Case No. 1710-122915.AAA/SU/PP/FP) Mayor Collins called the meeting to order at 7:30 p.m. Present roll call stands. Mr. Michael Martin, attorney, for the applicant stated that the applicant is proposing to eliminate the existing age-targeted marketing component and related attached townhome product and reposition the development as a conventional subdivision. The proposed changes require approval of an amendment to the annexation agreement, major change to the planned development, and merger and resubdivision of a portion of the development. Mr. Martin reviewed the proposed changes. Mr. Martin pointed out that the applicant is requesting to remove items c, d, e, and f from the Agenda tonight to allow them the opportunity to meet with Christina Kupkowski, a townhome owner,to address her concerns. Ms, Christina Kupkowski, 13650 S. Playa Vista, stated that she is the sole townhome owner and expressed concern regarding eliminating the rest of the townhome project as well as the clubhouse. There was some general discussion and consensus that the applicant needs to work with Ms. Kupkowski prior to the Village Board voting on items c, d, e, and f. Trustee Lamb moved to adjourn the Public Hearing and return to the regular business meeting. Seconded by Trustee Peck. Voice Vote. All in favor, 0 Opposed. The meeting adjourned at 8:10 p.m. 4 ;4 Michelle Gibas, Village Clerk