HomeMy Public PortalAbout089-2012 - Interlocal agreement between the city & sanitary district & storm water board to remburse the city for 2 billing clerks in the financeINTERLOCAL AGREEMENT
This Agreement is entered into this day of J"ity
, 2012, by and
between the City of Richmond, Richmond, Indiana (hereinafter") and the Richmond
Sanitary District (hereinafter "Sanitary District") and the Richmond Storm Water
Management Board (hereinafter "Storm Water Board").
WHEREAS, the Sanitary District and Storm Water Board have previously handled
their billing, collections, and customer services in connection thereto through a contract with
Indiana American Water Company (("IAWC") pursuant to contract and ordinance; and
WHEREAS, IAWC will no longer be performing these services for the Sanitary
District and the Storm Water Board; and
WHEREAS, Contract No. 71-2012 was entered into by the Sanitary District and
Storm Water Board with Richmond Power & Light on rune 26, 2012 to provide billing
services for both entities previously served by IAWC, but will not provide collection,
customer service or other related account services in connection with the billing of Sanitary
District and Storm Water Board customers; and
WHEREAS, the transfer of these functions to City personnel will require additional
personnel, consisting of two (2) full-time billing clerks located in the Finance Department in
City Hall, and one (1) additional administrative assistant at the Sanitary District
Administration Building; and
WHEREAS, the City, Sanitary District, and Storm Water Board deem it the most
efficient use of resources and desirable to enter into the terms of this agreement through this
Interlocal Agreement regarding the managing and operation of the billing and collection
services for the Sanitary District and Storm Water Board by the City;
NOW THEREFORE, in consideration of the terms and conditions contained herein,
including the above stated recitals, the parties agree as follows:
1. BILLING AND COLLECTION SERVICES The City shall be responsible
for, and shall administer, the billing and collection services for and on behalf of the Sanitary
District and Storm Water Board commencing September 1, 2012.
Contract No. 89 -2012
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2. SUPERVISION AND POSITIONS — All personnel operating. under this
Interlocal Agreement, and all positions created by this Interlocal Agreement, shall be
employees of the City of Richmond. The two newly -created positions of Billing Clerk shall
work out of the Controller's office and shall be supervised by the Controller of the City of
Richmond.
�. REIMBURSEMENT — The total annual reimbursement to the City from the
Sanitary District and Storm Water Board shall be $57,099.64 plus all benefits applicable to
regular full-time employees in the classification of Billing Clerk, which total will be prorated
in calendar year 2012 from the effective date of this Interlocal Agreement. Beginning
January 1, 2013, this agreement will be adjusted for pay rate increases that match the City's
percent increases given to all employees of City.
4. TERM - This agreement shall commence on September 1, 2012 or upon the
hiring of the two Billing Clerks, whichever occurs first, and shall terminate on December 31,
2013, unless renewed by the parties.
5. MISCELLANEOUS — This Agreement shall be construed according to the
laws of the State of Indiana.
5. AMENDMENTS — No amendment or modification to this Interlocal.
Agreement shall be made except in writing and signed•by both parties.
7. AUTHORIZATION — The individuals signing below represent that they have
full authorization to execute this document on behalf of .either the City of Richmond or the
Richmond Sanitary District.
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IN WITNESS WHEREOF the parties execute this Agreement as of the date first set forth
above although signatures may be fixed on a different time.
CITY OF RICHMOND BOARD OF PUBLIC WORKS
Approved:
Sarah L. Hutton, Mayor
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Vicki Robinson, President
Dian Lawson, Vice President
Anthony L. Foster, II, Member
Date: 9J2�/ -2—
RICHMOND SANITARY DISTRICT
'e B�diker, President
Gil Kiose, Vice President
Date: � L
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RICHMOND STORM WATER`
MANAGEMENT BOARD
Sue Miller, President
Gil Klose, Vice President
ri�h�azrd :o• •-
Date: � r 1-)— 9 _ 1 CR
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