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Home My Public Portal About10-03-2013THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, OCTOBER 3, 2013 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, October 3, 2013, in the Council Chambers at the Municipal Building, 50 North 5th Street, Richmond, Indiana. President Robinson called the meeting to order and the following business was conducted: ROLL CALL Present were: Vicki Robinson, Tony Foster and Dian Lawson. Also in attendance were Kim Vessels, Assistant City Attorney; Karen Chasteen, City Clerk; Sharon Palmer, Grant Administrator; Tracy Bosell, Street Department Superintendent; Stephanie Hayes - Mussoni; Valerie Fonzer, Deputy Controller; Sarah Mitchell, Plan Technician; Scott Zimmerman; Haleigh Blevins; Greg Steins, City Engineer; Chief Jared Rudy, Fire Department; and, Media. APPROVAL OF MINUTES • Ms. Lawson moved to approve the minutes for the September 19, 2013 meeting, supported by Mr. Foster. Upon a vote viva voce, the motion carried. Mr. Foster moved to approve the minutes for the September 26, 2013 meeting supported by Ms. Lawson. Upon a vote viva voce, the motion carried. CLAIMS FOR PAYMENT Ms. Lawson moved to approve the claims for payment for October 4, 2013 in the amount of Two Hundred Ninety Five Thousand Three Hundred Eleven Dollars and fifty cents ($295,311.50), supported by Mr. Foster. Upon a vote viva voce, the motion carried. REQUESTS A. STREET CLOSURES IU EAST HOMECOMING PARADE October 23, 2013 — 5:30 — 7:00 pm Fort Wayne Avenue from "D" to "E" Street, North 8th from "C" to "E" Street, 700 block of North "D" Street and Neff Street Mr. Foster moved to approve, supported by Ms. Lawson. Upon a vote viva voce, the motion carried. IU EAST — BLOCK PARTY October 25, 2013 — 3:00 — 10:00 pm (allows for set up and tear down - actual event is 6:00 — 9:00 pm) Fort Wayne Avenue from "D" to "E" Street Ms. Lawson moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion carried. Board of Works Minutes October 3, 2013 Page 2 of 4 B. NOISE VARIANCE IU EAST — BLOCK PARTY October 25, 2013 — 3:00 — 10:00 pm Disc Jockey — outside Ms. Lawson moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion carried BID OPENINGS - None BID AWARDS A. SHOP TOWEL /RUBBER MAT RENTAL CI NTAS $1,989.00 Mr. Foster moved to approve as recommended by Mr. Bosell, supported by Ms. Lawson. Upon a vote viva voce, the motion carried. CONTRACTS A, CONTRACT NO. 132 -2013 —AGREEMENT FOR PROFESSIONAL SERVICES Annual City Auction — October 19, 2013 Walther and Hawkins Auctioneers $817.00 Ms. Lawson moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion carried. B, CONTRACT NO. 137 -2013 — GOODWILL INDUSTRIES Metropolitan Development — part time filing clerk No cost to the City Mr. Foster moved to approve, supported by Ms. Lawson. Upon a vote viva voce, the motion carried. C. CONTRACT NO. 138 -2013 —HIGHWAY UTILITY AGREEMENT INDIANA AMERICAN WATER COMPANY Road Rehabilitation Utility Work — South "E" Street — 5th to 16th Street Total cost is $646,000 + which will be paid by Indiana American Water— no cost to City Ms. Lawson moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion carried D, CONTRACT NO. 139 -2013 — AGREEMENT FOR TRANSFER AND /OR USE OF COMPUTER FILES AND DATA STORED ON DIGITAL MEDIA PROVIDED BY GAI No cost to the City Mr. Foster moved to approve, supported by Ms. Lawson. Upon a vote viva voce, the motion carried. Board of Works Minutes October 3, 2013 Page 3 of 4 CHANGE ORDERS A. CONTRACT NO. 83 -2012 — CHANGE ORDER NO. 6 — 215 South 10th Street TRADEMARK CONSTRUCTION, INC. Close out remaining balances in allowances Reduced Contract Sum by $8,589.79 Mr. Foster moved to approve, supported by Ms. Lawson. Upon a vote viva voce, the motion carried. B. CONTRACT NO. 110 -2012 —CHANGE ORDER NO. 7 — 216 South 10th Street TRADEMARK CONSTRUCTION, INC. Close out allowances Reduced Contract Sum by $2,217.76 Ms. Lawson moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion carried C. CONTRACT NO. 110 -2012 —CHANGE ORDER NO. 8 — 218 South 10th Street TRADEMARK CONSTRUCTION, INC. Moves $7.21 from Flooring to Cabinets No change in contract amount and involves only grant money Mr. Foster moved to approve, supported by Ms. Lawson. Upon a vote viva voce, the motion carried. ADDENDUMS - None RESOLUTIONS - None PETITIONS A. DRIVEWAY PETITION 212 Arbor Drive Ms. Lawson moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion carried. MISCELLANEOUS A. FIRE DEPARTMENT— ESTABLISHMENT OF NEW HIRING LIST This list is good for two years or until depleted. Misti Minor, Centerville, Indiana Tyler Symmes, Chesterfield, Indiana John Purcell, Richmond, Indiana Lorrick McCullum, Indianapolis, Indiana Adam Foster, Greenfield, Indiana Eliott LaRue, Eaton, Ohio Mr. Foster moved to approve, supported by Ms. Lawson. Upon a vote viva voce, the motion carried. Board of Works Minutes October 3, 2013 Page 4 of 4 ADJOURNMENT After a motion was duly made, the meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Karen Chasteen Karen Chasteen, IAMC, MMC City Clerk A recording of this meeting is on file in the Office of the City Clerk.