HomeMy Public PortalAbout03-07-2016 Village Board Minutes £3 OU2 t I 342i liv/
VILLAGE OF PLAINFIELD
MEETING MINUTES
MARCH 7, 2016
AT: VILLAGE HALL
BOARD PRESENT: M.COLLINS, G.PECK, J.RACICH, B.WOJOWSKI, M.BONUCHI,
B.LAMB, AND E.O'ROURKE. OTHERS PRESENT: B.MURPHY, ADMINISTRATOR;
J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; T.ORBON, ENGINEER;
A.PERSONS, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNER; T.PLECKHAM,
MANAGEMENT SERVICES DIRECTOR; AND J.KONOPEK, CHIEF OF POLICE.
CALL TO ORDER, ROLL CALL, PLEDGE
Mayor Collins called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were
present. Mayor Collins led the pledge to the flag. There were approximately 40 persons in the
audience.
PRESIDENTIAL COMMENTS
Mayor Collins congratulated Traci Pleckham and the Management Services staff for receiving
the GFOA Certificate of Achievement for Excellence in Financial Reporting.
TRUSTEES COMMENTS
Trustee O'Rourke:
• Expressed concern regarding the survey that was sent out in the water bills. Director
Persons pointed out that the survey was prepared by the EPA and is EPA requirement.
• Pointed out that a resident liked the LED Streetlight replacement.
• Asked if the Village is paying overtime for the officers to attend block parties. Chief
Konopek pointed out that the Police Department is made aware of those events and plans
accordingly for the officers' time to attend those events, so there is minimal if any
overtime.
Trustee Lamb:
• Stated that he thinks it is important that the officers interact with the residents at
community events.
• Expressed support for the Plainfield Library Referendum.
Trustee Peck congratulated the staff on the finance award and suggested looking at posting the
checkbook online.
Trustee Racich:
• Expressed support for the Plainfield Library Referendum.
• Expressed concern regarding door hangers being placed in his mailbox.
Village of Plainfield
Meeting Minutes—March 7,2016
Page 2
PUBLIC COMMENTS (3 —5 Minutes)
Vicky Polito, Walker's Grove resident, suggested filing a report if there are door hangers in your
mailbox, and also suggested posting the Board Packets online.
BUSINESS MEETING
1) APPROVAL OF AGENDA
Trustee Lamb moved to approve the Agenda. Second by Trustee Peck. Vote by roll call. Peck,
yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes. 6 yes, 0 no. Motion
carried.
2) CONSENT AGENDA
Trustee Bonuchi moved to approve the Consent Agenda to include:
a) Minutes of the Board Meeting held on February 1, 2016.
b) Bills Paid and Bills Payable Reports for March 7, 2016.
c) Cash& Investments, Revenue, and Expenditure Reports for January, 2016.
Second by Trustee Wojowski. Vote by roll call. Peck, yes; Racich, yes; Wojowski, yes;
Bonuchi, yes; Lamb, yes; O'Rourke, yes. 6 yes, 0 no. Motion carried.
3) CRUISE NIGHTS
Trustee Bonuchi moved to authorize the road closures as identified in the staff report for Cruise
Nights to be held on Tuesday evenings from June 7—August 30, 2016. Second by Trustee Peck.
Trustee Racich inquired about requiring groups to pay for their own events. Administrator
Murphy pointed out that there will be a future Committee of the Whole Workshop on this topic
and that the events this evening have been budgeted.
Vote by roll call. Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke,
yes. 6 yes, 0 no. Motion carried.
4) 2016 SAINT MARY IMMACULATE 5K
Trustee Bonuchi moved to authorize the road closures as identified in the staff report for the
2016 Saint Mary Immaculate 5K to be held on May 14, 2016 at 7:30 a.m. Second by Trustee
Wojowski. Vote by roll call. Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes;
O'Rourke, yes. 6 yes, 0 no. Motion carried.
5) 2016 EIKON 5K RUN
Trustee Bonuchi moved to authorize the road closures as identified in the staff report for the
2016 Eikon 5K to be held on May 21, 2016 at 8:00 a.m. Second by Trustee Lamb. Vote by roll
call. Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes. 6 yes, 0
no. Motion carried.
6) 2016 MARCH FOR BABIES
Trustee Wojowski moved to authorize the road closures as identified in the staff report for the
2016 March for Babies to be held on April 24, 2016 at 11:00 a.m. Second by Trustee Peck.
Vote by roll call. Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke,
yes. 6 yes, 0 no. Motion carried.
Village of Plainfield
Meeting Minutes—March 7,2016
Page 3
7) PLAYA VISTA (Case No. 1710-122915.AAA/SU/PP/FP)
Trustee Lamb moved to open a Public Hearing regarding an amendment to the annexation
agreement for the property known as Grande Park Neighborhoods 4, 5, and 6. Seconded by
Trustee Racich. Voice Vote. All in favor, 0 Opposed.
Items c, d, e, and f were removed at the applicant's request.
8) PLAINFIELD MEIJER PLAZA III—Lot 3 —(Case No. 1711-010516.SU/SPR)
Trustee O'Rourke moved to direct the Village Attorney to prepare an ordinance approving a
special use for a drive-thru. Second by Trustee Peck.
Trustee Lamb asked if the applicant has identified a user at this time. Mr. Proulx stated that a
user has not yet been identified.
Vote by roll call. Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke,
yes. 6 yes, 0 no. Motion carried.
Trustee Lamb moved to approve the Site Plan Review for Plainfield Meijer Plaza III
development of Lot 3 of the Meijer Plainfield subdivision. Second by Trustee O'Rourke. Vote
by roll call. Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes.
6 yes, 0 no. Motion carried.
9) 127TH STREET PLAINFIELD LLC (Case No. 1712-010716.SU)
Trustee O'Rourke moved to direct the Village Attorney to prepare an ordinance granting
approval of a special use permit for the Parkland Preparatory Academy at 27040 W 127th Street
for up to 60 students. Second by Trustee Lamb. Vote by roll call. Peck, yes; Racich, yes;
Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes. 6 yes, 0 no. Motion carried.
10) MEIJER SUBDIVISION—Lot 9 (Case No. 1681-032515.PP/FP)
Trustee Lamb moved to approve the Final Plat for the Plainfield II —Lot 9 resubdivision.
Second by Trustee Wojowski. Vote by roll call. Peck, yes; Racich, yes; Wojowski, yes;
Bonuchi, yes; Lamb, yes; O'Rourke, yes. 6 yes, 0 no. Motion carried.
Trustee Racich left the meeting at 8:23 p.m.
11) VEQUITY LLC TARGET OUTLOT (Case No. 1713-021116.SU)
Trustee Lamb moved to direct the Village Attorney to prepare an ordinance granting approval of
a special use to permit drive-through operations on Lot 1 of the Vequity Subdivision. Second by
Trustee O'Rourke. Vote by roll call. Peck, yes; Racich, absent; Wojowski, yes; Bonuchi, yes;
Lamb, yes; O'Rourke, yes. 5yes, 0 no, 1 absetn. Motion carried.
Trustee Lamb moved to re-approve the Final Plat of subdivision for the Vequity Subdivision.
Second by Trustee Wojowski. Vote by roll call. Peck, yes; Racich, absent; Wojowski, yes;
Bonuchi, yes; Lamb, yes; O'Rourke, yes. 5 yes, 1 no, 1 absent. Motion carried.
Trustee Racich returned to the meeting at 8:25 p.m.
Village of Plainfield
Meeting Minutes—March 7,2016
Page 4
12) BOULEVARD SUBDIVISION (Case No. 1715-021816.PP/FP)
Trustee Bonuchi moved to approve the preliminary plat of The Boulevard Subdivision, subject to
the stipulations noted in the staff report. Second by Trustee Wojowski. Vote by roll call. Peck,
yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes. 6 yes, 0 no. Motion
carried.
Trustee Bonuchi moved to approve the final plat of The Boulevard Subdivision, subject to the
stipulations noted in the staff report. Second by Trustee Peck. Vote by roll call. Peck, yes;
Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes. 6 yes, 0 no. Motion
carried.
ADMINISTRATOR'S REPORT
No Report.
MANAGEMENT SERVICES REPORT
No Report.
ENGINEER'S REPORT
No Report.
PLANNING DEPARTMENT REPORT
No Report.
BUILDING DEPARTMENT REPORT
Mr. Ken Goska, Building Official,presented the Operations Reports for January and February,
2016.
PUBLIC WORKS REPORT
Trustee Racich moved to authorize the Village President to execute an Intergovernmental
Agreement between the Village and the Plainfield School District as it relates to the Fort Beggs
Street Lighting Improvements. Second by Trustee Lamb. Vote by roll call. Peck, yes; Racich,
yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes. 6 yes, 0 no. Motion carried.
Trustee Lamb moved to authorize the Village President to execute a professional services
agreement with Crawford, Murphy &Tilly, Inc. (CMT), at the standard time and material rates,
for support services related to the 2016 TIGER Federal Grant application for the 143`d Street
Extension Project. Second by Trustee Peck. Vote by roll call. Peck, yes; Racich, yes;
Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes. 6 yes, 0 no. Motion carried.
Trustee Lamb moved to authorize Dahme Mechanical Incorporated, the lowest bidder, to replace
pumps and electrical equipment at the wastewater treatment facility at a total cost of$205,630.
Second by Trustee O'Rourke. Vote by roll call. Peck, yes; Racich, yes; Wojowski, yes;
Bonuchi, yes; Lamb, yes; O'Rourke, yes. 6 yes, 0 no. Motion carried.
Village of Plainfield
Meeting Minutes—March 7,2016
Page 5
Trustee Lamb moved to authorize the Village President to award the 2016 Settlers' Park Refresh
and Memorial Plaza Improvements Project to D&J Landscape, Inc., the lowest bidder, in the
amount of$263,686.68. Second by Trustee Wojowski. Vote by roll call. Peck, yes; Racich,
yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes. 6 yes, 0 no. Motion carried.
Trustee Lamb moved to authorize the purchase of a 2017 Peterbilt Model 348 Snow plow Truck
and Equipment from JX Peterbilt Enterprises, Inc., at the total cost of$158,983.11. Second by
Trustee Bonuchi. Vote by roll call. Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes;
Lamb, yes; O'Rourke, yes. 6 yes, 0 no. Motion carried.
POLICE CHIEF'S REPORT
Trustee Lamb moved to authorize Mechanical, Inc. to provide/install and program a new HVAC
Monitoring System for the total cost of$19,975.00. Second by Trustee Racich. Vote by roll
call. Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes. 6 yes, 0
no. Motion carried.
Trustee Wojowski moved to renew the shooting range maintenance contract with Best
Technology Systems for three years in the amount of$9,930.00 per year. Second by Trustee
Bonuchi. Vote by roll call. Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes;
O'Rourke, yes. 6 yes, 0 no. Motion carried.
Trustee Bonuchi moved to renew the Outdoor Warning System annual maintenance contract
with Fulton Technologies in the amount of$6,526.00. Second by Trustee Wojowski. Vote by
roll call. Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes. 6
yes, 0 no. Motion carried.
Chief Konopek presented the PEMA Report for January, 2016 and the Operations Report for
January, 2016.
ATTORNEY'S REPORT
No Report.
Trustee Peck moved to adjourn. Seconded by Trustee Lamb. Voice Vote. All in favor, 0
Opposed.
The meeting adjourned at 8:47 p.m.
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Michelle Gibas, Village Clerk
Village of Plainfield
Meeting Minutes—March 7,2016
Page 6
VILLAGE OF PLAINFIELD
PUBLIC HEARING
MARCH 7, 2016
AT: VILLAGE HALL
BOARD PRESENT: M.COLLINS, G.PECK, J.RACICH, B.WOJOWSKI, M.BONUCHI,
B.LAMB, AND E.O'ROURKE. OTHERS PRESENT: B.MURPHY, ADMINISTRATOR;
J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; T.ORBON, ENGINEER;
A.PERSONS, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNER; T.PLECKHAM,
MANAGEMENT SERVICES DIRECTOR; AND J.KONOPEK, CHIEF OF POLICE.
PLAYA VISTA(Case No. 1710-122915.AAA/SU/PP/FP)
Mayor Collins called the meeting to order at 7:30 p.m. Present roll call stands.
Mr. Michael Martin, attorney, for the applicant stated that the applicant is proposing to eliminate
the existing age-targeted marketing component and related attached townhome product and
reposition the development as a conventional subdivision. The proposed changes require
approval of an amendment to the annexation agreement, major change to the planned
development, and merger and resubdivision of a portion of the development. Mr. Martin
reviewed the proposed changes.
Mr. Martin pointed out that the applicant is requesting to remove items c, d, e, and f from the
Agenda tonight to allow them the opportunity to meet with Christina Kupkowski, a townhome
owner,to address her concerns.
Ms, Christina Kupkowski, 13650 S. Playa Vista, stated that she is the sole townhome owner and
expressed concern regarding eliminating the rest of the townhome project as well as the
clubhouse.
There was some general discussion and consensus that the applicant needs to work with Ms.
Kupkowski prior to the Village Board voting on items c, d, e, and f.
Trustee Lamb moved to adjourn the Public Hearing and return to the regular business meeting.
Seconded by Trustee Peck. Voice Vote. All in favor, 0 Opposed.
The meeting adjourned at 8:10 p.m.
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Michelle Gibas, Village Clerk