HomeMy Public PortalAbout2020-08-20 - PERSONNEL BOARD AGENDA aP LYS,0....
City of
� o LYN WO OD
11330 Bullis Road
# '4;.,. Lynwood, CA 90262
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California (310) 603-0220
PROCEDURES FOR ADDRESSING THE MEMBERS OF THE BOARD
IN ORDER TO EXPEDIATE LYNWOOD PERSONNEL BUSINESS, WE ASK THAT ALL
PERSONS WISHING TO ADDRESS THE COMMISIONERS PLEASE,CALL 310-603-
0220 EXT: 280 OR EMAIL MSALAS@LYNWOOD.CA.US NO LATER THAN THREE (3)
HOURS PRIOR TO MEETING, AND THE BOARD SECRETARY MARIA SALAS WILL
INCLUDE IT AS PART OF THE OFFICIAL RECORD OF THE MEETING. FAILURE TO
SUBMIT A REQUEST WILL PROHIBIT THE PUBLIC- FROM ADDRESSING THE
COMMISIONERS IN THE ABSENCE OF THE UNANIMOUS CONSENT OF THE
COMMISSIONERS.
PERSONNEL BOARD
REGULAR MEETING
Thursday, August 20, 2020 — 5:00 P.M.
TELECONFERENCE VIA WEBEX
PARTICIPATE BY USING THE FOLLOWING NUMBER
(408) 418-9388 (ACCESS CODE): 126 747 0983
(MEETING PASSWORD): 28669556
PERSONNEL BOARD MEMBERS
Jannette Flores, Chairperson
Liliana Sanchez, Vice-Chairperson
Barbara Battle
Paulette Bradley
Gary Hardie
AGENDA
In Compliance with the Americans with Disabilities Act(ADA), if you are a disabled person
and need a disability related modification or accommodation to participate in this meeting,
please contact the City Clerk's Department at (310) 603-0220, ext. 214. Requests must
be made as early as possible, and at least one full business day before the start of the
meeting. Staff reports, writing, or other materials related to an item on this Agenda which
are distributed to the Personnel Board less than 72 hours before this scheduled meeting
shall be available for public inspection in the Human Resources Department located at
11330 Bullis Road, Lynwood, CA 90262, during normal business hours.
1. CALL TO ORDER
2. CERTIFICATION OF AGENDA RECEIVED
3. ROLL CALL AUG 1 7 2020
Jannette Flores, Chairperson CITY OF LYNWOOD ,—
Liliana Sanchez, Vice-Chairperson CITY CLERKS OF lCE
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Personnel Board Agenda
August 20,2020
Page 2 of 5
Barbara Battle
Paulette Bradley
Gary Hardie
4. PLEDGE OF ALLEGIANCE
5. INVOCATION
6. APPROVAL OF MINUTES
A. Request to Approve Minutes of the July 16, 2020 Regular Personnel
Board Meeting.
7. PUBLIC ORAL COMMUNICATIONS
(Regarding Agenda Items Only)
8. NON-AGENDA PUBLIC ORAL COMMUNICATION
(This time is reserved for members of the public to address the Personnel
Board relative to matters that are not on the agenda. No action may be
taken on non-agenda items unless authorized by law.)
9. PERSONNEL BOARD ORAL AND WRITTEN COMMUNICATIONS
JANNETTE FLORES, CHAIR
LILIANA SANCHEZ, VICE-CHAIR
BARBARA BATTLE, BOARD MEMBER
GARY HARDIE, BOARD MEMBER
PAULETTE BRADLEY, BOARD MEMBER
10. NEW/OLD BUSINESS
A. Review and approve job specification/classification
1. Water Operations Supervisor (new)
B. Eligibility List Certification (verbal certification no distribution)
1. Building Maintenance Lead Worker
2. Right of Way Maintenance Lead Worker
11. MANAGER'S REPORT
12. ITEMS TO BE AGENDIZED
(This section is set aside to discuss any future agenda items that the Board
would like staff to place on a future agenda)
13. ADJOURNMENT
Next Regular Meeting scheduled for September 17, 2020
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Personnel Board Agenda
August 20,2020
Page 3 of 5
CITY OF LYNWOOD
REGULAR MEETING OF THE PERSONNEL BOARD
July 16, 2020
The Regular Meeting of the Personnel Board of the City of Lynwood was held on
Thursday, July 16, 2020 at 5:00 p.m. through teleconference via WebEx (408) 418-9388
Access Code: 126 455 3469 Meeting Password: 32539596. The agenda was duly
posted as prescribed by the Brown Act.
CALL TO ORDER
Chairperson Flores called the meeting to order at 5:02 p.m. Cynthia Stafford, Director of
Human Resources took roll call.
Commissioner Attendance:
Present— Battle, Sanchez, Bradley, Flores, Hardie
Absent— None
Staff:
Present— Cynthia Stafford, Maria Salas
Absent— None
PLEDGE OF ALLEGIANCE
Led by Cynthia Stafford
INVOCATION
•
Led by Board Member Bradley
APPROVAL OF MINUTES
Board Member Battle made the motion and Board Member Bradley seconded to review
the minutes of the June 18, 2020 Regular Board Meeting.
Roll call:
Vice Chairperson Flores - Approved
Commissioner Bradley - Approved
Commissioner Sanchez - Approved
Commissioner Hardie -Approved
Commissioner Battle -Approved
All in Favor. Motion carried. Vote 5/0.
PUBLIC ORAL COMMUNICATIONS — Please refer to audio.
NON-AGENDA PUBLIC ORAL COMMUNCIATION — Please refer to audio.
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Personnel Board Agenda
August 20,2020
Page 4 of 5
PERSONNEL BOARD ORAL AND WRITTEN COMMUNICATIONS - Please refer to
audio.
NEW/OLD BUSINESS
ITEM A: Public Employee Appeal Hearing Request
1. Hearing Officer per Rule XV of the Personnel Rules & Regulations
MOTION: Board Member Sanchez made the motion and Board Member Bradley
seconded to open for discussion the Public Employee Appeal Hearing Request.
Roll call:
Commissioner Bradley—Yes
Commissioner Sanchez—Yes
Commissioner Battle —Yes
Commissioner Hardie — Yes
Vice Chairperson Flores —Yes
All in Favor. Motion Carried. Vote 5/0.
ITEM B: Reorganization
1. Nominations for Chairperson
2. Nominations for Vice-Chairperson
MOTION: Board Member Battle made the motion and Board Member Bradley seconded
to make nominations for Chairperson and Vice-Chairperson.
Board Member Bradley nominated Vice-Chairperson Flores to move up to Chairperson
and Board Member Hardie seconded.
Board Member Bradley nominated Board Member Sanchez for the position of Vice-
Chairperson to move up and Board Member Battle seconded.
Roll call:
Commissioner Bradley - Yes
Commissioner Sanchez - Yes
Commissioner Battle —Yes
Commissioner Hardie —Yes
Vice Chairperson Flores —Yes
All in favor. Motioned Carried. Vote 5/0
MANAGER'S REPORT - Please refer to audio.
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Personnel Board Agenda
August 20,2020
Page 5 of 5
ITEMS TO BE AGENDIZED - Please refer to audio.
ADJOURNMENT
Board Member Bradley made the motion to adjourn and Board Member Battle seconded.
The meeting adjourned at 5:22 p.m. All in favor. Motion carried. Vote 5/0.
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Water Operations Supervisor
DEFINITION:
Under the direction of the Utility Operations Manager, plans, organizes, supervises, and
coordinates the operation and maintenance of the City's domestic water systems
including water production, treatment, water quality, distribution, as well as wastewater
collection and treatment processes.
PRIMARY DUTIES AND RESPONSIBILITIES:
• Assumes responsibility for water production, treatment, distribution, and operation
activities and wastewater collection. Directs, coordinates, and reviews the work
plan for assigned water production services and activities; assigns work activities
and projects; monitors work flow; reviews and evaluates work products, methods,
and procedures. Meets with staff to identify and resolve problems. Participates in
the development and implementation of goals, objectives, and priorities.
• Serves as the acting Utility Operations Manager in his/her/their absence.
• Serves as a water treatment and distribution system "Shift Operator" as defined
in the California Regulations related to drinking water, Title 22, Chapter 13.
• Oversees the operation of pumps, chemical dosage rates for wellhead,
distribution residual maintenance, related flow and pressure control.
• Coordinates and oversee the collection and analysis of various types of water
samples from the water system according to procedures provided by the State
Water Resources Control Board.
• Reports and communicates verbally and in writing with the State Water
Resources Control Board pertaining to reporting test results, production data,
cross connection control corrective actions, and annual inspection of all facilities.
• Ensures compliance with federal, state, and county health and safety regulations.
• Inspects production facilities to ensure compliance with sanitary standards.
• Oversees preparation of the annual Consumer Confidence Report
• Supervises, leads and participates in the work of division crews engaged in
domestic water and wastewater systems maintenance, repair, construction and
related activities; performs and demonstrates the more difficult and complex work
tasks; installs, maintains and repairs water services, mains, pumps, meters, and
valves; repairs valves and ensures that they are working properly; lays pipe and
drills and taps water mains.
• Operates equipment such as tractors, trucks, rollers, back hoe, loaders, air
compressors, jack hammers and a variety of power and hand tools.
• Oversees the preventive maintenance programs such as fire hydrant
maintenance, mains flushing, surge tank cleaning, valve exercising, reservoir
cleaning/inspection, Claval, and well rehabilitation.
• Oversees' the performance of fire hydrant flow availability test.
• Monitors the XiO Supervisory Control and Data Acquisition System (SCADA) of
the domestic water system and utilizes the XiO SCADA system data to evaluate
system performance and make necessary changes to improve efficiencies and/or
water quality.
• Monitors the Mapping and Geographic Information Systems (GIS) and
coordinates the integration of GIS components within the domestic water system.
• Selects, trains, motivates, and evaluates assigned personnel; provides or
coordinates staff training; works with employees to correct deficiencies;
implements discipline and termination procedures.
• Participates in the development and administration of assigned program budget;
forecasts funds needed for staffing, equipment, materials, and supplies; monitors
and approves expenditures; recommends adjustments as necessary.
• Reviews, approves and maintains imported water orders, well operations,
reservoir levels, and fire flow storage to ensure adequate supply of water;
coordinates with Utility Operations Manager to optimize the local water production
and water quality; coordinates available water sources based on budgetary
requirements and availability; recommends alternate transmission methods when
emergency situations arise.
• Oversees locating and marking of water and sewer lines for contractors, City
crews, and the USA DigAlert program.
• May respond to emergency call-out situations
ABILITY TO:
• Oversee and participate in the management of water production activities and
operations within the Water Utility Division.
• Supervise, direct, and coordinate the work of assigned staff.
• Plan and organize work to meet changing priorities and deadlines.
• Select, train, and evaluate staff.
• Understand and operate all heavy equipment used in the construction and
operation of the water and sewer systems
• Participate in the development and administration of division goals, objectives,
and procedures.
• Research, analyze, and evaluate new service delivery methods and techniques.
• Understand the organization and operation of the City and of outside agencies as
necessary to assume assigned responsibilities.
• Understand, interpret, and apply general and specific administrative and
departmental policies and procedures as well as applicable federal, state, and
local policies, laws, and regulations.
• Understand water and sewer regulations for compliance and reporting purposes.
• Participate in the preparation and administration of assigned budgets.
• Prepare clear and concise reports including administrative and financial reports.
• Analyze problems, identify alternative solutions, project consequences of
proposed actions and implement recommendations in support of goals.
• Effectively represent the City to outside individuals and agencies to accomplish
the goals and objectives of the unit.
• Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
City staff, or other agencies on sensitive issues in area of responsibility.
• Must be able to communicate by telephone with staff while on standby duty.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the
course of work.
Education and Experience Guidelines
• Possess a high school diploma or G.E.D. equivalent
Experience
Six years of increasingly responsible experience in the operation, construction,
inspection, maintenance and repair of domestic water distribution and wastewater
systems and facilities, including pipelines, pumps, reservoirs, wells, treatment plant
facilities and appurtenances including three years of administrative and supervisory
responsibility. Must have a working knowledge of XiO SCADA system operations
regarding monitoring, controlling, and data acquisition.
Knowledge
• Operations, services, and activities of a water production program.
• Advanced operating and maintenance characteristics of various flow control,
Claval, and pressure valves.
• Advanced water quality sampling and testing principles and practices.
• Advanced materials, methods, techniques, and terminology used in operation,
maintenance, and repair of mechanical and electrical equipment and systems
related to the City's water production facilities.
• Operational characteristics of equipment and tools used in assigned work.
• Principles and practices used in the maintenance and repair of electrical and
electronic equipment and systems including control systems, XiO SCADA system,
instrumentation, and electric motors.
• Water treatment systems and techniques and associated materials and
equipment.
• GIS mapping systems
• Hydraulic principles.
• Methods and techniques of performing preventive maintenance including
preventive maintenance inspection methods.
• Methods and techniques of performing diagnostic troubleshooting services.
• Methods and techniques utilized in construction and fabrication work.
• Proper procedures used in the maintenance and repair of hand and power tools.
• Mathematical principles.
• Principles of supervision, training, and performance evaluation.
• Principles and practices of budget preparation and administration.
• Basic principles and practices of program development and administration.
• Pertinent federal, state, and local laws, codes, and regulations.
• Principles and procedures of record keeping.
• Office procedures, methods, and equipment including computers and applicable
software applications such as word processing, spreadsheets, and databases.
License/Certification
Possession of a Class B Commercial driver's license issued by the California State
Department of Motor Vehicles with airbrake and tank endorsements, Class A is
desirable. Loss of a valid Class B CDL will result in the termination of the incumbent.
Possession of a valid Water Treatment Operator Grade T2 certificate, issued by the
State of California, Department of Public Health is required. Grade T3 certification is
desired.
Possession of a valid Water Distribution Operator Grade D4 Certificate, issued by the
State of California, Department of Public Health is required.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential job functions.
ENVIRONMENT
Water treatment plant and field environment; exposure to noise, dust, grease, fumes,
gases, potentially hazardous chemicals, electrical energy, and inclement weather
conditions including wet and/or humid conditions; work around water; work on slippery
surfaces; regularly work near moving mechanical parts; and work around moderately loud
noise levels; incumbents may be required to work evenings, nights, and weekends.
PHYSICAL TASKS AND ENVIROMENTAL CONDITIONS:
The physical demands described below are representative of those that must be met by
an employee to successfully perform the essential functions of the job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions on a case-by-case basis.
While performing the duties of this class, the employee is regularly required to walk; talk
or hear in person; sit; climb or balance; stoop, kneel, crouch, or crawl; smell; use hands
to finger, handle, feel or operate objects, tools or controls; and reach with hands or arms.
The employee frequently is required to stand. Employees must frequently lift and/or move
up to 50 pounds and occasionally up to 100 pounds.
Specific vision abilities required by this job include close vision, distance vision, color
vision, depth perception, and the ability to adjust focus.
Employees in this class are required to wear respirators regularly. In accordance with
CAL/OHSA regulations, employees are prohibited from having facial or head hair that
impairs the effectiveness of respirator equipment. Reasonable accommodations may be
made to enable individuals with disabilities to perform essential duties of the class as they
relate to this requirement.
While performing the duties of this class, an employee is regularly required to use oral
and written communications skills; read documents or instructions; analyze and solve
problems; observe and interpret data or information; use math and mathematical
reasoning; learn and apply new information or skills; perform highly detailed work; work
under changing, intensive deadlines with constant interruptions; perform multiple,
concurrent tasks.
The employee frequently works in outside weather conditions, near moving mechanical
parts, and on slippery and uneven surfaces. The employee is frequently exposed to wet
or humid conditions, fumes or airborne particles, toxic or caustic chemicals, and risk of
electric shock.
The work environment described here is representative of those an employee encounters
while performing the essential function of this job. Incumbent in this classification will
work out in the field environment.
This job specification should not be interpreted as all-inclusive. It is intended to identify essential functions and
requirements of the job. Not all incumbents may perform all duties at all times. However, incumbents must be able to
perform the essential duties, with or without accommodation for disability at any time while holding this position.
August 20, 2020