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HomeMy Public PortalAbout2022.10.20 Regular Meeting MinutesMINUTES McCall City Council Regular Meeting McCall City Hall -- Legion Hall VIA TEAMS Virtual October 20, 2022 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Consent Agenda Public Comment Reports Public Hearing Business Agenda Adjournment CALL TO ORDER AND ROLL CALL 1 Mayor Giles called the regular meeting of the McCall City Council to order at 5:30p.m. Mayor Giles, Council Member Maciaszek, Council Member Nelson, Council Member Nielsen, and Council Member Thrower all answered roll call. City staff members present were Anette Spickard, City Manager; Bill Nichols, City Attorney; BessieJo Wagner, City Clerk; Sarah Porter, Deputy Clerk; Erin Greaves, Communications Manager; Eric McCormick, Golf Course Superintendent; Dallas Palmer, Police Chief; Nathan Stewart, Public Works Director; Vlatko Jovanov, Network Administrator; Meredith Todd, Assistant City Planner. Mayor Giles led the audience in the Pledge of Allegiance. APPROVE THE AGENDA 1 Council Member Nelson moved to approve the agenda as submitted. Council Member Thrower seconded the motion. In a voice vote all members voted aye, and the motion carried. CONSENT AGENDA 1 Staff recommended approval of the following ACTION ITEMS. All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City Council for reading and study. Items listed are considered routine by the Council and were enacted with one motion. 1. Regular City Council Minutes — July 14, 2022 MCCALL CITY COUNCIL October 20, 2022 Regular Meeting Page 1 of 8 2. Regular City Council Minutes — August 25, 2022 3. Special City Council Minutes — August 26, 2022 4. Special City Council Minutes — September 1, 2022 5. Regular City Council Minutes — September 8, 2022 6. Regular City Council Minutes — September 22, 2022 7. Regular City Council Minutes — October 6, 2022 8. Payroll Report for Period ending October 7, 2022 9. Warrant Register — GL 10. Warrant Register — Vendor 11. Accept the Minutes of the following Committees a. Housing Advisory Committee — March 14, 2022 b. Planning and Zoning Commission — April 5, 2022 c. Parks and Recreation Advisory Committee — April 20, 2022 d. Housing Advisory Committee — July 11, 2022 e. Library Board of Trustees — July 11, 2022 f. Planning and Zoning Commission — July 12, 2022 g. Airport Advisory Committee — August 4, 2022 h. Planning and Zoning Commission — August 10, 2022 i. Public Art Advisory Committee — August 29, 2022 j. Airport Advisory Committee — September 1, 2022 k. Library Board of Trustees — September 12, 2022 12. AB 22-273 City Licenses Report to Council Per McCall Code Per McCall City Code Title 4 Chapter 9, the City Council has determined the City Clerk shall be delegated the authority to process and grant or deny all alcoholic beverage license applications, other than certain circumstances involving catering permits, which the City Clerk shall review the application for catering permit for completeness and forward said application to the Police Chief. The Police Chief upon receipt of the application shall make a recommendation to the City Clerk to approve or deny the application. Whenever the City Clerk shall determine that an application for alcoholic beverage license transfer or renewal is complete, the City Clerk shall approve or deny such application. All decisions of the City Clerk shall be reported to the City Council at the next regularly scheduled City Council meeting after such decision. The City Clerk is also responsible for all processing of business, taxi, snow removal, pawnbroker, child daycare licenses, vendor and short-term rental permits, and public event applications. Action: Review the Report 13. AB 22-279 Treasurers Monthly Report Treasurer's report of accounts and activity of office during the month of September 2022 regarding care, management or disposition of moneys, property or business of the City. Action: Review the Report 14. and Ryan Ai i BI 1 Ti A t• 7 i C Over the pa , ,..........�..a..s �. MCCALL CITY COUNCIL October 20, 2022 Regular Meeting Page 2 of 8 $10,369.13 on Sept. 30, 2022 and have been advised to expect an adjustment when their , Ryan Miller, Black Tip Aviation LLC, and authorize the mayor to sign all relevant tieeumenls, 15. AB 22-274 Request to Approve termination of Tim Noga lease on Hangar 560 and new lease on Hangar 560 for Ken Lawson Tim Noga has leased Hangar 560 since Jan. 11, 2007. Mr. Noga is selling the hangar to Ken Lawson. Mr. Lawson would like a new lease. The 2020 Airport Rates and Charges Resolution sets the lease rate at $0.3127 per square foot per annum. The hangar is 1,539 square feet. A CPI adjustment will occur retroactively for October 1, 2022 and will be invoiced at the newly calculated rate when annual hangar invoices are issued in November. Mr. Noga has signed and notarized the lease termination. Mr. Lawson has been provided with a copy of the current lease, current Airport Rules and Regulations, and Airport Minimum Standards. The City Clerk will record the document and keep a copy for the City's records. Staff has requested a $50 lease cancellation fee and a $300 new lease fee. The lease termination and the new lease have been reviewed by the City Attorney. The Airport Advisory Committee has reviewed the request and recommends that the City Council approve Mr. Noga's lease termination and approve Mr. Lawson's new lease on Hangar 560. Action: Approve Mr. Noga's lease termination and approve Mr. Lawson's new lease on Hangar 560 and authorize the Mayor to sign all related documents. Council Member Nielsen moved to approve the Consent Agenda with the removal of item 14. AB 22-272 Request for Approval of a new Hangar 1000 ground lease for Jim Gerblick and Ryan Miller, Black Tip Aviation LLC. Council Member Thrower seconded the motion. In a roll call vote Council Member Nielsen, Council Member Thrower, Mayor Giles, Council Member Maciaszek, and Council Member Nelson all voted aye, and the motion carried. PUBLIC COMMENT 1 Mayor Giles called for public comment at 5:36p.m. No written comments, no virtual comments, and no comments in person. Hearing no comments, Mayor Giles closed the comment period at 5:36p.m. REPORTS MCCALL CITY COUNCIL October 20, 2022 Regular Meeting Page 3 of 8 AB 22-270 McCall Redevelopment Agency Annual Report Council Member Maciaszek presented to Council as the Chair of the McCall Redevelopment Agency. The McCall Redevelopment Agency (MRA) is the urban renewal organization located within the City of McCall. The Board is comprised of seven members who oversee the agency and is staffed by City employees who provide administrative and technical resources. MRA Chair Maciaszek noted current vacancies on the board, updated Council on the completion of Brown Park, reviewed the transfer of parcels to the City of McCall from MRA for the Toaster project and the new district boundaries. Additionally, MRA Chair Maciaszek gave an update on public art projects within the district. Council Member Nelson asked for clarification on how long the district will remain open. Council Member Maciaszek noted the MRA will last for twenty years. Manager Spickard noted the funds received by MRA are dependent on the real estate market and property taxes. PUBLIC HEARING 1 AB 22-278 Request Approval of Resolution 22-35 Adopting the Citv's Comprehensive Fee Schedule reflecting a new fees and fines for Parking and Snow Removal Violations Council Member Nelson moved to Open the Public Hearing. Council Member Thrower seconded the motion. In a voice vote, all voted aye, and the motion carried. City Clerk BessieJo Wagner presented to Council. On September 22, 2022 the City Council adopted Ordinance 1013 regulating parking and snow removal in the City of McCall. The Council also reviewed the proposed fees and fines related to Ordinance 1013 and directed staff to schedule a public hearing related to these fees. This public hearing, pursuant to Section 63-1311A, Idaho Code, is intended for the City Council to hear testimony regarding the approval of Resolution 22- 35 to adopt the new fees and fines related to Parking and Snow Removal Violations. A public Hearing notice was in the Star -News on October 6th and 13th. Clerk Wagner noted a mistake that was corrected in the Agenda Bill. Council Member Nelson asked what issue is being addressed with a snow removal permit. Public Works Director Nathan Stewart noted multiple different situations being addressed by implementing the commercial snow permit. Including the issue of snow removal contractors sub -contracting out work that the contractor cannot get done. At that point the sub -contractor is not licensed which becomes an issue if there's a violation, concern or a claim from a property owner that some kind of infraction has occurred. The license and permit process are designed to identify that the contractor has read the rules and is in compliance. Mayor Giles opened public comment at 5:56 No comments received. Council Member Nelson moved to Close the Public Hearing. Council Member Nielsen seconded the motion. In a voice vote, all voted aye, and the motion carried. MCCALL CITY COUNCIL Page 4 of 8 October 20, 2022 Regular Meeting There was no additional discussion from Council. Council Member Nelsen moved to approve Resolution 22-35 adopting the City's updated Comprehensive Fee Schedule reflecting the new fees and fines for parking and snow removal violations and authorize the Mayor to sign all necessary documents. Council Member Maciaszek seconded the motion. In a roll call vote Council Member Nelson, Council Member Maciaszek, Mayor Giles, Council Member Nielsen, and Council Member Thrower all voted aye, and the motion carried. BUSINESS AGENDA AB 22-275 Requesting McCall Area Youth Council (MAYC) Appointments for 2022-2023 Term Meredith Todd Assistant City Planner presented to Council. The McCall Area Youth Council shall consist of no fewer than five (5) voting members appointed by the City Council. The term of office for each appointive member shall be (1) year. Alternate Members and General Membership is encouraged and crucial to the function of the MAYC in discussing, exploring concepts, and representing the McCall Area Youth in an Advisory Capacity to City Council. Committee members need not be a resident of the City of McCall but should be enrolled in the McCa11- Donnelly School District or another accredited learning institution in the McCall Region. Representation from students with an interest in change -making, civic engagement, local government, and leadership, is preferred. There currently is no appointed membership, however 18 applications for membership and participation were received by MDHS and City Staff. Staff recommended 10 applicants back to the General Student Membership of the MAYC to elect their preferred leaders from amongst their peers and an election was held. The results of the five (5) individuals (elected) to be recommended for the roles of `Voting Members' have been forwarded to Council along with the five alternates. Mayor Giles requested the recommended the two members present recommended for the Youth Council to stand for introductions. Both Jamison Greaves and Josslyn Carnes addressed the Council noting their interest in serving on the MAYC. Mayor Giles congratulated Ms. Carnes and Mr. Greaves. Council Member Nelson asked for clarification on the voting and approving capacity of the committee. Ms. Carnes noted the committee is focused on bringing ideas and opinions to Council from the youth of the community. Council Member Nielsen commented on the importance of connection between the student body and the City Government. Council Member Maciaszek moved to Appoint Ella Carey, Josslyn Carnes, Jamison Greaves, Parker Ames and Ensi Armacost for a one-year term ending in August of 2023. Council Member Thrower seconded the motion. In a roll call vote Council Member Maciaszek, Council Member Thrower, Mayor Giles, Council Member Nelson, and Council Member Nielsen all voted aye, and the motion carried. AB 22-271 Request to Approve Staff and GCAC Recommendations for the 2023 Golf Rate Eric McCormick Golf Superintendent presented to Council. Each year the Golf Course Advisory Committee (GCAC) is tasked with making a recommendation on golf rates for the coming year. MCCALL CITY COUNCIL October 20, 2022 Regular Meeting Page 5 of 8 In the past City Council has intended to raise rates to stay with the CPI. The public has commented several times that the rate discussion should be done during the golf season. Staff has also discussed tying the rate discussion to the budget process. With the change in operations in the Proshop, staff and the GCAC are recommending that rates for the 2023 season stay as is, and that the City changes the timing of the golf rate discussion to coincide with the budget process each year. This change will allow the Proshop to sell season passes over the winter and give staff better information to bring to Council during the rate discussion during the budget process. City Manager Anette Spickard reminded Council that bringing the Pro Shop into the City causes some unknowns for the budget and waiting a season to make any rate changes is staffs recommendation to Council. Council Member Nielsen asked if the current rate would be locked in for two seasons. City Manager Anette Spickard clarified that rates would only be locked in for the 2023 season and a decision would be made during budget process for the 2024 season. Council discussed the different opportunities available to include the public and explore different rate structures by moving the golf rate discussion into the budget process. Council Member Nelson moved to Council approve Staff and the Golf Course Advisory Committee recommendation to leave 2023 rates same as 2022 and move timing of rate discussion to coincide with the budget process. Council Member Maciaszek seconded the motion. In a roll call vote Council Member Nelson, Council Member Maciaszek, Mayor Giles, Council Member Nielsen, and Council Member Thrower all voted aye, and the motion carried. AB 22-276 Request to Approve Resolution 22-34 Adopting a Revised 2022 City of McCall Purchasing Policy Nathan Stewart presented to Council. As City Engineering staff developed the protocol and request for proposal documentation for developing the City's Consultant Roster, staff also conducted a comprehensive review of the current City Purchasing Policy adopted by City Council in 2021. The review identified two principal revisions to the policy that are necessary so that completing the roster process can be compliant with both Idaho Code and a revised purchasing policy. Those revisions include: 1. Updating the policy to be consistent with current State Code 67-2320, revised later in 2022, after the City's policy was adopted by Council, with respect to the dollar thresholds (increased from $25,000 to $50,000) for direct select vs quality -based selection (QBS) for consultant services 2. Clarifying the procedures for developing a consultant roster following guidance provided from other Idaho cities that are utilizing formal rosters to improve efficiency of the roster development process and efficient use of the roster (by engineering staff) when select consultants from the established roster and executing task orders by the City Manager (provided City Council has approved the consultant master agreement). City Attorney Bill Nichols noted the update to the purchasing policy is tied to the quality -based selection process. Mayor Giles noted the requested revisions were reviewed by legal counsel and staff. Attorney Nichols asked Director Stewart for an example of how the roster changes the process for Council. Director Stewart reviewed the previous process for review and approval of consultants compared to the proposed revised process. City Manager Anette Spickard noted that Council would still approve the construction project and the budget to maintain accountability. MCCALL CITY COUNCIL Page 6 of 8 October 20, 2022 Regular Meeting Mayor Giles noted engineering firms at the Association of Idaho Cities conferences have expressed interest in working with the City and the revised process seems like a good way to get the best of the best consultants. Council Member Nielsen discussed the Council oversight of the purchasing revision noting the Council oversight becomes the CIP discussion during the budgeting process. Staff noted the contract for the project would also go to Council for approval. Council Member Nelson moved to Approve Resolution 22-34 to adopt the revised 2022 City Purchasing Policy as proposed by City staff to align with the State Code and clarify the policy and procedure for developing professional consultant rosters and purchasing consultant services using an established consultant roster. Council Member Thrower seconded the motion. In a roll call vote Council Member Nelson, Council Member Thrower, Mayor Giles, Council Member Maciaszek, and Council Member Nielsen all voted aye, and the motion carried. AB 22-277 Request to Approve Resolution 22-36 Authorizing the Execution of an Addendum to Cooperative Agreement with ITD — Key No. 13471 SH-55 and Deinhard Lane Intersection Improvements Final Design Public Works Director Nathan Stewart presented to Council. On March 10, 2022, City Council approved the Cooperative Agreement (Key No. 13471) with the Idaho Transportation Department to cost share the final engineering design and bidding costs for the City's Deinhard Lane (Samson Trail to SH-55) and Deinhard/SH-55 Intersection Improvement project. Because bidding in Spring 2022, did not yield a responsive bidder, rebidding the project is now required in Fall 2022. Horrocks Engineers has provided Task Order TO -21-16A Addendum - $11,329.25 that outlines the additional costs to rebid the project this fall and complete related property owner coordination. Their proposal has been reviewed/approved by both the City Engineer and ITD District 3 Administrator and has been signed by the City Manager. Because both ITD and the City are cost sharing these expenses, ITD has also prepared an addendum to the 3/10/22 cooperative agreement (CA). This CA addendum essentially increases the reimbursement that ITD will provide the City by $4,531.70, which is their portion of the additional costs for rebidding this Fall. The bid opening for this project is scheduled for October 27, 2022 and a recommendation for contract award will be presented to City Council on November 3, 2022. Council Member Maciaszek moved to approve Resolution 22-36 authorizing the execution of the Addendum to Cooperative Agreement SH-55 and Deinhard Lane Intersection Improvements Final Design Key No. 13471. Authorize the Mayor to sign all necessary documents. Council Member Thrower seconded the motion. In a roll call vote Council Member Maciaszek, Council Member Thrower, Mayor Giles, Council Member Nelson, and Council Member Nielsen all voted aye, and the motion carried. Upcoming Meetings Schedule Discussion Council discussed upcoming meetings. MCCALL CITY COUNCIL Page 7 of 8 October 20, 2022 Regular Meeting ADJOURNMENT 1 Without further business, Mayor Giles adjourned the meeting at 7:15p.m. Mcc,44 #L' S. Ca Robert S. Giles, Mayor *1 0 ATTEST: BessieJo Wa ,'City Cler MCCALL CITY COUNCIL Page 8 of 8 October 20, 2022 Regular Meeting