HomeMy Public PortalAbout20240306 - Agenda Packet - Board of Directors (BOD) - 24-06Midpeninsula Regional Open Space District Page 1 of 2
AGENDA
Wednesday, March 6, 2024
Special Meeting starts at 9:30 AM
The Midpeninsula Regional Open Space District (Midpen) Board meetings are held in person at
the District’s Administrative Office, and by teleconference pursuant to Government Code Section
54953.
PUBLIC ATTENDANCE OPTIONS
1. In person at the Midpen Administrative Office: the Board Room is open to the public during
meetings of the Board of Directors.
2. Remotely via Zoom: Join the meeting conference by clicking this link:
https://openspace.zoom.us/j/87591217760
3. By phone: dial (669) 900-6833 or (346) 248-7799 and enter the Meeting ID: 875 9121 7760
SUBMITTAL OF PUBLIC COMMENTS
Members of the public may submit written comments to be provided to the Board, or register to
make oral comments, as follows:
➢ Written comments may be submitted via the public comment form
at: https://www.openspace.org/public-comment.
➢ Requests to provide oral comment must be submitted prior to the time when public
comment on the agenda item is closed as follows:
o In-person attendance: submit a request via the paper-based public comment form at
the meeting.
o Remote attendance: submit a request through the public comment form
at: https://www.openspace.org/public-comment.
➢ Any comments received after the deadline will be provided to the Board after the meeting.
9:30 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT
ROLL CALL
ADOPTION OF AGENDA
BOARD BUSINESS
Public comment on agenda items is received at the time each item is considered by the Board of
Directors.
NOTICE OF SPECIAL
BOARD MEETING
Meeting 24-06
Board Room of the Midpeninsula Regional
Open Space District Administrative Office
5050 El Camino Real, Los Altos, CA 94022
Midpeninsula Regional Open Space District Page 2 of 2
1. Fiscal Year 2024-25 through Fiscal Year 2026-27 Capital Improvement and Action
Plan Review (R-24-27)
Staff Contact: Ana Ruiz, General Manager
General Manager’s Recommendations:
1. Review and affirm or amend the proposed Fiscal Year 2024-25 through Fiscal
Year 2026-27 Capital Improvement and Action Plan.
2. If amended, direct the General Manager to reevaluate staff and resource capacity
and, if needed, return to the full Board with any additional recommendations for
further discussion and direction.
3. Review and affirm or amend the proposed Fiscal Year 2024-25 highest priority
“Big Rocks” projects to further guide the organizational focus for the upcoming
fiscal year.
2. Implementation Plan for the Recommendations of the Financial and Operational
Sustainability Model Refresh Report (R-24-28)
Staff Contacts: Stefan Jaskulak, Chief Financial Officer/Director of Administrative
Services, Office of the General Manager
General Manager’s Recommendation: Receive implementation plan of the
recommendations of the Financial and Operational Sustainability Model Refresh Report.
ADJOURNMENT
*Times are estimated and items may appear earlier or later than listed. The Agenda is subject to a
change of order.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this
meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting
will enable the District to make reasonable arrangements to ensure accessibility to this meeting.
Written materials relating to an item on this Agenda that are considered to be a public record and are
distributed to Board members less than 72 hours prior to the meeting, will be available for public
inspection at the District’s Administrative Office located at 5050 El Camino Real, Los Altos, California
94022.
CERTIFICATION OF POSTING OF AGENDA
I, Maria Soria, District Clerk for the Midpeninsula Regional Open Space District (MROSD), declare that
the foregoing agenda for the special and regular meetings of the MROSD Board of Directors was posted
and available for review on February 28, 2024, at the Administrative Offices of MROSD, 5050 El
Camino Real, Los Altos, California, 94022. The agenda and any additional written materials are also
available on the District’s website at http://www.openspace.org.
Maria Soria, MMC, CPMC
District Clerk
Rev. 3/15/21
R-24-27
Meeting 24-06
March 6, 2024
AGENDA ITEM 1
AGENDA ITEM
Fiscal Year 2024-25 through Fiscal Year 2026-27 Capital Improvement and Action Plan Review
GENERAL MANAGER’S RECOMMENDATIONS
1. Review and affirm or amend the proposed Fiscal Year 2024-25 through Fiscal Year 2026-27
Capital Improvement and Action Plan.
2. If amended, direct the General Manager to reevaluate staff and resource capacity and, if
needed, return to the full Board with any additional recommendations for further discussion
and direction.
3. Review and affirm or amend the proposed Fiscal Year 2024-25 highest priority “Big Rocks”
projects to further guide the organizational focus for the upcoming fiscal year.
SUMMARY
At this annual priority setting retreat, the Board of Directors (Board) will review and affirm or
amend the proposed Fiscal Year 2024-25 (FY25) through Fiscal Year 2026-27 (FY27) Capital
Improvement and Action Plan (CIAP). If the Board directs significant changes, the General
Manager will reevaluate staff and resource capacity and return to the Board with findings and
recommendations for further discussion and direction. In addition, the General Manager seeks
Board review and affirmation of the highest priority “Big Rocks” projects for the upcoming
fiscal year. The Big Rocks list will help ensure organizational-wide focus and deployment of
resources on the Board’s highest priority efforts. The outcomes of this retreat will guide the
development of the proposed FY25-FY27 CIAP, which the Action Plan and Budget Committee
will review in detail on May 7, 2024 and May 21, 2024.
DISCUSSION
On December 5, 2023, the Board reviewed, updated and adopted the FY25 Strategic Plan Goals
and Objectives (Attachment 2) to set the overall course for the coming year at a broad policy
level (R-23-140). The recently approved updates emphasize the following:
• The District’s leadership role in environmental advocacy;
• Protection of biodiversity values, wildlife corridors, and agricultural lands;
• Actions to enhance ecological resiliency and reduce impacts due to climate change;
• Inclusion of tribal engagement as part of the District’s Diversity, Equity, and Inclusion work;
• Enhancement of the visitor experience in balance with resource protection;
R-24-27 Page 2
• Implementation of operational (FOSM) priorities; and
• The importance of remaining competitive in the labor market while growing internal
talent through workforce development.
In addition, staff presented an update on Measure AA progress to date.
Following the strategic planning retreat in December, staff prepared the proposed CIAP in
accordance with Board priorities. Departments also conducted a thorough resource loading
process to verify staff capacity to implement the proposed CIAP while taking into account
ongoing operating programs.
If the Board directs significant changes to the CIAP, the General Manager will conduct a
subsequent resource loading evaluation with departments and return to the Board with findings
and recommendations for further discussion and direction.
Proposed Capital Improvement and Action Plan
The proposed FY25-FY27 CIAP (Attachment 3) provides a comprehensive view of the projects
and programs for the next three fiscal years and includes the following key project information:
• Project name, project number, funding source, program area, purpose and scopes
• Continuing or new project status
• Estimated budget
• Primary and secondary connections to the FY25 Strategic Plan Goals and Objectives
Tables 1 and 2 below break down the total number of projects for FY25-FY27 by new versus
continuing projects and key versus supporting projects. Key projects typically have expenditures
of $50,000 or more over the lifetime of the project. However, Key projects may also include new
machinery or equipment if the costs will be greater than $25,000, or land/easements if their value
is greater than $1. Supporting projects will have less than $50,000 in expenditures over the
lifetime of the project.
The CIAP does not include projects that will begin in FY28 and beyond. Routine operating
programs and activities are also not included in the CIAP but captured in each departmental
operating budget.
The slight drop in the total count of projects year over year from FY25 to FY27 is intentional.
Per past experience, the District assumes unforeseen circumstances (e.g., new partnership
opportunities, land purchase opportunities or storm damage) will occur. Leaving capacity in
future fiscal years also accommodates any necessary shifts to project timelines.
Table 1. New vs. Continuing Projects
Project Type FY25 FY26 FY27
New 23 26 6
Continuing1 96 93 88
Total 119 119 94
1Continuing projects were initiated in a prior year and are continuing to complete the scope of work or start a new phase of work.
Some projects will be completed next fiscal year, others will continue into the future fiscal year(s) to reach completion.
R-24-27 Page 3
Table 2. Key vs. Supporting Projects
Project Type FY25 FY26 FY27
Key 107 104 83
Supporting 12 15 11
Total 119 119 94
Program Areas and Areas of Interest
The CIAP consolidates capital and operating projects into four primary programs and highlights
projects that fall within three additional areas of interest, as seen in Tables 3 and 4.
Table 3. Projects by Program
Program Area FY25 FY26 FY27
Land Acquisition & Preservation 11 9% 8 7% 5 5%
Natural Resource Protection &
Restoration 39 33% 36 30% 24 26%
Public Access, Education & Outreach 39 33% 38 32% 38 40%
Assets & Organizational Support 30 25% 37 31% 27 29%
Total 119 100% 119 100% 94 100%
Table 4. Projects by Area of Interest
Area of Interest FY25 FY26 FY27
Agriculture1 14 12% 9 8% 4 4%
Diversity 18 15% 21 18% 19 20%
Fire Resiliency 12 10% 9 8% 9 10%
Total 44 37% 39 33% 32 34%
1Many projects within the Agriculture area of interest also provide fire resiliency benefits.
Measure AA
On December 9, 2021, the Board approved a new Measure AA (MAA) Five-Year Project List
and Optional Project List for FY24 through FY28 (R-21-165). The MAA projects included in the
proposed CIAP are consistent with the Board-approved project lists. The count of MAA and
Vision Plan projects is summarized in Table 5.
Table 5. Measure AA vs. Vision Plan Projects
Project Type FY25 FY26 FY27
Measure AA 31 28 23
Vision Plan 13 13 12
Total 44 41 35
Proposed Highest Priority “Big Rocks” for FY25
The concept of the Big Rocks has been used by the District in the past (2016/2017) to help set
the highest priorities from all the projects and programs that make up an ambitious and heavy
annual workplan for the agency. This concept was developed by Stephen Covey as a time
management analogy to visually illustrate the different levels of priorities as rocks (highest),
R-24-27 Page 4
pebbles (moderate), and sand (lowest), which one then attempts to fully pack into one rigid jar
representing the available time and capacity. In order to ensure that the highest priority efforts
are continuously allocated the resources and capacity needed to complete their scopes of work
(absent outside factors out of District control), these should be identified from the start.
Otherwise, other lower priority projects and interests may erode the required time and effort
needed to pursue the highest priority efforts.
Based on the proposed FY25 CIAP list of projects, the General Manager recommends
identifying the following five (5) categories and the specific underlying projects as the District’s
Big Rocks for next fiscal year. Three of these categories correlate well with the Strategic Plan
Goals and Objectives (Climate Resilience and Biodiversity, Public Access and Trails, and FOSM
Implementation). Another recognizes the concentrated focus and level of effort underway to
complete numerous public access and restoration projects at Purisima Creek Redwoods Open
Space Preserve (many of which are Measure AA projects). The fifth category includes efforts to
address capacity building, sustain agricultural uses, and manage a high value historic asset.
Climate Resilience and Biodiversity Projects
• Highway 17 Wildlife Crossing
• Alma Road Newt Crossing
• Restoration Forestry Demo Project
• Wildland Fire Resiliency Projects (multiple) / IPM
• Santa Cruz kangaroo rat Habitat Mgmt Plan
Purisima Creek Redwoods Preserve Projects
• Purisima to the Sea Regional Trail
• New Verde Road Parking Lot
• North Ridge Parking Expansion
• Highway 35 Trail Crossing
• Irish Ridge Habitat Restoration
• Repair of Purisima Creek Road (FEMA)
• Comprehensive Use & Management Plan (includes CEQA for all active Preserve projects)
Public Access and Trails
• Opening Bear Creek Phase II Trails
• Bear Creek Stables Repair
• Highway 17 Trail Crossing
• Hawthorns Area Plan
• La Honda Creek Phase II Trails and Parking Areas
FOSM Refresh Implementation
• New recruitments and onboarding
• Exploration of self-regulating authority
• Project management tools and trainings
• Programmatic resource agency (blanket) permits
• GIS Master Plan
• Delegation of decision making & approvals
Asset Management
• Hawthorns Historic Complex
R-24-27 Page 5
• Agricultural wells, fences, corrals, & other water improvements
• Radio system
• Secure Coastal Field Office site
• Remodel Skyline Field Office
FISCAL IMPACT
There is no immediate fiscal impact associated with the recommended actions. However, these
actions will drive the development of the FY25 Budget and FY25-FY27 CIAP.
Staff have reviewed preliminary financial information to ensure that the proposed projects match
available funding sources, staff capacity and resource capacity. The preliminary budget has also
been discussed with the Controller, who confirmed the budget is affordable. This review did not
include subsequent years of FY28 and beyond.
Table 6 below provides an overview of the preliminary FY25 budget by fund, and capital
expenditures that may be reimbursed by bond funds. The cost of the additional staffing
recommendations in the FOSM Refresh report have been included at 100% of the cost for the
FY24 Board-approved positions and at 50% of the cost for new positions planned in FY25.
Projections are subject to change as more refined estimates are incorporated.
Table 6: Preliminary FY25 Budget
Preliminary FY25
Budget
10 General
Fund
20
Hawthorns
30 MAA
Capital
40 GF
Capital
50 Debt
Service Total
Revenues 78,345,770 50,000 6,008,622 750,000 6,640,000 91,794,392
Other Funding Sources (26,058,021) 14,066 1,136,447 12,277,325 8,906,650 (3,273,533)
Total Est. Revenues $52,287,749 $64,066 $7,145,069 $13,027,325 $15,546,650 $88,070,859
Expenditures (52,287,749) (64,066) - (13,027,325) (14,201,163) (79,580,303)
Bond Reimbursable
Expenditures - - (7,145,069) - - (7,145,069)
Total Est. Expenditures ($52,287,749) ($64,066) ($7,145,069) ($13,027,325) ($14,201,163) ($86,725,372)
Net $0 $0 $0 $0 $1,345,487 $1,345,487
PRIOR BOARD AND COMMITTEE REVIEW
• December 5, 2023: Environmental Scan and Fiscal Year 2024-25 Strategic Plan Goals
and Objectives (R-23-140, minutes)
PUBLIC NOTICE
Public notice was provided as required by the Brown Act.
CEQA COMPLIANCE
This item is not a project subject to the California Environmental Quality Act.
R-24-27 Page 6
NEXT STEPS
The outcomes of this retreat will guide the development of the FY25 Budget and FY25-FY27
CIAP, which will be reviewed by the Action Plan and Budget Committee and the full Board as
per the schedule listed below:
May 7, 2024 Action Plan & Budget Committee (Part 1)
May 21, 2024 Action Plan & Budget Committee (Part 2)
June 12, 2024 Board Initial Review of Budget & Public Hearing
June 18, 2024 Action Plan & Budget Committee (if needed)
June 26, 2024 Board Adoption of Budget
Attachment(s)
1. Budget Planning Process Overview
2. FY25 Strategic Plan Goals and Objectives
3. FY25-FY27 Capital Improvement and Action Plan
Responsible Department Head:
Ana Ruiz, General Manager
Prepared by:
Rafaela Oceguera, Budget & Analysis Manager
Stefan Jaskulak, Chief Financial Officer
Susanna Chan, Assistant General Manager
Brian Malone, Assistant General Manager
Ana Ruiz, General Manager
Board Retreat #1:
Strategic Planning
Staff Prepares
Budget & Action
Plan
Review &
Approval by GM
Full Board
Approval
Budget
Planning
Cycle
3
MAY/JUNE
Review &
Approval by ABC
DECEMBER
JAN-FEB
MARCH
Board Retreat #2:
Project
Prioritization
APRIL
JUNE
MAR-APR
Attachment 1
Staff Prepares
CIAP and
Resource Loads
Projects
Page 1 of 2
FY25 Strategic Plan Goals and Objectives
Goal 1 – Promote, establish, and implement a regional environmental protection vision with
partners
Objective 1 – Continue implementation of the District’s Vision Plan and communicate progress on projects
through reporting results and building partner relationships
Objective 2 – Build and strengthen diverse partnerships to implement a collaborative and science-based
approach to regional environmental protection
Objective 3 – Take a leadership role in advocating for environmental protection goals by building and
strengthening relationships with legislators and other elected officials
Objective 4 – Preserve and connect open space and agricultural lands of local and regional significance
Goal 2 – Protect the positive environmental and biodiversity values of open space and agricultural lands
Objective 1 – Take a regional leadership role in promoting the benefits of open space
Objective 2 – Protect and restore the natural environment and implement wildlife corridors to preserve
healthy natural systems and biodiversity
Objective 3 – Lead by example to reduce the impacts of climate change: implement the Climate Action
Plan to reduce operational emissions, expand regional landscape resiliency through partnerships, protect
the capacity for long-term carbon storage of open space lands, and pursue climate change adaptation
strategies to protect viable populations of local native species
Objective 4 – Work with fire agencies and surrounding communities to strengthen the prevention of,
preparation for and response to wildland fires for enhanced ecosystem resiliency and public safety
Objective 5 – Support the viability of sustainable agriculture and protect the character of rural communities
Goal 3 – Connect people to open space and agricultural lands, and a regional environmental protection
vision
Objective 1 – Engage the public in realizing the benefits and responsibilities of a regional environmental
protection vision to further the District’s achievements in protecting open space and agricultural lands
Objective 2 – Implement diversity, equity, and inclusion (DEI) strategies to build and strengthen
partnerships, increase broad and inclusive public outreach and engagement, engage tribal groups in the
District’s work, and instill DEI values across all levels of the organization
Objective 3 – Expand opportunities, including multimodal options, to equitably connect people to their
public open space preserves and enhance the visitor experience in balance with the protection of natural
resources
Objective 4 – Develop strategies to reflect the diverse communities we serve in the District’s visitors, staff,
volunteers, and partners.
Goal 4 – Strengthen organizational capacity and long-term financial sustainability to fulfill the mission
Objective 1 – Provide the necessary resources, tools, training, staff facilities, and infrastructure, including
technology upgrades and capacity building
Objective 2 – Effectively and efficiently deliver Vision Plan projects and priority initiatives by implementing
recommendations in the updated 2023 financial and operational sustainability model to guide operational
growth and areas of focus
Objective 3 – Maintain a state of readiness for potential disruptions and leverage new resiliency practices
and procedures to improve business operations, public participation, and communications
Objective 4 – Remain financially sustainable by preparing for, pursuing, and ensuring discretionary funding
opportunities and partnerships
Attachment 2
Page 2 of 2
Objective 5 – Ensure large operational and capital expenses, including land acquisitions, associated public
access and land management costs, are evaluated within the long-term financial model and remain
financially sustainable
Objective 6 – Ensure the District remains competitive in the labor market and able to recruit, develop, and
retain diverse and talented staff to implement the mission. Pursue opportunities to enhance professional
development training and career ladders to strengthen our organizational capacity and succession planning
efforts
Attachment 2
FY25-FY27 Capital Improvement and Action Plan - Board Retreat #2 Attachment 3
1
2
3
4
5
6
7
8
9
10
A B C D E F G H I J K
Program &
Fund Project #Project Name Project Purpose FY25 Scope FY26 Scope FY27 Scope FY25
Status
FY25
Estimated
Budget
FY26
Estimated
Budget
FY27
Estimated
Budget
Land Acquisition and Preservation
30 - Measure AA Capital
MAA01-005 Johnston Ranch
Land Acquisition
Complete necessary steps for the purchase
and preservation of the upland portion of the
Johnston Ranch property as an addition to
Miramontes Ridge Open Space Preserve.
Complete 100% fee transfer
escrow.
Project completed in prior fiscal
year(s).
Project completed in prior fiscal
year(s).
Open $5,000 $0 $0
MAA03-006 South Cowell
Upland Land
Conservation
Complete land division application with San
Mateo County for future fee transfer of upland
property and adjacent residence to preserve
upland grassland habitat and support
opportunities for parking, patrol and trail
access for the planned Purisima-to-the-Sea
regional trail corridor.
Complete 100% fee transfer
escrow.
Project completed in prior fiscal
year(s).
Project completed in prior fiscal
year(s).
Open $15,000 $0 $0
MAA13-003 Cloverdale Ranch
Land Opportunity
Continue with the potential Phase 3 purchase
of the Cloverdale Ranch property owned by
Peninsula Open Space Trust. Continue due
diligence work, including clarification and
division of operational responsibilities related
to the Lake Lucerne Water Company and
identify preliminary land and resource
management goals for the potential Phase 3
property. Bring Proposed Conservation
Management Units for Cloverdale Ranch to the
PNR and Board for consideration.
Continue due diligence work
related to the Phase 3 purchase
option. Bring proposed
Conservation Management Units
for Cloverdale Ranch (for lands
already owned by the District) to
the PNR and Board for
consideration.
Bring exercise of option to Board
to consider approval of Phase 3 of
the Cloverdale Ranch purchase.
Project completed in prior fiscal
year(s).
Open $120,000 $5,000 $0
30 - Measure AA Capital Total $140,000 $5,000 $0
40 - General Fund Capital
20125 Cal-Water Land
Exchange, Teague
Hill Preserve
Pursue trail connections between Huddart
Park and Teague Hill Preserve, and pursue
future land conservation protections in the
Bear Gulch watershed in exchange for land
rights to allow the installation of Cal Water
water tanks at El Corte de Madera Preserve.
Land & Facilities and Planning to
identify the alignment of the new
trail route on Cal Water property
to set the location of the trail
easement corridor.
Complete the exchange of
property rights.
Project completed in prior fiscal
year(s).
Open $24,000 $5,000 $0
None Districtwide
Purchase Options
and Low-Value
Land Fund
Budget allocations for purchase option funds
to enter into purchase and sale agreements for
other open space lands with property owners.
These funds are also used for low-value land
purchases under the General Manager’s
purchasing authority, such as small parcels,
public trail easements or patrol and
maintenance access easements.
As low-value purchase
opportunities become available
move to complete land purchases
under the General Manager's
authority.
As low-value purchase
opportunities become available
move to complete land purchases
under the General Manager's
authority.
As low-value purchase
opportunities become available
move to complete land
purchases under the General
Manager's authority.
Recurring $150,000 $150,000 $150,000
Revised: 2/28/2024 1 of 31
FY25-FY27 Capital Improvement and Action Plan - Board Retreat #2 Attachment 3
1
A B C D E F G H I J K
Program &
Fund Project #Project Name Project Purpose FY25 Scope FY26 Scope FY27 Scope FY25
Status
FY25
Estimated
Budget
FY26
Estimated
Budget
FY27
Estimated
Budget
11
12
13
14
15
16
17
18
19
20
21
22
VP06-002 El Mirador Land
Conservation
In partnership with POST, pursue an
opportunity for a lot-line adjustment and
associated purchase of 200 acres of mature
second growth redwoods as an addition to
Windy Hill Open Space Preserve.
Pursue opportunity for a land
division and purchase of El
Mirador property with POST and,
if approved by the Board, initiate
the purchase as an addition to
Windy Hill Preserve.
Complete the purchase as an
addition to Windy Hill Preserve.
Project completed in prior fiscal
year(s).
Open $180,000 $10,000 $0
VP10-003 Transfer of Upper
Alpine Road from
San Mateo County
Upon completion of the Upper Alpine (Road)
Trail project, complete county transfer to
Midpen of the Alpine (Road) Trail. Prepare
quitclaim deed for transfer of the right of way
and present to the Board for approval and
acceptance.
Initiate quitclaim deed transfer of
the Upper Alpine (Road) Trail right-
of-way for public trail use from
San Mateo County.
Complete quitclaim deed transfer
of the Upper Alpine (Road) Trail
right-of-way for public trail use
from San Mateo County.
Project completed in prior fiscal
year(s).
New $30,000 $5,000 $0
VP15-001 Redwood Forest
Land Opportunity
Pursue land purchase opportunities to grow
Midpen’s contiguous greenbelt in redwood
forests.
Continue to pursue land
opportunities.
Continue to pursue land
opportunities.
Continue to pursue land
opportunities.
Open $5,000 $5,000 $5,000
VP20-003 Quint Trail
Easement
Secure a trail easement to close a gap in the
Bay Area Ridge Trail.
Secure a trail easement through
private property.
Project completed in prior fiscal
year(s).
Project completed in prior fiscal
year(s).
Open $23,000 $0 $0
VP23-004 Mount Umunhum
Land Conservation
Pursue land purchase opportunities as an
addition to Sierra Azul Preserve, including
property near Mount Umunhum and Mount
Thayer.
Purchase land from willing sellers
as opportunities present
themselves.
Purchase land from willing sellers
as opportunities present
themselves.
Purchase land from willing
sellers as opportunities present
themselves.
Open $25,000 $25,000 $25,000
VP24-002 Valley Water
Exchange
Agreement at
Rancho de
Guadalupe Area of
Sierra Azul
Preserve
Enter into an exchange agreement with Valley
Water for license to use land at the
intersection of Pheasant and Hicks roads as a
staging area for the Guadalupe Dam repairs in
exchange for Valley Water’s construction of a
parking area to support public access to the
Rancho de Guadalupe area of Sierra Azul Open
Space Preserve.
Deferred to FY27.Deferred to FY27.Monitor Valley Water's use of
the site for construction staging.
Deferred $0 $0 $5,000
VP25-001 Sierra Azul and
Loma Prieta Land
Conservation
Pursue land purchase opportunities to grow
Midpen’s contiguous greenbelt in the Loma
Prieta area of Sierra Azul Open Space Preserve.
Pursue land purchase opportunities for the
facilitation and implementation of the future
Mount Umunhum-to-the-Sea Trail.
Continue to pursue land
opportunities.
Continue to pursue land
opportunities.
Continue to pursue land
opportunities.
Open $60,000 $45,000 $25,000
40 - General Fund Capital Total $497,000 $245,000 $210,000
Land Acquisition and Preservation Total $637,000 $250,000 $210,000
Natural Resource Protection and Restoration
10 - General Fund Operating
61017 Fuel Reduction
Implementation
Improve wildfire resiliency and protection of
Midpen preserves. Implement fuel reduction
work outlined in the Wildland Fire Resiliency
Program - Vegetation Management Plan to
reduce fuels that contribute to wildfire risks.
Continue fuel reduction work
outlined in the Vegetation
Management Plan to reduce fuels
that contribute to wildfire risks.
May need to split into additional
projects.
Continue fuel reduction work
outlined in the Vegetation
Management Plan to reduce fuels
that contribute to wildfire risks.
May need to split into additional
projects.
Continue fuel reduction work
outlined in the Vegetation
Management Plan to reduce
fuels that contribute to wildfire
risks. May need to split into
additional projects.
Open $965,000 $965,000 $965,000
Revised: 2/28/2024 2 of 31
FY25-FY27 Capital Improvement and Action Plan - Board Retreat #2 Attachment 3
1
A B C D E F G H I J K
Program &
Fund Project #Project Name Project Purpose FY25 Scope FY26 Scope FY27 Scope FY25
Status
FY25
Estimated
Budget
FY26
Estimated
Budget
FY27
Estimated
Budget
23
24
25
26
27
61023 Los Gatos Creek
Watershed -
Wildland Fire
Resiliency
Implement grant-funded work within the Los
Gatos Creek watershed that furthers the goals
of the Wildland Fire Resiliency Program to
complete ecologically sensitive vegetation
management that reduces fuel loads and
lessens wildfire risk (including in areas with
extremely high infestation of Sudden Oak
Death).
Implement third year of the fuel
treatment/habitat restoration
plan at Bear Creek Redwoods.
Implement second year of the fuel
treatment/habitat restoration
plan in the Cathedral Oaks area of
Sierra Azul. Implement first year
of treatment at Long Ridge and
Saratoga Gap preserves.
Project completed in prior fiscal
year(s).
Project completed in prior fiscal
year(s).
Open $135,300 $0 $0
61030 Toto Ranch
Agricultural Plan
Develop a sustainable agricultural plan for
Toto Ranch to establish an agricultural lease
with the tenants.
Finalize and execute the
agricultural lease agreement.
Complete CEQA review.
Project completed in prior fiscal
year(s).
Project completed in prior fiscal
year(s).
Open $75,000 $0 $0
61031 Wildland Fire
Capacity
Utilize $1.08 million in State Coastal
Conservancy grant funding to build staff
capacity, purchase additional fuel treatment
equipment, and implement fuel reduction
work in four preserves.
Continue work along Alpine Road
in Russian Ridge and Skyline Ridge
preserves. Continue work for
ecosystem fire resiliency for Kings
Mountain manzanita at El Corte
de Madera Creek Preserve.
Complete work along Alpine Road
in Russian Ridge and Skyline Ridge
preserves. Complete work for
ecosystem fire resiliency for Kings
Mountain manzanita at El Corte
de Madera Creek Preserve.
Project completed in prior fiscal
year(s).
Open $650,000 $540,000 $0
80065 IPM
Implementation of
Valley Water Grant
Revitalize habitat for rare, threatened and
endangered species and create a more
contiguous native vegetation corridor for
wildlife, including pollinators, by removing
invasive plants and/or revegetating with native
species. Funding is prioritized for projects that
include community partnerships or provide
education for nearby landowners and other
stakeholder groups on the control of harmful
species.
Year eight of project
implementation.
Year nine of project
implementation.
Final year of project
implementation.
Open $275,000 $275,000 $250,000
80069 Mountain Lion
Conservation
Research
Track mountain lion use of select preserves
(focusing on Rancho San Antonio) to inform
wildlife management and public use decisions
that are protective of wildlife and reduce
potential human interaction conflicts.
Continue collaring and behavioral
modification work. Develop draft
Human-Mountain Lion Interaction
Management Plan to reduce
potential conflicts with mountain
lions in high visitor use areas and
refine recommendations.
Receive final year status report
and finalize strategies for
implementation. Finalize Human-
Mountain Lion Interaction
Management Plan. Work with
consultant on publication and
presentation of findings at
appropriate conferences and to
partner organizations and
regulatory agencies (CDFW).
Begin CEQA process for
implementation where needed
(separate project).
Project completed in prior fiscal
year(s).
Open $101,400 $45,252 $0
Revised: 2/28/2024 3 of 31
FY25-FY27 Capital Improvement and Action Plan - Board Retreat #2 Attachment 3
1
A B C D E F G H I J K
Program &
Fund Project #Project Name Project Purpose FY25 Scope FY26 Scope FY27 Scope FY25
Status
FY25
Estimated
Budget
FY26
Estimated
Budget
FY27
Estimated
Budget
28
29
30
31
32
33
34
80072 Irish Ridge
Restoration
Restore habitat on the Irish Ridge property.
Plan, permit and implement habitat
restoration for special status species, as well as
climate change and wildland fire resiliency.
Implement first year of the
habitat restoration plan. The
scope of work and budget is
subject to change following
additional assessment from staff.
Implement second year of the
habitat restoration plan. The
scope of work and budget is
subject to change following
additional assessment from staff.
Implement third year of the
habitat restoration plan. The
scope of work and budget is
subject to change following
additional assessment from
staff.
Open $50,000 $390,000 $405,000
80073 Oversight of Lehigh
Quarry Activities
Protect Midpen interests throughout the
Lehigh Quarry Reclamation Plan Review
process and related activities.
Review Reclamation Plan
Amendment Application and
provide comments to Santa Clara
County. Continue to work with
partners, stakeholders, county
and Lehigh to maximize
protection of Midpen interests.
Monitor Ridgeline Easement and
report results to Santa Clara
County.
Continue to work with partners,
stakeholders, county and Lehigh
to maximize protection of Midpen
interests. Monitor Ridgeline
Easement and report results to
Santa Clara County.
Project completed in prior fiscal
year(s).
Open $18,000 $18,000 $0
80074 Science Advisory
Panel
Seek science-based findings from a Scientific
Advisory Panel to help inform Midpen land
management decisions.
Deferred to FY26.Pending Board approval and staff
capacity, consider researching
new topic with the Science
Advisory Panel.
Project completed in prior fiscal
year(s).
Deferred $0 $10,000 $0
80083 Santa Cruz
Kangaroo Rat
Habitat and
Population
Management
Assess habitat and support genetic research to
inform the development of a habitat and
population management plan (HPMP). The
HPMP will identify opportunities for site-
specific enhancements to increase species
resiliency of Santa Cruz kangaroo rat.
Continue implementation of pilot
fuels treatment under Wildland
Fire Resiliency CEQA that protects
and maintains kangaroo rat
habitat.
Determine long term habitat
enhancements and begin long-
term monitoring of kangaroo rat
population response. Partner with
State Parks and/or Open Space
Authority for translocations if
recommended. Future monitoring
and partnering will switch to
CORE work.
Project completed in prior fiscal
year(s).
Open $615,500 $861,500 $0
80084 Remediation of
Planting Sites
Oregon State University to provide
remediation recommendations for restoration
sites contaminated with soil pathogens and
preventative strategies for future restoration
projects. Staff to then identify remedial actions
to pursue based on capacity, costs, and other
factors to manage for Phytophthora and
protect the natural resources.
Deferred to FY26.Implement first year of
remediation of restoration sites
contaminated with soil
pathogens.
Implement second year of
remediation of restoration sites
contaminated with soil
pathogens.
Deferred $0 $50,000 $50,000
80090 CEQA Review for
IPM
Implementation
Perform 10-year review of the IPM Program.
Update the project description and confirm
and/or update original CEQA findings.
Finalize CEQA and approve the
updated IPM Program.
Project completed in prior fiscal
year(s).
Project completed in prior fiscal
year(s).
Open $101,000 $0 $0
80091 Miramontes Ridge
Reforestation
Implement ecosystem resiliency through
reforestation near Hwy 35.
Deferred to FY27.Deferred to FY27.Develop the reforestation
habitat restoration plan.
Deferred $0 $0 $180,000
Revised: 2/28/2024 4 of 31
FY25-FY27 Capital Improvement and Action Plan - Board Retreat #2 Attachment 3
1
A B C D E F G H I J K
Program &
Fund Project #Project Name Project Purpose FY25 Scope FY26 Scope FY27 Scope FY25
Status
FY25
Estimated
Budget
FY26
Estimated
Budget
FY27
Estimated
Budget
35
36
37
38
39
40
41
80092 Long Ridge Forest
Health Treatment
Restore oak woodland habitat to improve
resilience to climate change impacts and fire
by removing encroaching Douglas fir that is
overtopping the hardwoods.
Complete pre-treatment surveys
and develop a treatment plan for
Douglas fir removal and
restoration of the oak woodland
habitat.
Complete permitting, CEQA
requirements, and tribal
engagement.
Complete first round of Douglas-
fir removal and begin post-
treatment monitoring,
contingency planning for
invasive species.
Open $123,000 $32,000 $162,000
80093 Prescribed Fire
Plan
Implementation
Reintroduce fire as a natural process for
ecosystem resiliency and fire management.
Identify areas for prescribed fire.
Draft up to three burn plans
depending on prior years
implementation and implement at
least one burn. Monitor and
implement corrective actions, as
needed. The scope of work and
budget is subject to change
following additional assessment
from staff.
Identify areas for prescribed fire.
Draft up to three burn plans
depending on prior years
implementation and implement at
least one burn. Monitor and
implement corrective actions, as
needed. The scope of work and
budget is subject to change
following additional assessment
from staff.
Identify areas for prescribed
fire. Draft up to three burn plans
depending on prior years
implementation and implement
at least one burn. Monitor and
implement corrective actions, as
needed. The scope of work and
budget is subject to change
following additional assessment
from staff.
Open $75,000 $75,000 $37,500
80034-44 Programmatic
State and Federal
Environmental
Permitting
Develop state and federal programmatic
permits for compliance with Endangered
Species and Clean Water acts. Facilitates
streamlined implementation of projects,
resource protection and partnering efforts.
Finalize negotiations with
regulatory agencies and receive
final permits.
Project completed in prior fiscal
year(s).
Project completed in prior fiscal
year(s).
Open $50,000 $0 $0
Supporting
Project
Districtwide
Conservation
Management Unit
Designation
Clean up of Board-approved CMUs, which may
include proposing Use and Management Plan
amendments for preserves where CMUs were
approved and no longer applicable. Possible
review and update of the Board's Open Space
Use and Management policy.
Project not yet started. Draft Use and Management Plan
amendments to designate and
resolve existing CMUs.
Complete Use and Management
Plan amendments to designate
and resolve existing CMUs.
Not Yet
Started
$0 $0 $0
Supporting
Project
Strategic Plan for
Adaptation and
Resilience to
Climate Change
Broaden the scope of the Climate Action Plan
with an addendum addressing goals and
strategies for resilience and adaptation to
climate change impacts.
Begin to develop the Strategic
Plan for Adaptation and Resilience
to Climate Change in collaboration
with Midpen staff.
Conduct public engagement,
complete the Plan and bring to
the Board for adoption as an
addendum to the Climate Action
Plan.
Project completed in prior fiscal
year(s).
New $0 $0 $0
XXXXX Biochar
Amendment Pilot
Study
Study the impacts of biochar application in
grassland ecosystems to determine if it is a
viable method to enhance soil carbon on
rangelands.
Project not yet started.With consultant assistance, take
baseline data, apply biochar and
native seed according to the study
design, and begin monitoring
results.
Project completed in prior fiscal
year(s).
Not Yet
Started
$0 $70,500 $0
XXXXX Carbon Farming
Implementation -
Bluebrush
Hedgerows
Install native hedgerows at Bluebrush Farms to
enhance habitat and carbon sequestration.
Project not yet started.Install hedgerows with a
contractor.
Project completed in prior fiscal
year(s).
Not Yet
Started
$0 $100,000 $0
Revised: 2/28/2024 5 of 31
FY25-FY27 Capital Improvement and Action Plan - Board Retreat #2 Attachment 3
1
A B C D E F G H I J K
Program &
Fund Project #Project Name Project Purpose FY25 Scope FY26 Scope FY27 Scope FY25
Status
FY25
Estimated
Budget
FY26
Estimated
Budget
FY27
Estimated
Budget
42
43
44
45
46
47
48
XXXXX Los Gatos Creek
Watershed Phase 2
Implement the Phase 2 Calfire Grant at
multiple preserves.
Begin year 1 of treatment,
including the removal of high
priority invasive species from
projects sites. Begin seed
procurement for post-treatment.
Begin year 2 of treatment,
including the removal of high
priority invasive species from
projects sites. Continue seed
procurement for post-treatment.
Begin year 3 of treatment,
including the removal of high-
priority invasive species from
project sites. Continue seed
procurement for post-
treatment.
New $330,000 $175,000 $170,000
XXXXX San Francisco
Garter Snake
Partnership
Partner with US Geological Survey (USGS),
Golden Gate National Recreation Area
(GGNRA), San Francisco Recreation and Parks
Department (SFRPD), US Fish and Wildlife
Service (USFWS), and California Department of
Fish and Wildlife (CDFW) to augment and
reintroduce SFGS at known and potential new
population sites to boost species numbers and
increase genetic health across its range.
Work with USFWS and CDFW to
permit capture of SFGS from
donor sites for head starting,
captive or translocation to release
sites. Begin CEQA. Exemption
anticipated for sites currently
having SFGS, higher level
document may be required for
sites that do not currently have
SFGS. As approved by permitting
and CEQA, perform capture,
rearing, and release.
Complete initial CEQA for new
sites. Perform capture, rearing,
and release and effectiveness
monitoring. Work with additional
partners to expand number of
donor and recipient sites. Seek
grant funding to support long
term efforts.
Based on results of monitoring
at previous donor and recipient
sites, continue capture, rearing,
release and effectiveness
monitoring. If supported,
introduce SFGS to La Honda
Creek OSP.
New $50,000 $50,000 $50,000
XXXXX Wildlife
Conservation
Board Grant
Reforestation
Projects
Remove invasive tree species and restore sites
to native woodland.
Remove Douglas fir from Phase 2
sites of Christmas tree farm at
Bear Creek Redwoods, remove
eucalyptus from Cathedral Oaks
area of Sierra Azul and implement
IPM treatment.
Install first phase of native
plantings, irrigation, and continue
IPM treatments.
Install second phase of native
plantings and continue IPM
treatment.
New $670,000 $270,000 $75,000
10 - General Fund Operating Total $4,284,200 $3,927,252 $2,344,500
30 - Measure AA Capital
MAA01-006 Madonna Creek
Habitat
Enhancement,
Water Supply and
Bridge
Replacement
Improve CRLF habitat at the upper instream
pond and provide alternative water supply to
agricultural operations.
Develop concept designs for
habitat improvements.
Finalize designs, seek grant
funding, and begin CEQA review.
Finalize CEQA and prepare
permits applications.
Open $111,915 $219,451 $222,695
MAA02-004 Stevens Creek
Shoreline Nature
Area Restoration
Make phased habitat improvements and
infrastructure changes to Midpen parcel that
align with regional shoreline resiliency
planning.
Continue site enhancements,
monitoring and technical studies
toward Phase 2. The scope of
work and budget is subject to
change following additional
assessment from staff and given
that site access in a given year is
dependent on weather conditions
and water levels.
Continue site enhancements,
monitoring and technical studies
toward Phase 2. The scope of
work and budget is subject to
change following additional
assessment from staff and given
that site access in a given year is
dependent on weather conditions
and water levels.
Continue site enhancements,
monitoring and technical studies
toward Phase 2. The scope of
work and budget is subject to
change following additional
assessment from staff and given
that site access in a given year is
dependent on weather
conditions and water levels.
May initiate CEQA.
Open $443,167 $578,310 $325,137
Revised: 2/28/2024 6 of 31
FY25-FY27 Capital Improvement and Action Plan - Board Retreat #2 Attachment 3
1
A B C D E F G H I J K
Program &
Fund Project #Project Name Project Purpose FY25 Scope FY26 Scope FY27 Scope FY25
Status
FY25
Estimated
Budget
FY26
Estimated
Budget
FY27
Estimated
Budget
49
50
51
52
53
MAA03-002 Purisima Upland
Site Cleanup and
Soil Remediation
Complete site cleanup and soil remediation
around existing empty oil tank to protect
natural resource values.
Remediate former oil facility and
other areas, clean up debris, and
install erosion control as needed.
The scope of work and budget is
subject to change following
additional assessment from staff.
Project largely completed in prior
fiscal year. Monitor and maintain
site for next few years.
Project completed in prior fiscal
year(s).
Open $527,000 $275,000 $0
MAA03-007 Water
Improvements at
Lobitos Ranch
Develop water supply improvements to
continue sustaining the conservation grazing
program as a land management tool for
maintaining grassland habitats and reducing
wildland fire fuel loads.
Develop grazing water supply plan
and complete spring
improvement.
Implement stock water
infrastructure improvements.
Project completed in prior fiscal
year(s).
Open $191,000 $185,000 $0
MAA03-011 Lobitos Creek
Fisheries
Restoration
Restore fish passage to the Lobitos Creek
watershed through improvements on Highway
1 (Caltrans) and Verde Road (San Mateo
County).
Project deferred to FY26.Hire a consultant to conduct
topographic and habitat surveys
to inform a high-level conceptual
design and rough cost estimate
for fish passage improvements
across Verde Road. Continue inter-
agency coordination to add the
Highway 1 crossing to Caltrans' 2-
year project cycle.
Utilize concept design and cost
estimate to continue discussions
with San Mateo County and San
Mateo Resource Conservation
District on design development.
Deferred $0 $155,000 $499,000
MAA05-010 Restoration
Forestry
Demonstration
Project
Develop pilot project to restore degraded
forest habitat, enhance fire resiliency, and
assess carbon storage.
Begin implementation of forest
plan (Year 1).
Continue implementation of
forest plan (Year 2)
Continue implementation of
forest plan (Year 3).
Open $40,000 $36,800 $504,000
MAA05-014 Lone Madrone
Corrals
Provide grazing tenant with functional corrals
for unloading/loading, administering
vaccinations and health checks of livestock on
the Lone Madrone property. The property
lacks accessible corrals for the onsite ranching
tenant to ensure continuity of Midpen's
conservation grazing program to maintain
grassland habitats and reduce wildland fire
fuel loads. This project would install new
corrals that are accessible from the road and
separated from future public access trails.
Prepare feasibility studies,
determine location and prepare
design documents, and complete
CEQA review.
Bid, award contract and complete
construction.
Project completed in prior fiscal
year(s).
New $7,000 $100,000 $0
Revised: 2/28/2024 7 of 31
FY25-FY27 Capital Improvement and Action Plan - Board Retreat #2 Attachment 3
1
A B C D E F G H I J K
Program &
Fund Project #Project Name Project Purpose FY25 Scope FY26 Scope FY27 Scope FY25
Status
FY25
Estimated
Budget
FY26
Estimated
Budget
FY27
Estimated
Budget
54
55
56
57
58
59
60
MAA13-001 Cloverdale -
Operational Road
System Review and
Repairs
Use road inventory to determine what existing
roads need to remain for operational purposes
and what segments need repairs or
realignments to keep roads and passageways
operational while protecting surrounding
watershed, habitats, and special status species.
Pending acquisition, proceed with
design and CEQA review of ranch
road improvements. Prepare
materials for submittal to
regulatory agencies for
permitting.
Continue permitting. Review
results of the road inventory to
identify the alignments that need
to remain and be maintained long-
term. Initiate technical studies.
Develop a program for necessary
repairs, realignments and
decommissioning of road
segments, with planned scopes,
schedules and budget for
implementation.
Continue permitting.New $70,000 $138,911 $480,000
MAA13-002 Cloverdale
Reservoir
Monitoring
Improvements
Improve understanding of reservoir system
components.
Execute Phase 2 of consultant
contract to assess reservoir
system.
Continue reservoir assessments.Finish reservoir assessments and
communicate findings.
Open $95,000 $145,000 $120,000
MAA13-XXX Cloverdale Ranch
Hidden Valley
Livestock
Waterline
Development
Improve grazing distribution and natural
resource management.
Project not yet started.Project not yet started.Scope water line and trough
locations, complete a Request
for Bids to construct the water
system, award the contract, and
complete the improvements.
Not Yet
Started
$0 $0 $71,000
MAA20-001 Wildlife Corridor:
Highway 17
Crossing
Work with partners to develop, engineer, and
implement wildlife crossing improvements at
Highway 17 to provide safe movement for
wildlife connecting over 30,000 acres of
protected public lands.
Continue to work with Valley
Transportation Agency to finalize
design plan and secure permits.
Begin preparing bid package
materials for implementation.
Finalize work on Mitigation Credit
Agreement.
Continue to work with Valley
Transportation Agency. If project
has Caltrans approval, has
received permits and funding,
solicit bids, award contract and
begin construction.
Continue to work with Valley
Transportation Agency, If
project has Caltrans approval,
has received permits and
funding, solicit bids, award
contract and begin construction.
Open $1,350,785 $1,000,000 $13,500,000
MAA21-007 Bear Creek
Redwoods
Preserve Plan:
Invasive Weed
Treatment and
Restoration
Implement targeted treatments under the
Integrated Pest Management Plan to control
invasive weed populations at Bear Creek
Redwoods Open Space Preserve, and facilitate
opening phases 2 and 3 of the preserve for
public access. Implement targeted weed
treatments to restore native habitats along
roads and trails. Treatment sites are expected
to require five years of treatment before
requiring maintenance-level treatment
(determined by species, habitat, infestation
level and time span, and site-history).
Complete second year of invasive
species treatment in Phase 2 area
of Bear Creek Redwoods.
Complete third year of invasive
species treatment in Phase 2 area
of Bear Creek Redwoods.
Complete fourth year of invasive
species treatment in Phase 2
area of Bear Creek Redwoods.
Open $100,000 $100,000 $500,000
30 - Measure AA Capital Total $2,935,867 $2,933,472 $16,221,832
40 - General Fund Capital
Revised: 2/28/2024 8 of 31
FY25-FY27 Capital Improvement and Action Plan - Board Retreat #2 Attachment 3
1
A B C D E F G H I J K
Program &
Fund Project #Project Name Project Purpose FY25 Scope FY26 Scope FY27 Scope FY25
Status
FY25
Estimated
Budget
FY26
Estimated
Budget
FY27
Estimated
Budget
61
62
63
64
65
66
67
68
35012 Driscoll Ranch New
Agricultural Well
Provide a well and a new source of water for
agricultural use at Driscoll Ranch to replace
existing creek diversion and tie the new well
into existing water distribution lines and tanks.
Bid, award contract and start
construction.
Complete construction.Project completed in prior fiscal
year(s).
Open $80,500 $43,000 $0
35016 Toto Ranch New
Agricultural Well(s)
Drill and install a new agricultural water well in
Toto Ranch to replace two existing shallow
wells that do not produce sufficient water.
Complete permitting, solicit bids,
award contract and start
construction.
Project completed in prior fiscal
year(s).
Project completed in prior fiscal
year(s).
Open $121,000 $0 $0
35033 Miramontes Ridge -
Madonna Creek
Dam Repair
Downstream face of dam partially washed
away when dam was overtopped. Repair will
require additional work to stabilize dam.
Repair and stabilize downstream
face of dam. The scope of work
and budget is subject to change
following additional assessment
from FEMA and staff.
Project completed in prior fiscal
year(s).
Project completed in prior fiscal
year(s).
Open $311,000 $0 $0
61045 Miramontes Ridge -
Johnston Ranch
Ponds
Restore aquatic habitat, reduce erosion, and
improve drainage at Johnston Ranch Pond.
Hire a consultant to prepare
concept level designs for habitat
enhancements and begin
permitting/CEQA.
Finalize designs and permitting.Begin construction.Open $150,000 $185,000 $185,000
61050 Purisima Creek
Redwoods -
Purisima Ponds
Pond berm was damaged due to erosion from
overtopping, and a full rebuild is necessary.
Begin rebuilding pond berm. The
scope of work and budget is
subject to change following
additional assessment from FEMA
and staff.
Complete the work to rebuild the
pond berm. The scope of work
and budget is subject to change
following additional assessment
from FEMA and staff.
Project completed in prior fiscal
year(s).
Open $241,000 $156,000 $0
80059 Groundwater Well
Decommissioning
Prevent groundwater contamination by sealing
unused and abandoned wells.
Hire a contractor to assess and
select wells for decommissioning,
location TBD.
Hire a contractor to assess and
select wells for decommissioning,
location TBD.
Hire a contractor to assess and
select wells for
decommissioning, location TBD.
Open $66,000 $132,000 $132,000
80095 San Gregorio Creek
Fish Habitat
Enhancement
Enhance instream salmonid habitat in San
Gregorio Creek at apple orchard by installing
large woody debris.
Complete construction. Conduct Year 1 of post-
construction monitoring.
Conduct Year 2 of post-
construction monitoring.
Open $20,000 $20,000 $20,000
VP22-002 Alma Bridge Road
Wildlife Passage
Partner with Santa Clara County to complete
CEQA, design, permitting and implementation
to provide safe passage for wildlife (newts).
Midpen will retain a consultant to provide
CEQA and design services to provide safe
passage for newts across Alma Bridge Road.
Implementation to be led by Midpen or
county. Long term operation and maintenance
to shift to county.
Begin design and CEQA review. Complete CEQA and initiate
permitting. County to lead final
design and bidding.
County to implement. Midpen
to complete effectiveness
monitoring in future years.
Open $1,000,000 $750,000 $750,000
Revised: 2/28/2024 9 of 31
FY25-FY27 Capital Improvement and Action Plan - Board Retreat #2 Attachment 3
1
A B C D E F G H I J K
Program &
Fund Project #Project Name Project Purpose FY25 Scope FY26 Scope FY27 Scope FY25
Status
FY25
Estimated
Budget
FY26
Estimated
Budget
FY27
Estimated
Budget
69
70
71
72
73
74
75
76
77
78
XXXXX Alpine Pond Hydro
and Habitat
Improvements
Design new hydro improvements for main
spillway to flow into natural channel, which
will improve the ability to drain for invasive
species removal, improve overall pond habitat
health, and improve the visitor experience.
Concept-level plans and costs for
four options for pond
improvements are anticipated in
FY24. Selection will be made in
FY25 for further development to
30% design plans to be discussed
with regulatory agencies and San
Mateo County.
Develop 65% design plans for
second round of regulatory
agency and San Mateo County
discussions. Incorporate
comments into 90% design plans
for construction. Continue
advancing permitting effort
throughout FY.
Project completed in prior fiscal
year(s).
New $275,000 $55,000 $0
XXXXX Big Dipper
Boundary Fencing
Project
Replacing brush along Alpine Road within the
Big Dipper Grazing Unit with fencing to ensure
cattle is contained within active pastures and
do not stray onto the road. Brush is being
removed for fuel reduction and fire resiliency
purposes along the roadway frontage.
Scope fence, complete a Request
for Bids for construction of the
fence in the late 2024/early
2025. Award the contract and
complete the fence installation.
Project completed in prior fiscal
year(s).
Project completed in prior fiscal
year(s).
New $251,000 $0 $0
XXXXX Bluebrush Canyon
Cross-fence
Improve grazing distribution and natural
resource management.
Scope fence locations, complete a
Request for Bids and construction
of the fence in late 2024/early
2025.
Project completed in prior fiscal
year(s).
Project completed in prior fiscal
year(s).
New $51,000 $0 $0
XXXXX Gordon Ridge
Cross-fence
Improve grazing distribution and natural
resource management.
Scope fence locations, complete a
Request for Bids and construction
of the fence in late 2024/early
2025.
Project completed in prior fiscal
year(s).
Project completed in prior fiscal
year(s).
New $134,000 $0 $0
40 - General Fund Capital Total $2,700,500 $1,341,000 $1,087,000
Natural Resource Protection and Restoration Total $9,920,567 $8,201,724 $19,653,332
Public Access, Education and Outreach
10 - General Fund Operating
31904 Purisima Preserve
Multimodal Access -
Implementation
Implement transportation demand
management (TDM) strategies at Purisima
Creek Redwoods Preserve to reduce parking
challenges and encourage multimodal access
to the preserve. Includes program
development to inform design,
implementation and operations of Preserve
parking areas.
Initiate development of program
scenarios and implementation
details for high priority TDMs.
Complete development of
program scenarios and
implementation details for high
priority TDMs. Obtain Board
approval of implementation as
part of the Purisima
Comprehensive Use and
Management Plan.
Project completed in prior fiscal
year(s).
Open $52,509 $29,350 $0
31912 Long Ridge Parking -
Feasibility Study
Provide a public access staging area (parking,
restroom, trailhead) for Long Ridge Preserve
and trails.
Project not yet started.Initiate discussions with Santa
Clara County Parks, Caltrans and
other stakeholders in scoping
potential sites for parking.
Pending identification and
selection of a site, initiate
existing conditions phase and
feasibility study.
Not Yet
Started
$0 $20,000 $100,000
Revised: 2/28/2024 10 of 31
FY25-FY27 Capital Improvement and Action Plan - Board Retreat #2 Attachment 3
1
A B C D E F G H I J K
Program &
Fund Project #Project Name Project Purpose FY25 Scope FY26 Scope FY27 Scope FY25
Status
FY25
Estimated
Budget
FY26
Estimated
Budget
FY27
Estimated
Budget
79
80
81
82
83
84
31913 Visitor Use
Management and
Carrying Capacity
Develop framework for visitor use
management to assess visitor use capacity and
identify management strategies that protect
resources and enhance the visitor experience
for possible future implementation at one or
more Midpen preserves.
Project not yet started. Conduct background research,
literature review, and partner
agency engagement. Initiate the
process to develop visitor use
management goals for an area,
select indicators, establish
thresholds and identify
management strategies. Initiate
public and stakeholder
engagement.
Continue process to develop
visitor use management goals
for an area, select indicators,
establish thresholds and
management strategies.
Continue public and stakeholder
engagement.
Not Yet
Started
$0 $25,000 $75,000
Supporting
Project
Badger Educational
Items
Implement Board approved actions, generated
during the Fog Drift Vista Trail naming effort,
for highlighting the presence of American
badgers in the Skyline area.
Russian Ridge Bay Area Ridge Trail
Renaming
Badger web effort (ESRI story
map)
Badger Lunch and Learn
presentation.
New $0 $0 $0
Supporting
Project
Cloverdale Interim
Public Access
Provide public access to Cloverdale through a
three-phased approach that includes
community field days, Docent Naturalist-led
hikes, and limited permit access.
Make necessary infrastructure
improvements to implement a
limited permit access program for
individuals to access limited areas
of the preserve. Designate and
improve a permit staging area and
trails. Complete signage as
needed. Incorporate permits into
Midpen's current permit system.
Project completed in prior fiscal
year(s).
Project completed in prior fiscal
year(s).
Open $0 $0 $0
Supporting
Project
Evaluate and
Implement
Dynamic Signage in
District Preserves
Evaluate existing parking areas and implement
dynamic signs if feasible to provide real-time
parking availability to preserve visitors.
Evaluate existing preserve parking
for new dynamic sign
implementation. Year 1 will focus
on feasibility and prioritization of
preserves as alternatives to RSA.
Evaluate additional preserves for
dynamic sign feasibility.
Implement dynamic signage in 2-3
priority preserves.
Complete evaluation and
continue priority installations.
New $0 $0 $0
Supporting
Project
Regional Trails and
Active
Transportation/
Access to Open
Space Planning and
Coordination
Provide technical and planning support on
external regional trail and active
transportation planning projects initiated by
partners and other public agencies.
Continue participation in regional
trails planning and active
transportation planning efforts
that include Bay-to-Sea Trail, Bay
Area Ridge Trail priorities, SFPUC
South Skyline Ridge Trail
Extension, Stevens Creek Trail,
Caltrans D4 Pedestrian Plan,
Unincorporated San Mateo
County Active Transportation
Plan, etc.
Continue participation in regional
trails and active transportation
planning efforts
Continue participation in
regional trails and active
transportation planning efforts
Open $0 $0 $0
Supporting
Project
Trail Designation
Thornewood
Preserve
Designate and name an existing service road as
a trail. Provide access to "Rock of Ages"
Make minor repairs and
improvements to service road and
bring to Board for approval of
inclusion as part of the trail
network.
Project completed in prior fiscal
year(s).
Project completed in prior fiscal
year(s).
New $0 $0 $0
Revised: 2/28/2024 11 of 31
FY25-FY27 Capital Improvement and Action Plan - Board Retreat #2 Attachment 3
1
A B C D E F G H I J K
Program &
Fund Project #Project Name Project Purpose FY25 Scope FY26 Scope FY27 Scope FY25
Status
FY25
Estimated
Budget
FY26
Estimated
Budget
FY27
Estimated
Budget
85
86
87
88
89
90
91
92
93
Supporting
Project
Trail Junction
Numbering System
Improve wayfinding on trails by adding unique
trail junction numbers.
Implement pilot at ECDM.Implement at other locations as
appropriate.
Implement at other locations as
appropriate.
Open $0 $0 $0
VP05-002 La Honda Creek
Parking and
Trailhead Access -
Phase 1 Feasibility
Study and CEQA
Review
Provide parking, trailhead access and
amenities to support opening the currently
closed central portion of the Preserve to the
public. Conduct technical studies and an
analysis of existing conditions, opportunities
and challenges to assess the feasibility of six
sites recommended by the 2019-20 La Honda
Public Access Working Group.
Pending Board approval of project
description, initiate
environmental review.
Complete environmental review
analysis, seek Board certification
of CEQA and obtain approval of
project to proceed with design
and implementation.
Pending completion of Phase 1
and Board approval of project,
initiate Phase 2 design and
implementation under MAA 05-
013.
Open $156,000 $125,000 $10,000
VP07-003 La Honda Parking
Area Feasibility
Study - South Area
Develop feasibility study for a new parking
area and trail in the southern reaches of the
preserve per the La Honda Creek Open Space
Preserve Master Plan.
Project not yet started. Initiate site assessments, technical
studies, site opportunities and
constraints analysis.
Develop conceptual site plan
alternatives.
Not Yet
Started
$0 $210,000 $120,000
VP11-001 Rancho San
Antonio
Multimodal Access -
Implementation
(Non-MAA Funded)
Implement transportation demand
management strategies at Rancho San Antonio
to reduce parking challenges and encourage
multimodal access to the preserve. (This
project is the same as MAA11-003 but is
separate as not all the work is MAA eligible.)
Placeholder for evaluation of Tier
2 strategies, if needed.
Project completed in prior fiscal
year(s).
Project completed in prior fiscal
year(s).
Open $10,000 $0 $0
10 - General Fund Operating Total $218,509 $409,350 $305,000
30 - Measure AA Capital
MAA03-009 Purisima-to-the-
Sea Parking
Provide a public access staging area and
connections to the redwoods trail system and
the Coastal Trail. Plan, design, permit and
construct new parking area and trailhead
amenities.
Complete final conceptual design
and forward to the Board for
approval. Begin design
development. Prepare and submit
regulatory permits.
Complete design development
and prepare construction
documents. Prepare and submit
local permits.
Complete bid process, award of
contract to contractor, initiate
construction
Open $176,607 $120,152 $1,691,300
MAA03-010 Purisima-to-the-
Sea Trail
Connect the existing Purisima Creek Redwoods
trail system to the Pacific Ocean by completing
the multi-use Purisima-to-the-Sea Trail.
Complete trail design and
engineering. Submit regulatory
and county permit applications
Secure permits.Initiate construction.Open $175,954 $116,733 $390,000
MAA03-012 Purisima Preserve
Comprehensive
Use and
Management Plan
Develop comprehensive plan for new public
access improvements and resource and land
management activities. Include recommended
actions for the Purisima-to-the-Sea Trail and
Parking Area, Hwy 35 Trail Crossing and
Parking Expansion, Purisima Multimodal
Access. This conceptual plan would serve as
the basis to conduct environmental (CEQA)
review and initiate the permitting process.
Complete preparation of the
CUMP and CEQA review. Obtain
Board certification of the CEQA
document and approval of the
CUMP.
Project completed in prior fiscal
year(s).
Project completed in prior fiscal
year(s).
Open $81,859 $0 $0
Revised: 2/28/2024 12 of 31
FY25-FY27 Capital Improvement and Action Plan - Board Retreat #2 Attachment 3
1
A B C D E F G H I J K
Program &
Fund Project #Project Name Project Purpose FY25 Scope FY26 Scope FY27 Scope FY25
Status
FY25
Estimated
Budget
FY26
Estimated
Budget
FY27
Estimated
Budget
94
95
96
97
98
MAA03-XXX Hwy 35 Multi-Use
Trail Crossing and
Parking
Implementation
Construct a new parking area to expand
capacity at the existing North Ridge lot and
crossing to connect to a future Bay Area Ridge
Trail extension.
Bring on design/engineering
consultant, compete the
schematic design/35% drawings
and submit for environmental
review.
Move conceptual designs to 60-
90% construction plans and
prepare/submit for permits. Seek
grant funding or other means of
financing the project.
Obtain San Mateo County
permitting and Caltrans
Permitting (crossing permitting
may lag), complete bid process
and initiate construction for
parking area scope of work.
Open $230,000 $115,000 $1,027,000
MAA05-007 La Honda Creek
Phase 2 Trail
Connections
Implement master plan Phase 2 trails to
connect visitors from the Harrington Creek
Trail to the central and northern areas of La
Honda Creek Preserve.
Proceed with construction.Complete construction.Project completed in prior fiscal
year(s).
Open $317,082 $760,672 $0
MAA05-012 Paulin
Culvert/Bridge
Improvements
Assess the existing culvert/bridge crossing of
La Honda Creek on the main patrol access road
from Skyline Boulevard into La Honda Creek
Preserve to determine whether the culvert
and failing retaining walls should be replaced
or repaired for maintenance, patrol, and
emergency access. Implement assessment
recommendations. Remove remains of
dilapidated rail car bridge crossing north of
redwood cabin site.
Continue regulatory permit
review and development of
construction documents.
Receive regulatory permits,
finalize construction documents
and submit for local permits.
Prepare bid package, solicit bids,
award contract and begin
construction.
Complete construction.Open $44,194 $507,737 $77,500
MAA05-013 La Honda Parking
and Trailhead
Access – Phase 2
Implementation
Provide access to the central area of the La
Honda Creek Preserve. Design, permit, bid and
construct parking area(s) as determined
through the La Honda Parking and Trailhead
Access Feasibility Study.
Project not yet started.Pending completion of CEQA
review and Board approval of the
project elements, solicit proposals
to hire a design consultant to
begin schematic designs of the
new public access improvements.
Develop design and start
permitting process.
Not Yet
Started
$0 $111,875 $3,486,000
MAA06-002 Hawthorns Area
Plan
Open the closed Hawthorns area of Windy Hill
Open Space Preserve to the public. Develop a
plan to guide ecologically sensitive public
access improvements and future natural
resource and land management activities
through five phases: (1) establish vision and
goals; (2) develop programming alternatives;
(3) refine the alternatives, conduct feasibility
studies, and prepare a comprehensive use and
management plan; (4) conduct environmental
review; and (5) obtain project approval.
Complete public access
conceptual planning with Public
Access Working Group. Upon
Board approval of concept parking
and trail system design,
incorporate conceptual plan into
and begin preparing the
Hawthorns Area Plan document.
Obtain Board approval of the
Hawthorns Area Plan as the
project description to initiate
environmental review per the
California Environmental Quality
Act.
Pending Board approval of the
Hawthorns Area Plan as the
project description, advance
concept design to 35% and initiate
environmental review of the
Hawthorns Area Plan. Continue
environmental review work.
Complete environmental review
and obtain Board approval of
the Hawthorns Area Plan.
Open $226,000 $200,000 $30,000
Revised: 2/28/2024 13 of 31
FY25-FY27 Capital Improvement and Action Plan - Board Retreat #2 Attachment 3
1
A B C D E F G H I J K
Program &
Fund Project #Project Name Project Purpose FY25 Scope FY26 Scope FY27 Scope FY25
Status
FY25
Estimated
Budget
FY26
Estimated
Budget
FY27
Estimated
Budget
99
100
101
102
103
104
105
MAA10-001 Alpine Road
Regional Trail, Coal
Creek
Complete repairs and improvements to
repurpose the road alignment into a regional
trail for public access and to reduce further
erosion and sedimentation downstream.
Complete negotiations with San
Mateo County in accordance with
MOU for transfer of right-of-way
and other property rights.
Conduct regulatory monitoring.
Project completed in prior fiscal
year(s).
Project completed in prior fiscal
year(s).
Open $30,000 $0 $0
MAA10-XXX Meadow Trail
Reroute
Trail reroute improves public access and
resolves a high priority sediment site.
Project not yet started.Project not yet started.Permit through the OSMRP and
complete construction.
Not Yet
Started
$0 $0 $40,000
MAA11-003 Rancho San
Antonio
Multimodal Access -
Implementation
(MAA Eligible)
Implement transportation demand
management strategies at Rancho San Antonio
to reduce parking challenges and encourage
multimodal access to the preserve. (This
project is the same as VP11-001 but is
separate as not all the work is MAA eligible.)
Consider implementation of MAA-
eligible Tier 2 strategies, if
deemed necessary (dependent on
outcomes of Tier 1 strategies and
likelihood of beneficial impact of
Tier 2 strategies).
Project completed in prior fiscal
year(s).
Project completed in prior fiscal
year(s).
Open $25,000 $0 $0
MAA11-004 Rancho San
Antonio Deer
Hollow Farm
Restroom
Replace existing vault toilet at Deer Hollow
Farm with new vault toilet.
Obtain permits, solicit bids, award
contract and complete
construction.
Project completed in prior fiscal
year(s).
Project completed in prior fiscal
year(s).
Open $37,116 $0 $0
MAA11-XXX Rancho San
Antonio
Permanent Carpool
Parking
Implementation
Address parking congestion at Rancho San
Antonio and implement Board-approved
priority.
Initiate feasibility and site
planning study with consultant.
Conduct coordination with County
and obtain County consensus.
Obtain Board approval of concept
plan as project description for
environmental review. Initiate
public engagement.
Initiate and complete
environmental review. Continue
coordination with County. Initiate
design and permitting.
Bid and award and complete
construction
New $62,000 $65,000 $50,000
MAA11-XXX Rancho San
Antonio Welcome
Center Kiosk
Add welcome kiosk to Rancho San Antionio to
educate public on other preserves we have.
Project not yet started.Engage with Santa Clara County
Parks, City of Mountain View and
other stakeholders. Explore
preliminary site locations. Staff
time only.
Pending identification of
feasible site location(s), hire
consultant to initiate site
planning.
Not Yet
Started
$0 $0 $35,000
MAA17-005 Upper Stevens
Creek Trail
Connection
Partner with Santa Clara County Parks to
design and construct a new parking area,
pedestrian crossing(s), and multi-use trail
connecting Picchetti Ranch and Monte Bello
preserves with Upper Stevens Creek County
Park, fulfilling legal commitment in
conservation easement agreement.
Pending partnership agreement
related to existing conditions and
feasibility study phase, and
agreed-upon project scope with
Santa Clara County Parks, initiate
trail scouting and evaluation of
parking opportunities. Initiate
technical studies and existing
conditions and opportunities and
constraints analysis if possible.
Continue technical and feasibility
studies and continue stakeholder
and public engagement.
Present findings of feasibility
study to Midpen and County
Parks Boards and/or
Committees. Develop new
partnership agreement with
Santa Clara County Parks for
planning, design, and
implementation of new parking
lot, pedestrian crossings, and
trail connections.
Open $160,000 $63,911 $35,000
Revised: 2/28/2024 14 of 31
FY25-FY27 Capital Improvement and Action Plan - Board Retreat #2 Attachment 3
1
A B C D E F G H I J K
Program &
Fund Project #Project Name Project Purpose FY25 Scope FY26 Scope FY27 Scope FY25
Status
FY25
Estimated
Budget
FY26
Estimated
Budget
FY27
Estimated
Budget
106
107
108
109
110
111
112
113
114
MAA20-002 Bay Area Ridge
Trail: Highway 17
Crossing
Provide a regional recreational trail crossing
across Highway 17 in Santa Clara County by
constructing a new overcrossing near Los
Gatos and Lexington Reservoir in close
alignment with the Highway 17 Wildlife
Crossing project MAA20-001. See project
MAA20-004 for description of relevant new
trails and connections associated with the
overcrossing.
Continue collaboration with VTA
on final design (PS&E) and
permitting of crossing structure
and improvements within the
Caltrans ROW. Continue to work
on securing property access for
connecting trails before
constructing the trail crossing.
Continue to work on developing
agreements as needed with
partner agencies and
organizations.
Continue collaboration with VTA
to complete PS&E for construction
of crossing structure and
improvements within the Caltrans
right-of-way. Finalize property
access requirements and secure
permits for construction of
connecting trails. Finalize
partnership agreements with
partner agencies and
organizations as needed.
Continue collaboration with VTA
to begin construction on
crossing structure and
improvements within the
Caltrans right-of-way, if there is
sufficient funding for
construction.
Open $1,576,987 $1,538,787 $550,000
MAA20-004 El Sereno Loop
Trail
Construct trails outside of Caltrans right-of-
way that connect to the new Highway 17 trail
crossing.
Initiate trail construction.Complete trail construction.Project completed in prior fiscal
year(s).
Open $229,949 $43,000 $0
MAA21-004 Bear Creek Stables
Project
Implement maintenance and repairs plan to
maintain equestrian use at Bear Creek Stables,
including water infrastructure improvements.
Complete project design and
environmental review. Receive
County Use Permit. Solicit bids,
award contract and begin
construction.
Complete construction.Project completed in prior fiscal
year(s).
Open $218,398 $2,700,000 $0
MAA21-006 Bear Creek
Redwoods - Alma
College Cultural
Landscape
Rehabilitation
Implement the planting plan associated with
the Alma Cultural Landscape Rehabilitation
Plan.
Purchase and install year 2 of
native nursery plants, seed, plant
protections and fencing.
Purchase and install year 3 of
native nursery plants, seed, plant
protections and fencing.
Purchase and install final year
(year 4) of native nursery plants,
seed, plant protections and
fencing.
Open $77,056 $77,117 $50,000
MAA21-011 Phase 2 Trail
Improvements,
Bear Creek
Redwoods
Implement Phase 2 trail improvements,
including multi-use through-trail connection,
to open northeastern part of Bear Creek
Redwoods Open Space Preserve to public
access.
Enter into maintenance
agreement of northeast trailhead
with Santa Clara County. Secure
building permit, bid and award,
and begin construction of
northeast trailhead.
Complete construction of
northeast trailhead.
Project completed in prior fiscal
year(s).
Open $336,000 $471,000 $0
MAA22-004 Beatty Parking
Area and Trail
Connections
Design and build a new parking lot at Beatty
property and a trail connection to Sierra Azul
Preserve.
Re-initiate project and re-confirm
project scope and program with
Board. Resume development of
conceptual plan alternatives and
development of trail design plans.
Pending Committee review and
Board approval of project
description and preferred
alternative, initiate environmental
review.
Complete environmental review
and obtain Board approval of
the project. Initiate
implementation under separate
project.
Open $65,000 $75,000 $5,000
MAA25-XXX Umunhum-to-the-
Sea Trail
Design, permit and construct trail between
Mount Umunhum and Nisene Marks State
Park. Secure land rights.
Project not yet started.Project not yet started.Develop scope of work. Confirm
project goals. Staff time only.
Not Yet
Started
$0 $0 $0
30 - Measure AA Capital Total $4,069,202 $6,965,984 $7,466,800
40 - General Fund Capital
Revised: 2/28/2024 15 of 31
FY25-FY27 Capital Improvement and Action Plan - Board Retreat #2 Attachment 3
1
A B C D E F G H I J K
Program &
Fund Project #Project Name Project Purpose FY25 Scope FY26 Scope FY27 Scope FY25
Status
FY25
Estimated
Budget
FY26
Estimated
Budget
FY27
Estimated
Budget
115
116
117
118
119
120
31901 ADA Barrier
Removal
Implement ADA barrier removals as identified
and prioritized in the Board-approved ADA
Transition Plan Update, including tracking and
reporting accomplishments.
Complete Year 6 of barrier
removals. The scope of work and
budget is subject to change
following additional assessment
from staff.
Complete Year 7 of barrier
removals. The scope of work and
budget is subject to change
following additional assessment
from staff.
Complete Year 8 of barrier
removals. The scope of work
and budget is subject to change
following additional assessment
from staff.
Open $1,537,000 $50,000 $50,000
31911 Johnston Ranch
Loop Trail and
Parking Area
Partner with and assist the City of Half Moon
Bay on developing and implementing
shared/expanded parking and new trails at
Johnston House and Johnston Ranch Uplands
properties.
Project not yet started. City of Half Moon Bay-led project.
Pending partnership agreement
with City and City's schedule,
initiate project scoping and
coordination. Assist with site
assessments.
City of Half Moon Bay-led
project. In coordination with the
City and Peninsula Open Space
Trust, assist with site
assessments, development of
conceptual design of existing
parking area and trailhead, and
public and stakeholder outreach
and engagement. Conduct trail
scouting.
Not Yet
Started
$0 $110,000 $135,000
35006 Kennedy Trailhead
Parking Area
Improvement
Expand and improve Kennedy Trailhead
parking area to address community parking
and access concerns, address ADA accessibility,
and provide trailhead amenities. Plan, design,
permit and construct an expanded parking
area, vault restroom, bicycle racks and sign
boards.
Project not yet started.Initiate feasibility study with
consultant support and develop
conceptual design alternatives.
Initiate stakeholder and public
engagement.
Pending Board selection of a
preferred alternative, initiate
CEQA.
Not Yet
Started
$0 $110,000 $100,000
35008 Kennedy Trail
Retaining Wall
Enhance safety for emergency vehicle access
along a narrow segment of Kennedy Trail
through a new trail easement.
Negotiate a secure trail easement.Project completed in prior fiscal
year(s).
Project completed in prior fiscal
year(s).
Open $10,000 $0 $0
35015 Rancho San
Antonio Road and
ADA Improvements
Improve existing service roads. Repair existing
asphalt road, replace culverts (as needed), and
improve ADA access from FFO to bridge near
Deer Hollow Farm and the lower portion of
Mora paved trail.
Finalize design, conduct CEQA
review and obtain regulatory and
County permits.
Solicit bids, award a construction
(repair) contract, and finalize
repairs to the Deer Hollow Farm
retaining wall and main access
road. The scope of work and
budget is subject to change
following additional assessment
from staff.
Complete construction Open $321,000 $540,000 $450,000
35030 Fremont Older
Parking Area
Improvements
Improve the parking configuration and traffic
flow of the existing parking area, enhance ADA
parking and improve parking surface.
Assess site conditions and prepare
conceptual design documents.
Present proposed improvements
as the CEQA project description
for review and approval by the
Board. The scope of work and
budget is subject to change
following additional assessment
from staff.
Complete the environmental
review and secure permits.
Prepare bid package to solicit
bids.
Begin and complete
construction.
New $73,000 $42,000 $350,000
Revised: 2/28/2024 16 of 31
FY25-FY27 Capital Improvement and Action Plan - Board Retreat #2 Attachment 3
1
A B C D E F G H I J K
Program &
Fund Project #Project Name Project Purpose FY25 Scope FY26 Scope FY27 Scope FY25
Status
FY25
Estimated
Budget
FY26
Estimated
Budget
FY27
Estimated
Budget
121
122
123
124
125
126
35031 Guadalupe Creek
Crossing
Replacement
Assess and improve existing creek culvert
crossing that is showing signs of failure.
Replace existing culvert creek crossing with a
bridge crossing.
Continue regulatory permit
review and development of
construction documents.
Receive regulatory permits,
finalize construction documents
and submit for local permits.
Prepare bid package, solicit bids,
award contract and begin
construction.
Complete construction.Open $106,000 $266,000 $350,000
35032 Bear Creek
Redwoods -
Parking Lot Culvert
Prior storms have damaged an existing culvert
that runs below the Alma parking lot. The
existing 60-inch, 500-foot culvert needs to be
repaired/replaced to maintain water
conveyance and to protect the parking lot.
Obtain CEQA clearance and
regulatory permits for replacing
60", 500' culvert under parking
lot.
Receive regulatory permits,
finalize construction documents
and submit for local permits.
Prepare bid package, solicit bids,
award contract and begin
construction.
Complete construction.Open $131,000 $1,107,000 $572,000
35035 Purisima Creek
Road Vehicle
Access
Purisima Creek Road is not passable due to a
washout from the 2022-23 storms. Assess road
for long-term viability as a road, including
potential replacement of three bridges.
Rebuild washouts and replace bridges for
patrol and emergency vehicle access.
Develop design and construction
plans. Start CEQA review. The
scope of work and budget is
subject to change following
additional assessment from FEMA
and staff.
Submit for permits. Project Bid.
Begin road and bridge repairs.
Continue construction.Open $455,000 $1,605,000 $1,690,000
61025 FFO Trail Bridge
Replacements
Maintain safe trail use to continue public
access within preserves by replacing two
wooden bridges on Bear Meadow Trail in
Picchetti Ranch and on the Flume Trail in St.
Joseph’s Hill.
Complete bridge replacement
work. The scope of work and
budget is subject to change
following additional assessment
from staff.
Project completed in prior fiscal
year(s).
Project completed in prior fiscal
year(s).
Open $42,500 $0 $0
61044 Monte Bello Black
Mountain Trail
Extension
Utilize the existing trail easement through
Lehigh Quarry lands to construct a route with a
more gradual ascent of Black Mountain.
Initiate technical studies.Prepare conceptual trail
alignment and project description
and initiate environmental
review.
Obtain Board certification of
CEQA findings and approval of
trail alignment. Finalize the trail
design & engineering and
submit local & regulatory permit
applications.
Open $90,000 $193,000 $287,500
61049 El Corte de Madera
- Spring Board Trail
Culvert and Bridge
Storm-damaged bridge and four failed culverts
require repairs or replacements.
Initiate design and engineering for
repairs and replacement
structures.
Secure local and regulatory
permits.
Initiate construction.Open $62,000 $25,000 $269,500
Revised: 2/28/2024 17 of 31
FY25-FY27 Capital Improvement and Action Plan - Board Retreat #2 Attachment 3
1
A B C D E F G H I J K
Program &
Fund Project #Project Name Project Purpose FY25 Scope FY26 Scope FY27 Scope FY25
Status
FY25
Estimated
Budget
FY26
Estimated
Budget
FY27
Estimated
Budget
127
128
129
130
131
132
MAA20-002 Bay Area Ridge
Trail: Highway 17
Crossing (Fund 40
Funded Work)
Provide a regional recreational trail crossing
across Highway 17 in Santa Clara County by
constructing a new overcrossing near Los
Gatos and Lexington Reservoir in close
alignment with the Highway 17 Wildlife
Crossing project MAA20-001. See project
MAA20-004 for description of relevant new
trails and connections associated with the
overcrossing.
Continue collaboration with VTA
on final design (PS&E) and
permitting of crossing structure
and improvements within the
Caltrans ROW. Continue to work
on securing property access for
connecting trails before
constructing the trail crossing.
Continue to work on developing
agreements as needed with
partner agencies and
organizations.
Continue collaboration with VTA
to complete PS&E for construction
of crossing structure and
improvements within the Caltrans
right-of-way. Finalize property
access requirements and secure
permits for construction of
connecting trails. Finalize
partnership agreements with
partner agencies and
organizations as needed.
Continue collaboration with VTA
to begin construction on
crossing structure and
improvements within the
Caltrans right-of-way, if there is
sufficient funding for
construction.
Open $0 $0 $13,500,000
MAA21-004 Bear Creek Stables
Project (Fund 40
Funded Work)
Implement maintenance and repairs plan to
maintain equestrian use at Bear Creek Stables,
including water infrastructure improvements.
Complete project design and
environmental review. Receive
County Use Permit. Solicit bids,
award contract and begin
construction.
Complete construction.Project completed in prior fiscal
year(s).
Open $0 $1,750,000 $0
VP04-XXX El Corte de Madera
Single-use
Biking/Hiking Trail
Evaluate the suitability of single-use
biking/hiking trails at El Corte de Madera Creek
to address a Measure AA project element. If
approved by the Board, proceed with
implementation.
Project not yet started. Evaluate suitability and prepare
item for Board consideration to
determine whether to pursue
single-use biking/hiking trails at El
Corte de Madera Creek.
Proceed with next steps based
on prior Board direction and
actions.
Not Yet
Started
$0 $25,000 $0
VP14-001 California Riding
and Hiking Trails
Pursue viable sections of the California Riding
& Hiking Trail (CRHT) at Russian Ridge, Teague
Hill and Lower La Honda Creek to Sam
McDonald County Park for expanding trail
connection opportunities. Work with State
Parks to receive quitclaim deed for existing
CRHT easement along Woodruff Creek, and
work with San Mateo County Parks on
connections between La Honda Creek Preserve
and Sam McDonald Park.
Finalize transfer of trail
easements from State Parks to
District.
Project completed in prior fiscal
year(s).
Project completed in prior fiscal
year(s).
Open $15,000 $0 $0
VP21-005 Bear Creek
Redwoods North
Parking Area
Construct new North Parking Area to expand
and improve parking capacity at Bear Creek
Redwoods Preserve as prioritized in Phase 3 of
the preserve plan. The new paved parking lot
is planned to include equestrian parking.
Complete the design
development and construction
documentation. If required,
complete additional CEQA review
and obtain Board certification of
CEQA findings. Begin local
permitting. Begin interpretive
element design.
Secure permits and prepare
Request for Bids. Solicit bids,
award contract.
Begin construction if there is
sufficient funding.
Open $215,000 $2,213,000 $619,000
VP21-XXX Phase 2 Multiuse
Trail, Bear Creek
Redwoods
Construct the multi-use trail segment in the
Phase II area
Project not yet started.Solicit for and complete design
and engineering of bridge
crossing.
Complete local and regulatory
permitting. Initiate trail
construction.
Not Yet
Started
$0 $150,000 $560,000
Revised: 2/28/2024 18 of 31
FY25-FY27 Capital Improvement and Action Plan - Board Retreat #2 Attachment 3
1
A B C D E F G H I J K
Program &
Fund Project #Project Name Project Purpose FY25 Scope FY26 Scope FY27 Scope FY25
Status
FY25
Estimated
Budget
FY26
Estimated
Budget
FY27
Estimated
Budget
133
134
135
136
137
138
139
140
141
142
XXXXX Bear Creek Road
and Summit Road
Intersection Trail
Crossing
Provide safe trail crossing at Bear Creek Road
and Summit Road intersection.
Project not yet started.Project not yet started.Bear Creek Road and Summit
Road Trail Crossing design
development, public outreach,
and environmental review.
Not Yet
Started
$0 $0 $80,000
XXXXX Picchetti ADA Site
Improvements
Carry out ADA improvements as defined by the
ADA Barrier Removal project.
Project not yet started.Project not yet started.Evaluate ADA improvements.
Prepare plans. Environmental
Review.
Not Yet
Started
$0 $0 $110,000
XXXXX Ravenswood
Viewing Platforms
Rebuild
Rebuild two viewing platforms and increase
interpretive value.
Project not yet started.Project not yet started.Begin project design and
environmental review.
Not Yet
Started
$0 $0 $37,500
40 - General Fund Capital Total $3,057,500 $8,186,000 $19,160,500
Public Access, Education and Outreach Total $7,345,211 $15,561,334 $26,932,300
Assets and Organizational Support
10 - General Fund Operating
10001 Records
Management
Continue to support paperless solutions and
increase remote access to Midpen documents;
use the Board-approved retention schedule to
inventory and digitize paper files.
Complete paper scanning with the
District Clerk, Legal, Human
Resources, Public Affairs and Land
& Facilities departments and
complete migrating scanned files
to trusted system.
Complete paper scanning with the
Planning, Engineering &
Construction and Natural
Resources departments and
complete migrating scanned files
to trusted system.
Project completed in prior fiscal
year(s).
Open $40,000 $15,000 $0
10003 Diversity, Equity
and Inclusion
Program Actions
Implement new actions to further the Board’s
policy, goals and priorities related to Diversity,
Equity, and Inclusion.
Complete internal organizational
assessment report and DEI Action
Plan. Initiate implementation of
priority recommendations.
Evaluate efficacy of DEI efforts
completed to date. Continue with
trainings and building leadership
competencies. Continue
engagement with external
partners and stakeholders.
Continue implementation of next
round of DEI Action Plan
recommendations.
Continue implementation of
next round of DEI Action Plan
recommendations.
Open $226,000 $75,000 $75,000
10004 FOSM Update Provide a comprehensive update of the
Financial Organization Sustainability Model
with a focus on a 5-year detailed outlook on
program delivery, organization, reporting
structure, staffing and financial sustainability
and a broader 30- to 40-year outlook.
Implement FOSM Refresh
recommendations scheduled for
FY25.
Implement FOSM Refresh
recommendations scheduled for
FY26.
Implement FOSM Refresh
recommendations scheduled for
FY27.
Open $25,000 $10,000 $10,000
Revised: 2/28/2024 19 of 31
FY25-FY27 Capital Improvement and Action Plan - Board Retreat #2 Attachment 3
1
A B C D E F G H I J K
Program &
Fund Project #Project Name Project Purpose FY25 Scope FY26 Scope FY27 Scope FY25
Status
FY25
Estimated
Budget
FY26
Estimated
Budget
FY27
Estimated
Budget
143
144
145
146
147
148
149
150
151
51705 Cybersecurity
Audit
Due to growing cybersecurity risks, an external
cybersecurity audit is needed to improve
security posture. This audit will identify areas
that need greater protection from cyber
threats and provide recommendations to
further secure critical infrastructure.
Complete cybersecurity audit.
Staff time only.
Project completed in prior fiscal
year(s).
Project completed in prior fiscal
year(s).
Open $0 $0 $0
51709 Cybersecurity
Implementation
Improve Midpen’s cybersecurity posture by
implementing projects identified in the
cybersecurity audit.
Implement Year 1
recommendations identified in
cybersecurity audit.
Implement Year 2
recommendations from the
cybersecurity audit
Implement Year 3
recommendations from the
cybersecurity audit
New $70,000 $90,000 $90,000
51711 Preserve Use
Permit System
The IT Master Plan recommends replacing the
current legacy access database and manual
process for preserve use permits using an
online permit system to improve efficiencies,
expand automation, and improve tracking and
metrics.
Research and select Permit
Management System
Go live with permit management
system.
Project completed in prior fiscal
year(s).
Open $75,000 $70,000 $0
None Ranger Laptop
Refresh
Ranger laptops are over five years old and
need upgrades to continue functioning
properly.
Complete the configuration and
issuance of ranger laptops.
Project completed in prior fiscal
year(s).
Project completed in prior fiscal
year(s).
Recurring $47,000 $0 $0
Supporting
Project
20-Year MAA
Project
Implementation
Plan
Develop a roadmap to complete the MAA
program in the next 20 years
Confirm scope & timeline for
remaining MAA projects. Begin to
develop master schedule for each
Portfolio.
Complete master schedule for
MAA program.
Project completed in prior fiscal
year(s).
New $0 $0 $0
Supporting
Project
Basic Policies for
the Coastside
Protection Area
Develop basic policies for the Coastside
Protection Area and incorporate into Midpen’s
existing Basic Policy, originally adopted in
1999, to fulfill an obligation established by the
2003 Coastal Service Plan.
Finalize basic policies for the
Coastside Protection Area with
Committee guidance and present
to the full Board for approval.
Incorporate into Midpen's existing
Basic Policy.
Project completed in prior fiscal
year(s).
Project completed in prior fiscal
year(s).
Open $0 $0 $0
Supporting
Project
Cityworks Respond Migrate Cityworks user interface to new
Respond interface
Project not yet started.Understand scope and impact of a
new user interface. Learn about
the technology and come up with
an implementation and
deployment plan. Seek feedback
from staff on plan and design.
Implement new user interface
and deploy to all staff. Make
adjustments as needed.
Not Yet
Started
$0 $0 $0
Supporting
Project
Computer System
Failover (Off-site)
Maintain an off-site computer system failover
for business continuity in the event physical
servers are damaged by fire, natural disaster
or cyberattack.
Assess available off-site computer
system failover solutions. Renew
the current solution or implement
a new one that better meets
business needs.
Project completed in prior fiscal
year(s).
Project completed in prior fiscal
year(s).
New $0 $0 $0
Supporting
Project
Electric Vehicle
Charging Stations
at Preserves
Evaluate existing parking areas and grant
opportunities with Peninsula Clean Energy and
Silicon Valley Clean Energy to install electric
vehicle charging stations.
Project not yet started.Prepare feasibility studies,
determine location and prepare
design documents, and complete
CEQA review.
Secure permits.Not Yet
Started
$0 $0 $0
Revised: 2/28/2024 20 of 31
FY25-FY27 Capital Improvement and Action Plan - Board Retreat #2 Attachment 3
1
A B C D E F G H I J K
Program &
Fund Project #Project Name Project Purpose FY25 Scope FY26 Scope FY27 Scope FY25
Status
FY25
Estimated
Budget
FY26
Estimated
Budget
FY27
Estimated
Budget
152
153
154
155
156
157
158
Supporting
Project
Fleet Management Consistent with the IT Master Plan, implement
a fleet management system to plan, program,
and track the management (including
replacements and maintenance) of the vehicle
and equipment fleet.
Research and select Fleet
Management System
Procure and launch fleet
management system.
Project completed in prior fiscal
year(s).
Open $0 $0 $0
Supporting
Project
GM Signature
Authority
Legislation
Work with partner agencies to seek legislation
allowing for General Manager purchasing
authorization up to an amount not to exceed
$200,000 for supplies, materials, labor, and
other services, with the actual amount subject
to Board approval and Board policy.
Pursue sponsored legislation
through the second year of the
two-year legislative session.
If necessary, continue to pursue
sponsored legislation through the
2026-27 state legislative session.
If necessary, continue to pursue
sponsored legislation through
the second year of the two-year
legislative session.
Open $0 $0 $0
Supporting
Project
IT Strategic Plan
and Master Plan
Update
Improve Midpen’s technology tools by
updating the IT Master Plan.
Project not yet started.Post a Request for Proposals and
select a vendor.
Complete IT Strategic Plan Not Yet
Started
$0 $0 $0
Supporting
Project
SharePoint -
Document
Management
System
Continue building out the SharePoint platform
on Office 365 to provide a cloud based
document management system that supports
remote work and ease of document
retrieval/storage/transmittal/ review.
Project deferred.Continue building out the
SharePoint platform on Office 365
to provide a cloud based
document management system
that supports remote work and
ease of document
retrieval/storage/transmittal/
review.
Project completed in prior fiscal
year(s).
Deferred $0 $0 $0
Supporting
Project
Trail Use Policy
Update
Update Trail Use Policy to reflect current
regulations, Board policies and construction
practices for District trail use designations.
Project not yet started.Conduct policy review to address
minor technical clarifications
regarding current regulations,
Board policies and construction
practices. Identify any other
necessary updates.
Present policy revisions to PNR
Committee and Board. Conduct
community and stakeholder
engagement. Conduct CEQA
review, if needed.
Not Yet
Started
$0 $0 $0
Supporting
Project
Update to the
District CEQA
Guidelines
Update the Board adopted 2001 District
Guidelines for the implementation of the
California Environmental Quality Act (CEQA) to
conform with current state law and Board
policies.
Project not yet started. Conduct internal review and
identify sections needing revisions
to be consistent with current state
law and Midpen policies. The
scope of work and budget is
subject to change following
additional assessment from staff.
Bring recommended CEQA
guideline updates to the Board
for consideration of approval.
The scope of work and budget is
subject to change following
additional assessment from
staff.
Not Yet
Started
$0 $0 $0
VP06-003 Hawthorns Historic
Complex
Partnership
Determine long-term disposition of and use for
existing structures in the Hawthorns Historic
Complex and potential partnership
opportunities. Through a public process and in
coordination with the Town of Portola Valley
and potential partner(s), develop disposition
and use options for Board consideration and
approval.
Pending Board approval of vision,
goals, exploratory ideas, and
interim improvements and
maintenance plan, initiate
conceptual plan development.
Initiate public and stakeholder
engagement.
Continue public and stakeholder
engagement and present
conceptual plan alternatives to
Planning & Natural Resources
Committee.
Continue public and stakeholder
engagement. Pending Board
selection of a preferred project
alternative, initiate partnership
agreement and initiate
environmental review. Project
implementation will be under a
separate project.
Open $81,000 $265,000 $270,000
Revised: 2/28/2024 21 of 31
FY25-FY27 Capital Improvement and Action Plan - Board Retreat #2 Attachment 3
1
A B C D E F G H I J K
Program &
Fund Project #Project Name Project Purpose FY25 Scope FY26 Scope FY27 Scope FY25
Status
FY25
Estimated
Budget
FY26
Estimated
Budget
FY27
Estimated
Budget
159
160
161
162
163
164
165
166
XXXXX Legislative
Initiative Regarding
Permitting
Legislation to enable permit streamlining for
PRC 5500 independent special districts.
Pursue sponsored legislation
through the second year of the
two-year legislative session.
If necessary, continue to pursue
sponsored legislation through the
2026-27 state legislative session.
If necessary, continue to pursue
sponsored legislation through
the second year of the two-year
legislative session.
New $56,000 $67,200 $67,200
XXXXX Sphere of Influence
Boundary
Annexation at
Sierra Azul Open
Space Preserve in
Santa Clara County
Further protects the vast acreage of land
holdings in District ownership that lie within
the Sphere of Influence.
Project not yet started. Outreach to Santa Clara County
Local Area Formation Commission
(LAFCO) and stakeholders to
determine the annexation
process, requirements and
schedule. Initiate outreach to
property owners.
Initiate development of
application materials with
consultant support, including a
Plan for Services, environmental
review and documentation and
Fiscal Impacts Report. Conduct
community and stakeholder
engagement.
Not Yet
Started
$0 $150,000 $50,000
10 - General Fund Operating Total $620,000 $742,200 $562,200
40 - General Fund Capital
20132 Coastal Field Office Secure property to establish a coastal field
office for field staff to support coastal land
holdings.
Secure coastal field office site
through lease or purchase.
Continue effort if additional time
is needed.
Continue effort if additional
time is needed.
Open $130,000 $0 $0
31914 Skyline Field Office
Renovation
Renovate existing or build new structures to
continue supporting field staff operational
needs in the Skyline Field Office (SFO) region.
Continue programming and pre-
design analysis.
Initiate concept plan and
feasibility study development.
Pending Board selection of a
project alternative, initiate
CEQA. Pending CEQA
certification, initiate land use
permits.
Open $130,000 $130,000 $230,000
35004 Sierra Azul Ranger
Residence
Repurpose and repair existing structure as
residence to enhance onsite presence,
monitoring and off-hours response at Sierra
Azul Preserve. Assess, design, permit and
construct/remodel existing single-family
structure with site improvements and
driveway replacement
Complete construction.Project completed in prior fiscal
year(s).
Project completed in prior fiscal
year(s).
Open $143,000 $0 $0
35010 Structure
Disposition
Assess condition of vacant structures and
gather information to determine long term
disposition and implement Board-approved
decisions.
Implement Board decisions for
structures evaluated in
FY23/FY24, including demolition
of Rapley Barn, Paul Cabin, Conley
Cabin and Quam Residence.
Conduct research and assess
conditions of McKannay Property
and develop disposition
recommendations for Board
consideration. The scope of work
and budget is subject to change
following additional assessment
from staff.
Implement Board decisions for
structures evaluated in FY24/FY25
including the McKannay property.
Conduct research and assess
conditions of an additional one to
two structures and develop
disposition recommendations for
Board consideration, including the
Landre Residence. The scope of
work and budget is subject to
change following additional
assessment from staff.
Implement Board decisions for
structures evaluated in
FY25/FY26. Conduct research
and assess conditions of an
additional two to three
structures and develop
disposition recommendations
for Board consideration. The
scope of work and budget is
subject to change following
additional assessment from
staff.
Open $1,130,500 $682,700 $682,700
Revised: 2/28/2024 22 of 31
FY25-FY27 Capital Improvement and Action Plan - Board Retreat #2 Attachment 3
1
A B C D E F G H I J K
Program &
Fund Project #Project Name Project Purpose FY25 Scope FY26 Scope FY27 Scope FY25
Status
FY25
Estimated
Budget
FY26
Estimated
Budget
FY27
Estimated
Budget
167
168
169
170
171
172
173
174
175
35034 Prospect Road
Culvert
Replacement
Replace culvert on Prospect Road. Culvert is
beginning to degrade and likely to fail.
Prospect Road is the main access road into
Fremont Older Preserve.
Solicit bids and hire contractor to
initiate project. The scope of work
and budget is subject to change
following additional assessment
from staff.
Complete construction and
project close out.
Project completed in prior fiscal
year(s).
Open $277,250 $151,000 $0
35036 Resource
Management
Permit for the
Former Event
Center Site
Comply with conditions of approval to
formalize and secure a County of San Mateo
Resource Management Permit for the former
Event Center site.
Begin site improvements as
required by the county.
Complete site improvements.Project completed in prior fiscal
year(s).
Open $75,000 $360,500 $0
35037 Annex Building
Repairs
Repair foundation to the building and update
interior office space.
Evaluate needed repairs to
foundation and scope of work for
repairs to kitchen, restroom and
office space. Evaluate current use
permit.
Prepare plans, submit for permits
and solicit bids for construction.
Complete construction and
project closeout.
New $180,000 $75,000 $815,000
35038 Cunha House
Repair
Remodel attached one bedroom housing unit
by replacing flooring, installing an updated
bathroom, installing a kitchen, repairing the
HVAC repair, and performing electrical repairs
to meet current building code to expand
employee workforce housing.
Project not yet started.Hire consultant to provide
evaluation, recommendations and
cost estimate for repairs. Select
appropriate repairs.
Develop plans and submit for
permit. Solicit bids, award
contract and begin construction.
Not Yet
Started
$0 $43,000 $163,000
35039 Allen Road
Washout Repair
Assess options to restore access for fire trucks
after washout of Allen Road, a key fire road
between Bechtel and Paulin properties.
Project accelerated and is being
performed concurrently with
MAA05-012 Paulin Culvert
Replacement. Continue regulatory
permit review and development
of construction documents.
Receive regulatory permits,
finalize construction documents
and submit for local permits.
Prepare bid package, solicit bids,
award contract and begin
construction.
Complete construction.Open $7,000 $107,250 $33,750
35040 FFO Solar
Panels/EV Chargers
Install solar panels on FFO shop and EV
chargers.
Project not yet started.Evaluate feasibility of solar power
installation for FFO, EV charger
quantity and location.
Prepare plans, submit for
permits and solicit bids for
construction. Complete
construction
Not Yet
Started
$0 $50,000 $186,000
35041 Fremont Older
Residence Roof
Replacement
Repair roof and associated framing to ensure
longevity of structure. Permit, bid and repair
roof and associated amenities.
Project not yet started.Perform structural assessment,
identify regulatory requirements
to inform the repair, prepare cost
estimates and prepare bid
package.
Prepare plans, submit for
permits and solicit bids for
construction.
Not Yet
Started
$0 $50,000 $176,000
35042 Lone Madrone
Mobile Home
Replacement
Replace existing mobile home that has reached
the end of its useful life and remove/ demolish
existing attached mobile home from barn
structure.
Project not yet started.Hire consultant to provide
evaluation, recommendations and
cost estimate for a mobile home
replacement and site repairs.
Prepare plans, submit for
permits and solicit bids for
construction. Complete
construction
Not Yet
Started
$0 $45,000 $116,000
35043 Schilling Lake
Spillway Repair
Repair spillway culvert to prevent erosion of
dam.
Project not yet started.Design culvert replacement or
spillway redesign.
CEQA, permitting, and bidding.Not Yet
Started
$0 $95,000 $350,000
Revised: 2/28/2024 23 of 31
FY25-FY27 Capital Improvement and Action Plan - Board Retreat #2 Attachment 3
1
A B C D E F G H I J K
Program &
Fund Project #Project Name Project Purpose FY25 Scope FY26 Scope FY27 Scope FY25
Status
FY25
Estimated
Budget
FY26
Estimated
Budget
FY27
Estimated
Budget
176
177
178
179
180
181
182
183
51710 Districtwide
Firewall Upgrade
Upgrade firewalls to provide additional data
security. Midpen’s current firewalls are
approaching 4 years in age. Due to the rapid
change in technology and the growing need for
additional security features, new firewalls are
required.
Procure and install firewalls.Project completed in prior fiscal
year(s).
Project completed in prior fiscal
year(s).
Open $205,000 $0 $0
61051 Skyline Ridge -
Skyline Ridge Road
at Big Dipper
Inholding
Need to repair/replace Skyline Ridge culvert
and repair failure to access road at Big Dipper
inholding.
Complete construction.Project completed in prior fiscal
year(s).
Project completed in prior fiscal
year(s).
Open $128,500 $0 $0
61054 Replace Bridge
MRBR1 in
Miramontes Ridge
Replace existing underrated weight bridge at
MRBR1 to a bridge or culvert rated greater
than 10,000 pounds to improve a key fire
access route.
Project not yet started.Design replacement crossing
(culvert or bridge).
Secure permits.Not Yet
Started
$0 $90,000 $665,000
61055 Replace Roof on
Coal Creek Barn
Following storm damage to roof, perform
structural assessment to determine the
opportunities and constraints for
rehabilitation, stabilization or repair; identify
regulatory requirements for structure
stabilization and provide options with high-
level cost estimates.
Contract structural assessment
and roof replacement.
Project completed in prior fiscal
year(s).
Project completed in prior fiscal
year(s).
Open $295,500 $0 $0
65407 Radio System
Assessment and
Upgrade
Ensure Midpen's radio system remains
operational and reliable to maintain effective
field communication and emergency response.
Provide radio coverage within new land
acquisitions and address coverage gaps in
existing high-use areas. Research options to
expand Midpen radio coverage to coastal
areas, improve radio coverage in selected high-
use areas, upgrade quality of system and
replace equipment reaching end of life.
Finalize vendor agreements,
vendor design and planning,
establish outstanding tower
leases, vendor build and ship,
begin installation of equipment
Complete installation of
equipment, vendor and
consultant testing, program and
train new subscriber radios,
cleanup-cutover-final acceptance,
project complete
Project completed in prior fiscal
year(s).
Open $2,236,075 $200,000 $0
None Vehicle and
Machinery /
Equipment
Purchases
Provide necessary vehicles and equipment for
staff to further Midpen's mission and meet
project delivery and service delivery
commitments.
Recommended new vehicles and
equipment TBD based on
recommendations from the Fleet
Transition Plan. Budget line item
is a placeholder.
Recommended new vehicles and
equipment TBD based on
recommendations from the Fleet
Transition Plan. Budget line item
is a placeholder.
Recommended new vehicles
and equipment TBD based on
recommendations from the
Fleet Transition Plan. Budget
line item is a placeholder.
Recurring $500,000 $500,000 $500,000
VP06-004 Hawthorns
Structures
Stabilization /
Repairs
Implement Board direction based on structure
assessment findings.
Initiate implementation of Board
decisions regarding the
Hawthorns Historic Complex
structures.
Continue with implementation. Continue with implementation.Open $820,000 $2,702,500 $2,672,500
XXXXX Administrative
Office Solar
Expansion Project
Expand existing solar array at the
administrative office utilizing panels previously
purchased for the SFO
Project not yet started.Prepare design documents and
submit for local and utility
permitting.
Receive required permits. Install
additional panels and submit
interconnection request to
utility. Receive permission to
operate and commission
system.
Not Yet
Started
$0 $66,500 $64,500
Revised: 2/28/2024 24 of 31
FY25-FY27 Capital Improvement and Action Plan - Board Retreat #2 Attachment 3
1
A B C D E F G H I J K
Program &
Fund Project #Project Name Project Purpose FY25 Scope FY26 Scope FY27 Scope FY25
Status
FY25
Estimated
Budget
FY26
Estimated
Budget
FY27
Estimated
Budget
184
185
186
187
188
189
XXXXX Coastal Field Office
Build Out
Build out a coastal field office for field staff to
support coastal land holdings.
Programming, planning, and
develop conceptual design -
timing dependent on property
purchase.
Programming, design
development, and environmental
review - timing dependent on
property purchase
Design development,
permitting, and environmental
review.
New $420,000 $200,000 $260,000
XXXXX Title 24 Residential
Improvements
Improve energy efficiency to comply with CA
Title 24 regulations for residential properties.
Perform audit of all residential
district locations that would
benefit from energy efficiency
improvements.
Bid, award, and contract project. Project completed in prior fiscal
year(s).
New $94,500 $54,000 $0
XXXXX Visitor Services
Storage Unit
Create a storage facility at the Administrative
Office for Visitor Services Department.
Project not yet started.Coordinate storage needs.
Develop construction documents,
procure permits as needed, bid
and install facilities.
Project completed in prior fiscal
year(s).
Not Yet
Started
$0 $26,500 $0
40 - General Fund Capital Total $6,772,325 $5,628,950 $6,914,450
Assets and Organizational Support Total $7,392,325 $6,371,150 $7,476,650
Grand Total $25,295,103 $30,384,208 $54,272,282
Revised: 2/28/2024 25 of 31
Attachment 3
Capital Improvement & Action Plan (CIAP) Summaries
CIAP Budget by Fund Total FY25
Estimated Budget
Total FY26
Estimated Budget
Total FY27
Estimated Budget
Fund 10 - General Fund Operating*$5,122,709 $5,078,802 $3,211,700
Fund 20 - Hawthorn - - -
Fund 30 - Measure AA $7,145,069 $9,904,456 $23,688,632
Fund 40 - General Fund Capital $13,027,325 $15,400,950 $27,371,950
Total $25,295,103 $30,384,208 $54,272,282
CIAP Summary by Program Total FY25
Estimated Budget
Total FY26
Estimated Budget
Total FY27
Estimated Budget
Land Acquisition and Preservation**$637,000 $250,000 $210,000
Natural Resource Protection and Restoration $9,920,567 $8,201,724 $19,653,332
Public Access, Education and Outreach $7,345,211 $15,561,334 $26,932,300
Assets and Organizational Support $7,392,325 $6,371,150 $7,476,650
Total $25,295,103 $30,384,208 $54,272,282
CIAP Budget by Program & Fund Total FY25
Estimated Budget
Total FY26
Estimated Budget
Total FY27
Estimated Budget
Land Acquisition and Preservation $637,000 $250,000 $210,000
Fund 10 - General Fund Operating - - -
Fund 30 - Measure AA $140,000 $5,000 $0
Fund 40 - General Fund Capital $497,000 $245,000 $210,000
Natural Resource Protection and Restoration $9,920,567 $8,201,724 $19,653,332
Fund 10 - General Fund Operating $4,284,200 $3,927,252 $2,344,500
Fund 30 - Measure AA $2,935,867 $2,933,472 $16,221,832
Fund 40 - General Fund Capital $2,700,500 $1,341,000 $1,087,000
Public Access, Education and Outreach $7,345,211 $15,561,334 $26,932,300
Fund 10 - General Fund Operating $218,509 $409,350 $305,000
Fund 30 - Measure AA $4,069,202 $6,965,984 $7,466,800
Fund 40 - General Fund Capital $3,057,500 $8,186,000 $19,160,500
Assets and Organizational Support $7,392,325 $6,371,150 $7,476,650
Fund 10 - General Fund Operating $620,000 $742,200 $562,200
Fund 40 - General Fund Capital $6,772,325 $5,628,950 $6,914,450
Total $25,295,103 $30,384,208 $54,272,282
* Fund 10 - General Fund Operating includes supporting projects with a zero dollar budget. Supporting projects are
important activities undertaken each year that do not meet CIAP project criteria of $50,000 or more over the lifetime of
the project. While the supporting projects included in this attachment may incur expenses, those expenses will be
reflected in the departmental operating budgets.
** Given that land costs are generally opportunistic, costs only account for due diligence expenses. The purchase price is
not factored into the budget until the purchase is brought before the Board for approval, at the time of purchase.
Revised: 2/28/2024 26 of 31
FY25-FY27 Capital Improvement and Action Plan
Board Retreat #2
Attachment 3
Grant Revenue
Row #Project Number / Project Name / Funder Total FY25
Estimated Budget
Total FY26
Estimated Budget
Total FY27
Estimated Budget
23 61023 - Los Gatos Creek Watershed - Wildland Fire Resiliency 612,754
Wildlife Conservation Board 612,754
25 61031 - Wildland Fire Capacity 427,000 55,055
State Coastal Conservancy 427,000 55,055
26 80065 - IPM Implementation of Valley Water Grant 275,000 275,000 249,422
Valley Water 275,000 275,000 249,422
31 80083 - Santa Cruz Kangaroo Rat Habitat and Population Management 183,000
Wildlife Conservation Board 183,000
57 MAA20-001 - Wildlife Corridor: Highway 17 Crossing 3,809,008
California Department of Parks and Recreation 1,000,000
Wildlife Conservation Board 2,809,008
110 MAA21-011 - Phase 2 Trail Improvements, Bear Creek Redwoods 1,059,614
California Natural Resources Agency 1,059,614
68 VP22-002 - Alma Bridge Road Wildlife Passage 750,000 1,372,250
Wildlife Conservation Board 750,000 1,372,250
Total Grant Revenue 7,116,376 1,702,305 249,422
Revised: 2/28/2024 27 of 31
FY25-FY27 Capital Improvement and Action Plan
Board Retreat #2
Attachment 3
Categories of Interest Project Summary
Row #Category & Project Name Total FY25
Estimated Budget
Total FY26
Estimated Budget
Total FY27
Estimated Budget
Agriculture**
61 35012 - Driscoll Ranch New Agricultural Well 80,500$ 43,000$ -$
62 35016 - Toto Ranch New Agricultural Well(s)121,000 - -
24 61030 - Toto Ranch Agricultural Plan 75,000 - -
4 MAA01-005 - Johnston Ranch Land Acquisition 5,000 - -
47 MAA01-006 - Madonna Creek Habitat Enhancement, Water Supply and Bridge Replacement 111,915 219,451 222,695
5 MAA03-006 - South Cowell Upland Land Conservation 15,000 - -
50 MAA03-007 - Water Improvements at Lobitos Ranch 191,000 185,000 -
53 MAA05-014 - Lone Madrone Corrals 7,000 100,000 -
54 MAA13-001 - Cloverdale - Operational Road System Review and Repairs 70,000 138,911 480,000
55 MAA13-002 - Cloverdale Reservoir Monitoring Improvements 95,000 145,000 120,000
6 MAA13-003 - Cloverdale Ranch Land Opportunity 120,000 5,000 -
56 MAA13-XXX - Cloverdale Ranch Hidden Valley Livestock Waterline Development - - 71,000
148 Supporting Project - Basic Policies for the Coastside Protection Area - - -
40 XXXXX - Biochar Amendment Pilot Study - 70,500 -
71 XXXXX - Bluebrush Canyon Cross-fence 51,000 - -
41 XXXXX - Carbon Farming Implementation - Bluebrush Hedgerows - 100,000 -
72 XXXXX - Gordon Ridge Cross-fence 134,000 - -
Agriculture Total 1,076,415$ 1,006,862$ 893,695$
Diversity
41 10003 - Diversity, Equity and Inclusion Program Actions 226,000$ 75,000$ 75,000$
115 31901 - ADA Barrier Removal 1,537,000 50,000 50,000
77 31904 - Purisima Preserve Multimodal Access - Implementation 52,509 29,350 -
116 31911 - Johnston Ranch Loop Trail and Parking Area - 110,000 135,000
119 35015 - Rancho San Antonio Road and ADA Improvements 321,000 540,000 450,000
125 61044 - Monte Bello Black Mountain Trail Extension 90,000 193,000 287,500
95 MAA05-007 - La Honda Creek Phase 2 Trail Connections 317,082 760,672 -
97 MAA05-013 - La Honda Parking and Trailhead Access – Phase 2 Implementation - 111,875 3,486,000
98 MAA06-002 - Hawthorns Area Plan 226,000 200,000 30,000
101 MAA11-003 - Rancho San Antonio Multimodal Access - Implementation (MAA Eligible)25,000 - -
103 MAA11-XXX - Rancho San Antonio Permanent Carpool Parking Implementation 62,000 65,000 50,000
10 MAA11-XXX - Rancho San Antonio Welcome Center Kiosk - - 35,000
105 MAA17-005 - Upper Stevens Creek Trail Connection 160,000 63,911 35,000
109 MAA21-006 - Bear Creek Redwoods - Alma College Cultural Landscape Rehabilitation 77,056 77,117 50,000
111 MAA22-004 - Beatty Parking Area and Trail Connections 65,000 75,000 5,000
82 Supporting Project - Evaluate and Implement Dynamic Signage in District Preserves - - -
83
Supporting Project - Regional Trails and Active Transportation/Access to Open Space Planning
and Coordination - - -
85 Supporting Project - Trail Junction Numbering System - - -
156 Supporting Project - Trail Use Policy Update - - -
86
VP05-002 - La Honda Creek Parking and Trailhead Access - Phase 1 Feasibility Study and CEQA
Review 156,000 125,000 10,000
87 VP07-003 - La Honda Parking Area Feasibility Study - South Area - 210,000 120,000
88 VP11-001 - Rancho San Antonio Multimodal Access - Implementation (Non-MAA Funded)10,000 - -
131 VP21-005 - Bear Creek Redwoods North Parking Area 215,000 2,213,000 619,000
Diversity Total 3,539,647$ 4,898,925$ 5,437,500$
Revised: 2/28/2024 28 of 31
FY25-FY27 Capital Improvement and Action Plan
Board Retreat #2
Attachment 3
Row #Category & Project Name Project #Total FY25
Estimated Budget
Total FY26
Estimated Budget
Fire Prevention
22 61017 - Fuel Reduction Implementation 965,000$ 965,000$ 965,000$
23 61023 - Los Gatos Creek Watershed - Wildland Fire Resiliency 135,300 - -
25 61031 - Wildland Fire Capacity 650,000 540,000 -
28 80072 - Irish Ridge Restoration 50,000 390,000 405,000
33 80090 - CEQA Review for IPM Implementation 101,000 - -
34 80091 - Miramontes Ridge Reforestation - - 180,000
35 80092 - Long Ridge Forest Health Treatment 123,000 32,000 162,000
36 80093 - Prescribed Fire Plan Implementation 75,000 75,000 37,500
52 MAA05-010 - Restoration Forestry Demonstration Project 40,000 36,800 504,000
58 MAA21-007 - Bear Creek Redwoods Preserve Plan: Invasive Weed Treatment and Restoration 100,000 100,000 500,000
70 XXXXX - Big Dipper Boundary Fencing Project 251,000 - -
42 XXXXX - Los Gatos Creek Watershed Phase 2 330,000 175,000 170,000
4 XXXXX - Wildlife Conservation Board Grant Reforestation Projects 670,000 270,000 75,000
Fire Prevention Total 3,490,300$ 2,583,800$ 2,998,500$
Grand Total 8,106,362$ 8,489,587$ 9,329,695$
** A majority of projects within the Agriculture area are improvements to grazing properties, which provide significant fuel reduction and fire prevention benefits.
Revised: 2/28/2024 29 of 31
FY25-FY27 Capital Improvement and Action Plan
Board Retreat #2
Attachment 3
CIAP Linkage Summary by Primary Strategic Plan Goal
Primary Strategic Plan Linkage Total FY25
Estimated Budget
Total FY26
Estimated Budget
Total FY27
Estimated Budget
Goal 1
Goal 1, Objective 1 -$ -$ -$
Goal 1, Objective 2 2125785 1675000 14025000
Goal 1, Objective 3 280000 115000 1027000
Goal 1, Objective 4 1139000 500000 256000
Goal 1 Total 3,544,785$ 2,290,000$ 15,308,000$
Goal 2
Goal 2, Objective 1 1,376,400$ 1,070,252$ 1,000,000$
Goal 2, Objective 2 2,330,582$ 3,390,761$ 2,824,532$
Goal 2, Objective 3 -$ -$ -$
Goal 2, Objective 4 2,100,300$ 1,410,000$ 1,210,000$
Goal 2, Objective 5 719,500$ 143,000$ -$
Goal 2 Total 6,526,782$ 6,014,013$ 5,034,532$
Goal 3
Goal 3, Objective 2 226,000$ 75,000$ 75,000$
Goal 3, Objective 3 7,560,711$ 14,321,245$ 24,880,300$
Goal 3 Total 7,786,711$ 14,396,245$ 24,955,300$
Goal 4
Goal 4, Objective 1 4,638,075$ 3,201,750$ 4,632,750$
Goal 4, Objective 2 25,000$ 10,000$ 10,000$
Goal 4, Objective 3 94,500$ 120,500$ 64,500$
Goal 4, Objective 5 2,679,250$ 4,351,700$ 4,267,200$
Goal 4 Total 7,436,825$ 7,683,950$ 8,974,450$
Grand Total 25,295,103$ 30,384,208$ 54,272,282$
Revised: 2/28/2024 30 of 31
FY25-FY27 Capital Improvement and Action Plan
Board Retreat #2
Attachment 3
CIAP Linkage Summary by Secondary Strategic Plan Goal
Secondary Strategic Plan Linkage Total FY25
Estimated Budget
Total FY26
Estimated Budget
Total FY27
Estimated Budget
Goal 1
Goal 1, Objective 2 2,102,244$ 6,102,698$ 14,135,000$
Goal 1, Objective 3 44,194$ 507,737$ 77,500$
Goal 1, Objective 4 229,949$ 43,000$ 80,000$
Goal 1 Total 2,376,387$ 6,653,435$ 14,292,500$
Goal 2
Goal 2, Objective 1 18,000$ 18,000$ -$
Goal 2, Objective 2 2,817,000$ 2,784,000$ 3,538,500$
Goal 2, Objective 3 1,263,300$ 1,083,800$ 1,817,000$
Goal 2, Objective 4 775,000$ 1,005,000$ 622,500$
Goal 2, Objective 5 679,915$ 850,612$ 957,445$
Goal 2 Total 5,553,215$ 5,741,412$ 6,935,445$
Goal 3
Goal 3, Objective 1 52,509$ 139,350$ 135,000$
Goal 3, Objective 2 3,645,699$ 4,847,549$ 7,226,300$
Goal 3, Objective 3 724,000$ 430,000$ 155,000$
Goal 3, Objective 4 226,000$ 75,000$ 75,000$
Goal 3 Total 4,648,208$ 5,491,899$ 7,591,300$
Goal 4
Goal 4, Objective 1 37,116$ -$ -$
Goal 4, Objective 5 1,408,000$ 2,443,000$ 4,063,000$
Goal 4 Total 1,445,116$ 2,443,000$ 4,063,000$
Grand Total 14,022,926$ 20,329,746$ 32,882,245$
Revised: 2/28/2024 31 of 31
R-24-28
Meeting 24-06
March 6, 2024
AGENDA ITEM 2
AGENDA ITEM
Implementation Plan for the Recommendations of the Financial and Operational Sustainability
Model Refresh Report
GENERAL MANAGER’S RECOMMENDATION
Receive the implementation plan for the recommendations of the Financial and Operational
Sustainability Model Refresh Report.
SUMMARY
Subsequent to voter passage of Measure AA in 2014, the Midpeninsula Regional Open Space
District (District) embarked on a Financial and Operational Sustainability Model (FOSM) study
in 2015 to evaluate existing District workflow processes, staff capacity, and organizational
structure to support Measure AA-funded projects while continuing to carry out daily District
business in a financially prudent and sustainable manner. The 2015 FOSM provided detailed
staffing growth plans for the first five years, with broader projections out to 2045. Given the
expansion of programmatic needs not envisioned in 2015, and a desire to refer to a new, detailed
short-term growth plan, the Board requested a refresh of the FOSM study in late 2021, which
was then added to the Fiscal Year 2022-23 work plan. The contract for the FOSM Refresh was
awarded to Baker Tilly (formerly Management Partner) in spring 2023, the same team that
conducted the original FOSM in 2015.
This final report from Baker Tilly was presented to the Board on January 24, 2024, which
contains the findings from interviews held with staff and the Board, including focus group
meetings, about existing work processes, gaps, challenges, and high-level considerations to best
position the agency for the next ten plus years. Consistent with prior early reviews by the Board,
the final report includes 49 recommendations that enable the District to continue executing on its
current workload while positioning the organization for future sustainable growth.
The 49 recommendations will be implemented in a phased approach, starting January of 2024, with
the final recommendations starting implementation in fiscal year 2027. The implementation plan
schedules the timing for starting each recommendation across three trimesters per fiscal year and
assigns lead staff (Attachment 1).
DISCUSSION
Subsequent to the passing of Measure AA, the District engaged a consulting firm to develop the
FOSM to shape the organizational structure, staffing growth, and business systems for best
positioning the District in meeting the Measure AA commitments.
R-24-28 Page 2
Since 2015, project and program delivery has grown significantly, focused on the following:
• Implementing Measure AA projects, including opening new preserve areas and trails to
the public;
• Addressing expanding operational needs, such as vegetation management and
maintenance and patrol of newly opened public areas and facilities;
• Growing the Interpretive and Education Program to expand environmental education
opportunities for the public.
• Putting into place numerous new business systems for improved data management,
tracking, and reporting (including for Measure AA), and to better support staffing growth
(i.e., scalable).
New Emerging Demands
In 2023, the District acquired Cloverdale Ranch in Pescadero as a wholly new additional
preserve on the coastside, expanding total District land acreage by 10%. Most of the land growth
in the last five years has occurred on the San Mateo County coast, a geographic area that was
annexed into the District’s jurisdiction in 2004, and the majority of future land growth is
expected to continue on the coastside.
A number of other new emerging issues not previously or fully anticipated in the 2015 FOSM
that are also impacting District resources are attributed to a changing climate. In the last five
years, the District has shifted and expanded its resources to address a heightened fire risk that is
exacerbated by extended periods of drought, is securing new water sources for domestic and
agricultural uses to provide redundancy when water levels are low and establishing safe wildlife
corridors to allow animals to move across the landscape in response to changing temperatures.
In response to these new issues, the scope of the 2023 FOSM Refresh included a review and
reassessment of the District’s projected operational growth to meet current and emerging needs
and revised projections to guide future organizational growth in a fiscally responsible manner.
2023 FOSM Refresh Recommendations
The final report identifies 49 actionable recommendations, which are summarized below:
• Short-term and long-term staffing growth recommendations for the next decade.
• The Staffing Model proposes a short-term ‘catch-up’ increase of 28 full time equivalent
(FTE) positions, divided over the following service lines: Visitor & Field Services (17),
Planning & Project Delivery (5), and Administrative Services (6).
• The total increase (including the short-term ‘catch-up’ plus any Coastal Management
Plan positions) in staffing is projected at 93.25 FTEs over the next ten years.
• The only organizational adjustment recommendation is the creation of a Central Services
Department, consisting of Fleet Management, Facilities Management, Property
Management, and Contract Support within the Visitor & Field Services service line. The
creation of this new department will enable the Land & Facilities Department Manager to
reduce their span of control to a manageable level. Concurrently, the Land & Facilities
Department would be renamed.
• Planning & Project Delivery needs an increase in staffing capacity in Planning (addition
of two [2] Planner IIIs) and Engineering and Construction (addition of one [1] Capital
Project Manager II and one [1] Senior Capital Project Manager) to account for the time
R-24-28 Page 3
demands of project delivery, as well as a Project Management Coordinator as a resource
for improving project coordination and workflow, securing project management tools and
software, and providing project management training.
• Field Operations is recommended to create two Resource Management & Wildfire
Resiliency crews (3 FTEs in the Foothills Field Office and 3 FTEs in the Skyline Field
Office), and establish a full-service Coastal Field Office.
• Visitor Services is recommended to add an additional Volunteer Program Lead to enable
the department to manage more volunteer projects. Also recommended is the additional
of two (2) Rangers and (1) Lead Ranger to address current gaps in staffing capacity due
to sustained increased visitation levels and the addition of coastal properties.
• Natural Resources should be engaged at the start of project planning and scoping to
identify and address potential natural resource issues early on in order to avoid delays,
added scope, and other issues later in the project schedule. Furthermore, a new position is
recommended to be the centralized point of contact for resource agency permits to
maintain strong relationships with the resource regulatory agencies, ensure consistency of
permit submissions and conditions of approval, and timely resolve resource agency
permit issues.
• General Recommendations focus on maintaining a clear and defined focus on the
District’s mission, continued investment in technology, and exploration of the District’s
self-governing authority.
• To support continued capacity growth and reduce administrative burdens on departments,
additional resources are proposed for Human Resources, Information Systems and
Technology (IST), Procurement and Budget
The results and recommendations from the FOSM Refresh were reviewed and validated by the
Controller, who confirmed the financial sustainability of the recommendations, including the
personnel growth recommendations.
Implementation Action Plan
As part of the presentation to the Board at the Strategic Planning Retreat Meeting in December,
the General Manager proposed the following implementation schedule:
FY 24 – Midyear Implementation (14 FTE)
▪ Add HR Management Analyst I/II (Recruiter) (Rec 39)
▪ Convert shared Accounting/HR Technician into 1 Accounting and 1 HR Technician (Rec 37 & 40)
▪ Add 2 Planner III (Rec 6)
▪ Add a Capital Project Manager II (Rec 7)
▪ Add a Senior Capital Project Manager (Rec 15)
▪ Establish 2 Resource & Wildfire Resiliency crews (6 FTE) (Rec 23)
▪ Add 2 Rangers (Rec 31a)
▪ Explore the self-regulating authority (Rec 12)
▪ Begin the 2025 IPM update (Rec 35)
On January 10, 2024, the Board approved the addition of the above 14 FTE.
FY 25 – Implementation (9 FTE)
▪ Next round of Coastal Management Plan recruitments (Rec 1)
a. Open Space Technician
b. Administrative Assistant
c. Planner III
R-24-28 Page 4
d. Pursue creation of Coastal Field Office (already underway)
▪ Add an IST Application Program Manager (Rec 46)
▪ Add a Budget & Analysis Supervisor (Rec 36)
▪ Add an IST Management Analyst I/II (Rec 47)
▪ Add a Senior Procurement Technician (Rec 38)
▪ Add a Lead Ranger (Rec 31b)
▪ Add a Volunteer Program Lead (Rec 33)
▪ Invest in improving project management practices (assessment/training) (Rec 2)
▪ Adjust internal review authorities (Rec 9)
▪ Adjust the administrative contract change order approval authority (Rec 10)
▪ Continue pursuing blanket permits (Rec 11)
▪ Solidify project scopes early in planning process (Rec 16)
▪ Evaluate the impact of new initiatives through District-wide/mission lens (Rec 18)
▪ Continue participation in San Mateo County Regional Training & Development consortium (Rec 44)
▪ Add salaries to the job descriptions (Rec 45)
▪ Ensure GIS Master Plan (under preparation) evaluates the need for additional resources (Rec 49)
FY 26 – Implementation (7 FTE)
▪ Add a Property Management Specialist I/II (Rec 24)
▪ Establish a new Central Services Department (Rec 25a)
a. Add a CSD Manager (Rec 25b)
b. Add a Fleet Manager (Rec 29)
c. Add a Facilities Maintenance FTE (Rec 27)
d. Add an Administrative Assistant (Rec 20a)
e. Add a Contract Management position (Rec 30)
▪ Rename the Land & Facilities Department (Rec 26)
▪ Next round of Coastal Management Plan Recruitments (Rec 1c)
a. Resource Management Specialist I/II
▪ Explore options for a new Project Management Tool (Rec 3a)
▪ Centralize the Resource Agency regulatory permitting function (Rec 13)
▪ Develop in-house conceptual design capacity (Rec 14)
▪ Incorporate post-construction staff time in scheduling (Rec 17)
▪ Provide staff training for new program areas (Rec 19)
▪ Evaluate admin tasks that can transfer from project managers to admin (new/existing) staff (Rec 20b)
▪ Evaluate the resource loading tool for CIAPs and modify as needed (Rec 21)
▪ Conduct project close-out reviews to document project time to inform future resource loading
efforts (Rec 22)
▪ Expand career ladders (Rec 42)
▪ Expand succession planning efforts (Rec 41)
▪ Evaluate IST job descriptions (Rec 48)
▪ Identify goals and objectives for the roles of Rangers (Rec 32)
FY 27 – Implementation (2 FTE)
▪ Purchase/train on a new Project Management Tool (Rec 3b)
▪ Next round of Coastal Management Plan recruitments (Rec 1d)
a. Supervising Ranger
b. Resource Management Specialist I/II
▪ Establish PAWG formation criteria (Rec 4)
▪ Identify levels of public engagement by project type/conditions (Rec 5)
▪ Develop a Volunteer Training Program and software system (Rec 34)
R-24-28 Page 5
▪ Establish internship/apprenticeship program pipeline with local academia (Rec 43)
▪ Improve project record keeping (Rec 8)
▪ Evaluate general AO building management requirements and staff accordingly (Rec 28)
District management will be working with departments and programs to develop the step-by-step
implementation actions (“how” recommendations will be implemented) to ensure that these
actions fit the culture, values, and capacity of the organization for ease of implementation and
adoption. The “how” will also include ongoing communication with staff, trainings, and other
change management strategies and tools for effective implementation.
The Implementation Plan schedules the timing for starting each recommendation across three
trimesters per fiscal year and assigns lead staff to each action (see Attachment 1). The timing of
the implementation may be adjusted should certain opportunities for more efficient timing arise.
Below is a summary of the total count of recommendations that would be initiated by business
line or lead department for each trimester of each fiscal year.
General
Manager Office
Planning &
Project
Delivery
Visitor & Field
Services
Finance &
Administrative
Services
Human
Resources
FY24
Nov-Feb 4
Mar-June 1 1 3
FY25
July-Oct 1 2 1 2 5
Nov-Feb 2 3
Mar-June 1 1
FY26
July-Oct 1 1 2 2
Nov-Feb 1 1 2 1 2
Mar-June 1 1 2 3
FY27
July-Oct 1 2
Nov-Feb 2 1 1
Mar-June 1 1
FISCAL IMPACT
There is no direct fiscal impact at this point. The Controller tested the FOSM recommendations
in his 30-year cash flow model and ensured fiscal sustainability. The cost to implement the
FOSM Recommendations by fiscal year will be included in the annual proposed budgets for
Board review and approval. The proposed FY25 budget will include funding for implementation
of FY25 FOSM actions.
R-24-28 Page 6
PRIOR BOARD AND COMMITTEE REVIEW
February 22, 2023: Board approved a contract for the FOSM Refresh to Baker Tilly (R-23-
26, meeting minutes)
October 11, 2023: Board received a preliminary report on the FOSM Refresh and provided
feedback (R-23-116, meeting minutes).
November 14, 2023: Board received the draft report from the consultant (R-23-139, meeting
minutes)
December 5, 2023: Board received and discussed proposed phasing of implementation (R-
23-140, meeting minutes)
January 10, 2024: Board approved 14 FTE as part of the FY24 staffing catch-up (R-24-05,
meeting minutes)
January 24, 2024: Board received the final report from the consultant (R-24-08, meeting
minutes)
PUBLIC NOTICE
Public notice was provided as required by the Brown Act.
CEQA COMPLIANCE
No compliance is required as this action is not a project under the California Environmental
Quality Act.
NEXT STEPS
The General Manager will proceed with the phased implementation of the FOSM
recommendations as described in this report.
Attachments:
1. FOSM Refresh Priorities – Implementation Plan with Leads
Responsible Department Head / Prepared by:
Stefan Jaskulak, Chief Financial Officer/Director of Administrative Services, Office of the
General Manager
Recomme
ndation Status FY24 - Midyear Implementation Lead plus Key Support Business Line July - October
= 1
Nov - Feb
= 2
March - June
= 3
39 In Progress Add HR analyst Candice HR 2
6 In Progress Add two Planner IIIs HR, Jane HR 2
15 In Progress Add Senior Capital Project Manager HR, Jay HR 2
23 In Progress Establish 2 crews assigned to RM and WFRP HR, Brandon HR 2
7 Add Capital Project Manager II HR, Jay HR 3
31 In Progress Add two regular Rangers (leverage existing recruitment
effort) HR, Matt HR 3
37/40 Convert ½ time HR Tech and ½ Accounting Tech to full
time Candice, Rafaela HR 3
12 Explore self-regulating authority Ana, Hilary, and Josh GMO 3
35 In Progress Begin the 2025 IPM Update Coty VFS 3
FY25 First Full Year 1 Implementation Owner July - October =
1
Nov - Feb
= 2
March - June
= 3
1 Next Round of Coastal Management Plan recruitments
- Admin Assistant HR, Kirk, Allen HR 1
1 Next Round of Coastal Management Plan recruitments
- Planner III HR, Jane HR 1
1 Next Round of Coastal Management Plan recruitments
- Pursue creation of Coastal Field Office Allen and Kelly PPD 1
31 Add a lead Ranger HR, Matt HR 1
47 Add IST Mgmt. Analyst HR, Casey HR 1
2 Invest in improving project management practices (assessmSusanna PPD 1
11 Continue pursuing blanket permits Brian, Kirk, Julie VFS 1
FOSM Refresh Priorities
ATTACHMENT 1
Recomme
ndation Status FY24 - Midyear Implementation Lead plus Key Support Business Line July - October
= 1
Nov - Feb
= 2
March - June
= 3
18 Evaluate impact of new initiatives through district-wide/miss Ana GMO 1
44 Continue participation in SM County Regional Training and
Development Consortium Stefan, Candice FAS 1
49 Ensure GIS Master Plan (under preparation) evaluates
need for additional resources Stefan, Casey, Jamie FAS 1
33 Add Vol Program Lead HR, Matt, Jen, Brandon HR 1
1 Next Round of Coastal Management Plan recruitments
- Open Space Technician HR, Brandon HR 2
38 Add Senior Procurement Technician HR, Sarah HR 2
46 Add App Programs Manager HR, Casey HR 2
9 Adjust internal review authorities Stefan, Maria, Hilary GMO 2
10 Adjust administrative contract change order approval author Stefan, Maria GMO 2
16 Solidify project scope early in planning process Susanna, Jane PPD 3
45 Add salary to job descriptions Stefan, Candice, HR FAS 3
FY26 - Year 2 Implementation Owner July - October =
1
Nov - Feb
= 2
March - June
= 3
25 Establish new Central Services Department
- Add CSD Manager HR, Brian, Brandon HR 1
26 Rename Land & Facilities Dept to Land Stewardship Dept Brian, Brandon VFS 1
1 Next round of Coastal Management Plan recruitments
- Resource Management Specialist I/II HR, Kirk HR 1
14 Develop in-house conceptual design capacity Susanna, Jay PPD 1
21 Evaluate resource loading tool for CIAPs and modify as nee Stefan, Rafaela FAS 1
48 Evaluate IST job descriptions (move to FY25 if capacity allo Stefan, Candice, Casey FAS 1
29 Establish new Central Services Department
- Add Fleet Manager HR, Brian, Brandon/New Mgr HR 2
25 Establish new Central Services Department
- Add Admin Assistant HR, Brian, Brandon/New Mgr HR 2
Page 2 of 4
ATTACHMENT 1
Recomme
ndation Status FY24 - Midyear Implementation Lead plus Key Support Business Line July - October
= 1
Nov - Feb
= 2
March - June
= 3
3 Explore options for new Project Management Tool Susanna PPD 2
13 Centralize Resource Agency regulatory permitting function Brian and Kirk VFS 2
17 Incorporate post-construction staff time in scheduling Susanna, Brian, Brandon, Jay, Kirk VFS 2
20 Evaluate admin tasks that can transfer from project
managers to admin (new/existing) staff Stefan, Susanna, Brian GMO 2
42 Expand career ladders Stefan, Candice FAS 2
24 Add PM Specialist I/II HR, Brandon HR 3
27 Establish new Central Services Department
- Add Fac Maintenance FTE HR, Brian, Brandon/New Mgr HR 3
30 Establish new Central Services Department
- Add Contract Management Position HR, Brian, Brandon/New Mgr HR 3
19 Provide staff training for new program areas Stefan FAS 3
22 Conduct project close-out reviews to document full project
time to inform future resource loading efforts Susanna, Brian, Brandon, Jay, Kirk, Jane PPD 3
41 Expand succession planning efforts Stefan, Candice FAS 3
32 Identify goals and objectives for the roles of Rangers Brian, Matt, Ana VFS 3
FY27 - Year 3 Implementation Owner July - October =
1
Nov - Feb
= 2
March - June
= 3
1 Next round of Coastal Management Plan recruitments
- Supervising Ranger HR, Candice, Matt HR 1
1 Next round of Coastal Management Plan recruitments
- Resource Management Specialist I/II HR, Candice, Kirk HR 1
5 Identify levels of public engagement by project type/conditio Susanna, Jane, Jay PPD 1
3 Purchase/train on new Project Mgmt. Tool Stefan, Casey, Susanna FAS 2
4 Establish PAWG formation criteria Susanna, Jane PPD 2
34 Develop Volunteer Training Program and software system Brian, Casey, Jen, and Ellen VFS 2
8 Improve project record keeping Susanna PPD 2
43 Establish internship/apprenticeship program pipeline with lo Stefan, Candice, and Katie FAS 3
Page 3 of 4
ATTACHMENT 1
Recomme
ndation Status FY24 - Midyear Implementation Lead plus Key Support Business Line July - October
= 1
Nov - Feb
= 2
March - June
= 3
28 Evaluate general AO building management requirements
and staff accordingly Brian, Stefan, Joe, and CSD Manager VFS 3
Page 4 of 4
ATTACHMENT 1
•
From: Public Comment Form
To: Clerk. web
Subject: 3/6 - Board Meeting - Board Retreat: To be provided to the board of directors. (no limit)- Purisima to the Sea
Trail -Mike Buncic -
Date: Sunday, March 3, 2024 3:57:38 PM
EXTERNAL
Meeting Date 3/6 - Board Meeting - Board Retreat
Is this a comment about a specific No
board item?*
Subject * Purisima to the Sea Trail
Please check one: In Favor
Where did you hear about this • E-mail notification from Midpen
meeting? (check all that apply)
Name
City of Residence
Email
Comment Type
Mike Buncic
Los Gatos
To be provided to the board of directors. (no limit)
Comments to be provided to the board of directors
I see that the Purisima to the Sea Trail is one of the Big Rock items of the retreat. Im am strongly in
favor of this project. I do have one request. Please consider reexamining the route of the trail.
Spedificaly while this is a regional trail effort, I feel it will be an important local trail opportunity for
residents of the Coastside. Please try to expand the loop options beyond the previous concepts. This
provides locals with a variety of experiences from the new Verde trailhead and will minimize user
congestion on the previous largely out and back route with a single loop option which your own
surveys show as being too short.
Thank You
Mike
Please provide your phone number so
we can identify you if you use the call -
in number.
From: Public Comment Form
To: Clerk. web
Subject: 3/6 - Board Meeting - Board Retreat: To be provided to the board of directors. (no limit)- Dog walling
improvements off Verde rd -jim sullivan -
Date: Tuesday, March 5, 2024 10:14:02 AM
EXTERNAL
Meeting Date 3/6 - Board Meeting - Board Retreat
Is this a comment about a specific No
board item? *
Subject * Dog walking improvements off Verde rd
Please check one: * In Favor
Where did you hear about this • Midpen website
meeting? (check all that apply) *
Name jim sullivan
Organization (if applicable) ejespresso.com
City of Residence ` Half Moon Bay,Ca
Email *
Comment Type To be provided to the board of directors. (no limit)
Comments to be provided to the board of directors *
Honorable Board Members,
I am writing to request that MROSD's present+future plans on the coastside be more inclusive with
dog access on trails options.
Here on the coast, our economy depends much on tourism. Bringing dog walking options at some
level into our open spaces at Miramontes Ridge,Purisima Creek,Johnston Ranch will be welcomed by
most.
On another note, I visit the Verde rd,Lobitos Creek neighborhoods multiple times weekly.
Speaking with many residents, not one so far has been aware of the future plans for Verde
rd(parking lot-trailhead)
I encourage the board to instruct the proper staff to visit these residents and begin a conversation
on what's in store for their neighborhood.
I would also like to request that there be no on street parking anywhere near the future Verde rd
parking lot or anywhere on Verde rd due to the slim nature of Verde rd.
I am contacting you in hope of not repeating the multiple problems the neighbors have had by the
Purisima Creek -Higgins Canyon rd trailhead.
Specifically the residents at:
Thank You,
Jim Sullivan
HMB
Please provide your phone number so
we can identify you if you use the call -
in number.