HomeMy Public PortalAbout1997-14 Municipal Elections security proceduresRESOLUTION NO. 97-14
A RESOLUTION OF THE VILLAGE OF KEY BISCAYNE,
FLORIDA; ESTABLISHING PURSUANT TO FLORIDA
STATUTES SECURITY PROCEDURES FOR MUNICIPAL
ELECTIONS; PROVIDING FOR TRANSMITTAL; PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the Village of Key Biscayne desires to maintain the highest standards of
adherence to pertinent state election laws and to maintain the utmost integrity regarding the
administration of municipal elections; and
WHEREAS, Florida Statute 101.015 requires the supervisor of elections to establish written
security procedures; and
WHEREAS, the Village Council of the Village of Key Bjscayne desires to establish the
written security procedures for conducting municipal elections as recommended by the supervisor
of elections;
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF KEY
BISCAYNE, FLORIDA AS FOLLOWS:
Section 1. That the security procedures entitled "Security Procedures for Voting System
Manual" (attached as Exhibit A) are hereby adopted.
Section 2. If any section, sentence, clause or phrase of said security procedures is held
to be invalid or unconstitutional by any court of competent jurisdiction, then said holding shall in
no way effect the validity of the remaining portion of said security procedures.
Section 3. That the Village Clerk is hereby directed to transmit a copy of this Resolution
and exhibit to the Florida Department of State, Division of Elections, Bureau of Voting Systems
Certification.
Section 4. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 1st day of April , 1997.
, -• '.e,-,
YOR JOHN F. FESTA
T:
di/g,2046,-
CONCHITA H. ALVAREZ, VILLAGE CLERK
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:
RICHA J. WEISS, VILLAGE ATTORNEY
Village Council
John F. Festa, Mayor
Michele Padovan, Vice Mayor
Mortimer Fried
Gregory C. Han
Hugh T. O'Reilly
Christina Dearing Reed
Berry Sime
Village Clerk
Conchita H. Alvarez
TO:
FROM:
RE:
VILLAGE OF KEY BISCAYNE
Office of the Village Clerk
MEMORANDUM
March 25, 1997
The Honorable Mayor and Members of the Village Council
Conchita H. Alvarez, Village Clerk
Proposed Election Procedures
Florida Statute 101.015 requires each supervisor of elections, including municipal clerks,
to establish written security procedures for elections. Over the past year, the municipal
clerks in Dade County have been working together with the Dade County Elections
Department to draft security procedures acceptable to the Florida Department of State's
Division of Elections. The proposed security procedures for the Village are the result of
this process.
\cha091c.mem
85 West McIntyre Street • Key Biscayne, Florida 33149 • ( 305) 365-5506 • Fax: ( 305) 365-8936 • Internet: http://vkb.key-biscayne.fl.us
1
Security Procedures for
Voting System
Manual
Exhibit A
VILLAGE OF KEY BISCAYNE, FLORIDA
Conchita H. Alvarez
Village Clerk
85 West McIntyre Street
Key Biscayne, Florida 33149
(305) 365-5506
MISSION STATEMENT "TO PROVIDE A SAFE, QUALITY COMMUNITY ENVIRONMENT FOR ALL ISLANDERS THROUGH RESPONSIBLE GOVERNMENT"
TABLE OF CONTENTS
1
Section 1. ELECTION SCHEDULE
Section 2. BALLOT PREPARATION & SECURITY
Ballot Pages
Ballot Cards
Page Nos.
1.1
2.1-2.2
2.3-2.4
Section 3. ELECTION BOARD DUTIES
Opening Procedures
Task Checklist - Before the Polls Open 3.1
Oath (Sample) 3.2
Certificate No. 1 (Sample) 3.3
Inspectors' Procedures
Ballot Table 3.4
Demonstration 3.5
Precinct Register (Sample) 3.6
Special Situations for Inspectors 3.7-3.8
Votomatic Area and Ballot Box 3.9
Deputy Sheriff Instructions 3.10
Special Situations
Affirmation Form (Sample) 3.11
Box #1 - Elector with no identification 3.12
Box #2 - Elector who has change of name 3.13
Box #3 - Elector who has change of address 3.14-3.15
Box #4 - Elector's name not in precinct register 3.16
Application for Duplicate ID Card 3.17
Challenged Voter Procedures 3.18
Procedures for Providing Assistance 3.19
Voiding Ballots
Error at Ballot Table 3.20
Repiaement Ballot or Two Ballots Issued 3.21
Closing Procedures
Task Checklist - After the Polls Close 3.22
Certificate #2 (Sample) 3.23
Ballot Accountability Form - General (Sample) 3.24
Ballot Accountability Form - Primaries (Sample) 3.25
Payroll Report Instructions 3.26
Special Instructions
Guidelines for Pollwatchers 3.27
Absentee Ballot Procedures 3.28
Absentee Ballot Affidavit 3.29
Voter Solicitation 3.30
Curbside Voting Procedures 3.31
i
Section 4.
Section 5.
DISTRIBUTION AND COLLECTION PROCEDURES
Distribution of Ballot Cards and Supplies
Collection of Ballot Cards and Supplies
ABSENTEE BALLOT PROCEDURES
Absentee Ballot Preparation
Absentee Ballot Cards
Procedures to Prevent Double Voting
Absentee Ballot Canvassing & Opening
4.1
4.2
5.1
5.2
5.3-5.4
5.5
Section 6. TABULATION
Ballot Preparation and System Readiness Security 6.1
Municipal Voting System Security Tests 6.2-6.3
Equipment and Materials for Municipal Tabulations 6.4
Municipal Ballot Tabulation Process 6.5
Equipment Failure Recovery at Municipal Tabulations 6.6
Section 7. EXHIBITS
I. Election Schedule
II. Ballot Page Layout Form
III. Distribution Center Supply Checklist
IV. Ballot Accountability Form
V. Absentee Ballot Affidavit
VI. Duplication Card
VII. Duplication Envelope
VIII Ballot Transfer Case Receipt
ii
Security Procedures for
Voting System
Manual
1
Section 1
Election Schedule
MISSION STATEMENT "TO PROVIDE A SAFE, QUALITY COMMUNITY ENVIRONMENT FOR ALL ISLANDERS THROUGH RESPONSIBLE GOVERNMENT"
ELECTION SCHEDULE
i
1 The Village Clerk will prepare an election schedule at least 90 days prior to a
regularly scheduled municipal election and within 20 days of the date a special
municipal election is called.
2. The form shown as Exhibit I shall be used for the purpose of compiling the
information necessary to produce the "Election Schedule".
3. At least once each week, the Village Clerk will review the Election Schedule in order
to:
a. Determine which tasks have been completed and enter the dates completed
on the Election Schedule.
b. Identify which tasks were not completed on the due date, determine why they
were delayed and determine what effect that delay will have on the
completion of other tasks. The comment section of the election schedule is
used for this purpose.
c. Add to the election schedule any tasks not originally included, but necessary
to the conduct of the election.
4. Following the election(s), the Village Clerk shall insure that the completed Election
Schedule is included with the records for that election.
1.1
Security Procedures for
Voting System
Manual
Section 2
Ballot Preparation and Security
MISSION STATEMENT "TO PROVIDE A SAFE, QUALITY COMMUNITY ENVIRONMENT FOR ALL ISLANDERS THROUGH RESPONSIBLE GOVERNMENT"
BALLOT PAGES
1 Items which may be included on a ballot include:
Ballot Item Source
Names of candidates. Candidate oaths
Municipal questionsMunicipal resolutions or ordinances
2. The County Supervisor of Elections or an administrator designated by the Supervisor
is responsible for laying out the ballot pages in English and Spanish based on the
items received from the Village Clerk. The CES 312 Position Ballot Page Layout Form
(Exhibit II), is utilized when laying out the ballot. The criteria used when laying out the
ballot includes:
a. Office titles are to be shaded to distinguish one office from another.
b. There is to be a minimum of one blank space between offices and between
questions.
c. Every candidate and ballot question choice should have a unique ballot position
number.
d. Each ballot page shall contain a unique page number and the date of the election.
3. a. The ballot will be designed by the Elections Department's Administrative
Coordinator using a Ballot Page Layout Form (Exhibit II) at the end of qualifying
and upon receipt of the candidates' oath forms from the Village Clerk. The
Elections Administrative Coordinator will produce proofs of each ballot page.
b. Three individuals, including at least one person proficient in Spanish, will be
assigned by the County Supervisor of Elections to verify that the ballot page proofs
are correct.
c. The proof of each ballot page will be marked OK if no corrections are necessary
or marked with the corrections which must be made if there are errors.
d. The Elections Department's Administrative Coordinator is responsible for
correcting any errors found and a final proof will be sent to the Village Clerk for
approval. Upon approval, the Village Clerk will sign and date the proof and will
return a copy to the Elections Department.
2.1
4. a. The Elections Department's Voting Equipment and Supply Supervisor is
responsible for assembling the ballot page frames for the ballot and purtching out
the active punch numbers on the yellow masks.
b. Once the ballot pages and yellow masks are assembled into the frames, they are
placed inside the votomatics A demonstration ballot card is then inserted into
each completed votomatic.
c. The ballot frames are checked to insure that there is a hole in the yellow mask
corresponding to each active voting position in the ballot pages and that there are
no additional holes.
d. Each active position number is then punched out on the demonstration card to
insure that the votomatic is working properly.
e. The Elections Department's Voting Equipment and Supply Supervisor will also
send a ballot page frame for each ballot variation to the County Supervisor of
Elections who will insure that the proper ballot pages, races and questions are
contained within the ballot page frame.
5. The final check that the ballot pages are correct is done at the precinct on election
morning when the votomatics are assembled.
a. The Precinct Clerk will read the races and questions using a sample ballot.
b. The inspectors will verify that the proper races and questions appear in each
votomatic and will punch each active position number using a demonstration card
to insure that the votomatics are operating properly.
c. Each inspector who tests a votomatic will print his or her initials and votomatic
number on the demonstration ballot.
d. All of the test demonstration ballots will be placed into the Affidavit Envelope and
retained as a record of the election.
2.2
BALLOT ;RDS
1 Ballot cards for an election are orcE A in an amount which approximates the
registration.
a. The election title and date are r ted on stub #2 and at the bottom of the
cards to insure that the ballot cGr : -an only be used in the election for which
they are printed.
b. The ballot cards are also to ti oonsecutively numbered with the number
printed on both stubs 1 and 2.
c. A copy of the ballot card order :e nt to the Elections Department's Voting
Equipment and Supply Super; i r iho is designated to receive the printed
ballot cards.
2. A staff member of the Elections De : rtment's Systems Division will be assigned
to inspect the ballot cards upon recc - D insure that they are in accordance with
the order.
a. The prepunches, if any, are checked to insure that they are in proper card
column.
b. The thickness and length of the ballot cards are checked to insure that they
can be processed through the documation card readers.
3. The Elections Department's Voting Equipment and Supply Supervisor is
responsible for preparing the Ballot Accountability Form (Exhibit IV), for the
election, on which the precinct number, the consecutive number of the ballot cards
and the total number of the ballot cards issued will be printed based on the ballot
card order.
4. The ballot cards are stored in one of two rooms within the Elections Department's
Voting Equipment and Supply Center from the time they are received until they are
set up for delivery to the Distribution Centers.
a. The Elections Department's Voting Equipment and Supply Center is equipped
with a monitored security system.
b. The rooms where the ballot cards are stored are locked at all times.
2.3
c. The Elections Department's Voting Equipment and Supply Supervisor and his
assistant each have keys to the ballot storage rooms. The only other key to
those rooms is kept in the safe in the main office.
d The Elections Department's Voting Equipment and Supply Supervisor has the
authority to allow Elections Department employees into the ballot card storage
rooms on an as needed basis.
e. Entry into the ballot card storage rooms by individuals who are not employees
of the Elections Department must be authorized by either the County
Supervisor of Elections or Assistant Supervisor for Election Services.
5. The Elections Department's Voting Equipment and Supply Supervisor is
responsible for packing the ballot cards, Ballot Accountability Forms, Voided Ballot
Envelopes and numbered seals into the metal Transfer Cases.
a. The ballot cards are compared against the Ballot Accountability Form to insure
that the number of ballot cards and consecutive numbers match.
b. If a discrepancy is discovered, the County Supervisor of Elections is notified
so that the cause of the discrepancy can be determined.
c. A maximum of 1,700 ballot cards are packed into a Transfer Case, thus a
precinct can be assigned more than one Transfer Case.
2.4
Security Procedures for
Voting System
Manual
Section 3
Election Board Duties
\lI ..R)N s1'\TF\1ENF 1.0 PRO%IDE A S.\i 1 . 01 .V.I II ( 0\1X11 \I F\ 1:\V'1R()\\IFYJ FOR \I I. ISLANI)I RS'111RO1'(.I1 RESPONSIBI E (,O\TRNXlENT
TASK C. CKLIST BEFORE THE DOLLS OPEN
IK/1
Task Responsibility of
PLEASI, CHECK OFT AS
COxPIXTED
1P J. 2PR. COL
. Enter "TIME IN" on payroll. Clerk U U 1j 1
. Arrange tables and chairs. Inspectors and Deputy Sheriff Q QIII 2
. Check and distribute contents of ballot box. Inspectors 11 IN 3
. Distribute the contents of Clerk's kit. Clerk or Deputy Clerk 11 11 11 4
• Set up votomatics. Inspectors and Deputy Sheriff IIII S
. Check votomatic ballot pages with yellow Inspectors 1 U i._.j 6
test ballot as Clerk reads from sample ballot
. Place yellow test ballots used for checking Clerk or Deputy Clerk 1 1 1 1 1 1 7
votomatics inside affidavit envelope.
)
al
. .peal and lock empty ballot box. Clerk or Deputy Clerk 1 1 1 I $
um
at
Record ballot box seal number on Certificate Clerk or Deputy Clerk u 9
No. 1.
al
■
0. Compare transfer case seal number(s) against Clerk or Deputy Clerk u u 10
Certificate No. 1.
1. Supervise taking and signing of oath. Clerk or Deputy Clerk 11
al
is
•
is
2. Supervise signing of Certificate No. 1. Clerk or Deputy Clerk j , 12
um
•
•
3. Complete Information on stub envelope Clerk or Deputy Clerk 13
and attach to rear of ballot box.
4. Unseal ballot transfer cases) and check Clerk or Deputy Clerk � a ❑ 14
contents and distribute ballot pads to
Inspectors.
04/15/114
3.1
OATS TO BE TA_KIN BY CLERK OF FL.ECT7O,N
STATE OF FLORIDA )
COUNTY OF DADE )
Cleric of riatz .;
rive./.41 Election held at !r-dr." Paz.,
?1...c1 in Voting Precinct No.(1) / Cr'a ?,,.. letf,), in the County of Dade, and State
of Florida, on the M / dry of (7X..cL) , 19 fart —ti , do
solemnly swear that ] wig perform the duties of Clerk of Election according to Law, and will
esideavor to prevent all fraud, deceit or abuse in conducting the same.
Clerk
Sworn to and subscribed before me, this ) day of 17X...) 19 ‘c )
(4744014c.s. Si fssts«1
Inspector
OATB TO BE TAKEN BY INSPECTORS AND DEPUTY CLERK OF ELECTION
STATE OF FLORIDA)
COUNTY OF DADE )
We, the undersigned Inspectors and Deputy Clerk of CZ:de
• [.�..�arr zi.- ‘4.(.J)
Election held at_ Pfau Z..84 in Voting Precinct No.(s) I
in the County of Dade, and the Sure of Florida, on this __IVA.) day of Mama). 19 (*w)
do solemnly swear that we will perform the duties of Inspectors and Deputy Clerk of Election
according to Lw, and will endeavor to prevun an fraud, deceit or abuse in conducting the same.
j T. .f.epaa)
1. 11.
2. 12.
3. 13.
4. 14.
S. 15.
6. 16.
7. 17.
1. 1 t.
9. - 19.
10. 20 -
Inspectors
(.S4yssl..ec .ft Litt &ea)
Deputy (laic
Sworn to and subscribed before me this P1.4)) day of 1"l1! edi , I9PubJ.
(S .t.s.c &vet)
•
Clerk
NOTE: Oaths of Clerk, Deputy Clerk, and Inspectors may be taken before any ofEcer authorized to
administer oaths, or before one of the persons chosen as Inspectors.
3.2
CERII.lICATE NO. 1
(To be fillet: out and signed by the E.Jec or, O:`.c=-s
ErJORE Try OPENING OF T I PO:LS)
WE Z REBY CERTIFl
Thai on this ( i4.) day of (".4wi..D , 19 r@-i) , before the pons were
opened, we carefully examined the ballot transfer casc(s) =ruining the =voted ballots, found said
(i.a vt L°14d) Seal Zu alos1 J]
case(s) to be salad and the seal numbers) to be and
Thal we carefully examined the =voted ballot cards contained in the ballot transfer case(s)
and found said ballot cards to be the prop. ballot cods for this precinct(s).
That the ballot pages in each vote recorder were examined and found to be correct and
property placed in accordance with the sample bafou furnished for this Election Precutct(s). and
that every voting position in each vote tzcorde was voted using a demonstration ballot card.
That the ballot box(es) have been emptied and her been ascertained by the election board to
be so emptied, that while Crilpty said box(es) was securely ely scaled with a numbered seal registered u
follows:
L u'i ac Z....gcoiIJ a.! SslLt Bawl Scat '7 dost'rJJ
PCT. SEAL NO. PCT. SEAL NO.
We, the undersigned, inspectors, Deputy Clerk and Cleric of Election Precin No.(s)
1 ta al
/ in the County of Dade, and the State of Florida, do brreby certify that the foregoing
statements are true in aII respects.
t',S nicer 4 4o.k savad
1. _ 11.
2. 12.
3. 13.
4. 14.
S. 15.
6. 16.
7, 17.
_, 18.
9. 19.
10. 20.
Is speaors
lS4444 eg 4 Zc4 &no (S ..tic 4 &cut)
Deputy Cat Clerk
BALLOT TABLE PROCEDURES
1. Greet the elector. If demonstrations are being given at the Ballot Table, ask the
elector, "Would you like a demonstration?" (See Demonstration Procedures on
page 5.)
2. Ask elector for identification containing elector's name, current address, and
signature such as:
a. Voter's Registration Identification Card
b. Florida Driver's License
3. Locate the name in precinct register and call the name aloud. If the name is not
in the precinct register, direct the elector to the Clerk.
4. Ask "What is your current address?" Verify it against the precinct register. If
the address is different, direct the elector to the Clerk.
5. Direct the elector to sign the precinct register.
6. Compare the signature in the precinct register with the signature on their
identification. If it differs, call the Clerk.
7. PRIMARY ELECTIONS
Issue one of the following:
White Ballot (DEM - Democratic)
Blue Striped Ballot (REP - Republican)
Green Striped Ballot (OTHER - No Party Affiliation or Minor Party)
ALL OTHER ELECTIONS - Issue a white ballot.
8. Initial ballot stub.
9. Enter ballot number on precinct register.
10. Tell the elector to turn the ballot card over after voting to ensure it was properly
punched. Ask them to follow the instructions on the sign posted inside the
votomatic.
11. Place the ballot card on top of the secrecy envelope.
12. Remind the elector to place the ballot inside the secrecy envelope after checking
the back to ensure it was properly punched. After voting they should return the
ballot to the inspector at the ballot box.
13. In Primary Elections make sure to direct the elector to the proper votomatic.
(DEM., REP., OTHER)
2/2/95
3.4
DEMONSTRATION PROCEDURES
1. Insert ballot card. Emphasize red pegs.
2. Point to the English and Spanish pages.
3. Select an office and point out the title, directions, position numbers, arrows and
holes.
4. Show how to use the stylus.
5. Allow elector to practice.
6. Turn to each page, tell the elector to vote all pages.
7. Check back of card for proper punching.
8. Explain that the ballot card can be replaced by the Clerk when a mistake is made
in voting or if the elector changes his mind while voting.
1
3.5
SUPERVISOR OP ELEC'17ONS
DADS COUNTY, FLORIDA
. PRECINCT
torriaqm APPROPRIATE NAME
If 1 was temporarily withdrawn
from the registration books.
I request reinstatement since
my status has not chanted.
A causa de que adn ilex) los requisitos necesarios
pans oondnuar Dona elector. pido que se me
reintegre en caso de haber sido eliminado de los
Ilbros de inscripd6n.
PAGB
DATE
AI*��111A T. DA r11
MUN1C
MI W!PbJ jr
.0 '.,+ " NAME AND ADDRESS ,'% '-
'•DOE• '. •
POE
BTN
SEX
'• VOTER ID IP
PARTY
BALLOT CARD I
DISB
SIGNATURE
ACOSTA. ANA
111 YOUR ST
06/21/30
CU
4
p
0123456789
D
N
ABSENTEE BALLOT SENT
_
OJT ALLATA
BROWN, JOHN
243 PLEASANT PL
03/12/66
FL
3
M
DIIIIIIIIelilII
124578326
R
N
Juiareauiva
COHEN, WILLIAM
••••••••
03/25/40
_
5
M
IIIIlOII lIIIIIl111
789456123
-
N
N
ATLIJAMCL ,I
✓
DOUGLAS, JAMES
479 LOVELY LANE
01/01/6S
VZ
-
1
M
IIIII11111R111D]III
456789123
-
R
-
-
N
ABSENTEE BALLOT RETURNED
JAgramuczN
ENGLISH, EMMA
982 PLOWER AV
11/30176 CA
6
F
08916981
D
Y
FERNANDEZ, MARIA
650 NW MEMORY TERR
01/12/63
NC
2
F
IIIII I11gli
03184787
N
N
. _
_
t
_
_
.
,
-
-
.
. •
•
- -
-
-
ACOS-FERN
SPECIAL SITUATIONS FOR INSPECTORS
1. No identification, signature differs from identification, or change of name:
a. Locate name in precinct register and call the Clerk.
2. If an elector has an old Voter Registration ID card or has lost the ID card
and:
• Name is in Precinct Register
a. Process elector in usual manner.
b. Give elector an Application for Duplicate Registration Identification Card.
• Name is not in Precinct Register
a. Direct elector to the Clerk
3. Change of Address:
a. Locate name in precinct register and direct elector to Clerk.
4. Cannot locate elector's name in precinct register:
a. Look in the last page of the letter (i.e. for Joseph McDonald, look at the end of
ti mu).
Look under any other possible letter (i.e. for Joseph McDonald, look under
II
D").
c. If you still cannot find elector's name, direct him to the Clerk.
S. If an elector requests assistance in voting:
a. Process elector in usual manner and direct elector to Clerk.
b. Advise Clerk of the letter ("N" or "Y") which appears in the Precinct Register
under the "D" column.
6. If you receive an orange post card which says "LATE ADDRESS CHANGE
NOTIFICATION":
a. Verify that elector is in correct precinct; if not, direct to correct precinct.
b. If so, add elector's name, date of birth and the registration number from the
card to the blank page in the back of the precinct register.
c. Return card to elector.
3.7
06/12/96
SPECIAL SITUATIONS FOR INSPECTORS - continuation
7. If you receive an affirmation containing your precinct number, signed by a
Clerk and:
a. Box # 1 or #2 is checked, use the affirmation as identification and process the
elector.
b. Box #3 is checked and the name is in the precinct register, process the elector
as usual.
c. Box #3 is checked and the name is to be added to the precinct register, add
the elector's name and registration number or date of birth from the
affirmation to the blank page in the back of the precinct register.
d. Box #4 is checked, and the "Eligible Voter" box is checked, add the elector's
name and registration number or date of birth from the affirmation to the
blank page in the back of the precinct register.
8. If you are informed that an elector has died or moved from Dade County:
a. Enter the Elector's name and voter I.D. number and the name and telephone
number of the person giving you the information on the DECEASED/MOVED
OUT OF DADE COUNTY FORM. (This form is located in the back of each
precinct register).
3.8
06/12/96
VOTOMATIC AREA
1. Direct the elector to the votomatic area from the ballot table.
2. If a replacement ballot is required, the elector should be directed to the Clerk.
3. !f assistance or additional instructions are needed, the Clerk should be notified.
4. Do not enter an occupied votomaticl
S. Inspect unoccupied votomatics regularly for campaign materials, defaced ballot
pages, and broken stylus. Remove any unauthorized materials and make any
necessary repairs.
BALLOT BOX PROCEDURES
l 1. Ask the elector if he has finished voting.
2. Ask the elector to hand you the secrecy envelope.
3. Check the precinct number on the stub.
4. Fold, crease, and tear the ballot stub along the perforated line. If two ballot
cards are found In the secrecy envelope, call the Clerk.
S. Hand the ballot card, enclosed in the secrecy envelope, back to the elector
f. Tell the elector to drop the envelope into the ballot box.
7. Deposit the ballot stub into the stub envelope.
3.9
DEPUTY SHERIFF INSTRUCi`IONS
Deputy Sheriffs must report to their assigned precinct at 6:00 a.m. on election
morning and are not to leave the precinct until the Clerk and the Deputy Clerk are
ready to depart for the collection center.
Deputy Sheriffs shall not not take radios, television sets or newspapers to the polls.
Additionally, they shall not wear or display any political party, candidate's name or
other pertinent campaign materials.
Prior to the polls opening, they are to assist with polling place preparations such as
setting up tables, chairs, votomatics and posting signs.
When the polls are open, Deputy Sheriffs are to remain outside of the voting area and
perform the following functions:
1. Ensure that individuals or groups which solicit voters 'remain within the limits
specified by law. Clerks will provide you with any further instructions before the
polls open.
SOLICITING INCLUDES:
a. Distribution of any political campaign material
b. Attempts to influence how electors vote
c. Surveys to determine how electors voted or will vote
d. Attempts to get electors to sign petitions
e. Posting of campaign signs
2. Create a line outside the voting area in order to prevent overcrowding.
3. Ask electors to have their identification ready when entering the polling place.
DO NOT ask to see their identification.
4. At 7:00 p.m., stand in back of the voting line (if one exists). All electors in front of
you may vote. Those coming in behind you may not vote.
After the polls close, the Deputy Sheriff is to assist with closing down the polling place
and signing the payroll.
3.10
AFFIRMATION
Under penalty for false swearing, I swear (or affirm) that my name is:
(Last Name) (First Name)
My current address of legal residence is:
(Street Address)
(Voter Registration No.
(Middle Name/ Initial)
(Party Affiliation)
(a
Op Code)
(Telephone - OptionaD
1.
EL (TOR WI'TEOUT IDENTIFICATION
(F.S. 98.471 AND 101.49) ::.• >. : =: `. . : = .
3.
CHANGE OF l+iAME :.:. :: : .::.: . :>;;< :: :>:
(FA. ! 01.0452 S1) .::: .::.. . : .. :. .. ::. :.
NO CALL REQUIRED
Complete when elector is in the precinct
register, but has no identification OR when
electors signature differs from that on his
identification.
NO CALL REQUIRED
(Date of Birth)
(Print Former Name)
°3 CHANCE OF ADDRESS OF LEGAL RESIDENCE (RS. 101.045 I : . : .:::.:::...:....:, ..• : i::: >=>: ., :: -
NO CALL REQUIRED
if
Elector has current voters ID card
and
Current residence on Precinct Map
Precinct Number
Current
CALL REQUIRED
if
Elector has no current voters ID card
or
address of legal residence is not on Map
Authorization No.
0 Eligible Elector/Precinct No.
0 Name is in Precinct Register
0 Add Name to Precinct Register
O Not Eligible to Vote
O Name is in Precinct Register
O Add name to Precinct Register
-��•7F� fy�N
•
•• T•: .}.-J)•f-VJ:r•:' ..,.:..1:{{'!::•:v:: }�: .}:::•:�:: {.:1:•:}: • t\-: 1•J •: :�'.� 1':'
.+:•Y.V}:•}:�P::::V?:}.{•:::•::`: .. .5..{i:ti•:•':ti _?:r}}h::}_'} :.
LE4Ai RESIDE�iCEj ... . . - :::._•-• �;-f}::::..:::: `:::.:: :
.• _ `::> ::: } ::: :: ::.: •, ..,
V p` Di ��"}1•• •
�� LVY'� �O� Ji\ • �� � .....
:-r.;,... a DRESS OF
.SRO?' A •�iA3�IGE OF .1.4/Aid R AD
CALL REQUIRED
Authorization No. 0 Eligble EiectorlPrednct
No. 0 Not Eligible to Vote
0 Add Name
to Precinct Register
1 further swear (or affirm) that I am a qualified
elector in Dade County, Florida, and have not
voted in this election.
i
1
Signature of Oerk or Deputy Oerk
(Signature or mark of Elector)
Date
Precinct Number:
Please go to:
fttro,4.,,.. (Name of PoIline Place) (Address)
i
BOX #1 OF AFFIRMATION
ELECTOR WITHOUT IDENTIFICATION / SIGNATURE DIFFERS
1. The inspector will locate electors name in the precinct register and will call the
Clerk.
2. Using an affirmation, the Clerk will:
a. fill in elector's name, current address of legal residence, registration number
or date of birth, party affiliation & telephone number (optional).
b. check Box #1.
c. fill in elector's date of birth.
d. have the elector sign the affirmation.
e. verify date of birth with the precinct register.
f. fill in the date, signature (Clerk's), and precinct number, and
g. hand the affirmation to the inspector.
3. The inspector will process the elector in the usual manner comparing the
signature on the affirmation with that on the precinct register.
4. The affirmation will be kept by the inspector until the Clerk picks it up and puts it
into the affidavit envelope.
ik
2/2/95
3.12
BOX #2 OF AFFIRMATION
ELECTOR WITH CHANGE OF NAME
1. The inspector will locate elector's former name in the precinct register and call
the Clerk.
2. The Clerk will:
a. fill in elector's new name, address, registration number or date of birth, party
affiliation, and telephone number (optional) on affirmation.
b. check Box #2,
c. print former name,
d. have the elector sign the affirmation,
e. fill in the date, signature (Clerk's), and precinct number, and
f. hand the affirmation to the inspector.
3. The inspector will process the elector in the usual manner comparing the
signature on the affirmation with that on the precinct register.
4. The affirmation will be kept by the inspector until the Clerk picks it up and puts it
into the affidavit envelope
2/2/95
3.13
BOX #3 OF AFFIRMATION
ELECTOR'S NAME NOT IN PRECINCT REGISTER/
CHANGE OF ADDRESS
1. Inspector will send elector to the Clerk.
2. Clerk will fill in the elector's name, current address of legal residence, registration number
or date of birth, party affiliation and telephone number (optional) on affirmation.
3. Check Box #3.
NO CALL TO ELECTIONS
DEPARTMENT
REQUIRED WHEN:
CALL TO ELECTIONS DEPARTMENT REQUIRED
WHEN:
Elector has current Voter's ID Card
and
Current Address is on Precinct Map
--- Enter the elector's
precinct number from the
map onto the affirmation
•
Elector has no current Voter's ID Card
or
Current Address is not on Precinct Map
-- Call the Voter Problem Number on
the Telephone Information Sheet
-- Give the Elections Department the
following information
a) precinct number,
b) elector's last name,
c) elector's first name,
d) registration number or date of birth,
e) current address of legal residence.
--- Enter the following information from
the Elections Department onto the
affirmation:
a) authorization number,
b) check either "Not Eligible to Vote" and
advise the elector or check "Eligible
Elector" and continue to fill out
affirmation,
c) elector's precinct number,
d) check one of the following
1) "Name is in Precinct Register"
2) "Add Name to Precinct Register".
'1 1A
2/2/95
BOX #3 OF AFFIRMATION - Continuation
4. Write the precinct number and polling place name and address, if not your own, on the
bottom of the affirmation.
S. Have elector sign the affirmation.
6. Fill in the date, signature (Clerk's) and precinct number (Clerk's).
• IF THE ELECTOR IS NOT IN HIS CORRECT VOTING PRECINCT, give him the affirmation
and send him to his new polling place.
• IF THE ELECTOR VOTES IN YOUR PRECINCT, return the affirmation to the elector and
send him back to the ballot table.
— If name is in the precinct register, Inspector will process him as usual.
— If name is to be added to the precinct register, Inspector will add the electors
name, date of birth and registration number from the affirmation to the blank
page in the back of the precinct register.
NOTE If the elector voted before notifying you that he changed his address, complete the
affirmation and write the words: "ALREADY VOTED" on the bottom of the form.
Do not call the Elections Department.
)
3.15
2/2/95
BOX #4 OF AFFIRMATION
ELECTOR'S NAME NOT IN PRECINCT REGISTER
1. inspector will send elector to the Clerk.
2. Clerk will fill in elector's name, current address of legal residence, registration number or
date of birth, party affiliation and telephone number (optional) on the affirmation.
3. Check Box #4.
4. Call to Elections Department required.
5. Give the Elections Department the following information.
a. Precinct number
b. Elector's last name
c. Elector's first name
d. Registration number or date of birth
e. Current address of legal residence
6. Enter the following information from the Elections Department onto the affirmation.
a. Authorization number
b. Check either "Not Eligible to Vote" and advise the elector or check "Eligible
Elector/Precinct No.", (fill in precinct number.) "Add name to Precinct Register" and
continue to fill out affirmation.
7. Have elector sign the affirmation.
8. Fill in the date, signature (Clerk's) and precinct number (Clerk's).
9. Inspector will add the elector's name and registration number or date of birth from the
affirmation to the blank page in the back of the precinct register..
3.16,
06/12/96
DUPLICATE REGISTRATION 1.D. CARD PROCEDURES
Ask voter to fill out the card on his own and mail to the Elections Department under
the following conditions:
1. if elector has an old LD. card and needs a current one,
or
2. if elector has lost his I.D. card.
• APPLICATION FOR DUPLICATE REGISTRATION IDENTIFICATION CARD
11 do hereby apply for a duplicate
KtAsc Mort DR TYPI -
of my registration Identification card. which was lost. stolen or destroyed.
IdaRATIARi D+=1 Dr a1RTM
Place a stamp on the reverse skit and mall.
SOL?CtTQD DE Uri DQPLUCADO DE LA TARJETA DE IDENTIFiCAGON E UtSCRIPcION
F.l que suscribe. . solicits por este
wtCAIQGewru►a 0 t&Cans* ti ILTaA at ^O&D&
rnedio un dupiicsdo de su targets de identlficecion e inscrlpcion. que ha sido perdida.
robsds o dest ulda.
PIMA. ELCKA DC riosCinilaD
Ponge un sego en el reverso de ests tarjeta y envies por cocreo.
3.17
CHALLENGED VOTER PROCEDURES
1. Anyone who is a registered voter (pollwatcher, pollworker, voter, etc.) may
challenge a person's right to vote.
2. "Oath of Person Entering Challenge of Voter" is filled out and signed by person
challenging the voters right to vote and the Clerk.
3. "Oath of Challenged Voter" is filled out and signed by the voter and the Clerk.
4. The Clerk will ask the Deputy Sheriff to stop incoming voters at the door and wait
until the precinct is clear of voters before the election board votes on the
challenged voter affidavit.
5. Information on challenged voter affidavit will be compared with voters
information in the precinct register for verification.
6. The board will decide the manner of voting, whether it be a show of hands either
for or against, or pieces of paper with a yes or no vote for each board member.
Note: All board members will vote. The Deputy Sheriff will not vote. The election
board's majority vote either for or against the challenged voters right to vote will
be final. If the vote results in a tie, the voter is to be allowed to vote.
7. Upon completion, the "Oath of Challenged Voter and Oath of Person Entering
Challenge of Voter" will be placed into the affidavit envelope.
2/2/95
3.18
PRA:: .`DURES FOR PROVIDING ASSISTANCE
)
)
1. Inspector at the ballot table will process the elector in the usual manner and send
him to the Clerk after issuing the ballot card.
If elector requiring assistance is identified by a "Y" in the "D" (Disability) Column,
Go to Step 5. If elector requiring assistance is identified by an "N" Continue with
Step 2.
2. Fill out the "Declaration to Secure Assistance" affidavit.
3. Have elector sign the form.
4. Fill in date and signature (Clerk's).
S. Escort the elector and a person of the Voter's choice* to a votomatic.
OR
Assign two election board members to assist him, if the elector has no one to
assist him.
6. Place the affidavit into the affidavit envelope.
'It cannot be the Voters employer, agent of that employer or agent of the
Voter's union.
•
06/12/96
3.19;
VOIDING BALLOTS
ERROR AT BALLOT TABLE
If the inspector issued the wrong party ballot, or the ballot stub is torn off at the
ballot table, or the ballot card is ripped:
1. The inspector will call the Clerk.
2. The Clerk will:
a. Write "VOID" on the ballot stub.
b. Write 'INSPECTOR MISTAKE" on the back of the ballot card.
c. Tear the ballot card three quarters of the way across.
d. Place ballot card into the Voided Ballot Envelope without a secrecy
envelope.
e. Place ballot stub into the stub envelope.
3. The inspector with
a. Issue the elector a new ballot.
b. Cross through ballot number on the precinct register Cif entered) and record
the new ballot number.
3.20
VOIDING BALLOTS
REPLACEMENT BALLOT OR TWO BALLOTS 1SSLTED
If elector makes an error in voting his ballot card, wishes to change the way he
voted, or is mistakenly issued two ballot cards which go unnoticed until he has
begun voting or gets to the ballot box:
1. The Inspector will:
a. Instruct the elector to place the ballot card(s) into the secrecy envelope.
b. Direct the elector to the Clerk.
2. The Clerk or Deputy Clerk will:
a. Take the spoiled ballot card(s) from the elector.
b. Give elector a demonstration if additional instruction is warranted.
c. Tear off the ballot stub(s). (UNDER NO CIRCUMSTANCES 15 THE BALLOT
CARD(S) TO BE TAKEN OUT OF THE SECRECY ENVELOPE).
d. Tear the ballot card, still in the secrecy envelope, three quarters of the way
across.
e. Place ballot card(s), still in the secrecy envelope, into the voided ballot
envelope.
f. Write "REPLACED BY BALLOT NO. ( number of the next ballot)" and enter the
number on the back of the stub(s). DO NOT CHANGE BALLOT NUMBER 1N
PRECINCT REGISTER.
g. Slide ballot stub(s) into the stub envelope.
h. Initial the stub of the new ballot card.
I. Hand the elector the secrecy envelope and ballot card.
j. Direct elector to an empty votomatic.
NOTE: Electors may obtain up to two additional ballots if they make a mistake or
change their mind while voting. If an elector is issued two ballot cards by mistake, it Is
not considered an elector's mistake. Only Clerks or Deputy Clerks are authorized to
void ballots.
•
3.21
TASK CHECKLIST AFTER THE POLLS CLOSE
Task Responsibility of
1. Compare ballot box seal number Clerk or Deputy Clerk
with Certificate No. 1.
2. Close and stack votomatics. Inspectors and Deputy Sheriff
3. Open ballot box and place ballots on two Clerk or Deputy Clerk
cleared tables.
4. Remove ballots from secrecy envelopes. Inspectors
5. Stack ballots with clipped corners together. Inspectors
6. Count ballots in groups of 10 and place in Inspectors
stacks of 100.
7. Place secrecy envelopes back into the box Inspectors
they came in. Make sure they are empty.
Place materials ( including phone) into the Inspectors
ballot box.
9. Seal and sign stub envelope. Clerk or Deputy Clerk and
Two Inspectors
10. Place stub envelope into ballot box. Clerk or Deputy Clerk
11. Prepare ballot accountability form. Clerk or Deputy Clerk
12. Prepare transfer case for return to collection Clerk or Deputy Clerk
center.
13. Enter transfer case seal number(s) on Clerk or Deputy Clerk
Certificate No. 2.
14. Supervise signing of Certificate No. 2, payroll Clerk or Deputy Clerk
and mileage.
15. Fill out bottom of Certificate No. 2, making Clerk or Deputy Clerk
sure you fill in departure time.
16. Return Clerk's kit and transfer case(s) to Clerk and Deputy Clerk or
collection center. Inspector
PLEASE CHECK OFF AS
COMPLETED
1 PRI. 2 PRI GEN.
1
1
1
1
1
1
1
06/15/94
3.22
CERTW]CATE NO. 2
(To be filled out L'nc zr ed by the EJe=ion O
Al 4th THE. Or TIE POLLS)
HEREB1 CERTIFY
•
That on this r ,1 dzy of ..r.L) , 19 (11.4 , u won as the polls war
closed, we careaDy extrria the ballot box(cs) and found it to be sealed and the seal cumbers to
eorrcipornd respectively to the nurnbc -a greed cm Cetific se No. 1.
Thai the ballot box(cs) has been emptied teat voted ballots and has been ascertained by the
election board to be so aaptied.
That all the voted ballot cards, unvoted ballot cards voided ballot cards and the Ballot
Accountability fo mg r ?... fsJJ County
�' rm(s) of V Preens No.(s) / is the of Dade, and State of
Florid:, have been duty and property packed in the ballot transfer case(:), and that said case(:) was
sealed with a numbered seal(s) registered as follows:
a•de ?c .44 Ca4cfu1 Seat X.s4s(s)J
PCT. SEAL NO. PCT. SEAT. NO.
That the ballot transfer case(s) sands ready to be turned over to the Supervisor ofEec ioas.
We the undersigns!, Inspectors, Deputy Clerk and Clerk of Election Precinct No.(s)
jam• ueas r *ii i x.14))
/ in the County of Dade, and the State of Florida, do hereby certify that the fortgoing
s�.stemcnu are true in all respects.
(5,.+44.,:a4(.4 V..s0ccr 1
1. 11.
2. 12.
3. 13.
4. 14.
S. 15.
6. 36.
7. 17.
S. 11.
9. 19.
10. 20.
Inspectors
(s4414.4set !use. mow madame dit &no
Deputy Oak Oak
Pssaage Vaades41)
We, the undersigned, F3ectioi Ocean of Election Precinct No(s). 1 in the &Amy
of Dade, and the State of Florida, will transport the ballot truufc case(s) to the Collection Canter
dcsignsted for thus precioot(s).
DEPUTY CLERK OR INSPECTOR. CLERK:
Mud ?'i ss K Lt
Prim Name
�Y �
Sip
Prim Nye
Sim!
Tate aft r7i.s
for use in all cIed ons
Cxccpt 1st and 2nd primaries
PRECLNCT : (# Filled in b) Elections Dept.)
BALLOT ACCOUNTABILITY FORM
ELECTION : (rifted In by Elections Dept.) DATE : (ruled to by Elections Dept.)
RECEIVED FROM SUPERVISOR OF ELECTIONS:
Ballots Issued -�
1 «SERIAL»
to
RETURNED TO SUPERVISOR OF ELECTIONS :
Number of Unused Ballots
Number of Voided Ballots
Number of Voted Ballots
Number of Write-in
Envelopes with Ballots
� 4NUMBER* 1
4
(Found . Ballot Traftsfee Case awl es
Bail Tails)
4
(Foa.d Is Voided Baiid Eaveiope)
(Found is Bald Boat)
9
(Found is Bald Box)
1 «BALLOTS»
We, the undersigned, Inspectors, Deputy Clerk and Clerk of this election precinct in
the County of Dade, and the State of Florida, do hereby certify that the foregoing
information is true in all respects.
1
2
3
4
5
6
7
8
Inspector
Inspector
Inspector
inspector
inspector
9
10
11
12
13
14
Inspector
Inspector
Inspector
Inspector
inspector hammy
facca r Depay Oat
•
•
1121130:tar Oak
THIS BALLOT ACCOUNTABUJTT FORM MUST BE PL4C1:D DV7O THE BALLOT TRANSFER
CASE AND BROUGHT INTO TOUR DESIGNATED COLLECTION CZNTER ON ELECTION
MGRT.
Rev. 03/21/96
3.24
PRECINCT : (1 Filled In by Elections Dept.)
BALLOT ACCOUNTABILITY FORM
ELECTION : (1 Filled In by Elections Dept.) DATE : (1 Filled in by Elections Dept.)
RECEIVED FROM SUPERVISOR OF ELECTIONS:
Democratic Ballot Cards -4 D
Republican Ballot Cards —4 R
«DEMSER»
«REPSER»
to D
to R
Nonpartisan Ballot Cards 4 0 1 «OTHSER» , to 0
RETURNED TO SUPERVISOR OF ELECTIONS :
Number of Unused Ballots
(Found in sanot Transfer case and on
Ballot Table)
Number of Voided Ballots 4
(Found be Voided Ballot Eavdooe)
Number of Voted Ballots 4
(Found is Banat Boas)
«DEMEND»
«REPEND»
«DEMB»
«REPB»
1 «07'HB»
We, the undersigned, Inspectors, Deputy Clerk, and Clerk of this election precinct in
the County of Dade, and the State of Florida, do hereby certify that the foregoing
information is true in all respects.
1
2
3
4
5
6
7
8
Inspector
lisped r
inspector
inspector
inspector
9
10
11
12
13
14
Inspector
Inspector
jnverter
Impactor
Inspector
inspector Inspector
Inspector Deputy C.letic
inspector Clerk
THIS BALLOT ACCOUNTABILITY FORM MUST BE PLACED INTO MME BALLOT TRAMPER
C4SE AND BROUGHT EV70 YOUR DESJGNAI D ' COLLEC?7ON CENTER ON ELECTION
NIGHT. •
Rev. 03121/96
3.25
PAYROLL REPORT INSTRUCTIONS
• Write time in with indelible pencil when each pollworker arrives in the morning and time out when they depart.
• Have pollworker sign on signature line, above their name, at the end of the day.
• Write in registration number and name when a pollworker must be added to the payroll. (See example James C. Brown below)
• If a pollworker Is absent, write "C" on the signature line, as shown below.
• Follow instructions on mileage worksheet for clerk's mileage.
PGM-VPN530.01 METRO-DADE COUNTY SUPERVISOR OF ELECTIONS
BOARD LIST PAYROLL REPORT
REGIS POLLYORKER NAME
SIGNATURE
000439001 FRUCHTER,MARTHA R
SIGNATURE
00108?221, KIRVAN,RITA M.
SIGNATUR
001072626 IIILLET.GRACIA
9/a Ws Eisar,C1441
c.
SIGNATURE
00073?541
SIGNATURE
PRECINCT 035 LOCATION 2100 WASHINGTON AVE
POLLYORKER ADDRESS ZIP HOME-PHON BUS -PHONE POS
ak2.141„4,;$
TRUGMAN,HARRY •
000394507 YEINER,SYLVIA FRANCES
PRECINCT TOTAL S
SIGNATURE
/.23A.4'6 �Jam) e.4 C.'B w')
TIME IN (o•4vpn TIME OUT
3345 LINCOLN RD 1402 MB 139 674-0856 000-0000 DS
TIME IN ' TIME OUT
1345 LINCOLN RD *402 M8 139 6?4-0856 000-0000 I
TIME IN /I:N ati, TIME 0U1 ,'7+ MILEAGE
S600 COLLINS AV 0140 110 140 868-6858
TIME IN/1ttj!i(2nt,tltit OUT
MSS COLLINS AV #1008 M8 140 S38-7214 000-0000 I
TIME IN 6��Qmii. TIME OUT
3S5 19 ST #113
000-0000
M8 139 S31-5693 000-0000 DC
TIME 1N 7�ca.,uTINt OUT 7.4.14,210hILEAGE
GUIDELINES FOR POLLWATCHERS
FLORIDA STATUTE 101.131
Each political committee, party and candidate may have one pollwatcher in each polling room
at any time during elections.
During the election, the officials shall call out the names of electors loudly enough to be
heard by the pollwatchers. .
Pollwatchers shall:
• upon their arrival at the precinct, give their approved copy of the Pollwatcher
Application Form to the Precinct clerk for verification.
• be allowed within the polling room to watch and observe the conduct of the
electors and the officials. (They may not walk around the voting area.)
• furnish their own materials and necessities (including chair and cellular phone if
necessary. They may not use the precinct phone.)
• inspect the prednct registers only when the officials are not processing electors.
• inform the Clerk if they wish to challenge an elector's right to vote. The
pollwatcher must then fill out the "Oath of Person Entering Challenge of Elector".
The Clerk will follow the procedures for a challenged voter.
• inform the Clerk if they see or hear anything that does not comply with election
laws. If they are not satisfied with the explanation or action taken, they may call
the Elections Department at 375-5553.
• not take radios, television sets or newspapers to the polls.
• not wear or display any political party, candidate's name or other pertinent
campaign materials.
• nos obstruct the orderly conduct of any election.
• pot come doser to the officals' table or the voting booths than is reasonably
necessary to perform their functions.
Any member of the public many witness the opening and dosing procedures, but may not
speak to, or interfere with the Election Board in any way.
3.27
06/12/96
ABSENTEE BALLOT PROCEDURES
SITUATION
WHAT TO DO
Early on election morning you may receive a
telephone call giving you names of electors
sent an AB (Absentee Ballot), or receive a
list by messenger.
• Write the names on the ABSENTEE
BALLOT SENT LIST form provided in
your Clerk's Kit.
• Direct Inspectors to write "AB SENT"
on the signature line of the precinct
register for each elector on the form.
• If an elector has already voted, call
the Elections Department Absentee
Ballot Number listed on the
Telephone information sheet.
An elector whose signature line, is marked
"ABSENTEE BALLOT SENT" brings in an
unvoted or voted Absentee Ballot
• Allow the elector to vote at your
precinct
• Write the work "Cancel" on the AB
envelope and place it into the
Canceled Ballot Envelope. The
Elector will sign the precinct register
above the words "AB SENT".
An elector whose signature line is marked
"ABSENTEE BALLOT SENT" comes in to vote,
and brings no Absentee Ballot with him.
• tall the Absentee Ballot number on
the Telephone Information Sheet to
see if elector's Absentee Ballot has
been received and opened.. if the
ballot has not been received then the
elector must fill in the "Absentee
Ballot Affidavit" and they will be
allowed to vote in the precinct.
An elector whose signature line is marked
"ABSENTEE BALLOT RETURNED" comes in to
vote.
• The elector is not allowed to vote.
• if the elector insists that he did not
vote by Absentee Ballot and you have
checked his date of birth, to be sure
that you have the right elector, call the
Absentee Ballot Number listed .on
the Telephone Information sheet.
06/72/96
3.28
ABSENTEE BALLOT AFFIDAVIT
Section 101.69, F.S.
This affidavit is to be filled out by a voter who was issued an absentee ballot, is
requesting to vote in person and does not have the absentee ballot to turn in at the polls.
I, do hereby swear (or affirm) that
(Print Name)
I have not voted by absentee ballot for the election.
(election)
I understand that anyone who votes both in person and by absentee ballot at any
election is in violation of s. 104.17, F.S., and can be convicted of a felony of the third
degree and fined up to $5,000 and/or imprisoned for up to five years.
Under penalties of perjury, I declare that I have read the foregoing affidavit and that
the facts stated in it are true.
Signature of Voter Date
Residence Address Precinct
City, State, Zip Voter ID
Witness: Member of Election Board
VOTER SOLICITATION INFORMATION
FLORIDA STATUTE 102.031
POLLING PLACE A polling place is defined as the building which contains the polling
room where ballots are cast.
SOLICITATION: Solicitation includes, but it is not limited to, seeking or attempting to
seek any vote, fact, opinion, or contribution; distributing or attempting to distribute
any political or campaign material, leaflet, or handout; conducting a poll; seeking or
attempting to seek a signature on any petition; and selling or attempting to sell any
kem.
RESTRICTIONS
No person may solicit voters within 50 feet of the entrance to any POLLING PLACE,
on the day of any election. However, if there is a residence, established business,
private property or park within 50 feet of the polling place, and that residence,
established business, private property or park is different from the polling place,
voters may be solicited on that property. Voters may also be solicited on public
sidewalks and streets that fall within the S0 feet zone.
Example 1: A park building is used as a polling place, and the park property extends
100 feet from the front entrance of the polling place. In this case, voter cannot be
solicited within 50 feet of the entrance to the polling place.
Example 2: A park building is used as a polling place and the park property extends -
25 feet from the front entrance of the polling place. Property belonging to an
apartment building begins 25 feet from the entrance of the park building. In this case,
voters cannot be solicited within 25 feet of the entrance to the polling place, but can
be solicited on the apartment building property.
3.30
"CURBSIDE VOTING" PROCEDURES
The following procedures are to be used in those precincts where the polling places
are inaccessible to electors with mobility impairments:
1. Prior to 7:00 a.m., the Deputy Sheriff shall post the following sign outside near the
front entrance of the polling place:
"Voters who find the polling place inaccessible should see the Deputy Sheriff"
2. The Deputy Sheriff, who is stationed near the front entrance of the polling place
while the polls are open, will watch for voters with mobility impairment which
will prevent them from gaining access to the voting area.
3. Upon determining that an elector is unable to enter the polling place and wishes
to vote near the front entrance or in his or her vehicle, the Deputy Sheriff will ask
the elector for identification containing his or her name, address, and signature
and will present the identification to the Clerk or Deputy Clerk. If the elector is
without identification, the Deputy Sheriff will ask the Clerk or Deputy Clerk to
come out with an "Affirmation" form which, when completed, will serve as the
elector's identification.
4. The Clerk or Deputy Clerk will then gather the following items:
• Precinct register page containing the elector's name
• Appropriate ballot card for that elector
• Secrecy envelope
• Appropriate voting device for that elector
• An "Affirmation" form in case there are any changes to the electors
registration
• A "Declaration to Secure Assistance" form in case the elector needs assistance
to vote (this form is not necessary if a "Y" appears in the needs assistance
column on the precinct register)
5. The Clerk or Deputy Clerk and one inspector will take these items out to the
elector.
6. The elector will be asked, "What is your current address?" and the response will
be compared with the address listed on the precinct register. If the address is
different, the regular "change of address" procedures will be followed.
7. The elector will sign on the precinct register page.
8. The signature on the precinct register is compared with the signature on the
elector's identification. If the signature is different, the regular "signature differs"
procedure will be followed.
3.31
"CURBSIDE VOTING" PROCEDURES (Cont'd)
9. The inspector will initial the ballot stub and will enter the ballot number on the
precinct register.
10. The ballot card, secrecy envelope, and voting device will be given to the elector.
The elector must be provided with as much privacy as circumstances will permit
when casting the ballot. If the elector needs assistance to vote, the regular
"procedures for providing assistance" will be followed.
11. The elector will place the ballot in the secrecy envelope.
12. The Clerk or Deputy Clerk and Inspector will bring the ballot and other items back
into the polling place. The Clerk or Deputy Clerk will deposit the ballot into the
ballot box with the inspector observing.
13. The precinct register page and voting device will be put back in their proper
locations.
DCL/td:6/6/96
•
3.32
Security Procedures for
Voting System
Manual
Section 4
Distribution & Collection
of Ballot Cards and Supplies
MISSION STATEMENT "TO PROVIDE A SAFE, QUALITY COMMUNITY ENVIRONMENT FOR ALL ISLANDERS THROUGH RESPONSIBLE GOVERNMENT"
DISTRIBUTION OF BALLOT CARDS AND SUPPLIES
)
1. The Elections Department's Voting Equipment and Supply Supervisor will have the
Ballot Transfer Cases and Supply Kits delivered by a Supply Driver to the Village Clerk
prior to the day of the election.
2. The Village Clerk or someone designated by the Village Clerk will verify the contents
of the Supply Kits and Ballot Transfer Cases against the Distribution Center Supply
Checklist (Exhibit III). The Village Clerk will insure that the total number of ballot cards
in the cases and the consecutive numbers printed on those ballots agree with the
information entered on the Ballot Accountability Forms. The Supply Worker will then
latch and seal the cases with numbered seals. The seal numbers will be verified
against the numbers entered in Certificate No. 1 (See sample on page 3.3) to insure
that they agree.
3. The Village Clerk will sign the Distribution Center Supply Checklists, which is retained
by the Elections Department and will take custody of the Supply Kits and Ballot
Transfer Cases until they are given to the Precinct Clerks prior to the morning of the
election.
4.1
COLLECTION OF BALLOT CARDS AND SUPPLIES
1. When the Election Board completes the process of closing down their precinct after
the polls close, the Clerk and Deputy Clerk will transport the Ballot Transfer Case(s)
and Supply Kit to the Council Chambers on the 3rd floor of Village Hall.
2. The Elections Department's representative will compare the numbered seal(s) on the
Ballot Transfer Case(s) against the seal number(s) entered on Certificate No. 2. (See
example on page 3.23).
a) If the numbers agree, the seal number(s) is entered on the Ballot Transfer
Case Receipt (Exhibit VIII) along with the precinct number, time and date.
b) If the seal number(s) does not compare with Certificate No. 2, the seal
number(s) on the Ballot Transfer Case(s), the precinct number, time, date,
and a notation that the number(s) does not agree with Certificate No. 2 will
be entered on the Ballot Transfer Case Receipt. The Precinct Clerk will
sign the notation.
After the Ballot Transfer Case Receipt has been completed, it is signed by the
Precinct Clerk and the Elections Department's representative. The top copy of the
Receipt will be given to the Precinct Clerk and the bottom copy will be retained by
the Elections Department's representative.
3. The Elections Department's representative will break the numbered seal(s) on the
Ballot Transfer Case(s) and will remove the Ballot Accountability Form (Exhibit IV)
and the voted ballot cards in preparation for tabulation.
4. Upon completion of the tabulation process, the Village Clerk will take custody of
the voted ballot cards, voided ballot cards, unused ballot cards, Ballot
Accountability Form, Ballot Transfer Case Receipt, Oath and Certificate Form, and
payroll. The Elections Departments representative will take custody for all of the
other items contained in the Supply Kit.
4.2
Security Procedures for
Voting System
Manual
Section 5
Absentee Ballot Procedures
MISSION STATEMENT "TO PROVIDE A SAFE, QUALITY COMMUNITY ENVIRONMENT FOR ALL ISLANDERS THROUGH RESPONSIBLE GOVERNMENT"
ABSENTEE BALLOT PREPARATION
1. The absentee ballot originals are produced on a word processor by the Elections
Administrative Coordinator.
2. The ballot pages produced for the election, voting instructions and ballot return
instructions are used as the basis for producing the absentee ballot originals.
3. Three individuals, including at least one person proficient in Spanish, will be
assigned by the County Supervisor of Elections to verify that the races and
questions contained in the absentee ballot original are correct. One member of
the team will spell out the offices and question titles, candidate names and ballot
questions using the sources listed in Section 2. The other two team members will
verify that everything is included in the booklets and spelled correctly.
4. The County Absentee Ballot Supervisor will make copies of the absentee ballot
original in sufficient numbers to satisfy the number of requests. Absentee ballot
copies are made in-house and therefore appropriate and on -demand increments
can be easily produced.
5.1
ABSENTEE BALLOT CARDS
1. Absentee ballot cards are taken from existing Elections Department stock by the
County Absentee Ballot Supervisor in sufficient numbers to meet the anticipated
demand. This anticipated demand is based on the type of election and the
absentee ballot usage in the most recent similar election. Adjustments to this
amount are made to reflect increases and decreases in voter registration.
2. The cards are consecutively numbered with the number appearing on the stub.
The date and title of the election are entered by the County Absentee Ballot
Supervisor or his/her designee.
5.2
PROCEDURES TO PREVENT DOUBLE VOTING
Prior to Election Day
1. Precinct registers are printed on the Saturday which falls 10 days prior to an
election. For those electors who have returned an absentee ballot, the words "AB
RETURNED" are printed on the signature line of the precinct register. For those
electors who have requested an absentee ballot but have not yet returned it, the
words "AB SENT' are printed on the signature line of the precinct register.
2. On the Tuesday before an election, precinct registers are assembled.
3. On the Tuesday night before an election, a list in precinct alpha order of all those
who have requested an absentee ballot since the registers were printed is printed.
4. On the Wednesday morning before an election, the signature line on the precinct
registers are stamped "AB SENT" using the Tuesday night printouts.
5. At noon on the Wednesday before an election, the precinct registers are picked
up by the warehouse and are packed in the Clerk's kit.
6. On the Monday night before an election, a list in precinct alpha order of all those
who have requested an absentee ballot since the previous Tuesday night is
printed.
Election Day
1. Beginning at 6:30 a.m., employees of the Elections Department's Absentee Ballot
Section will call the precinct with the names of those electors who have been sent
an absentee ballot since the previous Tuesday night. Inspectors at the precinct
are instructed to write "ABSENT" on the signature line for those names called in.
If an elector whose name is called in has already voted at the polls, the Clerk will
advise the Elections Department by calling the Absentee Ballot number listed on
the Telephone Information Sheet. The Absentee Ballot Section will mark the
absentee ballot "VOTED AT POLLS" and key the election date and "VOTED AT
POLLS" in the edit request screen of the Absentee Ballot Request screen and click
"SAVE".
2. At 10:00 a.m., lists of those electors who have been sent an absentee ballot since
Tuesday night will be delivered to those precincts which could not be contacted by
phone.
5.3
3. An elector, whose signature line is marked "AB SENT" and who brings in an
unvoted or voted absentee ballot, is entitled to vote at the polls. The word
"Cancel" is written on the absentee ballot envelope and the envelope is placed in
the metal supply box. The elector will sign the precinct register above the words
"ABSENT."
4. If an elector, whose signature line is marked "ABSENT" comes into the polls to
vote without bringing in an unvoted or voted absentee ballot, the Clerk will call the
Absentee Ballot number on the Telephone Information Sheet to determine if the
elector's absentee ballot has been received. If the elector's absentee ballot has
not been received, the elector will be allowed to vote at the polls after completing
an Absentee Ballot Affidavit (Exhibit V). The Absentee Ballot Section will key the
election date in the return date of the absentee ballot edit request screen, key
"VOTED AT POLLS" in the notes area and click "SAVE".
NOTE: There will be no retum status in the absentee ballot screen and the voter
is not given credit for returning an absentee ballot in voter history.
4. If an elector whose signature line is marked "AB RETURNED" comes to the polls
to vote, the Clerk will call the Absentee Ballot number on the telephone information
sheet. The Absentee Ballot Clerk will verify the elector's date of birth to insure that
they have the right person. If the computer shows that an absentee ballot has
been returned for this elector, the elector will not be allowed to vote at the polls.
5. If the wrong elector has "AB RETURNED" on the signature line of the precinct
register, the Absentee Ballot Section will advise the Precinct Clerk to write "AB
RETURNED" on the signature line of the elector who did return the Absentee
Ballot and will correct the computer records for each elector.
6. When the Absentee Ballot Clerk issues a ballot on election day, the Precinct Clerk
will have the words "ABSENT' printed on that elector's signature line. If that
elector has already voted at the polls, the Absentee Ballot Clerk will key the
election date and 'VOTED AT POLLS" in the notes area of the edit request screen
of the Absentee Ballot request screen.
7. When working absentee returns on election day —if an absentee ballot comes in
for someone who has voted at the polls, the absentee ballot clerk will get the
message that an absentee ballot has been retumed. The Elections Department's
Absentee Ballot Section employee sets this ballot aside and continues to process
returned ballots. After working all returned ballots, the clerk will access the
Absentee Ballot Retum screen to see if the notes area has the message 'VOTED
AT POLLS". If it does, the words "VOTED AT POLLS" are written on the absentee
ballot and it is given to the section supervisor. If there is no notation, the Absentee
Ballot Section clerk will pull the other absentee ballot from the variation it is filed
in. The first ballot received is invalidated.
5.4
ABSENTEE BALLOT CANVASSING AND OPENING
1. The Municipal Canvassing Board shall meet to rule on presumed invalid absentee
ballots. The Municipal Canvassing Board will further order the opening of valid
absentee ballots. Presumed invalid absentee ballots are those which contain one
or more of the following deficiencies on the Voter's Certificate:
a. No voter's signature.
b. Voter's signature differs from registration document.
c. No witness.
d. No address or incomplete address of the witness.
2. Those absentee ballots ruled valid will be stamped "Accepted as legal" and will be
opened with the rest of the valid absentee ballots. The absentee ballots ruled
invalid will be stamped "Rejected as illegal" and placed in a designated storage
box.
3. Subsequent to an order to proceed from the Municipal Canvassing Board,
Elections Department employees, Village employees, and precinct officials will
open the valid absentee ballot envelopes by variation. If an envelope contains two
or more ballot cards, the Canvassing Board will determine which, if any, of the
ballot cards is to be tabulated.
4. When all the voted absentee ballot envelopes are opened, they are given to the
Elections Department's Tabulation specialist who will put the cards through a card
reader to get a count of the cards. The cards are read a second time and if the
two counts match, the votes on the absentee ballot cards are tabulated. If the
cards do not match, the absentee ballot cards are reread until a successful
comparison is achieved.
Security Procedures for
Voting System
Manual
Section 6
Tabulation
MISSION STATEMENT "TO PROVIDE .1 sAFE, QUALITY COMMUNITY ENVIRONMENT FOR AI.I. ISLANDERS THROUGH RESPONSIBLE GOVERNMENT"
BALLOT PREPARATION AND SYSTEM READINESS SECURITY
1. Ballot Definition: The ballot for each municipal election containing candidate races
and/or questions is sent by the Village Clerk to the County Supervisor of Elections,
or his designee, who will forward the ballot details to the Elections Department's
Systems Division.
2. Election programming: The ballot, with candidate races and/or questions, punch
positions, precinct and registration data is entered into the election program
spreadsheet ETNet 2.X by the Metro -Dade Elections Departments Systems
Division.
3. Program software installation: The software programs used for municipal election
tabulations by the Metro -Dade Elections Department consist of the following files
-- ETNet, Reader, Pseudo and Magic and are version indexed and time -stamped.
These program files are archived with the Florida Division of Elections.
4. Equipment readiness testing: Prior to each municipal election, all equipment to be
used in that election is activated and its functioning is monitored by the Elections
Department's Tabulation Specialist. Exceptions are noted and addressed
Malfunctioning equipment is repaired or replaced prior to any official tabulation of
a municipal election.
5. System readiness testing: When the ballot definition and programming for a
municipal election is completed, an accuracy trial is performed using a 55 -card test
deck, (or in circumstances where the 55 -card test deck is not applicable, a unique
test deck) on the equipment to be used.
6. System readiness verification: Upon the completion of the system readiness trial,
cumulative and precinct reports are printed, and the accuracy of the count and the
fulfillment of all the ballot preconditions are verified by staff of the Elections
Department's System Division.
6.1
MUNICIPAL VOTING SYSTEM SECURITY TESTS
1. Design and creation of test votes: The test votes consists of a standard fifty-five
card test deck designed to show votes equal to the last number of each possible
punch position. Two additional test ballot cards are included, one containing all
voted positions to demonstrate overvotes, and one containing no voted positions,
to demonstrate undervotes In races where the votes allowed condition is for more
than one candidate, additional cards are included or a unique set is created to
demonstrate this condition for all candidates.
2. Municipal Logic and Accuracy Tests: The execution of municipal logic & accuracy
tests include the three test scenarios described below.
a. Pre -election day test: Two public logic & accuracy tests precede each
municipal election. The first pre -tabulation logic & accuracy test usually takes
place on the Friday or Monday preceding the day of the election. The Village
Clerk, representatives of the canvassing board, and or of the candidates or the
public, randomly select the precincts to be used in the test.
b. At least one precinct is used. The precincts are tested using 55 -card test
decks or unique test decks if necessary. The municipal logic & accuracy test
is verified and certified by the Village Clerk or her designee.
c. Election day test -- pre -tabulation: The second municipal pre -tabulation logic
& accuracy test takes place on election day immediately before the tabulation
of the votes begins. In the second pre -tabulation logic & accuracy test the
precinct tests of the initial logic & accuracy test are replicated, verified and
certified, individually and cumulatively. The system is then cleared of all
counted ballots and a "zero -report" is printed.
d. Election day test -- post -tabulation: When the municipal tabulation is
completed and the election file is "saved," all precincts are cleared of counts
and a "zero -report" showing no counts is printed. The precinct tests of the
previous logic & accuracy tests are replicated, verified and certified,
individually and cumulatively.
3. In the event of an error being identified during the municipal logic & accuracy test,
the tabulation input file will be changed to correct the error condition by the
Elections Department's Systems Division personnel on site, under the direction of
the Village Clerk or their designee. The Logic and Accuracy test will be repeated
and certified by the municipal clerk.
6.2
4. The results of the logic & accuracy tests are certified by the Village Clerk who
signs, dates, and writes the time on both precinct and cumulative reports. The
Village Clerk also completes signs the Certification of Logic and Accuracy Report
form.
5. Copies of test results including all printed reports along with the micro disk, test
ballots, precinct header cards (if they are used), and system logs are retained
under seal by the Village Clerk.
6. Security of the voting system: Prior to the first pretabulation test, the election
definition file is retained by the Director of the Systems Division or his designee.
The election definition file is maintained on a single micro disk. Two backup copies
of the file is retained by the Director of The Systems Division or his designee. The
tabulation program is password protected. The password is retained by the
Director of The Systems Division or his designee.
7. Following the initial pretabulation test, the program micro disk for municipal
tabulations is maintained in a sealed transfer case in the custody of the Village
Clerk. A copy of the program micro disk is sent to the State Division of Elections
by certified mail by the Director of the Systems Division or his designee.
8. Security of testing facility: the initial municipal logic & accuracy test is open to the
public. All other tests are conducted under the supervision of Village Clerk or their
designee.
6.3
EQUIPMENT AND MATERIALS FOR MUNICIPAL TABULATIONS
1. System (software) configuration: The specific system software components used
for the municipal tabulations are the following program files: ETNET.EXE,
READER.EXE, MAGIC.ELE, and a ballot definition file (Name .ELE)
designated by the Director of The Systems Division or his designee.
2. System (hardware) configuration: The specific system components used for
municipal tabulations consist of one (1) M1000L Documation reader or one (1)
M200 Documation connected to a NEC Powermate Portables 386sx/16 by means
of a card reader adapter board (Hazlett version 1.0).
3. Logs and reports: A log of all transactions is printed by the tabulation computer
following the end of the tabulation process. Logic & accuracy reports include
cumulative totals and precinct totals.
4. Secure storage of all municipal tabulation media: All tabulation media including,
forms, reports, logs, micro disks and ballots are maintained by the Village Clerk in
secured supply boxes.
6.4
MUNICIPAL BALLOT TABULATION PROCESS
1. Counting and reconciling ballots: A Ballots Accountability Form from each precinct
shows ballots issued and received; voted ballots are subjected initially to a hand
count by precinct officials, and if necessary a machine count and finally a
tabulation count. The number of ballots cast counts must be reconciled with
previous counts.
2. Processing ana reconciling absentee votes: absentee ballots are subjected initially
to a hand or a machine count, and then to a tabulation count. Both counts must
be reconciled.
3. When a damaged card is found at a reader, the Elections Department's
representative will encode the duplication ballot (Exhibit VI) with the same code
as on the original and a true duplicate will be made. The original will be placed in
a duplication envelope (Exhibit VII), the label on which will be completed with the
pertinent information.
4. Public access to municipal election results: The public has access to municipal
election results through public announcement by the Village Clerk and through the
media.
5. Forms, logs, etc., to resolve discrepancies during municipal tabulations: An
on -screen log shows all the actions of the tabulation; the READER screen shows
a scroll list of precincts active, counted, or cleared and ballots cast. The Ballot
Accountability Form shows ballots issued and received.
6. Security: The municipal tabulation site is secured by the Village Clerk, municipal
personnel, and at the discretion of the Village Clerk by police officers.
EQUIPMENT FAILURE RECOVERY AT MUNICIPAL TABULATIONS
1. In the event of a hardware failure of the tabulation computer (PC), a backup
computer will be connected and the tabulation will begin again with the Logic &
Accuracy test.
2. Should a reader or any other device fail, the failed device is disconnected and
replaced, and processing resumes from the point of the last completely tabulated
and accepted precinct.
6.6
Security Procedures for
Voting System
Manual
Section 7
Exhibits
MISSION STATEMENT "TO PROVIDE A SAFE, OITALITY COMMUNITY ENVIRONMENT FOR ALL ISLANDERS THROUGH RESPONSIBLE GOVERNMENT"
ELECTIONS SCHEDULE
ELECTION
As of:
COMPLETION
DUE DATE DATE DIVISION TASK COMMENTS
I ,LIHIHXH
EXHIBIT II
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DISTRIBUTION CENTER SUPPLY CHECKLIST
PRECINCT NO(S).
EXHIBIT III
SUPPLY KIT:
Oath, Certificate No. 1 and Certificate No. 2
Affidavit Envelope:
Black Pens (2)
Key Envelope:
Ballot Box Key
Precinct Registers (set inciudes booklets)
Sample Ballots
Precinct Supply Checklist
Letter Signs for Precinct Registers
Telephone Information Sheet
Handicap Stylus
Clerk's Manual
Map(s)
Polling Place List
Payroll/Payroll Envelope
Pollwatcher Letters (if any)
Pollworkers Evaluation Forms (2)
Absentee Ballot Booklets for Checking Votomatics
Absentee Ballot Sent List(s)
BALLOT TRANSFER CASE:
Ballot Cards (numbers and amounts listed on Ballot Accountability Form)
Ballot Accountability Form(s)
Opening Seal No. (s)
(located behind the ballots)
Closing Seal No. (s)
(attached to the underside of the transfer case lid)
Voided Ballot Envelope(s)
•
I hereby certify that I have checked all items above and acknowledge receipt thereof on
this day of , 19
Precinct Clerk or Deputy Clerk .
METRO-DADE
Mill
EXHIBIT IV
PRECINCT:
BALLOT ACCOUNTABILITY FORM
ELECTION:
RECEIVED FROM SUPERVISOR OF ELECTIONS:
Ballot Cards
i
to
DATE:
1
RETURNED TO SUPERVISOR OF ELECTIONS:
Number of Unused Ballots
Number of Voided Ballots
Number of Voted Ballots
i
4.
MINIM
We, the undersigned, Inspectors, Deputy Clerk and Clerk of this election precinct in the
County of Dade, and the State of Florida, do hereby certify that the foregoing information
is true in all respects.
Inspector Inspector
Inspector Inspector
Inspector Inspector
Inspector Inspector
Inspector - Inspector
Inspector Inspector
Inspector Deputy Clerk
Inspector Clerk
THIS BALLOT ACCOUNTABILITY FORM MUST BE PLACED INTO THE BALLOT TRANSFER CASE AND BROUGHT
INTO YOUR COLLECTION CENTER ON ELECTION NIGHT.
Rev. 12/8/93
EXHIBIT V
ABSENTEE BALLOT AFFIDAVIT
Section 10I.69, F.S.
)
This affidavit is to be lled out by a voter who was issued an absentee ballot, is
requesting to vote in person and does not have the absentee ballot to turn in at the polls.
1, do hereby swear (or affirm) that
(Print Name)
I have not voted by absentee ballot for the election.
(election)
I understand that anyone who votes both in person and by absentee ballot at any
election is in violation of s. 104.17, F.S., and can be convicted of a felony of the third
degree and -fined up to 55,000 and/or imprisoned for up to five years.
Under penalties of perjury, I declare that I have read the foregoing affidavit and that
the facts stated in it are true.
Signature of Voter Date
Residence Address Precinct
City, State, Zip Voter ID ' .
Witness: Member of Election Board
EXHIBIT VI
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PRECINCT No.
No. BMX Dups.
EXHIBIT VIII
METROM
BALLOT TRANSFER CASE RECEIPT
THE BALLOT TRANSFER CASE(S) FOR VOTING PRECINCT NO. ,
SEALED WITH SEAL NUMBER(S) AND WAS
RECEIVED AT
P.M. ON
COMMENTS:
1.
C
PRECINCT CLERK
( ) ELECTIONS DEPARTMENT'S REPRESENTATIVE
OR
( ) JUDGE'S REPRESENTATIVE