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Home My Public Portal About03-21-2016 Village Board Minutes VILLAGE OF PLAINFIELD MEETING MINUTES MARCH 21, 2016 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, B.WOJOWSKI, M.BONUCHI, B.LAMB, E.O'ROURKE, ANG G.PECK. BOARD ABSENT: J.RACICH. OTHERS PRESENT: B.MURPHY, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; T.ORBON, ENGINEER; R.JESSEN, PUBLIC IMPROVEMENTS SUPERINTENDENT; J.PROULX, PLANNER; K.GOSKA, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND J.KONOPEK, CHIEF OF POLICE. CALL TO ORDER, ROLL CALL, PLEDGE Mayor Collins called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Racich was absent, all other Trustees were present. Mayor Collins led the pledge to the flag. There were approximately 14 persons in the audience. PRESIDENTIAL COMMENTS Mayor Collins proclaimed March 29, 2016 as Welcome Home Vietnam Veteran's Day. TRUSTEES COMMENTS Trustee Lamb, Trustee Peck, Trustee Bonuchi, Trustee Wojowski, and Trustee O'Rourke commented on the Proclamation. Trustee O'Rourke inquired about the upcoming Strategic Planning Meetings. Administrator Murphy stated that the meetings will be held in April and May and the information regarding these meetings will be made to the public. PUBLIC COMMENTS (3 —5 Minutes) No Comments. BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Lamb moved to approve the Agenda. Second by Trustee Bonuchi. Vote by roll call. Racich, absent; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. 2) CONSENT AGENDA Trustee Wojowski moved to approve the Consent Agenda to include: a) Minutes of the Board Meeting held on March 7, 2016. b) Bills Paid and Bills Payable Reports for March 21, 2016. c) Cash& Investments, Revenue, and Expenditure Reports for February, 2016. Second by Trustee O'Rourke. Vote by roll call. Racich, absent; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. Village of Plainfield Meeting Minutes-March 21,2016 Page 2 of 5 3) WILL KANKAKEE REGIONAL DEVELOPMENT AUTHORITY Trustee Bonuchi moved to adopt Ordinance No. 3250, authorizing the ceding of private activity bonding authority to the Will Kankakee Regional Development Authority. Second by Trustee Lamb. Vote by roll call. Racich, absent; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. 4) 2016-2017 FISCAL YEAR BUDGET PUBLIC HEARING Trustee Lamb moved to open a Public Hearing on the 2016-2017 Fiscal Year Budget. Seconded by Trustee O'Rourke. Voice Vote. All in favor, 0 Opposed. Trustee Bonuchi moved to adopt Ordinance No. 3251, adopting the Annual Budget for the Village of Plainfield for the 2016-2017 Fiscal Year. Second by Trustee Lamb. Vote by roll call. Racich, absent; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. 5) AT YOUR DOOR HOUSEHOLD HAZARDOUS WASTE COLLECTION AGREEMENT Trustee Lamb moved to authorize the Village President to execute a contract with WM Curbside, LLC regarding household hazardous waste collection. Second by Trustee Bonuchi. Mrs. Amy De Boni, Community Relations Director, stated that the Village has received numerous inquiries regarding how to dispose of electronics and household hazardous waste. Waste Management offers a residential electronics and household hazardous waste collection program through At Your Door. To assess residential interest, the Village surveyed residents. The program will cost$1.15 per household and will be charged on their monthly utility bill. Mr. Mike Morley, Waste Management was present in the audience and answered questions from the Board. Vote by roll call. Racich, absent; Wojowski,yes; Bonuchi,yes; Lamb, yes; O'Rourke, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. 6) PLAYA VISTA (Case No. 1710-122915.AAA/SU/PP/FP) Mr. Jon Proulx stated that the applicant is still working with the townhome resident and is requesting that the Village Board pass a motion to direct the Village attorney to draft the ordinances to be voted on at a later date. The applicant also requests that the Village Board hold off on the approval of the Preliminary and Final Plat(items c and d) until they have had the opportunity to try and resolve any issues with the townhome resident. Mr. Martin, attorney for the applicant, addressed the Homeowner's Association question from the last meeting and stated that there will only be one HOA and not a separate HOA for the townhome building. Trustee Lamb moved to direct the Village Attorney to draft an ordinance approving the amendment to the annexation agreement for the property known as Grande Park Neighborhoods 4, 5, and 6. Second by Trustee O'Rourke. Vote by roll call. Racich, absent; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. Village of Plainfield Meeting Minutes-March 21,2016 Page 3 of 5 Trustee Lamb moved to direct the Village Attorney to draft an ordinance approving a major change to the planned development of the project known as Playa Vista to permit 321 dwelling units, subject to the two stipulations in the staff report. Second by Trustee Peck. Vote by roll call. Racich, absent; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. Items c and d were not voted on. 7) TROLLEY BARN FACADE GRANT PHASE 2 REQUEST (PC CASE NO. 1676- 010915.SPR) Mr. Jon Proulx stated that the applicant is requesting approval of a facade grant for the second phase of improvements. Mr. Proulx pointed out that there was a mathematical error in the staff report and that the request should be for the amount of$162,685.00. There was some general discussion regarding reimbursement of expenses and there was general consensus to address the written policy prior to future requests. Trustee Wojowski moved to approve a facade grant for the second phase of improvements to the property at 24216 W. Lockport Street commonly known as the Trolley Barn, not to exceed $162,685.00. Second by Trustee Lamb. Vote by roll call. Racich, absent; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. 8) PLAINFIELD MEIJER PLAZA III —LOT 3 —(CASE NO. 1711-010516.SU/SPR) Trustee Wojowski moved to adopt Ordinance No. 3252, approving a special use for a drive-thru. Second by Trustee Peck. Vote by roll call. Racich, absent; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. 9) 127TH STREET PLAINFIELD LLC (Case No. 1712-010716.SU) Trustee Lamb moved to adopt Ordinance No. 3253, granting approval of a special use permit for the Parkland Preparatory Academy at 27040 W 127th Street for up to 60 students. Second by Trustee Wojowski. Vote by roll call. Racich, absent; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. 10) VEQUITY LLC TARGET OUTLOT (Case No. 1713-021116.SU) Trustee O'Ruorke moved to adopt Ordinance No. 3254, granting approval of a special use to permit drive-through operations on Lot 1 of the Vequity Subdivision. Second by Trustee Peck. Vote by roll call. Racich, absent; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. ADMINISTRATOR'S REPORT No Report. MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT No Report. Village of Plainfield Meeting Minutes-March 21,2016 Page 4 of 5 PLANNING DEPARTMENT REPORT Trustee Lamb moved to approve the Village of Plainfield 2016 Zoning Map. Second by Trustee O'Rourke. Vote by roll call. Racich, absent; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Lamb moved to approve temporary outdoor sales of mulch for Bucky's at 14808 S. Route 59 from April 1 through October 15. Second by Trustee Peck. Vote by roll call. Racich, absent; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. BUILDING DEPARTMENT REPORT No Report. PUBLIC WORKS REPORT No Report. POLICE CHIEF'S REPORT Trustee Lamb moved to authorize the purchase of 1,248 t-shirts from Boomer T's in the total amount of$6,177.60. Second by Trustee Bonuchi. Vote by roll call. Racich, absent; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. Chief Konopek presented the Operations Report for February, 2016. ATTORNEY'S REPORT No Report. Mayor Collins read the reminders. Trustee Peck moved to adjourn. Seconded by Trustee Lamb. Voice Vote. All in favor, 0 Opposed. The meeting adjourned at 8:03 p.m. i // , (Zzac,) Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes-March 21,2016 Page 5 of 5 VILLAGE OF PLAINFIELD PUBLIC HEARING MARCH 21, 2016 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, B.WOJOWSKI, M.BONUCHI, B.LAMB, E.O'ROURKE, ANG G.PECK. BOARD ABSENT: J.RACICH. OTHERS PRESENT: B.MURPHY, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; T.ORBON, ENGINEER; R.JESSEN, PUBLIC IMPROVEMENTS SUPERINTENDENT; J.PROULX, PLANNER; K.GOSKA, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND J.KONOPEK, CHIEF OF POLICE. 2016-2017 FISCAL YEAR BUDGET Mayor Collins called the meeting to order at 7:12 p.m. Present roll call stands. Traci Pleckham, Management Services Director, stated that the proposed budget and its highlights have been discussed in a series of public budget workshops dating back to October 2015. The budget is balanced and includes 3 new positions. The budget has been available for public inspection and the Public Hearing was noticed in accordance with state statutes. There were no public comments. Trustee Lamb moved to adjourn the Public Hearing and return to the regular business meeting. Seconded by Trustee O'Rourke. Voice Vote. All in favor, 0 Opposed. The meeting adjourned at 7:14 p.m. Age ' Michelle Gibas, Village Clerk