HomeMy Public PortalAbout05-03-2007THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND, INDIANA, MAY 3, 2007
The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M.,
Thursday, May 3, 2007, in the Community Room at the Municipal Building, 50 North 5th Street,
Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and
Mary Jo Flood. Also attending were Assistant City Attorney Kenyatta Cox, Planning Technician
Sarah Mitchell, Captain Terry Hopkins, Director of Public Works and Engineering Greg Stiens
and Scott Hester. Also attending were students from Richmond High School, Zack Tompkin,
Diana McAvene and Britney Garland.
The following business was conducted:
CALL TO ORDER
Robinson called the meeting to order and noted for the minutes that all board members and legal
counsel were present.
APPROVAL OF MINUTES
Robinson made a request to the board to approve the minutes for the April 26, 2007 meeting.
Lawson explained that there were some amendments to be made to the minutes. One of the
amendments was that when the meeting was called to order there were two board members
present. The motion on the bid award for the West Main Street Infrastructure Project from 1st to
5th Streets included the authorization for the President of the Board to sign the contract once it
has been prepared. The final amendment was that the motion for the agreement between The
Institute for Public Safety Personnel and the City of Richmond through its Police Merit
Commission was to authorize the Police Merit Board to sign the agreement not the Board of
Public Works and Safety President. Lawson made a motion to approve the minutes as amended
with a second by Flood. The motion was unanimously passed.
CLAIMS FOR PAYMENT
Robinson made a request to the board to approve the claims for payment in the amount of
$653,454.59. Some of the larger items included a payment to the Wayne County Treasurer in
the amount of $33,088.78 for the City's share of the 911 salaries and benefits, $511,157.52 for
the Public Employee Retirement Fund (PERF) for the City's share of the retirement
contributions and a payment to Brandei's Machinery in the amount of $8,977.99 for repairs and
parts for Street Department Equipment.
Board of Works Minutes
May 3, 2007
Page 2 of 3
REQUEST
A. Robinson brought to the board a request that was presented by Planning Technician
Sarah Mitchell for the approval of street closures at 700 block of East Main Street,
800 block of East Main Street, 900 block of East Main Street, 1st block of South 10th
Street, 1st Block of North 10th Street and the intersection of 10th and East Main Street
for the Richmond Celebrates — Arts Festival on Saturday, June 9, 2007 from 6:00 AM
to 9:00 PM. Lawson made a motion to approve with a second by Flood. The motion
was unanimously passed.
CONTRACTS
A. Robinson explained that the agreement between the City of Richmond and Hayes
Arboretum has been tabled until further notice.
BID AWARDS
A. Robinson brought to the board the bid to be awarded for the Aggregate / Bituminous
materials for 2007. Those awards are as follows:
1) Concrete with fiber reinforcement, flowable fill to Ernst Enterprises,
Richmond Concrete Division
2) Stone to Barrett Paving
3) Gravel, washed gravel and sand to US Aggregates
4) Cold mix, base & surface asphalt to Milestone.
Flood made a motion to award the bids and give authorization for the President of the
Board to sign the contracts once they have been prepared with a second by Lawson.
BID OPENINGS
A. Robinson brought to the board bid openings for the Infrastructure Project for Hub
Etchinson Parkway. Those bids are as follows:
1) Pro Lawn Care & Landscaping - $131,800.00
2) Milestone - $219,392.00
3) Bowlin Construction - $141,710.00
4) L J Deweese - $151,930.00
Robinson took this time to recognize the Richmond High School students that were attending the
meeting and asked them to stand and give their names for the camera. Their names are listed
above.
Board of Works Minutes
May 3, 2007
Page 3 of 3
ADJOURNMENT
There being no further business, on a motion duly made, seconded and passed unanimously. The
meeting was adjourned.
S/S Vicki Robinson
Vicki Robinson, President
ATTEST: S/S Monica Burns
Monica Burns, Deputy Clerk